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ClTY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, September 18, 2023
6:15 P.M. — Council Chambers
AGENDA
Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A. Public Affairs Committee of August 21, 2023
Public Participation / Presentations
Items for Consent
A. Fine Structure for Dog Bite Cases and Leash Law
B. Homecoming — Fireworks Display Wheaton Academy
C. Ordinance 23-R-0032 — Stop Intersections
Items for Discussion
A. Veterans Banner Program
B. Seasonal Banner Program
Unfinished Business
New Business
Reports from Staff
Adjournment
475 Main Street T (630) 293-2200 Ruben Pineda
West Chicago, Illinois F (630) 293-3028 mayor
60185 www.westchicago.org Nancy M. Smith Michael [. Guttman

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MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday, August 21, 2023 6:15 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 6:15pm. Roll Call found Alderman
Brown, Hallett, Birch Ferguson (via phone), Smith and Short.
Approval of Minutes.
A. Public Affairs Committee Minutes of July 20, 2023. Alderman Brown made a
motion, seconded by Alderman Smith to approve the revised minutes of the Public
Affairs Committee meeting. Voting Aye: Chairman Chassee, Alderman Brown,
Hallett, Birch Ferguson (via Phone), Smith and Short. Voting Nay: 0. Abstain: 0.
Motion carried.
Public Participation / Presentations.
A. Draft Community Park Plan — Presentation of park planning services for the
former Kerr-McGee site by Upland Design Ltd. The consensus of the Committee was
to send this item to City Council.
Items for Consent.
A. CF Cycle for Life Permit - Alderman Brown made a motion, seconded by
Alderman Smith to direct this item to City Council for approval. Voting Aye: Chairman
Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith and Short. Voting Nay: 0.
Motion carried.
B. Ordinance 23-O-0029 — An Ordinance Modifying Chapter 4, Article I, Building
Code, Of The Code Of Ordinances Of The City Of West Chicago - Alderman Brown
made a motion, seconded by Alderman Smith to direct this item to City Council for
approval. Voting Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson,
Smith and Short. Voting Nay: 0. Motion carried.
Items for Discussion
Unfinished Business.

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7. New Business.
Chairman Chassee addressed the Committee that the 6"" Ward have asked and requested
to have a No Engine Braking Sign on the southern end of Route 59 similar to the sign
on the North end of Route 59. Staff was given direction to contact IDOT to request a
No Engine Braking sign on the south end of Route 59.
8. Reports from Staff.
A. West Chicago Police Department Monthly Reports - Chief Fleury gave an
update on ongoing and past cases.
B. Railroad Days Final Report
10. Adjournment. Alderman Hallett made a motion to adjourn, seconded by Alderman
Brown. The motion approved by voice vote, and the meeting adjourned at
approximately 6:48pm.
Respectfully submitted,
Yahaira Bautiste
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: +. A,
Ordinance No. 23-O-0034 — Animal Control and Care
FILE NUMBER:
COMMITTEE AGENDA DATE: 09/18/2023
COUNCIL AGENDA DATE: 09/18/2023
STAFF REVIEW: SIGNATURE
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
At a previous City Council meeting, Alderman Dettmann received City Council support for staff to develop
a tiered fine structure for those owners whose dogs attack other persons or animals as well as require a
leash at all times when a dog is off its owner's property (voice control no longer would be permitted).
The attached Ordinance accomplishes these goals.
STAFF RECOMMENDATION:
Consideration of Ordinance No. 23-O-0034.
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 23-0-0034 x4
AN ORDINANCE OF THE CITY OF WEST CHICAGO AMENDING CHAPTER 11,
ARTICLE 6 OF THE CODE OF ORDINANCES REGARDING ANIMAL CONTROL AND
CARE
BE IT ORDAINED by the City Council of the City of West Chicago, in regular session
assembled as follows: :
Section 1. That Section 11-77 of the Code of Ordinance of the City of West Chicago
entitled “Definitions” is hereby amended to delete the definition of “voice control” and to modify
the definition of “Control”, as follows:
“Control: Any owned animal that is either secured by a leash or lead contained by
invisible fence or within the premises of its owner or another person with the consent of
the person and prevented from leaving said premises by a fence, barrier or other
restriction which contains the animal, or is confined within a crate or cage, or confined
within a vehicle.”
Section 2. That Section 11-78 of the Code of Ordinances of the City of West Chicago
entitled “Animal Care” is hereby amended to create a new subsection (aa) as follows:
“(aa) Each owner of any animal shall keep such animal exclusively on such owner's
premises, except that any such animal may be off the premises if restrained by a substantial
leash or chain or other appropriate restraint or physical device and under the direct
supervision and immediate control of a competent person.
Trained police dogs utilized by an official law enforcement agency and assigned to a sworn
peace officer as part of a canine team/unit shall be exempt from this provision.”
Section 3. That Section 11-90 of the Code of Ordinance of the City of West Chicago
entitled “Violations; punishments” is hereby deleted in its entirety and the following language shall
be substituted:
“Notwithstanding anything to the contrary, the violation of, or failure to comply with
Section 11-78 (0)(3) and (0)(4) shall constitute an offense against the city, and shall subject
the offender, upon a finding of liable, to a fine not less than five hundred dollars ($500.00),
for the first offense; a fine not be less than one thousand dollars ($1,000.00) for the second
offense; a fine not less than fifteen hundred dollars ($1,500.00) for the third offence and
every subsequent offense thereafter, up to statutory violation fine limit of fifty thousand
dollars ($50,000).
The violation of any other provision of this section shall be subject to the penalty set forth
in_section 1-8 of this Code.”

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Section 4. That all ordinances and resolutions, or parts thereof, in conflict with the
provisions of this Ordinance are, to the extent of such conflict, expressly repealed.
Section 5. _ That this Ordinance shall be in full force and effect from and after its passage
and publication in pamphlet form as provided by law.
PASSED this 18" day of September 2023.
Alderman D. Beebe Alderman L. Chassee
Alderman J. Sheahan Alderman H. Brown
Alderman A. Hallett Alderman C. Dettmann
Alderman M. Birch-Ferguson Alderman S. Dimas
Alderman J. Smith, Jr. Alderman C. Swiatek
Alderman R. Stout Alderman J. Short
Alderman J. Morano Ward 7 — Vacant
APPROVED as to form:
City Attorney
APPROVED this 18" day of September 2023.
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — +2 |
Homecoming - Fireworks Display
Wheaton Academy FILE NUMBER:
COMMITTEE AGENDA DATE: September 18, 2023
COUNCIL AGENDA DATE: September 18, 2023
STAFF REVIEW: Tom Dabareiner SIGNATURE V2= y
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
ITEM SUMMARY:
Wheaton Academy is requesting permission for its Homecoming event on Friday, October 6, 2023, which
includes a fireworks display. Residents in the surrounding neighborhoods will be notified by Wheaton
Academy of the date and time of the fireworks display in advance of the event.
The Special Event Permit Application has been reviewed and approved by staff from the Police, Public
Works, and Community Development Departments as well as the West Chicago Fire Protection District.
A Fireworks Permit will be secured through the West Chicago Fire Protection District.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon receipt of an approved Fireworks Permit
from the West Chicago Fire Protection District.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application must be submitted to the City of West Chicago a minimum
of ninety (90) days prior to the event if it requires closure of public streets, or use of public
parking lots and/or city personnel. The 90-day time period allows sufficient time to evaluate
the request and provide a recommendation to the City Council for its consideration. For
any late submittals (applications submitted less than 90 days prior to the event), a $50 late
fee must be paid with the application. Further, the applicant runs the risk of their Special
Event request being denied.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
0 Intent to Meet Insurance Requirements
a Section 1 — General Information
a Section 2 — Narrative
o Section 3 — Permits
o Section 4 — Site Plan and/or Route Map
0 Section 5 — Task List and Due Dates
a Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
0 Carnival Permit Application - $50 per employee
a Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
0 Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
6 Temporary Liquor License Application — requires separate application
o Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
FEISS IIE IOOITIITICITITIORIIITIEI IR IOCIOTOUOOEIAOT TOIT IAIN IIIT TA IIIT IRN TATTOOS SOS ASA A Ae
FOR OFFICE USE ONLY
Inn nnnenUEnnEnor nn nSini iin innmendiinE conn inning nnintintiiniit htinhinnsetnisineinnninainernannneenentzan
Received: 4 lle! 24 Loe Fee Paid:$ SO - 4 lle 23
. ~~ —
Receipt # Check #
Event Acknowledgement Form returned by:
Police Dept. f Fire Dist. PW / ~Park-Dist___-- CDD rA
0 Background checks completed by Police Dept. Date =
o DuPage Co. Health Department notified Date
0 Certificate of Insurance received and approved Date
Page 1 of 8

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*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
1. Required limits per IML-RMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event).
3. Vendors shall furnish the additional insured endorsement (consult insurance professional:
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shall also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, Dames May awa , representing Wheatsn Arc ad En
(print name of ailthorized| person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
G-- 20a3
(signature) (date)
— Homecoain. 10 -6-a0a3
(name of event) (date of event)
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SECTION 1 - GENERAL INFORMATION
Name of Event: _\MJ heatan Ak caderny nee C anming
Type of Event:
O Parade O Walk/Run/Bike O Carnivals Fireworks O Festival
D Other
Location of Event: Too Pein oe Crossing (ca.
Date(s) of Event: 10) 2.3 Hours of Event: Sem to! |\0Opest. Attendance: _7d06
Event Website: Wwwheatoa Acadsem yore,
Purpose of event: C¢@\@bratse O1lurnni
Name of Sponsoring Organization(s): (As he aton Ata a 4on Y
Organization's Legal Status (i.e. NFP, Partnership, Corporation): Schoo )
Am es Vo Met ©
City/State/Zip: Phone Ee eed
Cell Phone E-mail: Na i-br ae QV whe atynacadys ANp og
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact: Sst wae Kar Is@n Phone: LY
2" Contact: S-++-#v e (swt Phone: iY
Is this an annual event? Yes O No If Yes, provide next year’s event date:
Contact person from sponsoring organization:
Organizer address:
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
\yone
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 — NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

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Sept 6, 2023
Dear West Chicago Council,
On Oct 5-7, 2023, Wheaton Academy will be holding their annual Homecoming Weekend.
Alumni from many states and countries will be on campus to celebrate another year of the
school. We will have an alumni program, soccer game, and a dinner for the alumni.
Please grant us the special event permit and firework permit once again, to make this year
special.
Thank you so much,
James K. Holtro
irector of Special Events

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SECTION 3 —- PERMITS
Will your event include a carnival? oc Yes \q No
If yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? yYes oNo
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms for an application.
Will your event include a fireworks display? WYes a No
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms for an application.
Are you holding a raffle at your event? o Yes “No
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago. org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? 0 Yes \g No
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? AYes oNo
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit htto://www.dupagehealth.org/temporary-food-service for additional
information. \\re Wave OUT OWN CONCLS Sion Stand -
Are you requesting services from these departments?
KPolice Fire District / Paramedics 0 Public Works
Specify services: Fice 4 Cpt. a) moorwe ; newor es
Will you be utilizing any of the following services?
O Water O Electric/Generator O Other
Page 4 of 8

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SECTION 4 — SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms” signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
O Yes No if yes, please indicate the property that you are requesting to use.
Would you like to request the closing of City streets? O Yes Xi No
if yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Page 5 of 8

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SECTION 5 —- PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event:
Tasks to be completed Days Due
(All items due to City unless noted) Before Event Due Date
Submit “Intent to Meet Insurance Requirements” ; : + ati
i ; 7 . Prior to Prior to application
Document (included with Special Event Permit a H I
Application, pg.2) application review review
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
ee 30 days
Application
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept. - 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
sign in West Chicago's Special Events Policy)
*If this requirement is not met, the proposed event may be cancelled.
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SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the Whe ocken Arcadeary (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in a! GCnE¢ OMUAG, (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
VJ he oto A Cadeny (name of organization) participation in the Activity.
To the fullest extent permitted by law, the UU ) h eq tea Axc G dy raw {(name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attomeys fees), which may in anywise accrue against the City of West Chicago, its
Officials, agents and employees, arising in consequence of wh eatun A-cadenl me of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
@ (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the uh eedten Ace dem (4 _ (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
behalf of the Wheatn Arcos. &m Y_(name of organization).
Agreed this __( Fhe day of _S tpt ‘ 20a?
Vth eaten Academy
Name of Organization
Sames C. Ho It+reg
Print Name of Authorized Person
Bignt ture of Authorized Person
aie oF Specal Enats
Page 7 of 8

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The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Ulheatin Aca df Dames Ke Lettre
On sir Name of Signatory) ¥ (Date)
(Name of ni
(Notary Pliblic)
Signed and sworn to before me this__ wt" day of —Sepiinler 2093
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Efe
475 Main Street
West Chicago, IL 60185
taalehabaedalebelalatalahlabalalalalehdelebahbebabeeialelchiehddletebtet iiet titeh LALA LLL Lee COT ETE C EET TT TET RTT E TTT TOT TUTE TTT
FOR OFFICE USE ONLY
ilahalahaledalahaheleiehehehetalehebabalelabelelshehsialaietebaieiaheialolabinieloioiebeiedetetoebieia beta ek Ge ETT TTT TTT eT TTT
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
q roved Permit No.
App O Denied
Remarks:
Authorized Signature
Title Date
Page 8 of 8

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
Ordinance No. 23-O-0032-Stop Intersections AGENDA ITEM NUMBER: 4.C.
FILE NUMBER:
COMMITTEE AGENDA DATE: September 18, 2023
COUNCIL AGENDA DATE: September 18, 2023
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator SIGNATURE
ITEM SUMMARY:
Educare West DuPage at Glen Arbor has renovated space within the Glen Arbor Community Church and provides 32 children
for the West Chicago community with early care and education. The program has a drop-off/pick-up Monday through Friday
between 7 a.m. to 9 a.m. and 3 p.m. to 5:30 p.m. Educare is requesting;
A) A drop-off/pick-up zone at the entrance of 204 Church Street
B) Create a three-way stop at the corners of W. Geneva St. & Wood.
C) Add a crosswalk from the sidewalk running east on Church St, crossing Wood.
City staff reviewed the request and the site and suggested placing a stop sign on Wood Street for northbound traffic only, with
a marked crosswalk, running east to west across Wood Street. This will allow staff, and those dropping off children to park in
the lot at the northeast corner of Wood Street and Geneva Street and then proceed through the marked crosswalk on Wood
Street and Church Street.
Ordinance 23-O-0032 allows for a stop sign for Northbound traffic on Wood Street at Church Street, at an east/west crosswalk
on the south side of Wood Street at Church Street.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 23-O-0032
COMMITTEE RECOMMENDATION:

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ORDINANCE NO. 23-0-0032
AN ORDINANCE AMENDING THE CODE OF ORDINANCES
OF THE CITY OF WEST CHICAGO — CHAPTER 17 TRAFFIC, ARTICLE
XVII, SCHEDULES OF DESIGNATED STREETS; DIVISION 3. STOP
INTERSECTIONS; SECTIONS 17-176. - DESIGNATED; COMPLIANCE
REQUIRED OF THE CITY CODE
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of
West Chicago, Illinois, in regular session assembled, as follows:
Section 1. That Chapter 17 TRAFFIC, ARTICLE XVII. SCHEDULES OF
DESIGNATED STREETS; DIVISION 3. STOP INTERSECTIONS; Sections 17-176.
Designated; compliance required, of the Code of Ordinances of the City of West Chicago
is hereby amended by adding thereto the following language:
Wood Street, Northbound Wood Street traffic shall stop at the intersection on
Wood Street at Church Street.
Section 2. That all ordinances and resolutions, or parts thereof, in conflict with
the provisions of this Ordinance are, to the extent of such conflict, expressly repealed.
Section 3. That this Ordinance shall be in full force and effect ten (10) days from
and after its passage, approval and publication in pamphlet form as provided by law.
PASSED this __ day of , 2023.

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Alderman L. Chassee
Alderman J. Sheahan
Alderman A. Hallett
Alderman S. Dimas
Alderman C, Swiatek
Alderman J. Short
Alderman J. Morano
APPROVED as to form:
Alderman D. Beebe
A
A
A
A
A
derman H. Brown
Iderman C. Dettmann
derman M. Birch-Ferguson
derman J. Smith
derman R. Stout
Patrick K. Bond, City Attorney
APPROVED this day of __, 2023.
ATTEST:
Mayor Ruben Pineda
Executive Assistant Valeria Perez
PUBLISHED:

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Item # S.A.
CITY OF WEST CHICAGO
MEMORANDUM
TO: Michael Guttman, City Administrator
FROM: Daniel Peck, Marketing & Communications Manager
SUBJ: Veterans’ Streetlight Pole Banner Program
DATE: September 8, 2023
The City's Veterans' streetlight pole banner display began in 2021 as a means to honor local
Veterans. Currently, 46 local Veterans are displayed for approximately 6 weeks from the third
week of October through the third week of November after Veterans’ Day.
As it stands, the display does not have any set guidelines, including a plan for expansion.
Furthermore, the display has reached its maximum capacity due to the number of participating
Veterans and the City’s current inventory of display mechanisms available on the streetlight
poles.
Based on staff observations and resident input, the following recommendations are proposed for
consideration as part of a renewed Veterans’ Streetlight Pole Banner Program.
Maximize the number of individuals included in each annual display.
Display a different individual on each side of the banner to effectively double the size of each
year's display, reduce storage needs, and cut future production costs. Currently, all banners are
printed double-sided with the same individual displayed on both sides of the banner.
The initial production cost for transitioning to this format is approximately $2,000.
Increase the maximum number of streetlight pole banner display mechanisms.
Install ten additional display mechanisms along Turner Court from Main Street to Washington
Street to accommodate more entries in the 2023 display and future displays.
Due to current hardware stock, the only additional cost would be the banners themselves.
Cycle banners to ensure the display does not have a maximum capacity.
Rotate banners annually to accommodate unlimited entries, ensuring all submissions get their
turn on display.
Locate banners in pedestrian-friendly areas that are easily accessible to senior residents,
and residents with disabilities.
Display banners primarily in pedestrian-friendly areas within the central downtown, making
them easily accessible to senior residents and those with disabilities. This may reduce the overall

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number of banners on display, but would still accommodate 72 individual Veterans annually,
which is a 56% increase from the current capacity.
Simplify the banner design.
Streamline the banner design by featuring the person's name, years of service, and military
branch. Additional details can be included on the City's dedicated webpage for the program.
For background, the current banner design includes this same basic information but also allows
for the addition of details about wars or conflicts, medals, and commendations. This has resulted
in an extensive amount of information being added to a very limited space. Consequently,
banners have been inconsistent and often have cluttered designs with hard to read text from their
location on streetlight poles. Additionally, inaccuracies due to incomplete or incorrect
information has lead to reproducing banners.
Further recognize Veterans participating in display.
Provide certificates signed by the Mayor to recognize participants’ service and program
participation, and annually issue a proclamation recognizing the new participants within the
Program.
Due to exposure to the elements, the banners put on display are not always suitable for donation
to individual participants after use. Additionally, depending on the direction staff receives,
banners may also contain two individuals going forward.
Allocate appropriate funds to accommodate the production of new banners each year.
Annually allocate $600 towards the display to produce 7 new banners each year. If printing
different individuals on the banners, this would allow for up to 14 individuals per year.
Maximize the duration of the display.
Establish a Seasonal Streetlight Banner Display Program to optimize the timing and locations of
different displays in the downtown area, extending the duration of the Veterans’ Program.
For background, the available time for installing the Veterans’ display is limited due to the
current overlapping of other streetlight pole banner displays.
Future Actions
Guided by direction from the City Council, staff could reopen the Program for a select number of
entries for the 2023 display using the current format. After the display ends, the 2023 banners
would be provided to the relevant Veterans, and new banners would be created in the desired
format for future displays with an initial call-for-entries being made for the new program
beginning in 2024.

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Item + 5.6.
CITY OF WEST CHICAGO
MEMORANDUM
TO: Michael Guttman, City Administrator
FROM: Daniel Peck, Marketing & Communications Manager
SUBJ: Seasonal Streetlight Banner Display Program
DATE: September 8, 2023
The City’s streetlight banners are installed loosely at different times each year as the City lacks a formal
schedule. Additionally, some displays overlap with one another and are placed sporadically within the
downtown. For reference, the current installation timelines are below.
(Current) Banner Display Calendar
Winter Spring Summer
Feb Mar
Winter Display (December to March)
Seasonal Displays | Pedestrian-Oriented Displays
To address current issues with installation schedules, content balancing, display positioning, and to offer
City staff clear direction for efficiently overseeing the City's banner displays, it is recommended that the
City establish a Seasonal Streetlight Banner Program.
Program Overview
The Seasonal Streetlight Banner Program aims to provide guidelines for the systematic installation and
removal of banners each year. It also identifies appropriate locations for pedestrian-oriented displays and
ensures that banners reflect the downtown’s aesthetics as seasons change with the following directives.
Install displays in zones based on display intent.
The Program proposes two banner zones: one aimed at pedestrians in the central downtown and another
for capturing the attention of vehicles entering downtown. This ensures that pedestrian-oriented displays
are accessible to everyone, regardless of capabilities, while encouraging exploration of downtown.
Moreover, general seasonal displays and event banners can be positioned to attract motorists’ attention.
The proposed zones are as follows.
e Zone 1 (Pedestrian-Oriented): The zone has 36 available streetlight banner mechanisms located
along: Main Street from Washington Street to Wilson Avenue; Galena Street from Main Street to
High Street; Turner Court from Washington Street to Main Street.
e Zone 2 (Motorist-Oriented): The zone has 21 available streetlight banner mechanisms located along:
Washington Street from Wood Street to Arbor Avenue; Main Street from Wilson Avenue to Neltnor
Boulevard.
Align display durations with changing seasons, excluding community event banners.
To keep displays fresh and appealing, single displays should not last longer than a season. This would
ensure there are new pedestrian-oriented displays at each of the City's seasonal events, offering new and

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engaging visual experiences for attendees through the seasons. Spring displays should be up from March
to May, summer displays from June to August, autumn displays from September to November, and
winter displays from December to February.
This directive excludes community event banners; banners promoting the City's downtown events and
larger community partner events will be combined with general seasonal banners in Zone 2. Once an
event ends, appropriate banners will be replaced with a general seasonal or new upcoming event banner.
The following scheduling options are suggested for installing and removing the City's various banners.
They also aim to extend the City's Veterans' Program beyond a 6-week timeframe while aligning with
the new Seasonal Streetlight Banner Display Program directives.
Option 1: Alter Art Banner Exhibit’s Schedule; Increase Veteran’s Display Duration in Fall
Adjust the City's Art Banner Exhibit to start in the first week of March and end in the last week of
August, extending its duration from 19 to about 26 weeks. This change aligns the Exhibit with a
seasonal schedule, although it exceeds a single season. Following the Exhibit, the Veterans' Program
would be displayed from the last week of August to the last week of November, about 14 weeks.
(Option 1) Banner Display Calendar
Winter Spring Summer
Jan Feb Mar Apr May Jun Jul
Fall Display (Aug-26 to Nov-25)
Motorist-Oriented Displays _‘{ilJPadeBivian Oriented Dizplays |
Option 2: Move Veterans’ Program to the Summer Season to Align with Memorial Day; Limit Art
Banner Exhibit Display to Spring
Move the Veterans' Program to summer to align installation with Memorial Day while limiting the Art
Banner Exhibit to spring. Provided is an overview of the rationale and proposed changes to the Art
Banner Exhibit to maintain its significance in the community.
Moving the Veterans’ Program to the Summer Season to Align with Memorial Day
Memorial Day holds deep significance for West Chicago, with residents gathering en masse annually at
Oakwood Cemetery for a morning ceremony to honor fallen military members. Moving the Veterans’
Program to be installed during this time would ultimately enhance the reverence of the day while also
providing an opportune time for the City to announce the start of the display.
This change could establish a new tradition of announcing new program entries during the ceremony. At
the conclusion of the ceremony, residents would be encouraged to visit the display providing them with
a special opportunity to further enrich their connection with local Veterans, both living and deceased.
Furthermore, for those attending the ceremony either in honor of a Veteran or alongside one, the display
would offer heightened significance and reflection.
Beyond Memorial Day, this schedule extends the display to Independence Day, offering a patriotic
environment in the absence of a community celebration. Furthermore, it makes the display accessible to
seniors and individuals with disabilities during the more pedestrian-friendly summer months.

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Limiting the Art Banner Exhibit to Spring
Shifting the Veterans’ Program to summer would shorten the Art Banner Exhibit from 19 to 12 weeks,
running from early March to late May, after Blooming Fest, but before Memorial Day.
If considering this option, it's crucial to maintain the Exhibit's unique role in the community. As a
solution, the City would install a unique display that showcases the People’s Choice Award winner's
banner along with a smaller display of each of the other banners year-round at Gallery 200 (103 W.
Washington). This preserves the Exhibit's significance throughout the year, elevates the award winner's
profile, and adds to the city's public art collection.
(Option 2) Banner Display Calendar
Winter Spring Summer
Dec Jan Feb
Fall Display (Aug-26 to Nov-25)
Motorist-Oriented Displays _—_—(iPEdeatvian6riented/Di=pIays |)
Option 3: Move Veterans’ Program to the Summer Season to Align with Memorial Day: Reschedule the
Art Banner Exhibit Display to Begin in Winter and End in Spring
If keeping the Art Banner Exhibit for one season isn't preferred but moving the Veterans’ Program to
summer is ideal, Option 3 suggests starting the Exhibit in winter and ending it in spring. This way,
there's a unique display during Frosty Fest and the winter months, continuing into the spring season and
concluding with Blooming Fest.
(Option 3) 2024 Banner Display Calendar
Winter Spring Summer
Jan Feb
Winter Display (Nov-27 to Mar-4)
Fall Display (Aug-26 to Nov-25)
(Option 3) 2025 Banner Display Calendar
Winter Spring Summer
Apr Jul
Motorist-Oriented Displays __[lPedebivlanoriehted Displays)
Future Actions
Staff is seeking general feedback on the proposed Seasonal Streetlight Banner Display Program and
preference regarding the scheduling approach to be adopted for upcoming displays. Following guidance
from the City Council, staff will execute and oversee the approved schedule for future displays
beginning with the 2024 displays.