===== PDF PAGE 4 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _t-/--t->-,ft....:.........i......'-- Resolution No. 23-R-0084 - Contract Award - Mississippi COMMITTEE AGENDA DATE: November 2, 2023Lime Company- Hydrated Lime For Fiscal Year 2024 in COUNCIL AGENDA DATE: November 20, 2023an amount not to exceed $419,302.00 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE.____ _____ _ APPROVED BY CITY ADMINISTRATOR: Michael L Guttman SIGNATURE. _________ _ ITEM SUMMARY: Hydrated Lime is one of the various chemicals used at the City's Water Treatment Plant. Approximately 1,300 tons of Hydrated Lime are used annually. Hydrated Lime is the key component to our softening process. Hydrated lime reacts with existing bicarbonate salts (Calcium, Magnesium, and most importantly, Radium) and converts them to insoluble carbonate salts, thus removing them to a great degree from the treated water. A Notice to Bidders was advertised in the Daily Herald on October 3, 2023, as well as on the online bidding platform, QuestCDN, and sealed bids were opened on October 24, 2023. There were two (2) bids received. The results are below. Bidder Bid Amount Overall Rank Mississippi Lime Company $419,302.00 1 Carmeuse Lime & Stone $664,456.00 2 The low bidder was Mississippi Lime Company of St. Louis, Missouri, for a total contract price of $419,302.00 ($322.54/ton delivered). This represents a 19.53% increase over FY 2023 unit prices ($269.85/tons delivered). The increase is largely attributed to increases in energy costs, fuel surcharges, inflationary economic environment, and driver shortages. A bid tab showing the results of the bid opening is attached for reference. It should be noted staff has been able to achieve operational efficiencies in the past year to reduce the amount of lime that is being used in the treatment process, reducing the annual quantity from 1,900 tons to 1,300 tons. Staff recommends that a contract be awarded to Mississippi Lime Company for the procurement of Hydrated Lime, at a unit price of $322.54/ton delivered, for an amount not to exceed $419,302.00 for FY 2024. Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06- 34-48-4626) to cover this expenditure in FY2024. ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 23-R-0084 authorizing the Mayor to execute a contract with Mississippi Lime Company of St. Louis, Missouri, for the procurement of Hydrated Lime for Fiscal Year 2024 in an amount not to exceed $419,302.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] RESOLUTION NO. 23-R-0084 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MISSISSIPPI LIME COMP ANY FOR THE PROCUREMENT OF ROTARY HYDRATED LIME FOR FISCAL YEAR 2024 IN AN AMOUNT NOT TO EXCEED $419,302.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Mississippi Lime Company of St. Louis, Missouri, for the procurement of Rotary Hydrated Lime for Fiscal Year 2024 in an amount not to exceed $419,302.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 20th day of November 2023. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] City of West Chicago Opening Date: Tuesday, October 24, 2023 at 11:00 AM Tabulation of Bids Opened By: Eddie A Ramos 2024 Delivery of Hydrated Lime Recorded By: Ashley Heidorn CHEMICAL UNITS BID QUANTITY Hydrated Lime Tons 1,300 Carmeuse Mississippi Lime VENDOR 11 Stainwix St, 21st Fl 3870 S Lindbergh Blvd,Suite 200 Pittsburgh, PA 15222 St. Louis, MO 63127 UNIT PRICE $511.12 $322.54 TOTAL AS READ $664,456.00 $612,826.00 CORRECTED $419,302.00 NOTE: Mississippi Lime miscalculated the bid total. Sec 1, Prepartion of Proposal "In cases of difference between unit prices and extension, the unit price shall be deemed correct."