===== PDF PAGE 2 ===== [Extraction: embedded PDF text] ~~ifY ©if W E§' _ICAG c WHERE HISTORY & PR.OGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE September 7, 2023 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called ·· the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra Dimas, Alton Hallett, Joe Morano, Jeanne Short, and John C. Smith, Jr., present. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of August 3, 2023. Alderman Brown made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of August 3, 2023. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Dimas made a motion, seconded by Alderman Brown to approve: A. Purchase of Three 2023 Ford Fl50 Police Responder Vehicles -Haggerty Ford, West Chicago, Illinois B. Purchase of Two 2023 Ford F-150, Regular Cab, 4x4, Pick-up Trucks -Haggerty Ford, West Chicago, Illinois C. Resolution No. 23-R-0072 - Layne Company - Professional Services Related to the Well Station No. 3 Rehabilitation Project for an Amount Not to Exceed $259,555.00 D. Resolution No. 23-R-0073 -Purnell Road- Intergovernmental Agreement - Winfield Township Road District for Right-of-Way Maintenance Operations E. Resolution No. 23-R-0074 - Intergovernmental Agreement- Winfield Township Road District for Snow Removal Operations F. Resolution No. 23-R-0078 - Change Order No. I - Construction, Inc. for the First and Lower Level Renovation Project at 200 Main St. in an Amount not to Exceed $150,000.00 for a Revised Contract Value of $1,340,000.00 475 Main Street T (630) 293-2200 Ruben Pineda West Chicago, lllinois F (630) 293-3028 M AVD R Infrastructure Committee Meeting 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY ADMINISTRATORL. Guttman September 7, 2023 Page I of2 ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] G. Resolution No. 23-R-0079 - Change Order No. 1 - Swallow Construction Corporation for the 2023 Sophia Street Area Water Main and Streets Rehabilitation Project in an Amount not to Exceed $50,000.00 for a Revised Contract Value of $1,605,803.65 H. Resolution No. 23-R-0080-Contract Award-KWCC, Inc. for the Base Bid and Alternate Bid No. 1 for Metra Train Station Repairs Project in an Amount not to Exceed $166,490.00 and to Reject Alternate Bid No. 2 Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0. 5. Items for Discussion. None. 6. Unfinished Business. None. 7. New Business. Mr. Patel explained that staff have identified 20 rights-of-way adjacent to private property that the city has been mowing and maintaining. These locations account for about $10,000.00 of the City's Right-of-Way Maintenance Contract currently held by Classic Landscape. In speaking with Classic, they advised that they could not hold the current pricing for next year, and it is anticipated that the cost of this contract will increase 40-50% when the City goes out to bid for 2024 services. Mr. Patel requested input from the Committee to determine if staff should keep these 20 locations in the contract, or try to make contact with the property owners and put them on notice that they need to maintain them since they are rights-of- way adjacent to private property. Some discussion followed, and the Committee recommended that staff attempt to make contact with the property owners to advise them that their maintenance responsibilities will begin in spring 2024. Mr. Patel explained that the locations will be kept in the bid package as a precaution but can be removed from the contract if the property owners comply. 8. Reports from Staff. Mr. Patel noted that the Sophia Street area would be paved at the end of the week, and work is moving forward on Lift Station No. 5; staffis hopeful that project will be completed in the next couple of months. Mr. Patel also commented that the City has been well ahead of schedule with completing roadway projects this year, and his staff has been doing a fantastic job. 9. Adjournment. At 7:20 P.M., Alderman Dimas made a motion to adjourn, seconded by Alderman Brown. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting September 7, 2023 Page 2 of2