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CITY OF WEST CHICAGO

                           INFRASTRUCTURE COMMITIEE
                           AGENDA ITEM SUMMARY
ITEM TITLE:
                                          AGENDA ITEM NUMBER:                                                                                                          '-/-, ~.
Rejection of Bids - 135 W. Grandlake Blvd. - North Public
                                                  COMMITTEE AGENDA DATE: August 3, 2023Works Garage Insulation Project                                                   COUNCIL AGENDA DATE: August 7, 2023


STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works  SIGNATURE

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman       SIGNATURE

ITEM SUMMARY:

The North Public Works Garage Insulation Project includes the installation of closed cell spray foam insulation with
an intumescent top coating at the interior perimeter of approximately 6,500 SF of wall surface and 10,000 SF of roof
surface areas of an existing metal prefabricated and uninsulated portion of the north Streets Garage as denoted in
the location map.

The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on June
27, 2023. A non-mandatory pre-bid meeting took place on-site on July 6, 2023. Staff opened bids on July 18, 2023,
and below are the results:

                                                     BID                CONTRACTOR                              RANK                                       SUBMITTAL AMOUNT
                        L.B. Hall Fireproofing                $88,461.75               1
                   BIOFOAM, Inc.                  $196,900.00              2
              ARCHITECT'S ESTIMATE             $170,000.00                 -

L.B. Hall's submitted bid proposal was deemed incomplete and non-responsive during a scope review by the City's
Phase  II and Phase  Ill consultant, Kluber, Inc. BIOFOAM's bid proposal is responsive and according to plans and
specifications; however, their bid is $26,900 or 15% over the architect's estimate.

Staff recommends rejecting all bids and rebidding the project in spring 2024 to prioritize re-roofing at the southern
portion of the Streets Garage, which will be presented under a separate agenda item.

ACTIONS PROPOSED:

Reject all bids.

COMMITTEE RECOMMENDATION:

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Location Map
North Public Works Garage Insulation Project
135 W. Grand Lake
West Chicago, DuPage County
Streets Division
135 W Grand Lake Blvd
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