===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf_b__. __ Resolution No. 23-R-0085 - Contract Award - MacCarb - COMMITTEE AGENDA DATE: November 2, 2023Carbon Dioxide for Fiscal Year 2024 in amount not to COUNCIL AGENDA DATE: November 20, 2023 exceed $54,000.00 STAFF REVIEW: Eddie A Ramos, Water Treatment Plant Superintendent SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE._________ _ ITEM SUMMARY: Carbon Dioxide is one of the various chemicals used at the City's Water Treatment Plant. Approximately 180 tons of Carbon Dioxide are used annually. Liquid Carbon Dioxide is used in the treatment process to stabilize the water chemistry after the softening process is complete. This process, known as Recarbonation, lowers the pH of the softened water to an acceptable level. A Notice to Bidders was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on October 3, 2023, and sealed bids were opened on October 24, 2023. One (1) bid was received. MacCarb, Inc. of Elgin, Illinois, submitted the only bid for a total contract price of $54,000.00 ($0.15/pound delivered). This bid represents a 20.0% decrease in unit pricing over Fiscal Year 2023 ($0.1875/pound delivered). A bid tab showing the results of the bid opening is attached for your consideration. It should be noted staff has been able to achieve operational efficiencies in the past year to reduce the amount of Carbon Dioxide that is being used in the treatment process, reducing the annual quantity from 300 tons to 180 tons. Staff recommends that a contract be awarded to MacCarb, Inc. for procurement of Carbon Dioxide, at a unit price of $0.15/pound delivered, for an amount not to exceed $54,000.00 for Fiscal Year 2024. Adequate funds will be budgeted in the Water Fund, Water Treatment Plant Operations - Chemicals (06- 34-48-4626) to cover this expenditure in FY2024. ACTIONS PROPOSED: Approve Resolution No. 23-R-0085 authorizing the Mayor to execute a contract with MacCarb, Inc. of Elgin, Illinois, for the procurement of Carbon Dioxide at a unit price of $0.15/pound delivered, for an amount not to exceed $54,000.00 for Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] RESOLUTION NO. 23-R-0085 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH MACCARB, INC. FOR THE PROCUREMENT OF LIQUID CARBON DIOXIDE FOR FISCAL YEAR 2024 IN AN AMOUNT NOT TO EXCEED $54,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract MacCARB, Inc. of Elgin, Illinois, for the procurement of Liquid Carbon Dioxide for Fiscal Year 2024 in an amount not to exceed $54,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 20th day of November 2023. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] City of West Chicago Opening Date: Tuesday, October 24, 2023 at 11:00 AM Tabulation of Bids Opened By: Eddie A Ramos 2024 Delivery of Carbon Dioxide Recorded By: Ashley Heidorn CHEMICAL UNITS BID QUANTITY Carbon Dioxide Pounds 360,000 MacCarb VENDOR 2430 Millennium Dr Elgin IL 60124 UNIT PRICE $0.1500 TOTAL AS READ $54,000.00 CORRECTED