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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TVA.
Purchase of Three 2023 Ford F150 Police Responder
Vehicles — Haggerty Ford, West Chicago, Illinois COMMITTEE AGENDA DATE: September 7, 2023
COUNCIL AGENDA DATE: September 18, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE Mla —_
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
For FY 2022, Police and Public Works Department staff planned and budgeted for the addition of one
new vehicle (K-9 unit) and replacement of three existing 2014-2015 patrol vehicles with 2022 Ford Utility
Police Interceptor AWD Explorers. The staff made an attempt to purchase all four vehicles earlier this
year; however, after going through all the approvals, staff was informed by the Ford dealership that we
had missed the cut-off by two weeks, when in fact staff was given a different cutoff date initially. For
2023, Police and Public Works Department staff planned and budgeted for an additional Ford Utility
Police Interceptor. Since staff was unable to place the order earlier this year, in total, the Police
Department is now in need of five new Interceptors. All five will be 2023 Ford Utility Police Interceptor
AWD Explorers. On September 6, 2022, the City Council authorized a purchase of Five 2023 Ford Utility
Police Interceptor AWD Explorers from Haggerty Ford at $44,994.00/each. In June 2023, the Public
Works Department staff received three of the five vehicles. Despite multiple inquiries, there is no
timeframe provided by Ford for the remaining two vehicles.
Police Department staff believes the City will be better served by cancelling the order for the remaining
two 2023 Ford Utility Police Interceptor AWD Explorers and replace them with two 2023 Ford F150
Police Responder vehicles. Police Department staff is also requesting an additional 2023 Ford F150
Police Responder vehicle for its operations. The order cutoff date to place an order for the 2023 Ford
F150 Police Responder was August 18, 2023.
Since the initial order for the 2023 Ford Utility Police Interceptor AWD Explorers was through Haggerty
Ford, in order to meet the cutoff deadline and to expedite the procurement, the City of West Chicago
Staff recently solicited price quotes from Haggerty Ford for the 2023 Ford F150 Police Responder
vehicles. Haggerty Ford provided a quote of $47,383.00/each for a total of $142,149.00 for three
vehicles. The quote was compared with the exact same vehicle available through Sourcewell website.
The quote matches Sourcewell pricing. Sourcewell is a cooperative purchasing avenue the City utilizes
for fleet purchases.
The Five 2023 Ford Utility Police Interceptor AWD Explorers Vehicles were purchased from the Capital
Equipment Replacement Fund (04-34-39-4804). Based on the cancellation of Two 2023 Ford Utility
Police Interceptor AWD Explorers, the City will have $89,988.00 remaining on purchase order. This
remaining balance will be applied towards the new purchase of $142,149.00. The Drug Asset Forfeiture
Fund will pay for the difference of $52,161.00. Due to the cancellation, the Capital Equipment
Replacement Fund will also have $24,000.00 available for necessary appurtenances/equipment (i.e.,
lights, sirens, decals, radios, computers, protective screens/cages, etc.) that will be installed by a third

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CITY OF WEST CHICAGO
party after the City takes delivery of the units (estimated to cost an additional $12,000.00 per vehicle).
The Drug Asset Forfeiture Fund will pay for the difference of any additional up fit cost of the three 2023
Ford F150 Police Responder vehicles. The anticipated delivery timeframe is within four to five months.
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of three 2023 Ford F150 Police Responder
vehicles, for a cost not to exceed $142,149.00, from Haggerty Ford, West Chicago, Illinois, and authorize
the City Administrator to contract with a third-party to install the necessary appurtenances/equipment for
those three vehicles at an estimated cost of $36,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.