===== PDF PAGE 18 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: __/ Al B Fiscal Year 2024-2028 Capital Improvement and MFT Program COMMITTEE AGENDA DATE: November 2, 2023 COUNCIL AGENDA DATE: STAFF REVIEW: Mehul! T. Patel, P.E., Director of Public Works SIGNATURE Ve — APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: West Chicago’s Long Range Capital Improvement Program (CIP) is one of the major planning documents that establishes the context for the physical development and improvement of the community. Through it, the City Council establishes the nature and quality of many physical characteristics of West Chicago, which impacts our quality of life. The five-year CIP provides a context and direction for the development of the annual capital budget and also serves as a major policy document. In it, the City Council establishes the capital work program for the next twelve months, as well as the fundamental direction of the capital planning and execution for the following four budget years. The CIP has been designed/modified to continue with an aggressive street rehabilitation program (i.e., resurfacing reconstruction, etc.), and continuation of several other annual Citywide programs including crack sealing, pavement rejuvenation, pavement markings maintenance, sidewalk cutting, sidewalk and curb & gutter replacement, forestry maintenance (removals and trimmings), Rights-Of-Way Maintenance (mowing), EAB Insecticidal Treatment, and Tree Replacement. The City staff successfully introduced a new annual Citywide maintenance initiative in the form of the Pavement Rejuvenation Program in FY 2023 to restore asphalt chemical properties that have deteriorated since the placement of the hot-mix asphalt on past roadway rehabilitation projects. In FY 2023, the roadway and utilities improvement capital outlay projects included the 2023 Roadway Rehabilitation, Fair Meadows Watermain and Roadway Rehabilitation, Sophia Street Area Watermain and Roadway Rehabilitation, and Technology Blvd Resurfacing projects. In FY 2023, the annual maintenance projects included Pavement Rejuvenation, Pavement Marking Maintenance, Sidewalk Cutting, Sidewalk Curb and Gutter Replacement, and Conde Street Storm Sewer Repair projects. In addition, the Water and Sewer Fund capital outlay projects included the Lift Station #5 & Forcemain Replacement, Water Treatment Plant PLC and VFD Replacement, and Sanitary Sewer Rehabilitation projects. Furthermore, the building improvement projects included the 200 Main Street Interior Renovation, 135 Grand Lake Blvd — Streets Garage Reroofing, 412 Blakely St. — Feel Garage Interior Renovations, and 508 Main St. — Metra Train Station Repairs Project. In FY 2023, approximately $9.54 Million capital improvements were completed throughout the City, which is summarized in the attached table. Klein Road Culvert Replacement Project and 135 Grand Lake Blvd — Streets Garage Insulation Project were deferred to FY 2024 due to higher than anticipated bids. In addition, the Crack Filling Program was deferred to FY 2024 to supplement and prioritize the Sophia Street Area Watermain and Roadway Rehabilitation Project. In FY 2023, the City successfully obtained an increase from $169,000.00 to $311,467.00 in the American Rescue Plan Act (ARPA) grant funds through the DuPage County Stormwater Management Department for the Klein Road Culvert Replacement Project. In addition, staff successfully administered and acquired reimbursements totaling $1.20 Million of Community Development Block Grant (CDBG) Funds from the County for Fair Meadows Watermain and Roadway Rehabilitation and Sophia Street Area Watermain and Roadway Rehabilitation Projects. ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO The City and the State formally executed grant agreements to allocate Illinois Department of Commerce & Economic Opportunity (DCEO) funds for the Proposed Traffic Signal at IL-38 and Technology Blvd. and the Fremont Tower Repainting Project. Furthermore, in FY 2023 the staff is in the process of applying for and securing project funding from the Surface Transportation Program (STP) and the Illinois Department of Transportation (IDOT)’s Economic Development Program (EDP). Similar to FY 2023, another packed year for infrastructure improvements is scheduled for FY 2024. Project locations and limits are shown in the enclosed Location Map. The Motor Fuel Tax (MFT) funded 2024 Roadway Rehabilitation Project will include improvements on Mulberry Dr., Eagle Ridge Ct., Indianwood Ln., Cherokee Dr., Apaho Dr., Chipewa Ln., Diversey Prky, Ancient Oaks Dr., E Grand Lake Blvd, Yale St, Elmwood Ave, and Charlestown Dr. The two CDBG grant-funded projects will include Brown St. And Bishop St. Water Main and Streets Rehabilitation Project and York Ave. Area - Water Main And Streets Rehabilitation Project on York Ave., Virgie Pl., Garden St., Ingalton Avenue. The STP grant-funded Conde Street Resurfacing Project from IL-59 to Joliet Rd was scheduled for September 22, 2023, IDOT letting, and is anticipated to begin in Spring 2024. The MFT and Rebuild Illinois (RBI) grant-funded Harvester Road Reconstruction Project on Harvester Rd. from Powis Rd. to Hawthorne Ln is anticipated to begin in Spring 2024. The DECO grant-funded IL-38 & Technology Blvd Traffic Signal Installation Project is anticipated to begin in the Summer of 2024. Finally, the STP grant-funded Town Road Reconstruction Project along Town Rd. between IL-38 and Washington St. is tentatively scheduled for June 2024 IDOT letting; however, staff anticipates delays with this project due to various requirements and delayed review time from IDOT. The Town Road Reconstruction Project will be administered through IDOT and is anticipated to be awarded in FY 2024 by IDOT; however, construction may begin in FY 2025 due to limited construction window in FY 2024. Furthermore, the ARPA-funded Klein Road Culvert Replacement Project has been awarded in FY 2023 and is scheduled to start construction in Spring 2024. In addition, municipal building maintenance projects include improvements at the Museum, Police Department, Streets Division, and Fleet Garage. All annual maintenance projects will also take place in 2024. The 5-year roadway improvement program has been completely revised based on the 2021 Pavement Condition Rating Survey. The 5-year program as proposed totals $22,172,200, which is an annual average of $4,434,440 per year. The street improvement program will be partially funded using various dollars such as the MFT, STP, RBI, DCEO, and CDBG. Some of these projects also include watermain replacement as well as sanitary sewer improvements, which will be funded by Water and Sewer Funds respectively. The Capital Equipment Replacement Fund (CERF) is used for purchases of vehicles and equipment across ail of the Departments in the City. In FY 2024, there are a total of nine (9) pieces of equipment/vehicles due for replacement for an anticipated cost of $ $1,574,500. The FY 2024-2028 Capital Improvement Program outlines the full range of the City’s physical improvement needs to the extent that they can be anticipated or predicted based on the availability of funding. Cost estimates have been assigned to each project and the projects have been scheduled over the five-year span of the program. By approving the FY 2024-2028 Capital Improvement Program, the City Council will set priorities to the projects outlined in the program, thus giving direction to staff on how to proceed. ACTIONS PROPOSED: Recommend approval of the FY 2024-2028 Capital Improvement and MFT Program and direct the City Administrator to include such in the 2024 proposed Budget. COMMITTEE RECOMMENDATION: ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] FY 2023 - Capital Outlay Project Summary Budgeted Awarded Actual Comparison Project Name Notes Capital Water Sewer MFT Comm. Parking Total Capital Water Sewer MFT Comm. Parking Total Capital Water Sewer MFT Comm. Parking Total Budgeted - Actual 200 Main Street Interior Renovation $ 1,800,000.00 $ - $ - $ - $ - $ 1,800,000.00 $ 1,190,000.00 $ - $ - $ - $ - $ 1,190,000.00 $ 1,340,000.00 $ - $ 1,340,000.00 $ 460,000.00 Actual amount inclues $150,000 Change Order. Sophia Street Area Project $ 401,400.00 $ 667,000.00 $ - $ - $ - $ 1,068,400.00 $ 907,223.65 $ 648,580.00 $ - $ - $ - $ 1,555,803.65 $ 907,223.65 $ 683,580.00 $ 15,000.00 $ 1,605,803.65 $ (537,403.65) Actual amount projected. Inclues $50,000 Change Order. Fair Meadows Rehabilitation Project $ 811,920.00 $ 517,324.76 $ 118,080.00 $ - $ - $ 1,447,324.76 $ 811,920.00 $ 517,324.76 $ 118,080.00 $ - $ - $ 1,447,324.76 $ 935,123.37 $ 403,856.60 $ 1,338,979.97 $ 108,344.79 2023 Rehabilitation Project $ 1,626,800.00 $ - $ - $ - $ - $ 1,626,800.00 $ 1,650,677.26 $ - $ - $ - $ - $ 1,650,677.26 $ 1,367,302.61 $ 1,367,302.61 $ 259,497.39 Technology Blvd Resurfacing Project $ 285,600.00 $ - $ 285,600.00 $ 285,600.00 $ 285,600.00 $ 151,600.00 $ 151,600.00 $ 134,000.00 20% Local Match - Actual Contract Amount $758,000 135 Grand Lake - Streets Garage Reroofing $ 130,000.00 $ - $ - $ - $ - $ 130,000.00 $ 215,000.00 $ - $ - $ - $ - $ 215,000.00 $ 215,000.00 $ 215,000.00 $ (85,000.00) 412 Blakely - Fleet Garage Interior Renovations $ 140,000.00 $ - $ - $ - $ - $ 140,000.00 $ 181,687.00 $ - $ - $ - $ - $ 181,687.00 $ 176,687.00 $ 176,687.00 $ (36,687.00) Actual amount projected. Project ongoing. Sidewalk Curb and Gutter Replacement Program $ 125,000.00 $ - $ - $ - $ - $ 125,000.00 $ 96,660.00 $ - $ - $ - $ - $ 96,660.00 $ 95,000.00 $ 95,000.00 $ 30,000.00 Actual amount projected. Project ongoing. Sidewalk Cutting Program $ 20,000.00 $ - $ - $ - $ - $ 20,000.00 $ 19,989.96 $ - $ - $ - $ - $ 19,989.96 $ 19,989.96 $ 19,989.96 $ 10.04 Pavement Rejuvenation $ 50,000.00 $ - $ - $ - $ - $ 50,000.00 $ 49,914.00 $ - $ - $ - $ - $ 49,914.00 $ 49,914.00 $ 49,914.00 $ 86.00 Street Striping Program $ 40,000.00 $ - $ - $ - $ - $ 40,000.00 $ 39,274.60 $ - $ - $ - $ - $ 39,274.60 $ 39,274.60 $ 39,274.60 $ 725.40 Conde Street Storm Sewer Repairs $ 35,000.00 $ - $ - $ - $ - $ 35,000.00 $ - $ - $ - $ - $ - $ - $ 28,013.00 $ 28,013.00 $ 6,987.00 508 Main Street - Metra Train Station Repairs Project $ - $ - $ 130,000.00 $ 130,000.00 $ - $ - $ - $ 166,490.00 $ 166,490.00 $ 166,490.00 $ 166,490.00 $ (36,490.00) Actual amount projected. Project ongoing. Lift Station #5 & Forcemain Replacement Project $ - $ - $ 1,625,000.00 $ - $ - $ 1,625,000.00 $ - $ - $ 1,531,999.31 $ - $ - $ 1,531,999.31 $ 1,531,999.31 $ 1,531,999.31 $ 93,000.69 Actual amount projected. Project ongoing. Water Treatment Plant PLC and VFD Replacement $ - $ 475,000.00 $ - $ - $ 475,000.00 $ - $ 850,000.00 $ - $ - $ 850,000.00 $ 850,000.00 $ 850,000.00 $ (375,000.00) Actual amount projected. Project ongoing. Sanitary Sewer Rehabilitation Project $ - $ - $ 600,000.00 $ - $ - $ 600,000.00 $ - $ - $ 561,800.00 $ - $ - $ 561,800.00 $ 561,800.00 $ 561,800.00 $ 38,200.00 Actual amount projected. Project ongoing. Klein Road Culvert Replacement $ 338,000.00 $ - $ - $ - $ - $ 338,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 338,000.00 Projects Deffered to FY 2024 135 Grand Lake - Streets Garage Reinsulation $ 170,000.00 $ - $ - $ - $ - $ 170,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 170,000.00 Projects Deffered to FY 2024 Crack Filling Program $ 50,000.00 $ - $ - $ - $ - $ 50,000.00 $ - $ - $ - $ - $ - $ - $ - $ - $ 50,000.00 Projects Deffered to FY 2024 Total: $ 5,738,120.00 $ 1,659,324.76 $ 2,343,080.00 $ 285,600.00 $ 130,000.00 $ 10,156,124.76 $ 5,162,346.47 $ 2,015,904.76 $ 2,211,879.31 $ 285,600.00 $ 166,490.00 $ 9,842,220.54 $ 5,173,528.19 $ 1,937,436.60 $ 2,108,799.31 $ 151,600.00 $ 166,490.00 $ 9,537,854.10 $ 618,270.66 Updated: 10-25-2023