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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: _ tr
Resolution No. 23-R-0078 -— Change Order No. 1 —- COMMITTEE AGENDA DATE: September 7, 2023
Construction, Inc. for the First and Lower Level Renovation ss ,
Project at 200 Main St. in an Amount not to Exceed COUNCIL AGENDA DATE: September 18, 2023
$150,000.00 for a Revised Contract Value of
$1,340,000.00
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE MAt dem -
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The City owns the four-story masonry building built in approximately 1880 located at 200 Main Street. The
primary entrance to the ground floor is from Main Street while a secondary entrance to the lower level is
from Turner Court. This building is currently vacant. It was previously used as a mixed use building with
commercial on the lower level and ground floor, while the second and third stories of the building were
used as residential.
In 2022, the City completed a structural and masonry rehabilitation on the building along with roof
replacement. On May 16, 2022, the City Council approved Resolution No. 22-R-0026 to award an
architectural design contract to Matocha Associates to prepare drawings and bid documents for the
renovations of the first floor and lower level.
On February 20, 2023, the City Council approved Resolution No. 23-R-0007 authorizing the Mayor to
award a construction Contract to Construction, Inc. for the First and Lower Level Renovation Project at 200
Main St in the Amount $1,190,000.00. The scope of work for this project includes interior renovations of
the First and Lower level along with building the backbone of the electrical, mechanical and plumbing
systems for the entire building.
The project work began in May 2023. At this time, the project is still under construction. To date, the
Project has run into some unforeseen circumstances as well as some necessary changes that required for
completing the project. To date, twenty additional scope of work items have been identified. The following
table summarizes the additional work and its associated costs.
No. Additional Work Item Reasoning for additional work Cost
1 Portland Cement Concrete sidewalk These items were accidently omitted | $21,016.00
and Curb & Gutter along Turner Court —_| from the bidding plans
for ADA compliance
Electrical Service Connection and Re- For proper hook up to the new 3- $18,353.00
routing (Change order No. 6 — credit for | phase electrical transformer, a
change in lighting inside the building conduit needs to be bored under
lumped into the price) Turner Court; a transformer pad
needs to be installed; Changes from
single phase to three phase feed for

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CITY OF WEST CHICAGO
the building; credit for material
change for lighting
Three interior doors and hardware
The plans specifically didn’t call out
for three new doors for various
spaces and as such were not
included in the base bid.
$10,565.00
Cabinetry on Lower and First Level
Contractor claimed these items were
not clear on the plans; however, this
item was denied after showing
specific call outs in the plans
Fire Rated Glass on Turner Court
elevation (refer to Change Order No.
14)
The disagreement between
contractor and architect was over
two of the five windows not be
specifically called out as fire rated
windows. Change order denied.
Material Credit for Lighting fixtures
Credit of $1,400 reflected in Change
Order No. 2 for changes in the
fixtures
$0
Material Credit for Square edge tile
Changed from tegular tile to square
edge
$(1,101.00)
Demolition of Column
Unforeseen circumstance. Hidden
column was discovered during
demolition
$3,188.00
Lower Level Re-configuration
After demolition of the existing walls,
staff sough a field change to the
design by re-configuring lower level
proposed floor plan for better
functionality
$11,809.00
3-Phase AC Condensing Units
Necessary change to the AC units
after switching power from single
_phase to 3-phase
$2,289.00
Underground Plumbing Re-routing and
addition of an ejector pit
Unforeseen circumstance
discovered during demolition, not
enough gravity pitch to covey lower
level bathrooms into existing
sanitary
$18,506.00
Wood Base Trim
Aesthetic change from cove base to
wood base trim on First floor.
Change Order denied due to cost.
First Floor — Think Brick Veneer
(incorporated into Change Order No.
16)
Unforeseen circumstance. After
removal of the stone fagade on Main
St., the underlying brick wythe,
which is the continuous vertical
section of the brick masonry unit, is
in poor shape due to deteriorating
condition. Cost effective solution to
install a think brick veneer over
existing bricks.

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CITY OF WEST CHICAGO
Windows at Fire Escape along Turner
Court (see Change Order No. 5)
The architect came up with a re-
design of fire sprinkler system inside
the building to eliminate Change
Order No. 5 and covert the
proposed windows from fire rated to
regular windows
($193.00)
15 Existing Steel and stairs conflict
The steel plates used to reinforce
existing columns during structural
rehab previously in conflict with
proposed stairs from Lower level to
First Level
$6,695.00
—
16 Knee Wall Demo at First Floor (included
Change Order No. 13)
Unforeseen circumstance. The
existing foundation wall at the First
floor level along Main St is in poor
structural shape, needs to be
reinforced and constructed properly
to support missing layer of existing
brick wythe as well as support think
brick veneer
$35,000.00*
17 Lead base paint abatement
Unforeseen circumstance. The
existing fire escape paint is lead
based paint and requires proper
mitigation and disposal.
$15,535.00
18 Stair and Railing — 3% floor to roof
Plan calls for half wall between third
floor to the roof, extending to full
height wall. Contractor claimed
these items were not clear on the
plans; however, this item was
denied after showing specific call
outs in the plans.
$0
19 Cabinet Stain
Aesthetic change from laminate
finish to a stained finish for cabinets
on both levels. Change Order
denied due to cost.
$0
20 Structural Brick Cavity Infill
Unforeseen circumstance. The brick
column supports along Main St have
voids between wythe of brick. The
voids needs to be infilled with
concrete.
$7,500.00*
Total
$149,162.00
Fund (08-34-53-4360).
“Estimated increase as contractor is still working through pricing.
The above referenced Project will be paid for using the Capital Projects Funds (08-34-53-4818) where
approximately $110,000.00 remain available. The remainder will be paid using the unused Capital Projects

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0078 authorizing the Mayor to approve Change Order No. 1 with
Construction, Inc. of Lombard, Illinois, in an amount not to exceed $150,000.00 for a revised contract value
of $1,340,000.00, for the First and Lower Level Renovation Project at 200 Main Street.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.