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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/- @.
Resolution No. 23-R-0079 -— Change Order No. 1 -
; ‘ F : 2023
Swallow Construction Corporation for the 2023 Sophia | COMMITTEE AGENDA DATE: September 7,
Street Area Water Main and Streets Rehabilitation Project TOUNCIL AGENDEZDATE: September 18, 2028
in an Amount not to Exceed $50,000.00 for a Revised
Contract Value of $1,605,803.65
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE_|V (J & ; —
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The 2023 Sophia Street Area Water Main and Streets Rehabilitation Project includes water main
improvements and streets resurfacing of approximately 0.72 miles of various streets in the City as
specified on the enclosed location map. The Project's scope of work generally consists of approximately
2,555 feet of 8-inch water main replacement, including replacement of 45 water services, pavement
milling, hot-mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete
sidewalk, including, ADA curb ramps, intermittent combination concrete curb and gutter removal and
replacement, storm and sanitary sewer repairs, including storm and sanitary structure replacement and
adjustments, parkway restoration, thermoplastic pavement markings, and all incidental and miscellaneous
work necessary to complete the project as denoted on the Project plans and specifications.
The Project is partially funded by the DuPage County Community Development Block Grant (CDBG)
Program. On March 3, 2022, the City received an award confirmation for a proposed grant amount not to
exceed $600,000.00. Per the City’s agreement with DuPage County, 100% of grant funds shall be
expended by October 31, 2023.
On March 20, 2023, the City Council approved Resolution No. 23-R-0023 authorizing the Mayor to execute
a Contract with the lowest responsible bidder, Swallow Construction Corporation of West Chicago, Illinois,
for the Project for a contract amount not to exceed $1,555,803.65.
The construction began in April 2023 and is anticipated to be substantially completed by the end of
September 2023. To date, the Project has run into various unforeseen circumstances, which required
necessary field changes to satisfactorily complete the project. The following table summarizes the
additional work items required, reasoning, and its approximate costs:
No. Additional Items Reasoning for Additional Work et edad
14 total lead private water services were
1 Private lead water service line unforeseen during the design phase and replaced $32,500.00
replacement during the construction phase to meet the IEPA oo
requirement
Sanitary sewer main extension The existing clay sanitary sewer lateral was in
2 (110 feet), connecting two poor condition (e.g. cracked and plugged with tree $29,000.00
PVC sewer laterals to the new | roots) and improperly connected to the existing —
main, clean-out installation sewer main as two properties were served by one

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CITY OF WEST CHICAGO
sewer lateral
Additional clay sewer laterals were discovered to
be in poor condition during construction and $28,400.00
required replacement or lining
Additional roadway (e.g., patching) and parkway
Roadway and Parkway restoration (e.g., topsoil, seed, blanket, fertilizer)
Restoration was required due to increased sanitary sewer
lateral and lead water services were replaced
Total: $110,700.00
Sanitary Sewer Service
Replacement & Lining
$20,800.00
Expenditure of an additional $110,700.00 was required during the construction phase for the unforeseen
work, which was mostly related to underground utility improvements. However, various portions of the
project are anticipated to come under budget, providing approximately $60,700.00 relief towards the
overage. The Project is not yet complete and the final quantities will be agreed with the contractor after the
project is substantially complete.
Staff is anticipating and requesting a 3.21% increase or an amount not to exceed $50,000.00 to the
awarded contract value of $1,555,803.65, for a revised contract value of $1,605,803.65. The request for
the increased amount of $50,000.00 will be funded through a fund balance of $35,000.00 in the Water
Fund — Other Capital Outlay account no. 06-34-47-4806 and $15,000.00 from the Sewer Fund — Capital
Outlay account no. 05-34-43-4806
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0079 authorizing a Change Order No. 1 with Swallow Construction
Corporation in an amount not to exceed $50,000.00 for a revised contract value of $1,605,803.65, for the
2023 Sophia Street Area Water Main and Streets Rehabilitation Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.