===== PDF PAGE 2 =====
[Extraction: embedded PDF text]
West Chicago
       Civil Service Commission


                             SPECIAL MEETING MINUTES

                               Tuesday July 18, 2023


(1) Call to order and Establishment of a Quorum
    Chairperson Keith Letsche called the meeting to order at 5:05 P.M. In attendance were
    Chairperson Keith Letsche, Commissioner Kevin Millon and Commissioner Edmond Moore.
   Human Resources Manager Sash Dumanovic was present.


(2) Approval of Minutes
   Motion by Commissioner Millon to approve the minutes from the May 9, 2023 Regular Civil
    Service Commission meeting, seconded by Commissioner Moore. No further discussion and
   motion carried.


(3) Correspondence
         (a) None


(4) Public Participation
         (a) None


(5) Old Business
         (a) A status update on Lateral Police Officer recruitment will be provided at the next Civil
            Service Commission.
         (b) A status update on the entry-level Police Officer recruitment was provided by Human
           Resources Manager Sash Dumanovic. The testing vendor (IO Solutions) notified the City
            that 113 applications were downloaded. Of that number, 57 potential candidates did not
          complete their application or did not submit the required application materials by the due
           date of July 13th and were deemed ineligible. Of the 113 applicants, 40 candidates will
           take the written exam (27 in-person exams, and 13 virtual exams). The results of the
            written exam will be provided by the vendor once the written testing window is complete
          and exams are scored and certified by the vendor.
          (c) Commissioner availability in the month of August was discussed for entry-level Police
            Officer structured oral interviews. Human Resources Manager Dumanovic will compile
           the schedule of available dates and share with the group so that a structured oral
            interview schedule can be established.


            475 Main Street, West Chicago, Illinois 60185
                               Created by Ordinance 619
                                    January 7, 1957

===== PDF PAGE 3 =====
[Extraction: embedded PDF text]
West Chicago
       Civil Service Commission


(6) New Business
         (a)  Civil Service Commission Rules and Regulations regarding out of state applicants agenda
           item will be discussed at the next Civil Service Commission Meeting.
         (b) Destruction of verbatim records of closed sessions pursuant to Section 2.06(c) of the
               Illinois  Open  Meetings  Act:  Human  Resources  Manager  Dumanovic  notified
          Commissioners that there are seven verbatim records of closed sessions related to this
          agenda item under Section 2.06(c). Motion by Commissioner Moore to declare the seven
           verbatim records for destruction. Seconded by Commissioner Millon. No additional
            discussion. Motion carries.


(7) Items for Discussion and Possible Action

         (a) Commissioner availability for oral interviews in August was completed (item 5C above).
         (b) Commissioners voted on destruction of verbatim records (item 6B above).


(8) Executive Session
         (a) No need for Executive Session


(9) When Applicable Items to be Referred for Final Action from Executive Session
         (a) None


(10) Adjournment
         (a) Motion by Commissioner Moore to adjourn the meeting. Seconded by Commissioner
            Millon. No further discussion and motion carried. Meeting concluded at 5:21 PM.


            475 Main Street, West Chicago, Illinois 60185
                               Created by Ordinance 619
                                    January 7, 1957