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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TH,
Resolution No. 23-R-0080 — Contract Award —- KWCC, Inc.
for the Base Bid and Alternate Bid No. 1 for Metra Train
Station Repairs Project in an Amount not to Exceed
$166,490.00 and to Reject Alternate Bid No. 2.
COMMITTEE AGENDA DATE: September 7, 2023
COUNCIL AGENDA DATE: September 18, 2023
sicnature_{A.lA fC
SIGNATURE.
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
ITEM SUMMARY:
The Base Bid of the Metra Train Station Repairs Project includes the repair and replacement of exterior wood trim,
frames, and windows, including at the cupola, and repainting of the exterior facades and metal roof areas of the
Metra train station located at 508 Main Street as denoted on the enclosed location map. Alternate Bid No. 1 includes
entryway door replacements, including the doorframe, hardware, and historical trim molding, and painting. Alternate
Bid No. 2 includes painting the interior of the train station as denoted in the project plans and specifications. The
project is anticipated to be completed in December 2023.
The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on
August 8, 2023. A non-mandatory pre-bid meeting took place on-site on August 16, 2023. Staff opened bids on
August 19, 2023, and below are the bid results:
BASE BID en ea te RANK
CONTRACTOR SeROUNT | BID SUBMITTAL | BID SUBMITTAL aL
AMOUNT AMOUNT
KWCC, Inc. $132,900.00 $33,590.00 $11,850.00 1
Blue Reef, LLC $151,000.00 $22,000.00 $9,500.00 2
D. Kersey Construction Company $127,700.00 $47,325.00 $11,085.00 3
Lite Construction, Inc. $171,000.00 $45,000.00 $10,000.00 4
ARCHITECT’S ESTIMATE $138,500.00 $29, 500.00 $7,500.00 -
Staff recommends awarding the Metra Train Station Repairs Project to KWCC, Inc. for the Base Bid amount not to
exceed $132,900.00. Furthermore, staff recommends selecting and awarding KWCC’s Alternate Bid No. 1 amount
not to exceed $33,590.00, and rejecting Alternate Bid No. 2, for a total contract amount of $166,490.00
Kluber, Inc. completed a scope review with KWCC, Inc. (KWCC) of Montgomery, Illinois, who submitted the lowest,
complete, and qualified Base Bid and Alternate No. 1 Bid, for $132,900.00 and $33,590.00, respectively, totaling
$166,490.00. The Base Bid is $5,600.00 or 4.2% under, Alternate No. 1 Bid is $4,090.00 or 13.9% over, and Alternate
No. 2 is $4,350.00 or 58% over the Architect's estimate.
The FY 2023 Budget includes $155,000.00 under Commuter Parking Funds — Capital Outlay account no. 43-34-76-
4801 for the design (Phase II), construction, and construction administration (Phase Ill) for the Project. Out of the
$155,000.00 budget, $13,250.00 is encumbered towards Phase II and Ill architectural services for Kluber, Inc., which
leaves $141,750.00 for the construction of the project. The shortfall of $24,740.00 will be supplemented by
$50,000.00 available for Metra parking lot pavement patching and landscaping improvements (e.g. retaining wall
repairs).

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CITY OF WEST CHICAGO
Under the same account no. 43-34-76-4801, $20,000.00 is budgeted for pavement patching. As this work will be
completed by in-house staff, staff estimates using approximately $4,000.00 of HMA material for patching. There is a
$16,000.00 fund balance anticipated. Furthermore, there is $30,000.00 budgeted for retaining wall repairs. After initial
in-house review, staff anticipates using approximately $20,000.00 to replace various retaining wall modular bocks.
There is $10,000.00 fund balance anticipated. The total of $26,000.00 anticipated fund balance will be utilized to
fund the shortfall of $24,740.00. The Metra parking lot patching and landscaping improvements are scheduled for
fall 2023.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0080 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
KWCC, Inc. of Montgomery, Illinois, for the Base Bid and Alternate Bid No. 1 for the Metra Train Station Repairs
Project in a total amount not to exceed $166,490.00 and to reject Alternate Bid No. 2.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.