===== PDF PAGE 4 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 23-R-0088
AGENDA ITEM NUMBER: __‘+t. A.
A Resolution Approving the Master Services and Purchasing
Agreement with Axon Enterprises, Inc. for the Axon Body Worn FILE NUMBER:
Camera System
COMMITTEE AGENDA DATE: November 20, 2023
COUNCIL AGENDA DATE: November 20, 2023
STAFF REVIEW: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael Guttman
SIGNATURE
ITEM SUMMARY:
The SAFE-TAct mandates all Police Department personnel wear body-worn cameras. The City of West Chicago was ahead of
the curve by purchasing and using body-worn cameras in 2019. The length of the first contract was from 2019 through 2023.
With the current contract expiring, the staff is requesting that the City Council enter into another Master Services and
Purchasing Agreement with Axon Enterprises, Inc. for the purchase and use of Axon products and services associated with the
body-worn camera system for the amount not to exceed $396,627.60 (payable via a five-year contract, with an annual payment
of $79,325.52). This contract will cover 2024 through 2028. Included within this contract is the purchase of a 34 party
unlimited cloud storage package for all other external recordings that are collected (surveillance video and photos from business
and private residences), which can be stored and linked into Axon’s Evidence.com feature. Evidence.com is the location where
all videos and photos are stored for our current body cameras, squad car cameras, and interview room cameras. The City will
have a yearly opportunity to apply for a grant that could offset the cost of the 3"! party storage feature for each year of the
contract.
Please see the attached Quote and Master Services and Purchasing Agreement for further information.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No, 23-R-0088
COMMITTEE RECOMMENDATION:

===== PDF PAGE 5 =====
[Extraction: OCR (rendered-page OCR)]
RESOLUTION NO. 23-R-0088
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CERTAIN
AGREEMENT WITH AXON ENTERPRISES, INC.
BE IT RESOLVED by the City Council of the City of West Chicago, in
regular session assembled, that the Mayor is hereby authorized to execute a certain
Agreement with Axon Enterprises, Inc., in an amount not to exceed $396,627.60 , a
copy of which is attached hereto as Exhibit “A.”
APPROVED this 20" day of November 2023.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez
Page 1 of 1

===== PDF PAGE 6 =====
[Extraction: OCR (rendered-page OCR)]
Axon Enterprise, Inc.
Q-509729-45196.624/S
17800 N 85th St.
Scottsdale, Arizona 85255
United States ration: 12/31
VAT: 86-0741227 => ous Eatin ita
Domestic: (800) 978-2737
Intemational: +1.800.978.2737 ‘Account Number: 115576
Payment Terms: N30
Delivery Method:
SHIP TO BILLTO SALES REPRESENTATIVE PRIMARY CONTACT
325 Spencer St West Chicago Police Department - IL Jen Skouson Dean Myles
325 Spencer St 325 Spencer St Phone: Phone: (630) 293-2222
West Chicago, West Chicago Emall: jskouson@axon.com Email: dmyles@westchicago.org
il fl Fax: Fax:
60185-3154 60185-3154
USA USA
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $20,699.40
TOTAL COST $396,627.60
ESTIMATED TOTAL WI TAX $396,627.60 pect) SiiAgro
Payment Summary
Date Subtotal Tax Total
Jan 2024 $79,325.52 $0.00 $79,325.52
Jan 2025 $79,325.52 $0.00 $79,325.52
Jan 2026 $79,325.52 $0.00 $79,325.52
dan 2027 $79,325.52 $0.00 $79,325.52
dan 2028 $79,325.52 $0.00 $79,325.52
Total $396,627.60 $0.00 $396,627.60
Page 1 Q-509729-45196.624)S

===== PDF PAGE 7 =====
[Extraction: OCR (rendered-page OCR)]
Quote Unbundled Price: $500,124.60
Quote List Price: $449,772.00
Quote Subtotal: $396,627.60
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term Unbundied ListPrice —_—Net Price Subtotal Tax Total
Program
BWCamTAP Body Worn Camera TAP Bundle a 5 60 $37.87 $32.50 $32.50 $9,750.00 $0.00 $9,750.00
BWCUWTAP BWC Unlimited with TAP 46 60 $116.24 $98.58 $98.58 $272,080.80 $0.00 $272,080.80
Ala Carte Hardware
Ho0001 AB4 Camera Bundle 44 $849.00 $0.00 $0.00 $0.00 $0.00
toooo2 ‘AB4 Multi Bay Dock Bundle 6 $1,638.90 $0.00 $0.00 $0.00 $0.00
00001 AB4 Camera Bundle - 2 $849.00 $0.00 $0.00 $0.00 $0.00
00001 AB4 Camera Bundle 5 $849.00 $0.00 $0.00 $0.00 $0.00
Ala Carte Software
73682 AUTO TAGGING LICENSE is 46 60 $9.76 $9.76 $26,937.60 $0.00 $26,937.60
100165 UNLIMITED 3RD-PARTY STORAGE 42 60 $31.46 $31.46 $79,279.20 $0.00 $79,279.20
ProLicense Pro License Bundle 3 60 _ $42.31 $42.25 $7,605.00 $0.00 $7,605.00
BasicLicense Basic License Bundle 1 60 $16.27 $16.25 $975.00 $0.00 $975.00
Total $396,627.60 $0.00 $396,627.60
Page 2 Q-509729-45196.624JS

===== PDF PAGE 8 =====
[Extraction: OCR (rendered-page OCR)]
Delivery Schedule
Hardware
Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
‘AB4 Multi Bay Dock Bundle
AB4 Multi Bay Dock Bundle
‘AB4 Mult Bay Dock Bundle
Body Worm Camera TAP Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
Software
Bundle
Basic License Bundle
Basic License Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
Pro License Bundle
Pro License Bundle
AlaCarte
Ala Carte
Warranties
Bundle
| Body Wom Camera TAP Bundle
BWC Unlimited with TAP
BWC Unlimited with TAP
BWC Unlimited with TAP
Page 3
Item
100147
100147
100147
100147
100466
100466
100466
74020
74020
100206
70033
71019
73309
73309
73689
73310
73310
73688
Item
73683
73840
73686
73746
73683
73746
100165
73682
Item
80464
80464
80464
80465
Description
AXON BODY 4 - NA- US FIRST RESPONDER - BLK - RAPIDLOCK
AXON BODY 4 - NA- US FIRST RESPONDER - BLK - RAPIDLOCK
AXON BODY 4 - NA- US FIRST RESPONDER - BLK - RAPIDLOCK
AXON BODY 4 - NA - US FIRST RESPONDER - BLK - RAPIDLOCK
USB-C to USB-C CABLE FOR AB4
USB-C to USB-C CABLE FOR AB4
USB-C to USB-C CABLE FOR AB4
MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK
MAGNET MOUNT, FLEXIBLE, AXON RAPIDLOCK
AXON BODY 4 - 8 BAY DOCK
WALL MOUNT BRACKET, ASSY, EVIDENCE.COM DOCK
NORTH AMER POWER CORD FOR AB3 8-BAY, AB2 1-BAY /6-BAY DOCK
AXON CAMERA REFRESH ONE
AXON CAMERA REFRESH ONE
MULTI-BAY BWC DOCK 1ST REFRESH
AXON CAMERA REFRESH TWO
AXON CAMERA REFRESH TWO
MULTI-BAY BWC DOCK 2ND REFRESH
Description
10 GB EVIDENCE.COM A-LA-CART STORAGE
EVIDENCE.COM BASIC ACCESS LICENSE
EVIDENCE.COM UNLIMITED AXON DEVICE STORAGE
PROFESSIONAL EVIDENCE.COM LICENSE
10 GB EVIDENCE.COM A-LA-CART STORAGE
PROFESSIONAL EVIDENCE.COM LICENSE
UNLIMITED 3RD-PARTY STORAGE
AUTO TAGGING LICENSE
Description
EXT WARRANTY, CAMERA (TAP)
EXT WARRANTY, CAMERA (TAP)
EXT WARRANTY, CAMERA (TAP)
EXT WARRANTY, MULTI-BAY DOCK (TAP)
QTY _ Estimated Delivery Date
44 01/15/2024
01/15/2024
01/15/2024
01/15/2024
01/15/2024
01/15/2024
01/15/2024
01/15/2024
_ 01/15/2024
01/15/2024
01/15/2024
01/15/2024
07/15/2026
07/15/2026
07/15/2026
01/15/2029
01/15/2029
01/15/2029
afauosammowZvaZena
QTY Estimated Start Date Estimated End Date
1 02/15/2024 02/14/2029
1 02/15/2024 02/14/2029
46 02/15/2024 02/14/2029
46 02/15/2024 02/14/2029
9 02/15/2024 02/14/2029
3 02/15/2024 02/14/2029
42 02/15/2024 02/14/2029
46 02/15/2024 02/14/2029
QTY — Estimated Start Date Estimated End Date
5 01/15/2025 0214/2029
46 01/15/2025 02/14/2029
1 01/15/2025 02/14/2029
6 01/15/2025 0214/2029
Q-509729-45196,624JS

===== PDF PAGE 9 =====
[Extraction: OCR (rendered-page OCR)]
Payment Details
Jan 2024
Invoice Plan
Upfront Payment
Upfront Payment
Upfront Payment
Upfront Payment
Year 1
Year 1
Year 1
Year 1
Year 1
Year 1
Total
Feb 2024
Invoice Plan
Invoice Upon Fulfilment
Total
Jan 2025
Invoice Plan
Year 2
Year 2
Year 2
Year 2
Year 2
Year 2
Total
Jan 2026
Invoice Plan
Year 3
Year 3
Year 3
Year 3
Year 3
Year 3
Total
dan 2027
Invoice Plan
Year 4
Page 4
ttem
00001
00001
00001
00002
100165
73682
BasicLicense
BWCamTAP
BWCUwTAP
ProLicense
BWCamTAP
Item
100165
73682
BasicLicense
BWCamTAP
BWCUWTAP
ProLicense
Item
100165
73682
BasicLicense
BWCamTAP
BWCUwTAP
ProLicense
100165
Description
AB4 Camera Bundle
AB4 Camera Bundle
AB4 Camera Bundle
‘AB4 Multi Bay Dock Bundle
UNLIMITED 3RD-PARTY STORAGE
AUTO TAGGING LICENSE
Basic License Bundle
Body Wom Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle
Description
Body Worn Camera TAP Bundle
Description
UNLIMITED 3RD-PARTY STORAGE
AUTO TAGGING LICENSE
Basic License Bundie
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle
Description _
UNLIMITED 3RD-PARTY STORAGE
AUTO TAGGING LICENSE
Basic License Bundle
Body Wom Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle
Description
UNLIMITED 3RD-PARTY STORAGE
esu-F8onasZ?
Subtotal
$0.00
$0.00
~ $0.00
$0.00
$15,855.84
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Subtotal
$0.00
$0.00
Subtotal
$15,855.84
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Subtotal
$15,055.84
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Subtotal
$15,855.84
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
Q-509729-45196.624JS
Total
$0.00
$0.00
$0.00
$0.00
$15,855.84
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Total
$0.00
$0.00
Total
$15,855.64
$5,367.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Total
$15,855.84
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Total
$15,855.84

===== PDF PAGE 10 =====
[Extraction: OCR (rendered-page OCR)]
Jan 2027
Invoice Plan
| Year 4
Year 4
Year 4
Year 4
‘Year 4
Total
| Jan 2028
Invoice Plan
Year 5
Year 5
Year 5
Year 5
Year §
Year S
Total
tem
73682
BasicLicense
BWCamTAP
BWCUwTAP
ProLicense
Item
100165
73682
BasicLicense
BWCamTAP
BWCUwTAP
ProLicense
Description
AUTO TAGGING LICENSE
Basic License Bundle
Body Worn Camera TAP Bundle
BWC Unlimited with TAP _
Pro License Bundle
Description
UNLIMITED 3RD-PARTY STORAGE
AUTO TAGGING LICENSE
Basic License Bundle
Body Worn Camera TAP Bundle
BWC Unlimited with TAP
Pro License Bundle
Qty
46
1
5
6
4
3
42
46
46
Subtotal
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
Subtotal
$15,855.84 _
$5,387.52
$195.00
$1,950.00
$54,416.16
$1,521.00
$79,325.52
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Q-509729-45196.624)S
Total
$5,367.52
$195.00
$1,950.00
$54,416.16 |
$1,521.00
$79,325.52
Total
$15,855.84
$5,387.52
$195.00
$1,950.00
$94,416.16
$1,521.00
$79,325.52

===== PDF PAGE 11 =====
[Extraction: OCR (rendered-page OCR)]
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon's Master Services and Purchasing Agreement
(posted at www.axon.comMegal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.corlegal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 6 Q-509729-45196.624NS

===== PDF PAGE 12 =====
[Extraction: OCR (rendered-page OCR)]
Signature
Date Signed
9/27/2023
Page 7
Q-509729-45196.624JS