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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY ___
AGENDA ITEM NUMBER: UC.
ITEM TITLE:
Resolution No. 23-R-0072 - Layne Company —
Professional Services Related to the Well Station No. 3 ;
Rehabilitation Project for an Amount Not to Exceed COMMITTEE AGENDA DATE: September 7, 2023
$259,555.00. COUNCIL AGENDA DATE: September 18, 2023
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works signature_\ULA a
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
Well No. 3, located at 320 Fremont, is one of the five City-owned deep wells. The well assembly consists of a
Byron Jackson Pump and a Sunstar 200hp motor with a mechanical seal, set at a depth of approximately 825 feet.
The well is rated to pump 750 gallons per minute (gpm). The well was constructed in 1975 and was last serviced
in 2020. The 2020 project included repair of the motor assembly (which had failed), and installation of a motor
protection circuit. On February 24, 2023, the Well failed while under operation and would not restart. The motor
assembly was tested following the failure of the Well. The testing results indicate an issue with the motor assembly
of the well, requiring it to be pulled for a repair. Staff believe the motor assembly has failed and will need a
replacement.
Due to its history servicing the well and knowledge of original equipment installation, staff solicited a proposal from
the Layne Company to pull, inspect, and rehabilitate the well assembly. Layne’s proposal includes a complete
rebuild and rehabilitation of the existing well equipment, including a television survey of the well casing. This
proposal also contains estimated provisions for new column pipe, cable, cleaning and re-coating of the existing
column pipe, and overall inspection of all well components. The estimated total for these services is $259,555.00,
which includes a rebuilt motor for $104,200.00. A new motor cost is $186,153.00 and has a 40-week lead time.
The proposed rebuilt motor has a two-week lead time and the same manufacturer’s warranty as a new unit. Staff
recommends going with a rebuilt motor to get the Well back online as soon as possible.
For logistical reasons, City staff recommends the rehabilitation of the Well assembly before upcoming
rehabilitation work starts at the Fremont Water Tower.
Staff requests that the City Council authorize the Mayor to execute a professional services contract with Layne
Company, for an amount not to exceed $259,555.00, for services necessary to remove, inspect, repair, re-install,
test, and place the well assembly at Well Station No. 3. This is an unbudgeted item in FY 2023, but there are
unused funds from the Well 11 Rehabilitation Project ($73,000.00 in 06-34-47-4420) which will be used to start the
project. Final invoicing for repairs and the motor replacement will not occur until 2024. Appropriate funds will be
budgeted in FY2024 to cover any remaining costs.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0072 authorizing the Mayor to execute a contract with Layne Company for
professional services related to the Well Station No. 3 Rehabilitation Project for an amount not to exceed
$259,555.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.