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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: 7-6.
Purchase of Two 2023 Ford F-150, Regular Cab, 4x4, Pick-
: van COMMITTEE AGENDA DATE: September 7, 2023
up Trucks — Haggerty Ford, West Chicago, Illinois COUNCIL AGENDA DATE: September 18, 2023
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE MLA di
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
For FY 2023, Public Works Department staff have planned and budgeted for the replacement of one
2014 Ford F150 Regular Cab in the Utilities Division (Unit 640) and one 2008 F150 Super Cab with a
liftgate in the Streets Division (Unit 785) with two 2023 Ford F-150 Regular cab and other equipment.
Unit 640 is currently utilized as a locate truck and is ona seven-year initial replacement cycle. Unit 785 is
currently utilized as an everyday truck for heavy lifting and transporting of tools and equipment. Unit 785
is on a ten-year initial replacement cycle. Both units are overdue for a replacement.
The City of West Chicago is a member of the DuPage Mayors and Managers Conference, which is one
of the sponsors of the Suburban Purchasing Cooperative (SPC), which is a joint purchasing program that
represents 144 municipalities and townships in northeastern Illinois. In the past, we have had the luxury
of being able to capitalize on the joint bid contracts for such purchases. The SPC currently has a contract
for the F200 to F500 series but there is not one for the F100 series. Sourcewell is another cooperative
purchasing avenue the City utilizes for fleet purchases.
To allow local vendors an opportunity to quote on the 2023 Ford F-150, Regular Cab, 4x4, Pick-up
Trucks, staff recently solicited price quotes from four Ford dealerships (i.e., three local Ford dealerships
and one Ford dealership from Taylorville). From our request for proposal, only Haggerty Ford of West
Chicago, Illinois, and Hawk Ford of St. Charles, Illinois, responded with a proposal, in the amount of
$43,375.00 and $43,170.00, respectively. The quoted base price from each dealer matches the listed
price on the Sourcewell website. Furthermore, the price from Haggerty is within the three percent Local
Vendor Preference Policy (Resolution 12-R-0009).
Based on comparable pricing received, staff recommends ordering two 2023 Ford F-150 Regular cab
4x4 pick-up truck from Haggerty Ford of West Chicago, Illinois, for an amount not to exceed
$43,375.00/each for a total of $86,750.00. While a firm order cutoff date is not given, based on current
economic conditions within the auto industry, the order cutoff can happen at any moment. Staff
recommends placing an order as soon as possible.
In FY23, $47,600.00 is budgeted in the Capital Equipment Replacement Fund (04-34-39-4804) for the
replacement of Unit 785 and $39,800.00 is budgeted for replacement of Unit 640, for a combined
$87,400.00. A third party vendor will do the up fit for each vehicle, for which $3,000.00 is budgeted per
unit in the same fund. The lead-time on the vehicles is four to six months.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
That the West Chicago City Council authorize the purchase of two 2023 Ford F-150, Regular Cab, 4x4,
Pick-up Trucks, for a cost not to exceed $86,750.00, from Haggerty Ford, West Chicago, Illinois, and
authorize the City Administrator to contract with a third-party to install the necessary
appurtenances/equipment for those two vehicles.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.