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CITY OF WEST CHICAGO - 475 Main Street
FINANCE COMMITTEE MINUTES
Regular Meeting
September 5, 2023
1. Call to Order, Roll Call and Establishment of a Quorum
Alderman Dimas called the meeting to order at 6:00 p.m. on September 5, 2023. Roll
call found Daniel M. Beebe, Sandy Dimas, Joseph C. Morano, Jayme Sheahan,
Rebecca Stout and Chris Swiatek present. Alderman Christine Dettmann was absent.
Alderman Dimas announced a quorum.
Staff in attendance: City Administrator Michael Guttman, Finance Director Nikki Giles,
Assistant City Administrator Tia Messino, Assistant Finance Director Diana Soltess
and Management Fellow Brady Fisher.
2. Finance Committee Meeting Minutes of July 12, 2023.
Alderman Swiatek made a motion, seconded by Alderman Stout, to approve the
minutes of July 12, 2023. Voting Aye: Alderman Beebe, Dimas, Morano, Sheahan,
Stout, and Swiatek Voting Nay: 0 Absent: Alderman Dettmann. Motion carried.
3. Public Participation / Presentations
A. Dupage Senior Citizens Council Presentation
Executive Director of Dupage Senior Citizens Council (DSCC), Mary Lynn, stated this
was a follow-up from the discussion held about 9 months ago. DSCC is requesting
additional funding from the usual amount the City has provided. Executive Director
Lynn indicated the senior population is growing and since COVID the volume for home
delivery requests and other services has increased by 40%. She said the current cost
gap is $34,000 for West Chicago and DSCC is asking for $25,000 a year to go towards
the cost gap, the City currently funds $10,000.
Alderman Morano said that in January the DSCC asked for $25,000, he asked if the
DSCC is asking for additional funds. Executive Director Lynn, said DSCC is only
asking for $25,000 and hopes the City can continue to contribute $25,000 a year
instead of the current $10,000 contribution.
Alderman Dimas said the contribution was bumped to $24,000 in December of 2022.
Executive Director Lynn clarified that the DSCC is asking the City to maintain the
$24,000 contribution and expressed the importance of working with the City.
4. Items for Consent
A. Ordinance No. 23-0-0024 — Third Quarter Budget Amendment
B. Ordinance No. 23-O-0025 — Water and Sewer Rates

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C. Ordinance No. 23-0-0026 — Public Benefit Fund Changes to the City Code
D. Ordinance No. 23-O-0030 — Board and Commissions Changes to the City Code
E. Resolution No. 23-R-0064 — Updated Budget Policy
F. Resolution No. 23-R-0077 — Boards and Commissions Handbook
Alderman Morano asked to pull items 4A and 4B.
City Administrator (CA), Michael Guttman, introduced Management Fellow, Brady
Fisher.
Management Fellow Brady spoke on items 4D and 4F. He said he created a Boards
and Commissions Handbook and is a companion to the Code of Conduct documents.
He said there are sections on the rules of decorum, reporting structures and rules and
expectations. He also noted the legal considerations section covers ethics and the
Opens Meeting Act.
CA Guttman, briefed the Committee on items 4A, 4B, 4C and 4E. CA Guttman noted
the Third Quarter Budget Amendment lists several items. He said all remaining Motor
Fuel Tax money in the General Fund will be moved to the Motor Fuel Tax Fund. CA
Guttman also noted there was a transposed number for liquor license revenue. He
said the amendment will show that we left IRMA and moved to RMA. CA Guttman
said there is money in IPBC, which is our health insurance cooperative, which will be
moved to fund the new park.
CA Guttman said the next rate increase will be on January 1, 2025 instead of July 1,
2024 and every year thereafter for the next four years.
CA Guttman said the Updated Budget Policy Ordinance memorializes depositing
video gaming revenues into the Community Park Fund and allows for reserves in
excess of the City’s Reserve Policy be automatically transferred to the Park Fund.
CA Guttman said the Public Benefit Fund Ordinance shows that the fund will be used
for the operating and capital costs associated with the new Community Park.
Alderman Morano asked if rates could be lowered in the future if for instance there
was a decrease in costs. CA Guttman said yes, rates can be adjusted and there is
always a possibility that rates could increase or decrease, depending on
circumstances.
Alderman Swiatek made a motion, seconded by Alderman Stout, to approve the
consent agenda items. City Administrator Guttman clarified that items 4A and 4B are
added back into this motion. Voting Aye: Alderman Beebe, Dimas, Morano, Sheahan,
Stout and Swiatek. Voting Nay: 0 Absent: Alderman Dettmann. Motion carried.

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5.
8.
9.
Items for Discussion.
A. FY 2024 Funding Amount for DuPage Senior Citizens Council
Alderman Dimas asked if anyone thought the increase from $10,000 to $24,000 was
absorbent or is there room to continue with funding.
Alderman Morano said that based on the presentation the funding is needed by DSCC
and should continue.
Alderman Stout asked if the $24,000 being requested is within the City’s budget. CA
Guttman responded that the City can maintain that funding.
Alderman Swiatek recommends that the City continue with funding the $24,000.
Alderman Dimas asked if anyone was against making this donation. Consensus was
to approve the requested funding for DSCC.
CA Guttman asked if Executive Director Lynn should come back next year to justify
the amount. Direction was given that yes, DSCC should be held accountable for the
money that is being donated.
Unfinished Business. None
. New Business. None
Reports from Staff.
Executive Session (if needed). None
10. Adjournment.
At 6:27 p.m., Alderman Beebe made a motion, seconded by Alderman Morano, to
adjourn the meeting. All Aldermen voted Aye by voice vote.
Respectfully submitted,
Josie Avilez

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Item # 4. A.
ORDINANCE NO. 23-0-0041
AN ORDINANCE ADOPTING THE ANNUAL BUDGET FOR
THE CITY OF WEST CHICAGO, DUPAGE COUNTY, ILLINOIS
FOR THE FISCAL YEAR COMMENCING JANUARY 1, 2024
AND ENDING DECEMBER 31, 2024
WHEREAS, the City of West Chicago has heretofore adopted the annual budget
procedure provided for in 65 ILCS 5/8-2-9.1 through 5/8-2-9.10; and,
WHEREAS, the tentative annual budget for fiscal year commencing on January 1, 2024
and ending December 31, 2024, was made conveniently available for public inspection pursuant
to notice of public hearing published in the Daily Herald, being a newspaper having a general
circulation within the City; and,
WHEREAS, on December 4, 2023, the corporate authorities of the City conducted a
public hearing on said tentative annual budget.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West
Chicago, Illinois, in regular session assembled as follows:
Section 1. That the annual budget of the City of West Chicago, DuPage County, Illinois,
for the fiscal year commencing January 1, 2024, and ending December 31, 2024, entitled
“Proposed 2024 Budget”, a copy of which is attached hereto as Exhibit “A” and by this reference
made a part hereof be, and the same is hereby passed and adopted.
Section 2. That the staffing levels and associated pay ranges contained within the budget
are hereby approved, such approval shall be deemed to comport with the requirement of adopting
the Table of Organization and the Pay Ranges for the City as detailed in the Personnel Manual.
Section 3. That the City Council authorizes the City Administrator and his staff to
continue to contract with Third Millennium Associates Inc. (not to exceed $50,000) for utility
bill mailings, within the maximum amount as included in the proposed Budget and with 7 Layer
Solutions, Inc. (not to exceed $275,000 — includes added funds this year to reformat the
water/sewer bills) for information technology services/support.
Section 4. That the City Council acknowledges and includes in the Budget funds for a
special assessment for the West Chicago/Winfield Wastewater Authority to fund the phosphorus-
nitrogen removal project for Fiscal Years 2024 and 2025 in the form of an added Annual Reserve
Deposit ($72,000 for 24 months) to be split with the Village of Winfield per the terms of its
Intergovernmental Agreement.
Section 5. That all ordinances and resolutions, or parts thereof, in conflict with the
provisions of this Ordinance are, to the extent of such conflict, expressly repealed.
Ordinance 23-O-0041
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Section 6. This Ordinance shall be in full force and effect from and after its passage,
approval, and publication in pamphlet form as provided by law.
PASSED this 4" day of December 2023.
Alderman L. Chassee Alderman D. Beebe
Alderman A. Hallett Ward 7 - Vacant
Alderman C. Dettmann Alderman S. Dimas
Alderman C. Swiatek Alderman R. Stout
Alderman M. Birch Ferguson Alderman J. Short
Alderman J. Morano Alderman J. Smith
Alderman J. Sheahan Alderman H. Brown
HITT
IT]
APPROVED as to form:
City Attorney
APPROVED this 4" day of December 2023.
Mayor Ruben Pineda
ATTEST:
Valeria Perez, Executive Office Manager
PUBLISHED:
Ordinance 23-O-0041
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