===== PDF PAGE 10 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO FINANCE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: ttc. 2023 Special Service Area 2 Tax Levy Ordinance No. 2023-0-0043 PILE NUMBER: COMMITTEE AGENDA DATE: December 4, 2023 COUNCIL AGENDA DATE: December 4, 2023 STAFF REVIEW: Nikki Giles sicnaTure Ana, G g _ APPROVED BY CITY ADMINISTRATOR: SIGNATURE. ITEM SUMMARY: Special Service Area 2 serves the purpose of providing infrastructure improvements to the area north of Hawthorne Lane and east of Powis Road. The bonds that were issued for SSA 2 have been paid in full, and an annual levy is in place to provide for ongoing maintenance and to offset operating costs of the improvements that exceed $5,000 in any given year. The fiscal year 2024 budget for maintenance and operating costs, which includes the expenditure categories of Salaries and Wages and Contractual, have been proposed at a total amount of $15,200. Accordingly, the levy proposed for the 2023 tax year is $10,200. ACTIONS PROPOSED: Recommend approval of the referenced tax levy Ordinance for SSA 2 for annual maintenance and operating expenses. COMMITTEE RECOMMENDATION: This item is being presented to the Finance Committee for consideration prior to the City Council meeting. ===== PDF PAGE 11 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 23-0-0043 AN ORDINANCE FOR THE LEVY AND ASSESSMENT OF TAXES FOR THE FISCAL YEAR BEGINNING JANUARY 1, 2024 AND ENDING DECEMBER 31, 2024 IN AND FOR THE CITY OF WEST CHICAGO SPECIAL SERVICE AREA NO. 2 BE IT ORDAINED BY THE City Council of the City of West Chicago, Illinois, in regular session assembled as follows: SECTION 1. Finding. City of West Chicago Special Service Area No. 2 has been created by an Ordinance entitled: “ORDINANCE NO. 1646 — ESTABLISHING CITY OF WEST CHICAGO SPECIAL SERVICE AREA NO. 2.” adopted March 21, 1983, and effective as of March 21, 1983, no petition having been filed opposing the creating of the Special Service Area, pursuant to Section 9 of the Public Act 82- 640. Said Special Service Area No. 2 consists of the territory described in Ordinance No. 1646. The City of West Chicago is authorized to levy taxes at a rate not to exceed .0500 for special services in said Special Service Area. SECTION 2. That the following sum, or as much thereof as may be authorized by law, be, and the same hereby are, levied upon the taxable property as defined in the Revenue Act of 1939 in the City of West Chicago Special Service Area No. 2, said tax to be levied for fiscal year beginning January 1, 2024 and ending December 31, 2024. SPECIAL OPERATING EXPENSES Special maintenance and operating expenses — City of West Chicago Special Service Area No. 2. Ordinance No. 1646 .....c.cccssseseeeesees $10,200.00 SECTION 3. That this tax is levied pursuant to Article VII, Section 7, of the Constitution of the State of Illinois and pursuant to Public Act 82-640 and pursuant to Ordinance No. 1646 establishing City of West Chicago Special Service Area No. 2. SECTION 4. _ It is hereby certified to the County Clerk of DuPage County, Illinois, that $10,200.00 is the total amount the said City of West Chicago Special Service Area No. 2 requires to be raised by taxation for the fiscal year beginning January 1, 2024 and ending December 31, 2024, and the City Clerk of said City is hereby authorized and directed to file with the County Clerk of County of DuPage, State of Illinois, on or before the time required by law, a duly certified copy of this Ordinance. SECTION 5. That all ordinances or parts thereof in conflict with the provisions of this Ordinance are to the extent of such conflict expressly repealed. SECTION 6. That this Ordinance shall be in full force and effect from and after its passage, approval, and publication in pamphlet form as provided by law. Ordinance No. 23-0-0043 Page | of 2 ===== PDF PAGE 12 ===== [Extraction: OCR (rendered-page OCR)] PASSED this day of 4th day of December 2023. Alderman L. Chassee _ Alderman D. Beebe Alderman J. Sheahan _ Alderman H. Brown Alderman A. Hallett _ Alderman C. Dettman Alderman M. Birch Ferguson Alderman S. Dimas Alderman C. Swiatek _ Alderman J. Smith, Jr. Alderman R. Stout _ Alderman J. Short Alderman J. Morano _ Ward 7 Alderman APPROVED as to form: City Attorney APPROVED this 4th day of December 2023. Mayor Ruben Pineda ATTEST: Valeria Perez, Executive Office Assistant PUBLISHED: Ordinance No. 23-O-0043 Page 2 of 2 Vacant ===== PDF PAGE 13 ===== [Extraction: OCR (rendered-page OCR)] Item #44.0.+€. CITY OF WEST CHICAGO MEMORANDUM TO: Michael L. Guttman, City Administrator FROM: Tia J. Messino, Assistant City Administrator SUBJ: Paid Leave for All and the City of West Chicago DATE: November 30, 2023 In March 2023, the Paid Leave for All Act was signed into law, effective January 1, 2024. This Act mandates that employers in Illinois provide up to 40 hours of Paid Leave to all employees, with limited exceptions. To address the implications of this Act for the City of West Chicago, City Staff and Counsel have drafted two Ordinances. These Ordinances are designed to provide all City Employees the intended Paid Leave while balancing the City’s right to manage its operations. Ordinance No. 23-O0-0046 Amending Part-Time Employee Paid Leave: The City currently provides Paid Leave to full-time employees beyond the Act's minimum requirements. However, the existing Paid Leave for part-time employees does not meet the Act's minimum standards. To comply and enhance recruitment and retention efforts, this Ordinance amends Article VI of the City’s Personnel Policy. Part-time employees, like full-time employees, would be eligible for up to three paid Floating Holidays based on months worked and up to 40 hours of paid Personal Days annually, aligning our Personnel Policy with the Act. Ordinance No. 23-O-0047 Opting Out of the Paid Leave for All Workers Act: Although staff recommends enhancing Paid Leave to the reflect the Act, some Act provisions could adversely impact City services; therefore, Staff and Counsel recommend using the City’s home rule authority to opt out. In recognition of the City’s service responsibilities, this Ordinance would amend Article V in the City’s Personnel Policy to exempt the City from the terms of the Act and limit employee leave to what is outlined in the Personnel Policy. Actions Proposed: Staff recommends adoption of Ordinance No. 23-O0-0046 to expand Paid Leave for part-time employees and Ordinance No. 23-O-0047 to amend the Personnel Policy to opt out of and declare the City exempt from the Paid Leave for All Workers Act, to protect City operations. ===== PDF PAGE 14 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 23-0-0044 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST CHICAGO, APPENDIX C, ARTICLE VI, SECTIONS A, B, & C OF THE PERSONNEL RULES REGARDING PART-TIME EMPLOYEE PAID LEAVE WHEREAS, the City of West Chicago (hereinafter referred to as the “City”) is a body politic and corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1- 1-1 et seq.; and WHEREAS, Article VII, Section 6, of the Constitution of the State of Illinois of 1970, provides that municipalities of more than twenty five thousand (25,000) in population are home tule units and, subject to the specific limitation of Illinois law, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City is an Illinois home rule municipality; and WHEREAS, the City possesses the authority, pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq., to adopt ordinances and pass resolutions pertaining to the public health, safety, welfare and government functions; and WHEREAS, the City Council of the City (hereinafter referred to as the “City Council”) is the corporate authority for the City and is authorized by law to exercise all powers provided for thereby and to control the affairs of the City; and WHEREAS, the City Council possesses full power and authority to approve and pass all necessary ordinances, resolutions, rules and regulations necessary for carrying into effect the objects for which the City was formed, in accordance with the Illinois Municipal Code; and WHEREAS, the City Council has adopted a Personnel Manual regarding the Employees of the City, as set forth in Appendix C, Article VI, of the City’s Municipal Code; and WHEREAS, on March 13, 2023 the Paid Leave for All Workers Act, (hereinafter the “Act”), was signed by the Governor and takes effect January 1, 2024; and WHEREAS, the Act provides for employees to receive one (1) additional hour of Paid Leave for every forty (40) hours worked, up to forty (40) hours of Paid Leave per year; and WHEREAS, the City Council opted out of and declared the City exempt from the Paid Leave for All Workers Act; and WHEREAS, the City has reviewed the current Paid Leave provided to its part-time Employees and has determined that additional paid leave will allow the City to attract and retain qualified part-time Employees, without impacting City services or operations; and ===== PDF PAGE 15 ===== [Extraction: OCR (rendered-page OCR)] WHEREAS, City Staff has reviewed the Personnel Policy relative to Paid Leave set forth in Appendix C, Article VI, Sections A, B, & C, for part-time Employees, and recommends that additional paid leave be provided, under specific circumstances, to part-time Employees; and WHEREAS, the City Council finds it in the best interest of the City to amend the Personnel Policy to provide for additional paid leave for its part-time Employees in such a way, so as not to adversely impact City operations; and WHEREAS, upon passage of this Ordinance, as provided for by law, Appendix C, Article VI, Sections A, B, & C, of the Code of Ordinances shall be amended as set forth below. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, County of DuPage, Illinois, as follows: Section 1. That the foregoing recitals are hereby incorporated herein as if set forth. Section 2. That Appendix C, Article VI, Section 1, of the Personnel Policy of the City of West Chicago is hereby amended as follows: Sec. 2. —Holiday Pay. When a City designated holiday of a part-time employee, occurs on a regularly scheduled working day of a part-time employee, the part-time employee may use an accrued floating holiday or personal day in order to be paid for said holiday. Sec. 3. — Floating Holidays. In addition to the City Designated Holidays, as referenced above, full and_part-time employees also shall receive up to three paid Floating Holidays, or as otherwise provided by a CBA, to be taken during the calendar year which the employee actually worked the full year (twelve completed months), subject to the following: a. Newly hired Full and Part-time Employees earn Floating Holidays based on the number of completed full months worked in the Calendar Year. Sec. 4. — Personal Days. Full and Part-time employees who are not covered by a CBA shall receive up to 40 hours of time off with straight time pay during each calendar year to be used as paid Personal Days. ===== PDF PAGE 16 ===== [Extraction: OCR (rendered-page OCR)] Section 3. This Ordinance and each of its terms shall be the effective legislative act of the home rule municipality, without regard to whether such Ordinance contains terms contrary to the provisions of the current or subsequent non-preemptive state law. It is the intent of the corporate authorities of the City that, to the extent that the terms of this Ordinance are inconsistent with any non-preemptive state law in that regard within its jurisdiction, that any parts of this ordinance not in conflict therewith remain valid and enforceable. Section 4. All Ordinances, or any provisions of Ordinances in conflict with the provisions of this Ordinance, are hereby repealed insofar as they conflict herewith. Section 5. Any provision of the Ordinance deemed invalid shall not invalidate the remaining provisions hereof and shall remain in full force and effect. Section 6. This Ordinance shall be in full force and effect on December 29, 2023. ===== PDF PAGE 17 ===== [Extraction: OCR (rendered-page OCR)] PASSED THIS 4" day of December, 2023. Alderman D. Beebe Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C. Dettmann Alderman M. Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman J. Smith Alderman J. Short Alderman R. Stout Alderman J. Morano Ward 7 Alderman LTT APPROVED as to form: Patrick K. Bond, City Attorney APPROVED this 4" day of December, 2023. Vacant Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager PUBLISHED: ===== PDF PAGE 18 ===== [Extraction: OCR (rendered-page OCR)] ORDINANCE NO. 23-0-0045 AN ORDINANCE AMENDING THE CODE OF ORDINANCES OF THE CITY OF WEST CHICAGO, APPENDIX C, ARTICLE V, SECTION F AMENDING THE PERSONNEL RULES REGARDING PAID LEAVE TO OPT OUT OF THE PAID LEAVE FOR ALL WORKERS ACT WHEREAS, the City of West Chicago (hereinafter referred to as the “City”) is a body politic and corporate, organized and existing pursuant to the Illinois Municipal Code, 65 ILCS 5/1- 1-1 et seq.; and WHEREAS, Article VII, Section 6, of the Constitution of the State of Illinois of 1970, provides that municipalities of more than twenty five thousand (25,000) in population are home rule units and, subject to the specific limitation of Illinois law, may exercise any power and perform any function pertaining to its government and affairs; and WHEREAS, the City is an Illinois home rule municipality; and WHEREAS, the City possesses the authority, pursuant to the Illinois Municipal Code, 65 ILCS 5/1-1-1 et seq., to adopt ordinances and pass resolutions pertaining to the public health, safety, welfare and government functions; and WHEREAS, the City Council of the City (hereinafter referred to as the “City Council”) is the corporate authority for the City and is authorized by law to exercise all powers provided for thereby and to control the affairs of the City; and WHEREAS, the City Council possesses full power and authority to approve and pass all necessary ordinances, resolutions, rules and regulations necessary for carrying into effect the objects for which the City was formed, in accordance with the Illinois Municipal Code; and WHEREAS, the City Council has adopted a Personnel Manual regarding the Employees of the City, as set forth in Appendix C, Article V, Section F of the City’s Municipal Code; and WHEREAS, on March 13, 2023 the Paid Leave for All Workers Act, (hereinafter the “Act”), was signed by the Governor and takes effect January 1, 2024; and WHEREAS, the Act provides employees to receive one (1) additional hour of Paid Leave for every forty (40) hours worked, up to forty (40) hours of Paid Leave per year; and WHEREAS, the City has reviewed the current Paid Leave provided to its full- and part- time Employees and has determined that said Paid Leave is in excess of the minimum Paid Leave which is required by law and recognizes the financial impact on the City, along with the impact of the City services to the residents if additional Paid Leave is provided for in the Paid Leave for All Workers Act recently passed Paid Leave for All, is provided to full- and part-time City Employees without any adjustment to existing Paid Leave; and ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] WHEREAS, City Staff has reviewed the Personnel Policy relative to Paid Leave set forth in Appendix C, Article V, Section F, and has elected to opt out of the Paid Leave for All Workers, so as not to adversely impact City services; and WHEREAS, the City Council finds it in the best interest of the City to amend the Personnel Policy to opt out of and declare the City exempt from the Paid Leave for All Workers Act, so as not to adversely impact City operations; and WHEREAS, upon passage of this Ordinance, as provided for by law, Appendix C, Article V, Section F of the Code of Ordinances shall be amended as set forth below. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of West Chicago, County of DuPage, Illinois, as follows: Section 1. That the foregoing recitals are hereby incorporated herein as if set forth. Section 2. That Appendix C, Article V, Section F, the Personnel Policy of the City of West Chicago is hereby amended as follows: Sec. F. — Paid Leave for All Workers Opt Out. (1) The City of West Chicago has opted out of and declared the City exempt from the Paid Leave for All Workers Act, in recognition of the paid leave currently provided to its employees, so as to avoid adversely impacting City services and operations. (2) Paid Leave for full- and part-time Employees shall include only that Leave which is specifically provided for herein, but shall not include any additional Paid Leave, specifically including the leave provided for in the Paid Leave for All Workers Act. Section 3. | This Ordinance and each of its terms shall be the effective legislative act of the home rule municipality, without regard to whether such Ordinance contains terms contrary to the provisions of the current or subsequent non-preemptive state law. It is the intent of the corporate authorities of the City that, to the extent that the terms of this Ordinance are inconsistent with any non-preemptive state law in that regard within its jurisdiction, that any parts of this ordinance not in conflict therewith remain valid and enforceable. Section 4. All Ordinances, or any provisions of Ordinances in conflict with the provisions of this Ordinance, are hereby repealed insofar as they conflict herewith. Section 5. Any provision of the Ordinance deemed invalid shall not invalidate the remaining provisions hereof and shall remain in full force and effect. Section 6. This Ordinance shall be in full force on December 29, 2023. ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] PASSED THIS 4" day of December, 2023. Alderman D. Beebe Alderman L. Chassee Alderman J. Sheahan Alderman H. Brown Alderman A. Hallett Alderman C. Dettmann Alderman M. Birch-Ferguson Alderman S. Dimas Alderman C. Swiatek Alderman J. Smith Alderman J. Short Alderman R. Stout Alderman J. Morano Ward 7 Alderman APPROVED as to form: Patrick K. Bond, City Attorney APPROVED this 4" day of December, 2023. HTT Vacant Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Assistant PUBLISHED: ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] Then # +.F. CITY OF WEST CHICAGO MEMORANDUM TO: Michael L. Guttman, City Administrator FROM: Tia J. Messino, Assistant City Administrator SUBJ: Resolution Adopting a Retirement Healthcare Funding Plan DATE: November 29, 2023 As part of the approved Fraternal Order of Police (FOP) Contract for 2023-2025, the City Council agreed to establish a voluntary employee beneficiary association (VEBA) for police officers. A VEBA is a tax-exempt trust established by an employer to pay for eligible medical expenses and other benefits for its members, their dependents, or beneficiaries; employers get the benefit of not having to pay payroll taxes on these funds that otherwise would be required by law to be paid to the employee upon separation. This plan does not impose any additional costs on the City as the deposits will come from the employee’s compensatory time and sick leave banks. The financial parameters for this VEBA 115 Plan have already been approved by the City Council through the FOP contract and are detailed below. 0 - 50 hours in comp bank 0 hours deposited 51 — 100 hours in comp bank 10% of hours will be deposited 101 — 150 hours in comp bank 15% of hours will be deposited 151 — 200 hours in comp bank 20% of hours will be deposited Note: These percentages may change once per year following VEBA and IRS rules. In addition, at retirement an eligible employee who participates in the VEBA 115 Plan will have their sick leave buyback deposited into the VEBA account. Staff recommends approval of Resolution No. 23-R-0093 Adopting a Retirement Healthcare Funding Plan to meet the terms of the FOP Contract. There are a number of technical sub- documents associated with the VEBA Plan that are referenced in the Plan itself that are not included in your packet; if you or any of the elected officials are interested in reviewing them, please let me know. Please note that we have no ability or authority to request any modifications to them. ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] RESOLUTION NO. 23-R-0093 RESOLUTION ADOPTING A RETIREMENT HEALTHCARE FUNDING PLAN WHEREAS, The City of West Chicago is a Municipal Corporation, organized as a Municipality and is a member of the National Public Pension Fund Association ("NPPFA"); WHEREAS, NPPFA has created a Retirement Healthcare Funding Plan (the "Plan") for the use of its member jurisdictions and offers the Plan for adoption by Governmental Employers for the benefit of their respective employees and beneficiaries; WHEREAS, NPPFA has created for execution a Health and Welfare Document, and the corresponding Specifications; WHEREAS, NPPFA, on behalf of sponsoring entities that adopt and maintain the Plan, has provided for coordinated investment management and administrative services for the accumulation phase of the Plan through an Administrative Services Agreement, hereto (the "Services Agreement"), pursuant to which Transamerica Retirement Solutions (the "Service Agent") has been appointed to provide certain record keeping and administrative services with respect to the Plan, as more specified in the Services Agreement and to provide investment management under a Group Mutual Fund Agreement; WHEREAS, the City of West Chicago has concluded that it would be prudent and appropriate to adopt and administer the Plan on behalf of employees of the City of West Chicago who are subject to the Fraternal Order of Police Collective Bargaining Agreement with the City of West Chicago (as specified in schedule A of the Specifications) or have been designated as a covered class by the employer; and WHEREAS, the City of West Chicago is empowered by the laws, rules and regulations of State of Illinois to take on its behalf the actions contemplated by this Resolution. NOW, THEREFORE, BE IT RESOLVED, by the City Council of the City of West Chicago in regular session assembled, that the City of West Chicago hereby adopts the Health and Welfare Document, and the corresponding Trust Agreement, and corresponding Specifications and as may be amended from time to time to comply with any changes in applicable laws, rules and regulations or as otherwise necessary or appropriate; FURTHER RESOLVED, that the City of West Chicago hereby authorizes the program coordinator to execute the BMI TRS Administrative Service Agreement, including without limitation which may be amended from time to time to comply with any changes in applicable laws, rules and regulations or as otherwise necessary or appropriate; FURTHER RESOLVED, that the City of West Chicago hereby appoints State Street Bank and Trust as passive trustee of the plan pursuant to its master trustee agreement with Transamerica Retirement Solutions; and ===== PDF PAGE 23 ===== [Extraction: OCR (rendered-page OCR)] BE IT FURTHER RESOLVED that the City of West Chicago Council direct that a representative of the Human Resources Office or designee shall be the coordinator for this program; shall receive necessary reports, notices, etc. from BMI and Transamerica Retirement Solutions may assign administrative duties to carry out the Plan to the appropriate departments, and is authorized to execute all necessary agreements incidental to the administration of the Plan. Approved this day of 4"" day of December, 2023. AYES: NAYS: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] 115 TRUST AGREEMENT RETIREE HEALTHCARE FUNDING PLAN City of West Chicago Effective Date: 11/27/2023 ===== PDF PAGE 25 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO RETIREE HEALTHCARE FUNDING PLAN 115 TRUST AGREEMENT TABLE OF CONTENTS ARTICLE I TRUST AND TRUST FUND ......c.cccsssssessssessssesnssesssessescsesscensssesucscsesnssesaeseeneeesecseeneeesucseencensnssoenes 1 1.1 NAME OF TRUST 1.2 TRUST FUND............ ne, 1.3 TRUSTEE’S RECEIPT OF CONTRIBUTIONS 17 ARTICLE TT — PLAN .ssessosssessssscnssscssssansescecsconssscnssoonsssoscesonsssoscccsesssecoessvossoscnsoeasocsseesoseces sconsssoesecovesseucesssonsnecesovonesee 2 2.1 DELIVERY OF PLAN DOCUMENT TO TRUSTEE... cccscsesssseseseseseseseessesseseseeeeees 2 ARTICLE III ADMINISTRATOR... 3.1 APPOINTMENT OF ADMINISTRATOR . 3.2 DIRECTIONS TO TRUSTEE 3.3 DETERMINATION OF INTERESTS .... ARTICLEIV CONTRIBUTIONS 4.1 RECEIPT OF CONTRIBUTIONS... ARTICLE V_ — TRUSTEE ..........sssessssssssssessscsnescsscnesnsncsesscscsncnesusncsncnesessecsnenesuesenesnenesusucanenesesucausnsneeucsueneneencsesseneeeeee 3 5.1 APPOINTMENT OF TRUSTEE =e] 5.2 INVESTMENT POWERS AND DUTIES OF THE TRUSTEE. 4 5.3 OTHER POWERS OF THE TRUSTEE wd 5.4 DUTIES OF THE TRUSTEE REGARDING PAYMENTS oll 5.5 TRUSTEE'S COMPENSATION, EXPENSES AND TAXES. 7 5.6 PAYMENT OF EXPENSES ...........:sees0000+ 7 5.7 VALUATION OF THE TRUST FUND 7 5.8 METHOD OF VALUATION 7 5.9 ANNUAL REPORT OF THE TRUSTEE 8 SalOM AUD iprcstre. testessettteestrcotettese attests 8 5.11 wd ARTICLE VI AMENDMENT, TERMINATION AND MERGERS. 6.1 6.2 TERMINATION OF TRUST BY NAME... 6.3 MERGER, CONSOLIDATION OR TRANSFER .... 6.4 TRANSFER OF INTEREST .......ccsecsssessssessssesssseseesessescsesscsescsessesneseseesesvsseseeseasseeseeseecseese ARTICLE VII MISCELLANEOUG........cssssssessssessssesessssesssnesessesesneeessesesussesnecesnssesessescanesesucnesnesesneaeeneneseeneenesesness 11 7A QUALIFIED TRUST 7.2 PARTICIPANTS' RIGHTS... 73 ALIENATION 74 CONSTRUCTION OF AGREEMENT... (i) ===== PDF PAGE 26 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS (continued) Page 75 GENDER AND NUMBER 12 76 PROHIBITION AGAINST DIVERSION OR INUREMENT 12 77 BONDING 12 78 ERRORS AND OMISSIONS 13 79 SPONSOR’S, ADMINISTRATOR'S AND TRUSTEE S PROTECTIVE CLAUSE 13 710 INSURERS PROTECTIVE CLAUSE 13 711 INDEMNIFICATION OF TRUSTEE 13 712 LIMITATION OF TRUSTEE S LIABILITY 14 713 RECEIPT AND RELEASE FOR PAYMENTS 14 714 HEADINGS 14 ARTICLE VIII EXECUTION 15 81 SIGNATURES 15 I ===== PDF PAGE 27 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO RETIREE HEALTHCARE FUNDING 115 TRUST AGREEMENT THIS AGREEMENT is hereby established by City of West Chicago WITNESSETH THAT: WHEREAS, the STATE STREET BANK AND TRUST COMPANY (herein referred to as the "Trustee"), is recognized as Trustee by way of the funding arrangement with Transamerica Retirement Solutions WHEREAS, the City of West Chicago has previously or concurrently adopted the City of West Chicago Retiree Healthcare Funding Plan, herein referred to as the "Plan" and incorporated by reference including all definitions therein; and WHEREAS, under the terms of the Plan, funds will from time to time be contributed to the Trustee, which funds as and when received by the Trustee, will constitute a trust fund to be held by said Trustee under the Plan for the benefit of the Participants, their Dependents or their Beneficiaries; and WHEREAS, the party(s) desires the Trustee to hold and administer such funds and the Trustee is willing to hold and administer such funds pursuant to the terms of this Agreement; and WHEREAS, the party(s) intends that this Trust, as defined herein, comply with Section 115 of the Internal Revenue Code of 1986 (the "Code"). NOW, THEREFORE, for and in consideration of the promises and of the mutual covenants herein contained, the party(s), the Trustee and the Administrator do hereby covenant and agree as follows: ARTICLE I TRUST AND TRUST FUND 1.1 NAME OF TRUST This Trust shall be entitled City of West Chicago Retiree Healthcare Funding Plan 115 Trust Agreement (hereinafter referred to as the "Trust"), and shall carry into effect the provisions of the Plan created prior to, or concurrently herewith and forming a part hereof. All of the definitions in such Plan are hereby incorporated herein by reference. The Trustee hereby agrees to act as Trustee of the Trust, and to take, hold, invest, administer and distribute in accordance with the following provisions, any and all contributions and assets paid or delivered to the Trustee pursuant to the Plan. ===== PDF PAGE 28 ===== [Extraction: OCR (rendered-page OCR)] 1.2 TRUST FUND All of the assets at any time held hereunder by the Trustee are hereinafter referred to collectively as the "Trust Fund". All right, title and interest in and to the assets of the Trust Fund shall be at all times vested exclusively in the Trustee. 1.3. TRUSTEE’S RECEIPT OF CONTRIBUTIONS The Trustee shall receive, take, and hold any contributions paid to the Trustee in cash or in other property acceptable to the Trustee. All contributions so received together with the income therefrom and any other increment thereon shall be held, managed, and administered by the Trustee pursuant to the terms of this Agreement without distinction between principal and income and without liability for the payment of interest thereon. The Trustee shall not be responsible for the collection of any contributions under the Plan. ARTICLE II PLAN 2.1. DELIVERY OF PLAN DOCUMENT TO TRUSTEE The Administrator or its agent shall deliver to the Trustee a copy of the Plan document and of any amendments thereto for convenience of reference, but rights, powers, titles, duties, discretions and immunities of the Trustee shall be governed solely by this instrument without reference to the Plan. ARTICLE III ADMINISTRATOR 3.1. APPOINTMENT OF ADMINISTRATOR Babbitt Municipalities, Inc. is hereby designated as the Administrator of the Plan and Trust (herein referred to as the "Administrator"). The Administrator shall notify the Trustee in writing of any change in the identity of such Administrator. Until notified of the change, the Trustee shall be fully protected in acting upon the assumption that the identity of the Administrator has not been changed. 3.2. DIRECTIONS TO TRUSTEE (a) All directions by the Administrator to the Trustee shall be in writing signed by such Administrator, or by the Administrator’s duly appointed and authorized agent or representative. (b) The Administrator shall furnish to the Trustee a specimen signature of the Administrator or Administrators, or of the Administrator’s duly appointed and authorized agent or representative at the time he or she is appointed. 2 ===== PDF PAGE 29 ===== [Extraction: OCR (rendered-page OCR)] 3.3. DETERMINATION OF INTERESTS The Administrator shall have sole responsibility for determining the existence, non-existence, nature and amount of the rights and interests of all persons in the Trust Fund. ARTICLE IV CONTRIBUTIONS 4.1 RECEIPT OF CONTRIBUTIONS The Trustee or its designated custodian shall receive all contributions paid in cash or other property acceptable to the Trustee, and all contributions so received together with the income therefrom and any increment thereon shall be held, managed and administered by the Trustee pursuant to this Agreement without distinction between principal and income. The Trustee shall have no duty to require any contributions to be made to the Trustee by the sponsoring employer or to determine that the amounts received comply with the Plan, or to determine that the Trust Fund is adequate to provide the benefits payable pursuant to the Plan. ARTICLE V TRUSTEE 5.1 APPOINTMENT OF TRUSTEE The Trustee hereunder shall be State Street Trust and Bank. Any successor shall be a bank or trust company chartered and regulated by Federal banking authorities or by similar authorities of one of the United States. The Trustee shall have the following general categories of responsibilities: (a) to invest, manage, and control the Plan assets as directed by the Administrator (or by an Investment Manager, if one is appointed in accordance with Sections 5.2 and 5.3). The Trustee shall not be responsible for verifying that investment of Plan assets is consistent with any "funding plan and method" adopted by the party(s), but may rely on the direction of the Administrator and/or the Investment Manager; (b) to pay benefits required under the Plan to be paid to Participants, their Dependents or, in the event of death, their Beneficiaries, including withholding and depositing of income taxes with respect to taxable benefit payments, pursuant to the direction of the Administrator; (c) to maintain records of receipts and disbursements and furnish to the party(s) and/or Administrator for each Fiscal Year a written annual report per Section 5.9. ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] 5.2. INVESTMENT POWERS AND DUTIES OF THE TRUSTEE Subject to the direction of the Administrator and consistent with any “Funding Policy and Method”, the Trustee shall have the following powers and duties with respect to the investment of the Plan Assets: (a) to apply for, own, and pay premiums on life insurance Contracts or Policies; (b) to invest and reinvest the Trust Fund to keep the Trust Fund invested without distinction between principal and income and in such securities or property, real or personal, wherever situated, including, but not limited to, stocks, common or preferred, bonds and other evidences of indebtedness or ownership, and real estate or any interest therein. In directing the Trustee to make such investments, the Administrator shall give due regard to any limitations imposed by the Code or ERISA, if applicable. (c) From time to time with the consent of the Administrator, to transfer to a common, collective, or pooled trust fund maintained by any corporate Trustee hereunder, all or such part of the Trust Fund as the Administrator may deem advisable, and such part or all of the Trust Fund so transferred shall be subject to all the terms and provisions of the common, collective, or pooled trust fund which contemplate the commingling for investment purposes of such trust assets with trust assets of other trusts. The Trustee may, from time to time with the consent of the Administrator, withdraw from such common, collective, or pooled trust fund all or such part of the Trust Fund as the Administrator may deem advisable. (d) To maintain one or more accounts within the Trust for the purpose of: (i) keeping track of and charging the Trustee’s fees due from the Plan, or (ii) segregating assets held for investment within the Trust Fund by type of investment or investment strategy, and to transfer from any such account to another account within the Trust Fund. (e) The powers granted to the Trustee shall be exercised in the sole fiduciary discretion of the Trustee. However, if Participants, Dependents or Beneficiaries are empowered, each of them may direct the Trustee to separate and keep separate all or a portion of his account; and further each such person is authorized and empowered, to give directions to the Trustee in such form as the Trustee may require concerning the investment of the Participant's, Dependent's or Beneficiary's directed account. The Trustee shall comply as promptly as practicable with investment directions given hereunder. The Trustee may refuse to comply with any investment direction in the event the Trustee deems such directions to be improper by virtue of applicable law. Any costs and expenses related to compliance with the Participant's, Dependent's or Beneficiary's direction shall be borne by his account. ===== PDF PAGE 31 ===== [Extraction: OCR (rendered-page OCR)] 5.3. OTHER POWERS OF THE TRUSTEE The Trustee, in addition to all powers and authorities under common law, statutory authority, including ERISA, if applicable, and consistent with the other provisions of this Agreement, shall have the following powers and authorities, to be exercised under the direction of the Administrator: (a) (b) (d) (e) (f) (g) (h) (i) To purchase, or subscribe for, any securities or other property and to retain the same. To sell, exchange, convey, transfer, grant options to purchase, or otherwise dispose of any securities or other property held by the Trustee, by private contract or at public auction. No person dealing with the Trustee shall be bound to see to the application of the purchase money or to inquire into the validity, expediency, or propriety of any such sale or other disposition, with or without advertisement; To vote upon any stocks, bonds, or other securities; to give general or special proxies or powers of attorney with or without power of substitution; to exercise any conversion privileges, subscription rights or other options, and to make any payments incidental thereto; to oppose, or to consent to, or otherwise participate in, corporate reorganizations or other changes affecting corporate securities, and to delegate discretionary powers, and to pay any assessments or charges in connection therewith; and generally to exercise any of the powers of an owner with respect to stocks, bonds, securities, or other property; To cause any securities or other property to be registered in the Trustee's own name or in the name of one or more of the Trustee's nominees, and to hold any investments in bearer form, but the books and records of the Trustee shall at all times show that all such investments are part of the Trust Fund; To keep such portion of the Trust Fund in cash or cash balances as the Trustee may, from time to time, deem to be in the best interests of the Plan, without liability for interest thereon; To accept and retain for such time as it may deem advisable any securities or other property received or acquired by it as Trustee hereunder, whether or not such securities or other property would normally be purchased as investments hereunder; To make, execute, acknowledge, and deliver any documents of transfer and conveyance or any other instruments that may be necessary or appropriate to carry out the powers herein granted; To settle, compromise, or submit to arbitration any claims, debts, or damages due or owing to or from the Plan, to commence or defend suits or legal or administrative proceedings, and to represent the Plan in all suits and legal and administrative proceedings; To employ suitable agents and counsel and to pay their reasonable expenses and compensation, and such agent or counsel may or may not be agent or counsel for the party(s); ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] Gj) (k) (I) (m) (n) (0) (p) To do all such acts and exercise all such rights and privileges, although not specifically mentioned herein, as the Trustee may deem necessary to carry out the purposes of the Plan; To apply for and procure from responsible insurance companies selected by the Administrator, such endowment and other life insurance Contracts on the life of any Participant as required to insure or protect the benefits under the Plan as the Administrator shall deem proper; to exercise, at any time or from time to time, whatever rights and privileges may be granted under such endowment or other insurance contracts; to collect, receive, and settle for the proceeds of all such endowment or other insurance contracts as and when entitled to do so under the provisions thereof; To invest funds of the Trust in time deposits or savings accounts bearing a reasonable rate of interest in the Trustee's bank; To invest in Treasury Bills and other forms of United States government obligations; Except as hereinafter expressly authorized, the Trustee is prohibited from selling or purchasing stock options. The Trustee is expressly authorized to write and sell call options under which the holder of the option has the right to purchase shares of stock held by the Trustee as a part of the assets of this Trust, if such options are traded on and sold through a national securities exchange registered under the Securities Exchange Act of 1934, as amended, which exchange has been authorized to provide a market for option contracts pursuant to Rule 9B-I promulgated under such Act, and so long as the Trustee at all times up to and including the time of exercise or expiration of any such option holds sufficient stock in the assets of this Trust to meet the obligations under such option if exercised. In addition, the Trustee is expressly authorized to purchase and acquire call options for the purchase of shares of stock covered by such options if the options are traded on and purchased through a national securities exchange as described in the immediately preceding sentence, and so long as any such option is purchased solely in a closing purchase transaction, meaning the purchase of an exchange traded call option the effect of which is to reduce or eliminate the obligations of the Trustee with respect to a stock option contract or contracts which it has previously written and sold in a transaction authorized under the immediate prior sentence; To deposit moneys in federally insured savings accounts or certificates of deposit in banks or savings and loan associations; With the consent of the Administrator, to pool all or any of the Trust Fund, from time to time, with assets belonging to any other qualified employee benefit trust or 115 trust as permitted by the Code, and to commingle such assets and make joint or common investments and carry joint accounts on behalf of the Plan and such other trust or trusts, allocating undivided shares or interests in such investments or accounts or any pooled assets of the two or more trusts in accordance with their respective interests; ===== PDF PAGE 33 ===== [Extraction: OCR (rendered-page OCR)] 5.4. DUTIES OF THE TRUSTEE REGARDING PAYMENTS At the direction of the Administrator, the Trustee shall, from time to time, in accordance with the terms of the Plan, make payments out of the Trust Fund. The Trustee shall not be responsible in any way for the application of such payments. 5.5 | TRUSTEE'S COMPENSATION, EXPENSES AND TAXES The Trustee shall be paid such reasonable compensation as shall from time to time be agreed upon in writing by the party(s) and the Trustee. In addition, the Trustee shall be reimbursed for any reasonable expenses, including reasonable counsel fees incurred by it as Trustee. Such compensation and expenses shall be paid from the Trust Fund unless paid or advanced by the party(s). All taxes of any kind and all kinds whatsoever that may be levied or assessed under existing or future laws upon, or in respect of, the Trust Fund or the income thereof, shall be paid from the Trust Fund. 5.6 PAYMENT OF EXPENSES All expenses of administration may be paid out of the Trust Fund unless previously paid by the party(s). Such expenses shall include any expenses incident to the functioning of the Administrator, including, but not limited to, fees of Trustees, accountants, counsel, and other specialists and their agents, and other costs of administering the Plan. Until paid, the expenses shall constitute a liability of the Trust Fund. 5.7 VALUATION OF THE TRUST FUND As of each Anniversary Date, and at such other date or dates deemed necessary by the Administrator, herein called "valuation date", the Trustee shall determine the net worth of the assets comprising the Trust Fund as it exists on the "valuation date" prior to taking into consideration any contribution for that Plan Year. In determining such net worth, the Trustee shall value the assets comprising the Trust Fund at their fair market value as of the "valuation date" and shall deduct all expenses for which the Trustee has not yet obtained reimbursement from the Trust Fund. 5.8 METHOD OF VALUATION In determining the fair market value of securities held in the Trust Fund which are listed on a registered stock exchange, the Trustee shall value the same at the prices they were last traded on such exchange preceding the close of business on the "valuation date". If such securities were not traded on the "valuation date", or if the exchange on which they are traded was not open for business on the "valuation date", then the securities shall be valued at the prices at which they were last traded prior to the "valuation date". Any unlisted security held in the Trust Fund shall be valued at its bid price next preceding the close of business on the "valuation date", which bid price shall be obtained from a registered broker or an investment banker ===== PDF PAGE 34 ===== [Extraction: OCR (rendered-page OCR)] 5.9 ANNUAL REPORT OF THE TRUSTEE Within sixty (60) days after the Anniversary Date for each Plan Year, the Trustee or its designated custodian shall furnish to the party(s) and to the Administrator a written statement of account with respect to the Fiscal Year for which such contribution was made setting forth: (a) (b) the net income, or loss, of the Trust Fund; the gains, or losses, realized by the Trust Fund upon sales or other disposition of the assets; the increase, or decrease, in the value of the Trust Fund; all payments and distributions made from the Trust Fund; and such further information as the Trustee and/or Administrator deems appropriate. The party(s), forthwith upon its receipt of each such statement of account, shall acknowledge receipt thereof in writing and advise the Trustee and/or Administrator of its approval or disapproval thereof. Failure by the party(s) to disapprove any such statement of account within ninety (90) days after its receipt thereof shall be deemed an approval thereof. The approval by the party(s) of any statement of account shall be binding as to all matters embraced therein as between the party(s) and the Trustee to the same extent as if the account of the Trustee had been settled by judgment or decree in an action for a judicial settlement of its account in a court of competent jurisdiction in which the Trustee, the party(s) and all persons having or claiming an interest in the Plan were parties; provided, however, that nothing herein contained shall deprive the Trustee of its right to have its accounts judicially settled if the Trustee so desires. 5.10 AUDIT (a) If an audit of the Plan's records shall be required by ERISA and the regulations thereunder for any Plan Year, the Administrator shall direct the Trustee to engage on behalf of all Participants an independent qualified public accountant for that purpose. Such accountant shall, after an audit of the books and records of the Plan in accordance with generally accepted auditing standards, within a reasonable period after the close of the Plan Year, furnish to the Administrator and the Trustee a report of his audit setting forth his opinion as to whether each of the following statements, schedules or lists, or any others that are required by the Secretary of Labor to be filed with the Plan's annual report, are presented fairly in conformity with generally accepted accounting principles applied consistently: (1) statement of the assets and liabilities of the Plan; (2) statement of changes in net assets available to the Plan; (3) statement of receipts and disbursements, a schedule of all assets held for investment purposes, a schedule of all loans or fixed income obligations in default at the close of the Plan Year; 8 ===== PDF PAGE 35 ===== [Extraction: OCR (rendered-page OCR)] (4) a list of all leases in default or uncollectible during the Plan Year; (5) the most recent annual statement of assets and liabilities of any bank common or collective trust fund in which Plan assets are invested or such information regarding separate accounts or trusts with a bank or insurance company as the Trustee and Administrator deem necessary; and (6) a schedule of each transaction or series of transactions involving an amount in excess of three percent (3%) of Plan assets. All auditing and accounting fees shall be an expense of and may, at the direction of the Administrator, be paid from the Trust Fund. (b) If some or all of the information necessary to enable the Administrator to comply with Federal regulations or the Internal Revenue Code is maintained by a bank, insurance company, or similar institution, regulated and supervised and subject to periodic examination by a state or federal agency, it shall transmit and certify the accuracy of that information to the Administrator within one hundred twenty (120) days after the end of the Plan Year or such other date as may be prescribed under regulations of the Secretary of Labor. 5.11 RESIGNATION, REMOVAL AND SUCCESSION OF TRUSTEE (a) (b) (c) (d) The Trustee may resign at any time by delivering to the party(s), at least ninety (90) days before its effective date, a written notice of its resignation. The party(s) may remove the Trustee by mailing, by registered or certified mail, addressed to such Trustee at his last known address, at least thirty (30) days before its effective date, a written notice of its removal and a copy, certified by the party(s), of the resolution adopted effecting its removal. Upon the death, resignation, incapacity, dissolution or removal of any Trustee, a successor may be appointed by the party(s); and such successor, upon accepting such appointment in writing and delivering same to the party(s), shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with like respect as if he were originally named as a Trustee herein. Until such a successor is appointed, the remaining Trustee or Trustees shall have full authority to act under the terms of this Agreement. In the event that the party(s) does not name a successor Trustee by the effective date of the removal or resignation of the Trustee, the sponsoring employer shall become the Trustee hereunder. The party(s) may designate a successor Trustee prior to the resignation or removal of a Trustee. In the event a successor is so designated by the party(s) and accepts such designation, the successor shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with the like effect as if he were originally named as Trustee herein immediately upon the death, resignation, incapacity, or removal of his predecessor. ===== PDF PAGE 36 ===== [Extraction: OCR (rendered-page OCR)] (e) Whenever any Trustee hereunder ceases to serve as such, he shall furnish to the party(s) and Administrator a written statement of account with respect to the portion of the Fiscal Year during which he served as Trustee. This statement shall be either (i) included as part of the annual statement of account for the Fiscal Year required under Section 5.9 or (ii) set forth in a special statement. Any such special statement of account should be rendered no later than the due date of the annual statement of account for the Fiscal Year. The procedures set forth in Section 5.9 for the approval by the party(s) of annual statements of account shall apply to any special statement of account rendered hereunder and approval by the party(s) of any such special statement in the manner provided in Section 5.9 shall have the same effect upon the statement as the party(s)'s approval of an annual statement of account. No successor to the Trustee shall have any duty or responsibility to investigate the acts or transactions of any predecessor who has rendered all statements of account required by Section 5.9 and this subparagraph. ARTICLE VI AMENDMENT, TERMINATION AND MERGERS 6.1 AMENDMENT The party(s) shall have the right at any time and from time to time to amend, in whole or in part, any or all of the provisions of this Agreement. 6.2. TERMINATION OF TRUST BY PARTY(S) The party(s) shall have the right at any time to terminate the Trust by delivering to the Trustee and Administrator written notice of such termination. Upon such termination of the Trust, the party(s), by written notice to the Trustee and Administrator, may direct either: 6.3. MERGER, CONSOLIDATION OR TRANSFER This Trust may be merged or consolidated with, or its assets and/or liabilities may be transferred to or from another Trust only if the benefits which would be received by a Participant or his or her Beneficiaries under the Plan, in the event of a termination of the Trust immediately after such transfer, merger or consolidation, are at least equal to the benefits the Participant or his or her Beneficiaries would have received if the Plan had terminated immediately before the transfer, merger or consolidation. The Trustee, at the direction of the Administrator, may transfer the interest of a Participant to, or receive the transferred interest from, another trust forming part of Code Section 501(c)(9) or Code Section 115 trust as permitted by the Code, maintained by such participant's new or previous sponsoring employer and represented by said trustee in writing as meeting the requirements of the Code, provided that the trust to which such transfers are made permits the transfer to be made. 10 ===== PDF PAGE 37 ===== [Extraction: OCR (rendered-page OCR)] 6.4. TRANSFER OF INTEREST Pursuant to the direction of the Administrator, the Trustee may accept funds transferred from another trust forming part of a welfare benefit meeting the requirements of Code Section 115. The Administrator shall maintain records with respect to the separate "Participant's Transferred Account" on behalf of the party(s) and the Participant with respect to the amount transferred. In the event of such a transfer under this Plan, the Trustee may act upon the direction of the Administrator without determining the facts concerning a transfer. ARTICLE VII MISCELLANEOUS 7.1. QUALIFIED TRUST (a) The Trust is intended to continue to qualify and to be tax exempt under the governmental authority provided by IRC Section 115, as amended from time to time. (b) Notwithstanding anything herein to the contrary, if, pursuant to an application filed by or in behalf of the Plan, the Commissioner of the Internal Revenue Service or his delegate should determine that the Plan does not initially qualify as a tax-exempt plan and trust under IRC Section 115, and such determination is not contested, or if contested, is finally upheld, then the Plan shall be void ab initio and the Trustee shall direct the Administrator to return all amounts contributed to the Plan by the sponsoring employer, less expenses paid, within one year and the Plan shall terminate, and the Administrator shall be discharged from all further obligations. 7.2 PARTICIPANTS' RIGHTS The Plan shall not be deemed to constitute a contract between the sponsoring employer and any Participant or to be a consideration or an inducement for the employment of any Participant or Employee. Nothing contained in the Plan shall be deemed to give any Participant or Employee the right to be retained in the service of the sponsoring employer or to interfere with the right of the sponsoring employer to discharge any Participant or Employee at any time regardless of the effect, which such discharge shall have upon him as a Participant in the Plan. 7.3 ALIENATION No benefit which shall be payable out of the Trust Fund to any person (including a Participant or Beneficiary) shall be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, or charge, and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, or charge the same shall be void; and no such benefit shall in any manner be liable for, or subject to, the debts, contracts, liabilities, engagements, or torts of any such person, nor shall it be subject to attachment or legal process for or against such person, and the same shall not be recognized by the Trustee, except to such extent as may be required by law. In the event a Participant's benefits are garnished or attached by order of any court, the Administrator may bring an action for a declaratory judgment in a court of competent jurisdiction 11 ===== PDF PAGE 38 ===== [Extraction: OCR (rendered-page OCR)] to determine the proper recipient of the benefits to be paid by the Plan. During the pendency of said action, any benefits that become payable shall be paid into the court as they become payable, to be distributed by the court to the recipient it deems proper at the close of said action. 7.4 CONSTRUCTION OF AGREEMENT This Trust shall be construed and enforced according to any applicable Federal rule, regulation or code and the laws of the state of Illinois of the Trustee. 7.5 | GENDER AND NUMBER Wherever any words are used herein in the masculine, feminine or neuter gender, they shall be construed as though they were also used in another gender in all cases where they would so apply, and whenever any words are used herein in the singular or plural form, they shall be construed as though they were also used in the other form in all cases where they would so apply. 7.6 PROHIBITION AGAINST DIVERSION OR INUREMENT It shall be impossible by operation of the Plan or of the Trust, by termination of either, by power of revocation or amendment, by the happening of any contingency, by collateral arrangement or by any other means, for any part of the corpus or income of the Trust Fund maintained pursuant to this trust, or any funds contributed thereto, to inure (other than through the payment of benefits provided under the terms of the Plan) to the benefit of any private shareholder or individual. 7.7 BONDING Every Fiduciary who handles funds or other property of the Trust, except a bank or an insurance company, unless exempted by ERISA, if applicable, and regulations thereunder, shall be bonded in an amount not less than 10% of the amount of the funds such Fiduciary handles; provided, however, that the minimum bond shall be $1,000 and the maximum bond, $500,000. The amount of funds handled shall be determined at the beginning of each Plan Year by the amount of funds handled by such person, group, or class to be covered and their predecessors, if any, during the preceding Plan Year, or if there is no preceding Plan Year, then by the amount of the funds to be handled during the then current year. The bond shall provide protection to the Plan against any loss by reason of acts of fraud or dishonesty by the Fiduciary alone or in connivance with others. The surety shall be a corporate surety company (as such term is used in Section 412(a)(2) of ERISA), and the bond shall be in a form approved by the Secretary of Labor. The cost of such bonds shall be an expense of and may, at the election of the Administrator, be paid from the Trust Fund or by the party(s). 7.8 | ERRORS AND OMISSIONS The Administrator shall direct the Trustee to purchase a Contract of insurance to protect the Trust Fund and its advisors against any potential liability which may arise in the day to day administration of the Plan and Trust from any error in action or failure to act as required under the 12 ===== PDF PAGE 39 ===== [Extraction: OCR (rendered-page OCR)] provisions of the Plan and/or Trust by the Administrator, its representatives, agents, employees or advisers. 7.9 | SPONSOR’S, ADMINISTRATOR'S AND TRUSTEE'S PROTECTIVE CLAUSE Neither the Sponsor, Administrator nor the Trustee, nor their successors, shall be responsible for the validity of any Contract of insurance issued hereunder or for the failure on the part of the insurer to make payments provided by any such Contract, or for the action of any person which may delay payment or render a Contract null and void or unenforceable in whole or in part. 7.10 INSURER'S PROTECTIVE CLAUSE Any insurer who shall issue Contracts of insurance hereunder shall not have any responsibility for the validity of the Plan or for the tax or legal aspects of the Plan. The insurer shall be protected and held harmless in acting in accordance with any written direction of the Trustee, and shall have no duty to see to the application of any funds paid to the Trustee, nor be required to question any actions directed by the Trustee. Regardless of any provision of the Plan or Trust, the insurer shall not be required to take or permit any action or allow any benefit or privilege contrary to the terms of any Contract which it issues hereunder, or the rules of the insurer. 7.11. INDEMNIFICATION OF TRUSTEE The party(s) shall indemnify and hold harmless the Trustee from all loss or liability (including expenses and reasonable attorneys' fees) to which the Trustee may be subject by reason of its execution of its duties under this Trust Agreement, or by reason of any acts taken in good faith in accordance with directions, or acts omitted in good faith in the absence of directions, from the Administrator, its agent or representative, or from an Investment Manager, unless such loss or liability is due to the Trustee's negligence or misconduct. The Trustee is entitled to collect on the indemnity provided by this Section only from the Administrator and is not entitled to any direct or indirect payment from assets of the Trust Fund. The Trustee shall indemnify and hold harmless the party(s) and administrator from all loss or liability unless the such loss or liability is due to the party(s) and administrator’s negligence or misconduct. In the event that any lawsuit, claim, suit, or proceeding is brought involving the Plan or the Trust Fund in which the Trustee is named as a defendant, the Trustee shall be entitled to receive, on a current basis, indemnity payments as provided for in this Section. Provided, however, that if the final judgment entered in the lawsuit or proceeding holds that the Trustee is guilty of negligence or misconduct with respect to the Trust Fund, the Trustee shall be required to refund the indemnity payments that it has received. 7.12 LIMITATION OF TRUSTEE'S LIABILITY The Trustee shall accept and rely upon any documents executed by the Administrator until such time as the sponsoring party(s) or Administrator files with the Trustee a written revocation of such designation. If the Trustee makes a written request for directions from the sponsoring party(s), the Administrator, or an Investment Manager, the Trustee may await such directions without incurring liability. The Trustee has no duty to act in the absence of such requested directions, but may in its 13 ===== PDF PAGE 40 ===== [Extraction: OCR (rendered-page OCR)] discretion take such action, as it deems appropriate to carry out the purpose of this Trust Agreement. 7.13 RECEIPT AND RELEASE FOR PAYMENTS (a) (b) No benefit payable to any Participant or Beneficiary shall exceed the value of the Trust assets allocated to that benefit. In the event that there are insufficient Trust assets to pay in full any benefit provided hereunder, neither the Trustee, the administrator nor the party(s) shall bear any liability to any Participant or Beneficiary on account of such insufficiency. Any payment to any Participant, his legal representative, Beneficiary, or to any guardian or committee appointed for such Participant or Beneficiary in accordance with the provisions of this Agreement, shall, to the extent thereof, be in full satisfaction of all claims hereunder against the Trustee, the Administrator and the party(s), any of whom may require such Participant, legal representative, Beneficiary, guardian or committee, as a condition precedent to such payment, to execute a receipt and release thereof in such form as shall be determined by the Trustee, Administrator or party(s). 7.14 HEADINGS The headings and subheadings of this Agreement have been inserted for convenience of reference and are to be ignored in any construction of the provisions hereof. 14 ===== PDF PAGE 41 ===== [Extraction: OCR (rendered-page OCR)] ARTICLE VIII EXECUTION 8.1 SIGNATURES In witness of the foregoing promises and mutual covenants herein contained, the Parties have adopted and executed this Trust and the related Plan document as of the dates shown below: Dated this day of , 20 (a) Signed by: Title: Signature: 15 ===== PDF PAGE 42 ===== [Extraction: OCR (rendered-page OCR)] WELFARE BENEFIT PLAN RETIREE HEALTHCARE FUNDING PLAN (RHFP) City of West Chicago Effective Date : 11/27/2023 ===== PDF PAGE 43 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS Page ARTICLE 1 DEFINITIONS 1 11 “Account Balance” l 12 “Accrued Leave Contribution” or “Employer/Sponsoring Entity Accrued Leave Contribution” 1 13 “Accrued Leave Contribution Account” 1 14 “Admunistrator” or “Plan Administrator” 1 15 “Adopting Employer/Sponsoring Entity” l 16 “Adoption Date” 2 17 “Allocation Date” 2 18 “Anniversary Date” 2 19 “Authorized Leave of Absence” 2 110 “Beneficiary” or “Beneficiaries” 2 111 “BMI” 2 112 “Break in Service” 2 113. “Code” 2 114 “Collective Bargaining Agreement” 2 115 “Compensation” 2 116 “Covered Group” 3 117 “Dependent” 3 118 “Disability” 3 119 “Discretionary Contribution” or “Employer/Sponsoring — Entity Discretionary Contribution” 3 120 “Early Retirement Date” 3 121 “Earned” 4 122 “Effective Date” 4 123 “Eligible Employee” 4 124 “Employee” 4 125 “Employer/Sponsoring Entity” 4 126 “Employer/Sponsoring Entity Contribution Account” 4 127 “Entry Date” 4 128 “ERISA” 4 sie ===== PDF PAGE 44 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS (continued) Page 129 “Fiduciary” 4 130 “Fund” or “Trust Fund” 5 131 “Highly Compensated Employee” 5 132 “Highly Compensated Individual” 5 133 “Hour of Service” 5 134 “Investment Manager” 6 135 “Key Employee” 6 136 “Leased Employee” 6 137 “Medical Expense” 7 138 “Normal Retirement Date” 7 139 “Participant” 7 140 “Plan” 7 141 “Plan Specifications” 7 142 “Plan Year” 7 143 “Policy” 7 144 “Qualified Medical Child Support Order” 7 145 “Regulation” 7 146 “Retirement Date” 8 147 “Service” 8 148 “Severance” or “Severance of Employment” 8 149 “Severed Participant” 8 150 “Trustee” 8 151 “Trust” 8 152 “Valuation Date” 8 153 “Year of Participation” 8 154 “Year of Service” 8 ARTICLE 2 ADMINISTRATION 9 21 POWERS AND RESPONSIBILITIES OF THE EMPLOYER/SPONSORING ENTITY 9 22 APPOINTMENT OF ADMINISTRATOR 9 23 POWERS AND DUTIES OF THE ADMINISTRATOR 9 -11- ===== PDF PAGE 45 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS (continued) Page 24 RESIGNATION, REMOVAL AND SUCCESSION OF ADMINISTRATOR 11 25 EMPLOYMENT OF AGENTS AND ADVISERS 12 26 RECORDS AND REPORTS 12 27 INFORMATION FROM EMPLOYER/SPONSORING ENTITY 12 28 | PAYMENT OF EXPENSES 12 29 CLAIMS PROCEDURE 13 210 CLAIMS REVIEW PROCEDURE 16 211 NAMED FIDUCIARIES AND ALLOCATION OF RESPONSIBILITY 16 ARTICLE 3 ELIGIBILITY AND PARTICIPATION 16 3.1 CONDITIONS OF ELIGIBILITY 16 32 PARTICIPATION 17 33 | CHANGE IN CLASSIFICATION OF EMPLOYMENT 17 34 LEASED EMPLOYEES 17 35 ENROLLMENT FORM 17 36 ENTRY DATE 18 37 DETERMINATION OF ELIGIBILITY 18 38 OMISSION OF A PARTICIPANT 18 ARTICLE 4 CONTRIBUTIONS 18 4] CONTRIBUTIONS BY EMPLOYER/SPONSORING ENTITY 18 ARTICLE 5 PARTICIPANT ACCOUNTS 19 51 EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT 19 52 ADJUSTMENTS TO EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT 19 53 INVESTMENT OF ACCOUNTS 20 54 EXPENSES AND FEES 20 55 PARTICIPANT STATEMENTS 20 ARTICLE 6 EARNED BENEFITS 21 61 EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT 21 62 COMPUTATION PERIOD 21 63 | RESUMPTION OF PARTICIPATION 21 -111- ===== PDF PAGE 46 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS (continued) Page 64 CALCULATING EARNED BENEFIT 21 65 FORFEITURES 21 66 = AMENDMENT OF EARNED BENEFIT SCHEDULE 22 ARTICLE 7 ELECTIONS 22 71 | ELECTION PROCEDURES 22 72 INITIAL ELECTION FOR NEW EMPLOYEES 22 73. FAILURE TO MAKE AN ELECTION 23 74 — IRREVOCABILITY OF ELECTION 23 ARTICLE 8 MEDICAL BENEFITS 23 8 | INSURANCE COVERAGES 23 82 MEDICAL REIMBURSEMENT BENEFIT 23 83 REQUIREMENTS 24 84 CLAIMS FOR BENEFITS 24 85 PAYMENT OF MEDICAL BENEFITS 25 86 LIMITATION OF BENEFITS 25 87 TERMINATION OF COVERAGE 25 ARTICLE 9 PAYMENT OF BENEFITS 26 91 TIME OF SEGREGATION OR PAYMENT 26 92 RECEIPT AND RELEASE FOR PAYMENTS 26 93 PAYMENT FOR MINOR BENEFICIARY 26 94 LOCATION OF PARTICIPANT OR BENEFICIARY UNKNOWN 26 ARTICLE 10 AMENDMENT, TERMINATION AND MERGERS 27 101 AMENDMENT OF PLAN 27 102 TERMINATION OF SPONSORSHIP BY BMI 27 103 TERMINATION OF ADOPTION BY EMPLOYER/SPONSORING ENTITY 27 104 MERGER, CONSOLIDATION OR TRANSFER 28 ARTICLE 11 ADOPTING EMPLOYER/SPONSORING ENTITYS 28 111 ADOPTION BY OTHER ENTITIES 28 112 REQUIREMENTS OF ADOPTING EMPLOYER/SPONSORING ENTITY 28 113 > EMPLOYEE TRANSFERS 29 -IV- ===== PDF PAGE 47 ===== [Extraction: OCR (rendered-page OCR)] TABLE OF CONTENTS (continued) Page 114 CONTRIBUTIONS FOR ADOPTING EMPLOYER/SPONSORING- ENTITY’S EMPLOYEES 29 115 AMENDMENT By ADOPTING EMPLOYER/SPONSORING ENTITY 29 116 DISCONTINUANCE OF PARTICIPATION BY ADOPTING EMPLOYER/SPONSORING ENTITY 29 ARTICLE 12 MISCELLANEOUS 31 121 ALIENATION 31 122 PROHIBITION AGAINST DIVERSION OR INUREMENT 31 123 ADDITIONAL REQUIREMENTS 31 124 APPROVAL BY INTERNAL REVENUE SERVICE 31 125 ADMINISTRATOR’S PROTECTIVE CLAUSE 32 126 INDEMNIFICATION OF AGENTS 32 127 GOVERNING LAW 33 128 GENDER AND NUMBER 33 129 PROVISIONS RELATING TO INSURANCE 33 12 10 HEADINGS 34 12 11 PARTICIPANTS’ RIGHTS 34 12 12 UNIFORMITY 34 -v- ===== PDF PAGE 48 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO RETIREE HEALTHCARE FUNDING PLAN (RHFP) WELFARE BENEFIT PLAN The Employer/Sponsoring Entity identified in the Retiree Healthcare Funding Plan Specifications (“Employer/Sponsoring Entity”) hereby adopts and establishes a welfare benefit plan (herein referred to as the “Plan’”) for the benefit of its Eligible Employees, their eligible Dependents and Beneficiaries by completion of the RHFP® Plan Specifications. BABBITT MUNICIPALITES INC. (“BMI”), an Illinois corporation, reserves all rights with respect to this Welfare Benefit Plan document, the RHFP® Plan Trust Agreement (the “Trust’”) and the Plan Specifications associated with it. BMI and the Employer/Sponsoring Entity intend that this Plan and the Trust attached hereto, and by reference incorporated herein, constitute an “employee welfare benefit plan” under Title I, section 3(1), of the Employee Retirement Income Security Act of 1974 as amended (“ERISA”) and an arrangement governed by section 115 of the Internal Revenue Code of 1986, as amended. ARTICLE 1 DEFINITIONS 1.1. “Account Balance” means the aggregate value of the Participant’s Employer/Sponsoring Entity Contribution Account and Accrued Leave Contribution Account. 1.2. “Accrued Leave Contribution” or “Employer/Sponsoring Entity Accrued Leave Contribution” means a contribution to the Participant’s account made by the Employer/Sponsoring Entity, to the extent such contribution is selected in the Plan Specifications. 1.3. “Accrued Leave Contribution Account” means that portion of the Trust Fund held by the Trustee and separately maintained by the Administrator on behalf of and for the purpose of providing benefits to a Participant, his or her Dependent(s) and Beneficiaries, pursuant to Section 5.1 hereof, attributable to Employer/Sponsoring Entity Accrued Leave Contributions. 1.4 “Administrator” or “Plan Administrator” means the individual, entity or group designated by the Employer/Sponsoring Entity in the Plan Specifications pursuant to Section 2.2 hereof to administer the Plan on behalf of the Employer/Sponsoring Entity and the Participants. 1.5 “Adopting Employer/Sponsoring Entity” means a corporation or other organization other than the Employer/Sponsoring Entity which adopts this Plan by executing an Plan Specifications setting forth its terms of adoption pursuant to Article 11 hereof. 1.6 “Adoption Date” means the date as of which the Employer/Sponsoring Entity adopts this Plan as set forth in the Plan Specifications. ===== PDF PAGE 49 ===== [Extraction: OCR (rendered-page OCR)] 1.7. “Allocation Date” means the date as of which Employer/Sponsoring Entity contributions are credited to the account of Participants as elected in the Plan Specifications. 1.8 “Anniversary Date” means the last day of each Plan Year. 1.9 “Authorized Leave of Absence” means a temporary cessation of active employment with the Employer/Sponsoring Entity pursuant to an established policy, whether occasioned by illness, military service, maternity or paternity leave, or any other reason. An Authorized Leave of Absence shall not be considered a termination of employment. 1.10 “Beneficiary” or “Beneficiaries” means the person or persons designated by the Participant pursuant to Section 8.4 to receive benefits payable from the Plan (or directly from insurance Policies purchased by the Plan) in the event of the Participant’s death. 1.11 “BMI” means BABBITT MUNICIPALITES INC. and any successor that shall maintain this Plan document. 1.12 “Break in Service” means a 12-consecutive month period set forth in the Plan Specifications during which an Employee fails to complete more than 500 Hours of Service. 1.13 “Code” means the Internal Revenue Code of 1986, as amended or replaced from time to time. 1.14 “Collective Bargaining Agreement” means a bona fide agreement between the Employer/Sponsoring Entity and Employee representatives provided that health and welfare benefits were the subject of good faith bargaining between such Employee representatives and the Employer/Sponsoring Entity. The term “Employee representatives” does not include an organization more than half of whose members are owners, officers or executives of the Employer/Sponsoring Entity. 1.15 “Compensation” with respect to a Participant means the total wages or salary, overtime, commissions, bonuses, and any other taxable remuneration earned while a Participant from the Employer/Sponsoring Entity and actually paid (determined as elected in the Plan Specifications) during the 12-month period elected in the Plan Specifications, and shall exclude amounts realized from the exercise of non-qualified stock options and amounts realized from the sale, exchange or other disposition of stock acquired under qualified stock options, when restricted stock (or property) held by the Employee either becomes freely transferable or is no longer subject to a substantial risk of forfeiture and may not exceed the compensation limit contained in Code section 505(b)(7). The Employer/Sponsoring Entity may elect in the Plan Specifications to exclude as Compensation any amount which is contributed by the Employer/Sponsoring Entity pursuant to a salary reduction agreement and which is not includible in the gross income of an employee under Code sections 125, 402(e)(3), 402(h), or 403(b). The Employer/Sponsoring Entity may also elect in the Plan Specifications to eliminate categories of Compensation which do not result in discrimination in favor of Highly-Compensated Employees, including: (a) Amounts paid in commissions, bonuses or overtime compensation; ===== PDF PAGE 50 ===== [Extraction: OCR (rendered-page OCR)] (b) Contributions under a salary reduction agreement to a cash or deferred plan under Code section 403(b), 457(b), or to a simplified employee pension plan under Code section 408(k). (c) Compensation in excess of a maximum amount specified. 1.16 “Covered Group” means those Employees whom the Employer/Sponsoring Entity has elected to cover under this Plan in the Plan Specifications. 1.17 “Dependent” means, with respect to any Participant: (a) The Participant’s spouse; (b) — Acchild of the Participant or the Participant’s spouse (including a child placed for adoption with or under legal guardianship of the Participant or spouse) who is unmarried and is less than 19 years of age or is less than 25 years of age and is a full-time student at an accredited educational institution during at least five (5) months of the calendar year. The age requirement is waived for any child who is mentally or physically disabled prior to age 19, is incapable of self-sustaining employment and who is a “dependent” of the Participant within the meaning of section 152 of the Code; (c) Any other person that the Administrator, relying on information furnished by the Participant, in good faith determines to meet the definition of a dependent within the meaning of section 152(a) of the Code. 1.18 “Disability” means a physical or mental condition of a Participant expected to last for a continuous period of not less than twelve (12) months, resulting from bodily injury, disease, or mental disorder which renders the Employee incapable of engaging in or continuing his or her usual and customary employment. A licensed physician selected by the Administrator shall determine the Disability of a Participant. The determination shall be applied uniformly to all Participants. 1.19 “Discretionary Contribution” or “Employer/Sponsoring Entity Discretionary Contribution” means a contribution to the Participant’s account made by the Employer/Sponsoring Entity, to the extent such contribution is selected in the Plan Specifications. 1.20 “Early Retirement Date” means the combination of age and Years of Service established by the Employer/Sponsoring Entity in the Plan Specifications, which is the earliest date on which a Participant may retire and receive post-retirement benefits under the Plan. 1.21 “Earned” means that portion of a Participant’s Employer/Sponsoring Entity Contribution Account to which the Participant has become entitled by virtue of his or her age and Years of Service (or Years of Participation) in accordance with the Earned benefit schedule set forth in the Plan Specifications. 1.22 “Effective Date” means the date on which this Plan initially is effective, as set forth in the Plan Specifications. ===== PDF PAGE 51 ===== [Extraction: OCR (rendered-page OCR)] 1.23 “Eligible Employee” means an Employee who has satisfied the eligibility requirements set forth in the Plan Specifications. 1.24 “Employee” means any person employed by the Employer/Sponsoring Entity who receives compensation for personal services to the Employer/Sponsoring Entity that is subject to withholding for federal income tax purposes. The term “Employee” does not include an independent contractor or leased employee or any individual who is classified by the Employer/Sponsoring Entity other than as an Employee even if it is later determined that the classification is incorrect. 1.25 “Employer/Sponsoring Entity” means a corporation or other organization that adopts this Plan by executing an Plan Specifications setting forth its terms of adoption and any predecessor or successor thereto. Where appropriate, Employer/Sponsoring Entity shall also mean any Adopting Employer/Sponsoring Entity, including any organization that must be aggregated with the Employer/Sponsoring Entity under Code Sections 414(b)(c) or (m). 1.26 “Employer/Sponsoring Entity Contribution Account” means that portion of the Trust Fund held by the Trustee and separately maintained by the Administrator on behalf of and for the purpose of providing benefits to a Participant, his or her Dependent(s) and Beneficiaries, pursuant to Section 5.1 hereof, attributable to Employer/Sponsoring Entity Discretionary Contributions. 1.27. “Entry Date” means the date on which an Employee commences participation in the Plan as elected by the Employer/Sponsoring Entity in the Plan Specifications. After an Employee’s Entry Date, such Employee shall be considered to be a Participant in the Plan. 1.28 “ERISA” means the Employee Retirement Income Security Act of 1974, as it may be amended from time to time. 1.29 “Fiduciary” means any person who: (i) exercises any discretionary authority or control respecting management of the Plan or exercises any authority or control respecting management or disposition of its assets; (ii) renders investment advice for a fee or other compensation, direct or indirect, with respect to any moneys or other property of the Plan or has any authority or responsibility to do so, or (iii) has any discretionary authority or discretionary responsibility in the administration of the Plan, including, but not limited to, the Trustee, the Employer/Sponsoring Entity and the Administrator. 1.30 “Fund” or “Trust Fund” means the assets of the Plan held in trust, as the same shall exist from time to time, including earnings and appreciation thereon. 1.31 “Highly Compensated Employee” means any Employee who (i) was a five percent (5%) owner (as described in Code section 416(i)(1)) of an Adopting Employer/Sponsoring Entity at any time during the determination year or the preceding year, or (ii) who, for the preceding year received Compensation from the Adopting Employer/Sponsoring Entity (or from all entities required to be aggregated with the Adopting Employer/Sponsoring Entity pursuant to sections 414(b), (c) or (m) of the Code) in excess of $80,000 [as adjusted pursuant to Code section 415(d)], and was in the “top-paid group of employees” (as described in Code section 414(q) for such preceding year. ===== PDF PAGE 52 ===== [Extraction: OCR (rendered-page OCR)] 1.32 “Highly Compensated Individual”, for purposes of testing whether the Plan meets the requirements of Code section 105(h) means an individual who is-- (a) One of the five (5) highest paid officers, (b) A shareholder who owns (with the application of Code section 318) more than ten percent (10%) in value of the stock of the Employer/Sponsoring Entity; or (c) Among the highest paid twenty-five percent (25%) of all Employees (other than employees described in section 105(h)(3)(B) who are not participants in this Plan or in any self-insured medical or in a health maintenance organization plan maintained by the Employer/Sponsoring Entity). The status of an Employee as an officer or stockholder is determined with respect to a particular benefit on the basis of the Employee’s officer status or stock ownership at the time during the Plan Year at which the benefit is provided. In calculating the highest paid twenty-five percent (25%) of all Employees, the number of Employees included will be rounded to the next highest number. The level of an Employee’s compensation is determined on the basis of the Employee’s compensation for the Plan Year. For purposes of the preceding sentence, fiscal year plans may determine Employee compensation on the basis of the calendar year ending within the Plan Year. 1.33. “Hour of Service” means (i) each hour for which an Employee is paid, or entitled to payment, for the performance of duties for the Employer/Sponsoring Entity, and (ii) each hour (up to a maximum of 501 hours) for which an Employee is paid, or entitled to payment, by the Employer/Sponsoring Entity on account of a period of time during which no duties are performed (irrespective of whether the employment relationship has terminated) due to vacation, holiday, illness, incapacity (including disability), layoff, jury duty, military duty or Authorized Leave of Absence. Hours of Service shall be determined on the basis elected in the Plan Specifications. Hours of Service shall be credited for employment with the Employer/Sponsoring Entity and with any Adopting Employer/Sponsoring Entity or other entity required to be aggregated with the Employer/Sponsoring Entity pursuant to Code section 414(o) and the Regulations thereunder. Hours of Service shall also be credited for any individual considered an Employee for purposes of this Plan under Code section 414(n) or Code section 414(o0) and the Regulations thereunder. Solely for purposes of determining whether a Break in Service, as defined in paragraph 1.12, for purposes of participation and earning of benefits has occurred in a computation period, an individual who is absent from work for maternity or paternity reasons shall receive credit for the Hours of Service which would otherwise have been credited to such individual but for such absence, or in any case in which such hours cannot be determined, eight (8) Hours of Service per day of such absence. For purposes of this paragraph, an absence from work for maternity or paternity reasons means an absence by reason of the pregnancy of the individual, by reason of a birth of a child of the individual, by reason of the placement of a child with the individual in connection with the adoption of such child by such individual, or for purposes of caring for such child for a period ===== PDF PAGE 53 ===== [Extraction: OCR (rendered-page OCR)] beginning immediately following such birth or placement. The Hours of Service credited under this paragraph shall be credited in the computation period in which the absence begins if the crediting is necessary to prevent a Break in Service in that period, or in all other cases, in the following computation period. No more than 501 hours will be credited under this paragraph. 1.34 “Investment Manager” means any person, firm or corporation who is a registered investment adviser under the Investment Advisers Act of 1940, a bank or an insurance company, and (i) who has the power to manage, acquire, or dispose of Plan assets, and (ii) who acknowledges in writing his Fiduciary responsibility to the Plan. 1.35 “Key Employee” means any Employee or former Employee (and the Beneficiaries of such Employee) who at any time during the determination period was an officer of the Employer/Sponsoring Entity if such individual’s annual Compensation exceeds 50% of the dollar limitation under Code section 415(b)(1)(A) (the defined benefit maximum annual benefit), an owner (or considered an owner under Code section 318) of one of the ten largest interests in the Employer/Sponsoring Entity if such individual’s Compensation exceeds 100% of the dollar limitation under Code section 415(c)(1)(A), a 5% owner of the Employer/Sponsoring Entity, or a 1% owner of the Employer/Sponsoring Entity who has an annual Compensation of more than the amount set forth in Code section 415(d) (as adjusted by the Secretary of the Treasury). For purposes of determining who is a Key Employee, annual Compensation means Compensation determined under Code section 415, but including amounts deferred to a cash or deferred plan under code section 401(k), a simplified employee pension plan under Code section 408(k), a cafeteria plan under Code section 125 or a tax-deferred annuity under Code section 403(b). The determination period is the Plan Year containing the Determination Date. The determination of who is Key Employee will be made in accordance with Code section 416(i)(1) and the Regulations thereunder. 1.36 “Leased Employee” means any person (other than an Employee of the recipient) who, pursuant to an agreement between the recipient and any other person (“leasing organization”), has performed services for the recipient [or for the recipient and related persons determined in accordance with Code section 414(n)(6)] on a substantially full-time basis for a period of at least one year, and such services are under the primary direction or control of the recipient Employer/Sponsoring Entity. 1.37 “Medical Expense” means any expense paid for medical care of a Participant and his or her spouse and other Dependents within the meaning of Section 213 of the Code. Such expenses include physician’s and hospital charges, dental charges, hearing and vision expenses, prescriptions, ambulance, laboratory fees, convalescent and nursing home care, hospice care, private nursing care, Medigap or Medicare supplement insurance premiums, other medical insurance premiums, convalescent or nursing home care, the cost of medications and/or prescriptions, private nursing and hospice care, amounts paid or due as deductibles, co-pay amounts, co-insurance costs, and other medical expenses within the meaning of Section 213(d) of the Internal Revenue Code. ===== PDF PAGE 54 ===== [Extraction: OCR (rendered-page OCR)] 1.38 “Normal Retirement Date” means the combination of age and Years of Service established by the Employer/Sponsoring Entity in the Plan Specifications, at or after which a Participant may receive his or her post-retirement benefits under the Plan. 1.39 “Participant” means any Eligible Employee who has not for any reason become ineligible to participate in the Plan. 1.40 “Plan” means the welfare benefit plan adopted by the Employer/Sponsoring Entity under this Plan document, the Plan Specifications and the separate Trust Agreement, including all amendments thereto, all of which are incorporated by reference and made a part hereof. 1.41 “Plan Specifications” means the RHFP® Plan Specifications document attached hereto and incorporated herein by reference, by which the Employer/Sponsoring Entity establishes or by which an Adopting Employer/Sponsoring Entity adopts a welfare benefit plan pursuant to the terms of this Plan for the benefit of its Eligible Employees. 1.42 “Plan Year” means the Plan’s accounting year of twelve (12) consecutive months designated by the Employer/Sponsoring Entity in the Plan Specifications. 1.43. “Policy” means an insurance or annuity policy or policies, either group or individual, issued by an insurer. 1.44 “Qualified Medical Child Support Order” means a signed judgment, decree or order (including approval of a settlement agreement) issued by a state court or administrative agency which requires or purports to require a Participant to provide medical or health insurance to a Dependent child. 1.45 “Regulation” means a section of the Income Tax Regulations promulgated by the Secretary of the Treasury or his delegate, as amended from time to time. 1.46 “Retirement Date” means the date as of which a Participant actually retires, whether such retirement occurs on or after the Participant’s Early Retirement Date or Normal Retirement Date. The Early Retirement Date and Normal Retirement Date are set forth in the Plan Specifications. 1.47 “Service” means the period of current or prior employment with the Employer/Sponsoring Entity. Ifthe Employer/Sponsoring Entity maintains a plan of a predecessor Employer/Sponsoring Entity, Service for the predecessor shall be treated as Service for the Employer/Sponsoring Entity. 1.48 “Severance” or “Severance of Employment” means the termination of a period of Service with the Employer/Sponsoring Entity, other than an Authorized Leave of Absence, for reasons other than death, disability or retirement. 1.49 “Severed Participant” means a Participant whose employment has been terminated for reasons other than death or retirement. 1.50 “Trustee” means the person or persons named or appointed as Trustee under the Trust in any separate trust forming a part of this Plan, and his, their, or its successors. ===== PDF PAGE 55 ===== [Extraction: OCR (rendered-page OCR)] 1.51 “Trust” means the separate trust or trusts created pursuant to this Plan, incorporated herein by reference. 1.52 “Valuation Date” means the last day of the Plan Year and such other date or dates selected by the Employer/Sponsoring Entity on which Participant accounts are valued in accordance with Article 5 hereof. 1.53 “Year of Participation” means a Year of Service during which an Employee is eligible to participate in the plan and is credited by the Employer/Sponsoring Entity with the number of Hours of Service specified in the Plan Specifications. The initial computation period for determining Years of Participation shall commence on the first day of the Plan Year that includes the Participant’s Entry Date. 1.54 “Year of Service” means the computation period of twelve (12) consecutive months, set forth in the Plan Specifications, during which an Employee is credited by the Employer/Sponsoring Entity with the number of Hours of Service specified in the Plan Specifications. Notwithstanding the foregoing, a Participant shall be credited with a Year of Service for any Plan Year in which he performs an average of thirty (30) Hours of Service per week or is credited with 1,000 Hours of Service total. Years of Service with the Employer/Sponsoring Entity and with a predecessor Employer/Sponsoring Entity or any Adopting Employer/Sponsoring Entity shall be recognized. Years of Service for eligibility to participate in the Plan, for allocation of Employer/Sponsoring Entity contributions and for Earning of benefits may be different, as elected in the Plan Specifications. To determine Years of Service and Breaks in Service for purposes of eligibility, the 12-consecutive month period shall commence on the date on which an Employee first performs an Hour of Service for the Employer/Sponsoring Entity and each anniversary thereof, such that the succeeding 12-consecutive month period commences with the employee’s first anniversary of employment and so on. ARTICLE 2 ADMINISTRATION 2.1 POWERS AND RESPONSIBILITIES OF THE EMPLOYER/SPONSORING ENTITY The Employer/Sponsoring Entity shall have the following duties, powers and responsibilities with regard to the Administration of the Plan: (a) To appoint and remove the Trustee and the Administrator from time to time as it deems necessary for the proper administration of the Plan to assure that the Plan is being operated for the benefit of the Participants, their Beneficiaries and Dependents in accordance with the terms of this Plan, the Plan Specifications, the Trust, the Code, ERISA and other applicable federal and state laws and any applicable Collective Bargaining Agreement. ===== PDF PAGE 56 ===== [Extraction: OCR (rendered-page OCR)] (b) To review periodically the performance of any Fiduciary or other person to whom duties have been delegated or allocated under the provisions of this Plan or pursuant to procedures established hereunder. This requirement may be satisfied by formal periodic review by the Employer/Sponsoring Entity or by a qualified person specifically designated by the Employer/Sponsoring Entity, through day-to-day conduct and evaluation, or through other appropriate ways. 2.2 APPOINTMENT OF ADMINISTRATOR The Plan Administrator or Administrator means the Employer/Sponsoring Entity or a person designated by the Employer/Sponsoring Entity in the Plan Specifications. The Plan Administrator is a named fiduciary for operation and management of the Plan and shall have the powers and duties set forth below. 2.3 POWERS AND DUTIES OF THE ADMINISTRATOR The primary responsibility of the Administrator is to administer the Plan in accordance with the Code and Regulations and other applicable laws, subject to the specific terms of the Plan. The Administrator shall administer the Plan in accordance with its terms and shall have the power and discretion to construe the terms of the Plan and to determine all questions arising in connection with the administration, interpretation, and application of the Plan. Any such determination by the Administrator shall be conclusive and binding upon all persons. The Administrator may establish procedures, correct any defect, supply any information, or reconcile any inconsistency in such manner and to such extent as shall be deemed necessary or advisable to carry out the purpose of the Plan. The Administrator shall have all powers necessary or appropriate to accomplish his duties under this Plan. The Administrator shall be charged with the duties of the general administration of the Plan, including the following: (a) The Administrator may establish a “funding policy and method”, i.e., determine whether the Plan has a short-run need for liquidity (e.g., to pay benefits) or whether liquidity is a long-term goal and investment growth (and stability of same) is a more current need, or shall appoint a qualified person to do so. The Employer/Sponsoring Entity or its delegate shall communicate such needs and goals to the Trustee and to the Administrator; (b) To appoint an Investment Manager to manage all or a designated portion of the assets of the Plan. In such event, the Trustee shall follow the written directions of the Investment Manager in investing the assets of the Plan managed by the Investment Manager; (c) The discretion to determine all questions relating to the eligibility of Employees to participate or continue participation hereunder and to receive benefits under the Plan; (d) To compute, certify, and direct the Trustee with respect to the amount and the kind of benefits to which any Participant, Dependent or Beneficiary shall be entitled hereunder; (e) To authorize and direct the Trustee with respect to all non-discretionary or otherwise directed disbursements from the Trust; ===== PDF PAGE 57 ===== [Extraction: OCR (rendered-page OCR)] (f) To maintain all necessary records for the administration of the Plan; (g) To determine the size and type of any Policy or Policies to be purchased from any insurer, to designate the insurer from which such policy shall be purchased, and to direct the Trustee with respect to the purchase thereof. All policies shall be issued on a uniform basis as of each Anniversary Date with respect to all Participants under similar circumstances; (h) To compute and certify to the Employer/Sponsoring Entity and to the Trustee from time to time the sums of money necessary or desirable to be contributed to the Trust Fund; (i) To consult with the Employer/Sponsoring Entity regarding the short-term and long-term liquidity needs of the Plan in order that the Employer/Sponsoring Entity can exercise any investment discretion in a manner designed to accomplish specific objectives; (j) To provide information to any Participant regarding his participation in and rights, benefits, or elections available under the Plan, including the administration of any claims procedures; (k) To communicate to Employees, Participants and their Beneficiaries a summary plan description outlining the provisions of the Plan; () To appoint the Plan’s attorney, accountant, actuary custodian or any other party needed to administer the Plan or the Fund; (m) To direct the Trustee or custodian with respect to payments from the Fund; (n) To file any returns and reports with the Internal Revenue Service, Department of Labor, or any other governmental agency; (o) To review and approve any financial reports, investment reviews, or other reports prepared by any party appointed by the Employer/Sponsoring Entity under paragraph (a), and (p) To interpret or construe the provisions of the Plan, to resolve any question of Plan interpretation and to make and publish such rules for regulation of the Plan as are consistent with the terms hereof. The Plan Administrator’s interpretation of Plan provisions, including eligibility and benefits under the Plan, is final, and, unless it can be shown to be arbitrary and capricious, will not be subject to “de novo” review. 2.4 RESIGNATION, REMOVAL AND SUCCESSION OF ADMINISTRATOR (a) The Administrator may resign at any time by mailing by registered or certified mail, addressed to such Employer/Sponsoring Entity at his last known address, at least ninety (90) days before the effective date thereof. (b) The Employer/Sponsoring Entity may remove the Administrator by mailing by registered or certified mail, addressed to such Administrator at his last known address, at least thirty (30) days before its effective date, a written notice of its removal and a copy, certified by the Employer/Sponsoring Entity of the resolution adopted effecting its removal. -10- ===== PDF PAGE 58 ===== [Extraction: OCR (rendered-page OCR)] (c) Upon the death, resignation, incapacity, dissolution or removal of any Administrator, the Employer/Sponsoring Entity shall, prior to the effective date thereof, appoint a successor Administrator. Upon being notified of such appointment, the Administrator shall deliver its records to its successor on the effective date of the resignation or removal, or as soon thereafter as practicable, and such delivery shall not waive any lien the Administrator may have upon the Fund for its compensation or expenses. (d) In the event that the Employer/Sponsoring Entity does not name a successor Administrator by the effective date of the removal or resignation of the Administrator, the Employer/Sponsoring Entity shall be deemed the successor Administrator. (e) The Successor Administrator, upon accepting such appointment in writing and delivering same to the Employer/Sponsoring Entity, shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with like respect as if he were originally named as the Administrator herein. Until such a successor is appointed, the remaining Administrator or Administrators shall have full authority to act under the terms of this agreement. (f) The Employer/Sponsoring Entity may designate a successor Administrator prior to the resignation or removal of an Administrator. In the event a successor is so designated by the Employer/Sponsoring Entity and accepts such designation, the successor shall, without further act, become vested with all the estate, rights, powers, discretions, and duties of his predecessor with the like effect as if he were originally named as Administrator herein immediately upon the death, resignation, incapacity, or removal of his predecessor. 2.5 EMPLOYMENT OF AGENTS AND ADVISERS The Administrator, in furtherance of its duties and pursuant to its powers enumerated in Section 2.3, may employ counsel, specialists, contract administrative agents and advisers, and other persons as the Administrator, in its sole discretion, deems necessary or desirable for the administration of this Plan. 2.6 RECORDS AND REPORTS The Employer/Sponsoring Entity and Administrator shall keep a record of all actions taken and shall keep all other books of accounts, records, and other data that may be necessary for proper administration of the Plan and shall be responsible for supplying all information and reports to the Internal Revenue Service, Participants, Beneficiaries and others as required by law. 2.7 INFORMATION FROM EMPLOYER/SPONSORING ENTITY To enable the Administrator to perform his functions, the Employer/Sponsoring Entity shall supply full and timely information to the Administrator on all matters relating to the Compensation of all Participants, their Hours of Service, their Years of Service, their retirement, death, Disability or Severance, and such other pertinent facts as the Administrator may require; and the Administrator shall advise the Trustee of such of the foregoing facts as may be pertinent to the Trustee’s duties under the Plan. The Administrator may rely upon such information as is supplied by the Employer/Sponsoring Entity and shall have no duty or responsibility to verify such information. -ll- ===== PDF PAGE 59 ===== [Extraction: OCR (rendered-page OCR)] 2.8 PAYMENT OF EXPENSES All reasonable expenses of administration may be paid out of the Trust Fund unless paid by the Employer/Sponsoring Entity. Such expenses shall include any expenses incident to the functioning of the Administrator or of the Trustee, including, but not limited to, fees of accountants, counsel, and other specialists and their agents, and other costs of administering the Plan. Until paid, the expenses shall constitute a liability of the Trust Fund. 2.9 CLAIMS PROCEDURE (a) Claims Procedures: Claims for benefits under the Plan must be filed with the Administrator on forms supplied by the Administrator within 90 days following the end of the Plan Year in which the expense was incurred. Claims submitted after this period will not be eligible for payment. If an application for benefits is made, the Administrator shall accept, reject, or modify such request. Written notice of the disposition of a claim shall be furnished to the claimant as set forth below: (i) Time Periods for Notification of Adverse Benefit. If any person believes he or she is being denied any rights or benefits under the Plan, such person may file a claim in writing with the Administrator. If any such claim is wholly or partially denied, the Administrator will notify such person (now called claimant) of its denial with written or electronic notification within the time periods indicated below: (1) Pre-Service Claims. Pre-service claims means any claim for a benefit where the terms of the plan condition receipt of the benefit, in whole or in part, on approval of the benefit in advance of obtaining medical care. The Administrator shall notify the claimant of the plan’s adverse benefit not later than 15 days after receipt of the claim for pre-service claims. (2) Post-Service Claims. Post-service claims means any claim for a benefit that is not a pre- service claim as described above. The Administrator shall notify the claimant of the plan’s adverse benefit not later than 30 days after receipt of the claim for post-service claims. (3) Disability Claims. Disability claims means any claim for disability benefits as described in the plan documents. The Administrator shall notify the claimant of the plan’s adverse benefit not later than 45 days after receipt of the claim for disability claims. (4) Urgent Care Claims. Urgent care claims means any claim for medical care or treatment where applying the time conditions for non-urgent care could seriously jeopardize the life or health of the claimant or the ability of the claimant to regain maximum function or in the opinion of a physician with knowledge of the claimant’s medical condition, would subject the claimant to severe pain that could not be adequately managed without the care or treatment that is the subject of the claim. The Administrator shall notify the claimant of the plan’s adverse benefit not later than 72 hours after receipt of the claim for urgent care claims. (5) Concurrent Care Claims. Concurrent care claims means an ongoing course of treatment to be provided over a period of time or number of treatments. The Administrator shall notify the claimant of the plan’s adverse benefit at a time sufficiently in advance of the reduction or termination to allow the claimant to appeal and obtain a determination on review before the benefit is reduced or terminated. -12- ===== PDF PAGE 60 ===== [Extraction: OCR (rendered-page OCR)] (ii) Notification Requirements. Each notice to claimant for denial of benefits will include the following: (1) The specific reason for the adverse determination. (2) Reference to the specific plan provisions, internal rule, guideline, protocol or other similar criterion on which the adverse determination is based. Ifthe reference is to a medical necessity or experimental treatment or similar exclusion, an explanation of the scientific or clinical judgment for the adverse determination shall be provided. (3) A description of any additional information necessary for the claimant to provide and the reason for the request for such information. (4) A description of the plan’s review procedures. (b) Review Procedures: (i) Procedure After Notification of Denial of Claim. Within sixty (60) days after the date on which a claimant receives a written notice of a denied claim (or, if applicable, within 60 days after the date on which such denial is considered to have occurred), such claimant (or his or her duly authorized representative) may: (1) File a written request with the Administrator for a review of the denied claim. (2) Submit written issues and comments to the Administrator, including all additional information requested by the Administrator. (3) Have reasonable access to all information related to the denied claim. If copies are requested, the copies shall be provided to the claimant at no cost. (4) Any review of the denied claim must consider all information presented in making the determination of the claim. (c) Appeal Procedures: (i) Within one hundred eighty (180) days after the date on which a claimant receives a written notice of a denied claim, such claimant (or his or her duly authorized representative) may appeal the adverse determination. This appeal process encompasses the following: (1) The appeal determination will be conducted by an appropriate named fiduciary of the plan. The named fiduciary cannot be a party previously involved with the first adverse determination. (2) The named fiduciary shall consult with a health care professional who has appropriate training and experience in the field that is the subject of the adverse determination. This health care profession cannot be a party previously involved with the first adverse determination. (3) All medical experts whose advice was obtained will be identified to the claimant (or his or her representative), whether or not the advice was relied upon in making the adverse determination. -13- ===== PDF PAGE 61 ===== [Extraction: OCR (rendered-page OCR)] (4) Time Periods for Notification. Notification to the claimant of an adverse benefit determination on appeal shall be in writing and be according to the following: a. Pre-service_ claims. The Administrator shall notify the claimant not later than 15 days after receipt of the appeal of the adverse claim for pre-service claims. b. Post-service claims. The Administrator shall notify the claimant not later than 30 days after receipt of the appeal for post-service claims. c. Disability claims. The Administrator shall notify the claimant not later than 45 days after receipt of the appeal for disability claims. d. Urgent_care claims. The Administrator shall notify the claimant not later than 72 hours after receipt of the appeal for urgent care claims. Urgent care notification may be orally communicated. (d) Miscellaneous Information: (i) Claimant’s Failure to Follow Plan’s Procedures. Claimants will be notified within five days (24 hours if an urgent care claim is involved) of the filing of a claim of the failure and/or the proper procedures to be followed in filing the initial claim. (ii) | Civil Action. No more than two appeals of an adverse benefit determination need be filed prior to the claimant bringing a civil action. 2.10 CLAIMS REVIEW PROCEDURE Any Participant, former Participant, or Beneficiary of either, who has been denied a benefit by a decision of the Administrator pursuant to Section 2.9 shall be entitled to request the Administrator to give further consideration to his claim by filing with the Administrator (on a form which may be obtained from the Administrator) a request for a review of the determination. Such request, together with a written statement of the reasons why the claimant believes his claim should be allowed, shall be filed with the Administrator no later than sixty (60) days after receipt of the written notification provided for in Section 2.9. The Administrator shall make a final decision as to the allowance of the claim within sixty (60) days of receipt of the appeal [unless there has been an extension of sixty (60) days due to special circumstances, provided the delay and the special circumstances occasioning it are communicated to the claimant within the sixty (60) day period]. Such communication shall be written in a manner calculated to be understood by the claimant and shall include specific reasons for the decision and specific references to the pertinent Plan provisions on which the decision is based. 2.11 NAMED FIDUCIARIES AND ALLOCATION OF RESPONSIBILITY -14- ===== PDF PAGE 62 ===== [Extraction: OCR (rendered-page OCR)] The “Named Fiduciaries” of this Plan are: (i) the Administrator, (ii) the Trustee, (iii) the Employer/Sponsoring Entity, and (iv) any Investment Manager appointed hereunder. The named Fiduciaries shall have only those specific powers, duties, responsibilities, and obligations as are specifically given them under this Plan and in the Trust. Each named Fiduciary warrants that any directions given, information furnished, or action taken by it shall be in accordance with the provisions of this Plan, authorizing or providing for such direction, information or action. Furthermore, each named Fiduciary may rely upon any such direction, information or action of another named Fiduciary as being proper under this Plan, and is not required under this Plan to inquire into the propriety of any such direction, information or action. It is intended under this Plan that each named Fiduciary shall be responsible for the proper exercise of its own powers, duties, responsibilities and obligations under this Plan. No named Fiduciary guarantees the Trust Fund in any manner against investment loss or depreciation in asset value. Any person or group may serve in more than one Fiduciary capacity. ARTICLE 3 ELIGIBILITY AND PARTICIPATION 3.1 CONDITIONS OF ELIGIBILITY An Employee who is a member of the Covered Group and has completed the age and service Eligibility Requirements set forth in the Plan Specifications shall become a Participant in this Plan. The Employer/Sponsoring Entity shall give each Participant written notice of his or her participation in the Plan, which notice may be in the form of a copy of the Summary Plan Description. 3.2 PARTICIPATION Employees who meet the eligibility requirements in the Plan Specifications on the Effective Date of the Plan shall become Participants as of such date. If so elected in the Plan Specifications, all Employees employed on the Effective Date of the Plan shall participate as of the Effective Date, even if they have not satisfied the Plan’s specified eligibility requirements. Other Employees shall become Participants on the Entry Date coinciding with or immediately following the date on which they meet the eligibility requirements specified in the Plan Specifications provided that they are still employed on such Entry Date. A former Participant who returns to the employ of the Employer/Sponsoring Entity shall again become a Participant immediately. Per IRS Rule 7.25.9.5 issued 9/12/2014, each class of eligible participants will be afforded a one- time opportunity to not participate at the inception of the plan, and that election must be exercised with 5 business days of becoming eligible. This is an irrevocable election. All future employees covered by said class are mandatorily covered by the plan. 3.3 CHANGE IN CLASSIFICATION OF EMPLOYMENT In the event an Employee who is not a member of the Covered Group subsequently becomes a member of the Covered Group, such Employee shall participate immediately if he or she has satisfied the minimum age and service requirements and would have previously become a -15- ===== PDF PAGE 63 ===== [Extraction: OCR (rendered-page OCR)] Participant had he or she been a member of the Covered Group. In the event a Participant becomes ineligible to participate because he or she is no longer a member of the Covered Group, such Employee may participate immediately upon his or her return to an eligible class of Employees. Alternatively, at the employers’ discretion at time of adoption of this plan the employer may elect that a member of a Covered Group that has been promoted out of the Covered Group to a new classification that does not have a plan, that member will continue under the terms and conditions of the prior Covered Group as noted in the Plan Specification. 3.4 LEASED EMPLOYEES Any Leased Employee shall be treated as an Employee of the recipient Employer/Sponsoring Entity for purposes of discrimination testing to the extent required by law. Leased Employees shall be eligible to participate in the Plan only if so elected in the Plan Specifications. For purposes of testing for discrimination in favor of Highly-Compensated Employees, contributions or benefits provided by the leasing organization which are attributable to services performed for the recipient Employer/Sponsoring Entity shall be treated as provided by the recipient Employer/Sponsoring Entity. 3.5 ENROLLMENT FORM (a) Each Eligible Employee shall automatically be a Participant in this Plan as of the Participant’s entry date; however, in order to receive benefits hereunder, an Eligible Employee shall enroll on a form provided by the Employer/Sponsoring Entity and agree to the terms of this Plan. The enrollment form shall be filed before the Participant’s Entry Date, shall be effective upon filing. (b) Participant may decline benefits by so indicating on the enrollment form or by failure to return the enrollment form to the Employer/Sponsoring Entity prior to the Entry Date. If the Participant declines benefits, such Participant shall be given the opportunity to elect benefits on the next Entry Date. (c) An Eligible Employee whose eligibility to participate hereunder is provided for under a Collective Bargaining Agreement shall participate in the Plan as provided for in the Plan Specifications. Upon ratification by the collective bargaining unit, the adoption of the Plan by the members of such unit shall be presumed to be voluntary with respect to Eligible Employee, and no additional action or application shall be required in order to participate hereunder. (d) Upon the acceptance of any benefits under this Plan, a Participant shall automatically be bound by the terms and conditions of this Plan and all amendments hereto. 3.6 ENTRY DATE An Eligible Employee shall become a Participant as of the Entry Date set forth in the Plan Specifications. A Dependent shall participate as of the related Employee’s Entry Date. 3.7 DETERMINATION OF ELIGIBILITY -16- ===== PDF PAGE 64 ===== [Extraction: OCR (rendered-page OCR)] The Administrator shall determine the eligibility of each Employee to participate in the Plan based upon information furnished by the Employer/Sponsoring Entity. Such determination shall be conclusive and binding upon all persons, as long as the same is made in accordance with this Plan and the Collective Bargaining Agreement, if applicable. 3.8 OMISSION OF A PARTICIPANT If, in any Plan Year, any person who should be included as a Participant in the Plan is erroneously omitted and discovery of such omission is not made until after a contribution by the Employer/Sponsoring Entity for the year has been made, the Employer/Sponsoring Entity shall make a subsequent contribution with respect to the omitted Participant in the amount which the Employer/Sponsoring Entity would have contributed with respect to him had he not been omitted, plus interest computed at the current rate to the date of such subsequent contribution. Such contribution shall be made regardless of whether it is deductible in whole or in part in any taxable year, under applicable provisions of the Internal Revenue Code by such Employer/Sponsoring Entity. ARTICLE 4 CONTRIBUTIONS 4.1 CONTRIBUTIONS BY EMPLOYER/SPONSORING ENTITY If so elected in the Plan Specifications, the Employer/Sponsoring Entity shall make periodic contributions to the Trust from time to time in cash or property acceptable to the Trustee in accordance with the formula or formulas selected in the Plan Specifications. (a) Discretionary Contributions. As of each Allocation Date, the Employer/Sponsoring Entity shall make a contribution to the Plan equal to the amount elected in the Plan Specifications. If no amount has been elected in the Plan Specifications, the Employer/Sponsoring Entity may make a contribution to the Plan in the amount it determines to be appropriate in its sole discretion. (b) Accrued Leave Contributions. If so elected in the Plan Specifications, the Employer/Sponsoring Entity shall contribute as of the date elected in the Plan Specifications an amount calculated pursuant to the formula designated in the Plan Specifications. (c) Eligible Participants. Only those Participants who meet the requirements set forth in the Plan Specifications shall receive an allocation of Employer/Sponsoring Entity Contributions as of an Allocation Date. (d) Mistake of Fact. In the event a contribution is made due to a mistake of fact, such contribution shall be returned to the Employer/Sponsoring Entity within one year after the payment of the contribution. (e) Responsibility for Contributions. The Employer/Sponsoring Entity shall have sole responsibility to determine the amount of Employer/Sponsoring Entity Contributions to the Plan. Neither the Trustee nor the Administrator shall be required to determine if the -17- ===== PDF PAGE 65 ===== [Extraction: OCR (rendered-page OCR)] Employer/Sponsoring Entity has made a contribution or if the amount contributed is in accordance with the Plan Specifications or with any law. ARTICLE 5 PARTICIPANT ACCOUNTS 5.1 EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT (a) If the Employer/Sponsoring Entity has elected Discretionary Contributions or Accrued Leave Contributions in the Plan Specifications, the Administrator shall keep an account known as the “Employer/Sponsoring Entity Contribution Account,” for each Participant for whom the Employer/Sponsoring Entity makes a Discretionary Contribution and a second account known as the “Accrued Leave Contribution Account,” for each Participant for whom the Employer/Sponsoring Entity makes an Accrued Leave Contribution. The Employer/Sponsoring Entity Contribution Account shall consist of all amounts contributed pursuant to Section 4.1 hereof (except for the amount of Accrued Leave Contributions), and any adjustments to such account provided in Section 5.2. (b) A Participant will become eligible to receive an allocation of Employer/Sponsoring Entity Discretionary Contributions or Employer/Sponsoring Entity Accrued Leave Contributions for a Plan Year according to the provisions elected by the Employer/Sponsoring Entity in the Plan Specifications. 5.2 ADJUSTMENTS TO EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT As of each Valuation Date, the Administrator shall make the following adjustments to the Participant’s Employer/Sponsoring Entity Contribution Account: (a) Add the Participant’s share of the Discretionary Contributions, Accrued Leave Contributions and forfeitures as determined in the Plan Specifications and pursuant to this Article since the last Valuation Date; (b) Add (or subtract) the Participant’s proportionate share of any investment earnings (or losses) and change in the fair market value of the Fund since the last Valuation Date, determined and allocated as provided under paragraph 5.5; (c) Add the increase in cash value of any insurance policies held by the Plan with respect to the Participant; (d) Deduct premiums paid from the Employer/Sponsoring Entity Contribution Account with respect to any insurance policies held by the Plan with respect to the Participant; (e) Deduct any withdrawals or payments made from the Plan on behalf of the Participant, his or her Dependents and Beneficiaries since the last Valuation Date, and -18- ===== PDF PAGE 66 ===== [Extraction: OCR (rendered-page OCR)] (f) Deduct the Participant’s proportionate share of any expenses of the Plan since the last Valuation Date that are not paid by the Employer/Sponsoring Entity, as determined under paragraph 5.3. 5.3 INVESTMENT OF ACCOUNTS Such investment funds shall be under the full control of the Trustee. A Participant’s share of investment earnings and any increase or decrease in the fair market value of the Fund shall be based on the proportionate value of all active accounts (excluding those accounts with segregated investments) as of the last Valuation Date less withdrawals and plus contributions since the last Valuation Date. Contributions to the Plan and withdrawals from the Plan shall be included to the extent that the funds were in the Plan during the Plan Year. 5.4 EXPENSES AND FEES The Employer/Sponsoring Entity shall also be authorized to reimburse the Fund for all expenses and fees incurred in the administration of the Plan or Trust and paid out of the assets of the Fund. Such expenses shall include, but shall not be limited to, fees for professional services, printing and postage. Brokerage commissions may not be reimbursed. Apportionment of administration fees between the Employer/Sponsoring Entity and the Participants shall be determined in accordance with the Employer/Sponsoring Entity’s election in the Plan Specifications. 5.5 PARTICIPANT STATEMENTS Upon completing the allocations described above for the Valuation Date coinciding with the end of the Plan Year, the Employer/Sponsoring Entity shall prepare a statement for each Participant showing the additions to and subtractions from his or her account since the last such statement and the fair market value of his or her account as of the Current Valuation Date. Employer/Sponsoring Entities so choosing may prepare Participant statements for each Valuation Date. ARTICLE 6 EARNED BENEFITS 6.1 EMPLOYER/SPONSORING ENTITY CONTRIBUTION ACCOUNT A Participant shall acquire an Earned interest in his or her Employer/Sponsoring Entity Contribution Account in accordance with the Earned benefit schedule selected by the Employer/Sponsoring Entity in the Plan Specifications. A Participant or Beneficiary shall be entitled to use the Earned portion of his or her Earned Employer/Sponsoring Entity Contribution Account on the terms and under the conditions described in this Plan and in the Plan Specifications. 6.2 COMPUTATION PERIOD The computation period for determining Years of Service and Breaks in Service in computing the Earned portion of a Participant’s Employer/Sponsoring Entity Contribution Account will be the Plan Year. In the event a former Participant with no Earned Employer/Sponsoring Entity Contribution Account requalifies for participation in the Plan after incurring a Break in Service, -19- ===== PDF PAGE 67 ===== [Extraction: OCR (rendered-page OCR)] such Participant shall be credited with all pre-break and post-break Service in computing his or her Earned benefit. 6.3 RESUMPTION OF PARTICIPATION For a Participant who resumes participation in the Plan following a termination of employment and prior to incurring five (5) consecutive Breaks in Service, all Service of the Participant, both prior to and following the termination of employment, shall be counted when computing the Participant’s Earned benefit. 6.4 CALCULATING EARNED BENEFIT The Earned portion of a Participant’s Employer/Sponsoring Entity Contribution Account shall be calculated by multiplying his or her Employer/Sponsoring Entity Contribution Account on the Valuation Date by the decimal equivalent of the Earned percentage from the Earned benefit schedule set forth in the Plan Specifications as of the Valuation Date. The Employer/Sponsoring Entity Contribution Account for purposes of the calculation includes amounts previously paid as benefits under the Plan, and the Participant’s Earned benefits, once calculated above, shall be reduced to reflect those amounts previously paid out to or on behalf of the Participant. In making this adjustment, the Participant’s Earned interest so determined shall continue to share in the investment earnings and any increase or decrease in the fair market value of the Fund up to the Valuation Date. 6.5 FORFEITURES Any unearned balance in the Employer/Sponsoring Entity Contribution Account of a Participant who has separated from Service shall be forfeited and applied as provided in the Plan Specifications. If not otherwise specified in the Plan Specifications, such forfeitures will be allocated to Participants in the same manner as the Employer/Sponsoring Entity’s contribution. If not otherwise specified in the Plan Specifications, forfeitures shall be applied as of the end of the Plan Year during which the former Participant incurs a Break in Service. 6.6 AMENDMENT OF EARNED BENEFIT SCHEDULE If the Earned benefit schedule of the Plan is amended, or the Plan is amended in any way that directly or indirectly affects the computation of any Participant’s Earned benefits, or if the Plan is deemed amended by an automatic change to or from another Earned benefit schedule, each Participant with at least five (5) Years of Service with the Employer/Sponsoring Entity may elect, within a reasonable period after the adoption of the amendment or change, to have his or her Earned benefits computed under the Plan without regard to such amendment or change. The period during which the election may be made shall commence with the date the amendment is adopted or deemed to be made and shall end on the later of sixty (60) days after: (a) The amendment is adopted; (b) | The Amendment becomes effective; or -20- ===== PDF PAGE 68 ===== [Extraction: OCR (rendered-page OCR)] (c) The Participant receives written notice of the amendment from the Employer/Sponsoring Entity or the Trustee. ARTICLE 7 ELECTIONS 7.1 ELECTION PROCEDURES The Plan Administrator shall provide an election form to each Participant prior to the Participant’s first Entry Date. Each Participant shall specify on the election form the benefits desired under the Plan. An election shall be valid for the coverage period for which it is made (as selected in the Plan Specifications) and for each subsequent coverage period unless the Participant files a new election form with the Plan Administrator during a subsequent election period. A completed election form must be returned to the Plan Administrator on or before the first day of the coverage period to which it applies or, in the case of a new Participant, on or before the Participant’s Entry Date into the Plan. 7.2 INITIAL ELECTION FOR NEW EMPLOYEES A new Employee shall receive an election form when the Employee becomes eligible to participate in this Plan. If the Employee desires to elect benefits, he or she shall so specify on the election form and shall agree to have Compensation adjusted accordingly. The completed election form must be returned to the Plan Administrator on or before the Employee’s entry into the Plan. The election shall be effective as soon as administratively feasible. 73 FAILURE TO MAKE AN ELECTION If a Participant fails to return a completed election form during the initial election period any amount in the Participant’s Account will be allocated to medical benefits. 74 IRREVOCABILITY OF ELECTION A Participant may not revoke or otherwise change an election after the coverage period begins until the next election period. ARTICLE 8 MEDICAL BENEFITS 8.1 INSURANCE COVERAGES (a) If elected in the Plan Specifications, a Participant may elect coverage under a health plan or health insurance Policy approved by the Administrator. The Administrator may approve from among the various coverages available, including the Employer/Sponsoring Entity’s health plan and any of the following types of insurance policies: -21 - ===== PDF PAGE 69 ===== [Extraction: OCR (rendered-page OCR)] (i) Basic medical benefits; (ii) | Major medical and hospitalization benefits; (iii) | Dental benefits; (iv) Vision care benefits; (v) Prescription drug benefits; (vi) Qualified Long-term care insurance; (vii) Medicare Part B; (viii) Medicare supplement insurance; and/or (ix) | Other insurance providing medical benefits. (b) Premiums to purchase the medical benefits coverage provided for in this Section shall be paid from Earned portion of the Participant’s Employer/Sponsoring Entity Contribution Account. 8.2 MEDICAL REIMBURSEMENT BENEFIT (a) If so elected in the Plan Specifications, the Plan will provide a Medical Reimbursement Benefit. Such benefit will pay or reimburse the Participant for Medical Expenses that are not eligible for payment under a health plan of the Employer/Sponsoring Entity, an Employer/Sponsoring Entity-provided health insurance Policy, or other plan or policy providing health coverage, including Medicare. (b) Payment of benefits under this Section shall be made from the Earned portion of the Participant’s Employer/Sponsoring Entity Contribution Account. 8.3 REQUIREMENTS (a) In General. The benefits provided under Section 8.2 constitute a self-insured medical reimbursement benefit under Code section 105(h). In accordance with Code section 105(a), amounts received by in Employee pursuant to Section 8.2 hereof that are attributable to Employer/Sponsoring Entity contributions are not included in the Employee’s gross income if such amounts are paid directly or indirectly to the Employee to reimburse for expenses incurred by the Employee and his or her Dependents for Medical Expenses so long as the Plan is nondiscriminatory under Code Section 105(h). (b) Nondiscrimination Requirements. The Plan may not discriminate in favor of Highly Compensated Individuals as to eligibility to participate nor as to benefits provided under a self- insured medical reimbursement plan. For purposes of this Section, the requirements of Code sections 105(b) and 105(h) and the Regulations thereunder are incorporated by reference. 8.4 CLAIMS FOR BENEFITS -22- ===== PDF PAGE 70 ===== [Extraction: OCR (rendered-page OCR)] (a) In order to obtain payment of medical benefits claimed in connection with a health plan of the Employer/Sponsoring Entity, a Participant or Dependent shall file a claim for benefits on a form and/or in such manner as provided by the administrator of such health plan or by the insurance company issuing the Policy. (b) In order to obtain payment or reimbursement of medical benefits provided under Section 8.2 hereof, a Participant or Dependent shall file a claim for benefits on a form and/or in such manner as provided by the Administrator. The Administrator may require such proper proof of claim and such evidence of the right of any person to receive a medical benefit payable as a result of incurring medical treatment of a Participant or Dependent as the Administrator may deem desirable. (c) The Plan Administrator shall direct the Trustee to pay only those medical expenses that are submitted on acceptable claim forms with appropriate evidence of claim. (d) The Plan Administrator’s determination of Medical Expenses and the right of a person to receive payment shall be conclusive. (e) If a participant in the Plan were to die and not have a tax dependent, the Sponsoring Entity will forward the proceeds of the account to a named beneficiary. This will only occur in the event a participant dies without a tax dependent. The recipient of the funds will receive a 1099 for said distribution. The 1099 is the responsibility of the Sponsoring Entity. 8.5 PAYMENT OF MEDICAL BENEFITS. Medical benefits hereunder shall be paid upon the Administrator’s receiving claims for medical expenses from the Participant or his or her Dependent. The Administrator shall direct the Trustee to pay claims for Medical Expenses. Participants will be required to adequately substantiate claims in accordance with procedures established by the Plan Administrator. The Administrator shall not be required to verify Medical Expenses submitted by the Participant but may rely upon an explanation of benefits from the administrator of the Employer/Sponsoring Entity’s health plan or from the insurance company issuing a health insurance Policy. 8.6 LIMITATION OF BENEFITS Medical Benefits payable under this Article are subject to the following limitations: (a) No benefit payable to any Participant or Beneficiary shall exceed the Participant’s Account Balance. In no event shall the Administrator direct the Trustee to pay amounts in excess of the Participant’s Account Balance. In the event there are insufficient Trust assets to pay in full any benefit for which the Participant is otherwise eligible, neither the Administrator nor the Employer/Sponsoring Entity shall bear any liability to any Participant or Beneficiary on account of such insufficiency. (b) The benefits provided under this Article are for the purpose of paying or reimbursing Medical Expenses not covered under Medicare, an Employer/Sponsoring Entity-provided health insurance Policy, or under any other plan of health insurance. No benefit shall be payable in connection with this Plan for which payment has been received or which may be eligible for -23- ===== PDF PAGE 71 ===== [Extraction: OCR (rendered-page OCR)] payment or reimbursement from any other public or private welfare benefit plan. Medical benefits payable hereunder are secondary to all medical and health coverages under which the Participant is covered. (c) Except as required to avoid duplicate payments under this Section, the Administrator shall not be required to coordinate benefits paid with any other medical benefit program. 8.7 TERMINATION OF COVERAGE (a) Subject to any continuation coverage requirements imposed under applicable federal or state laws, the right of a Participant to receive a Medical Benefit shall terminate upon the earliest of: (i) The depletion of the Participant’s Account Balance; (ii) | The death of the Participant; (iii) | The Participant’s termination of employment unless the Participant elects to continue to maintain the Participant’s Account Balance in the Plan at his or her own expense. (iv) | The termination of the plan. (b) Subject to the terms of the Plan Specifications, in the event that amounts remain in the Participant’s Employer/Sponsoring Entity Contribution Accounts after the death of the Participant, the said amount shall be available to provide the Participant’s Dependents with payment or reimbursement of Medical Expenses. In the event that no Dependent survives a Participant (or after the demise of all surviving Dependents prior to exhaustion of the Participant’s Account Balance), the Employer/Sponsoring Entity will forward the proceeds of the account to a named beneficiary. The beneficiary recipient of the funds will receive a 1099 for the said distribution. ARTICLE 9 PAYMENT OF BENEFITS 9.1 TIME OF SEGREGATION OR PAYMENT Whenever the Administrator is to direct the Trustee to make a payment before, on or as of an Anniversary Date, the payment may be made or begun on such date or as soon thereafter as is practicable. Except, however, payments for which an insurance Policy has been purchased shall not be made before the Trustee receives payment from the Insurer on any Policy or Policies issued with respect to such Participant. 9.2 RECEIPT AND RELEASE FOR PAYMENTS Any payment to any Participant, his legal representative, Beneficiary, or to any guardian or committee appointed for such Participant or Beneficiary in accordance with the provisions of this Plan, shall, to the extent thereof, be in full satisfaction of all claims hereunder against the Administrator and the Employer/Sponsoring Entity, either of whom may require such Participant, -24- ===== PDF PAGE 72 ===== [Extraction: OCR (rendered-page OCR)] legal representative, Beneficiary, Guardian or committee, as a condition precedent to such payment, to execute a receipt and release thereof in such form as shall be determined by the Administrator. 9.3 PAYMENT FOR MINOR BENEFICIARY In the event a payment is to be made to a minor, then the Administrator may, in the Administrator’s sole discretion, direct that such payment be paid to the legal guardian, or, if none, to a parent of such Beneficiary or a responsible adult with whom the Beneficiary maintains his or her residence, or to a custodian for such Beneficiary under the Uniform Gift to Minors Act or Gift to Minors Act, if such is permitted by the laws of the state in which said Beneficiary resides. Any such a payment Beneficiary shall fully discharge the Trustee, the Employer/Sponsoring Entity, and the Plan from further liability on account thereof. 9.4 LOCATION OF PARTICIPANT OR BENEFICIARY UNKNOWN In the event that all, or any portion, of an amount payable to a Participant or his or her Beneficiary hereunder shall, at the expiration of five (5) years after it shall become payable, remain unpaid solely by reason of the inability of the Administrator, after sending a registered letter, return receipt requested, to the last known address, and after further diligent effort, to ascertain the whereabouts of such Participant or his or her Beneficiary, the amount so distributable shall remain in the Trust to be used as part of the general Trust Fund. ARTICLE 10 AMENDMENT, TERMINATION AND MERGERS 10.1 AMENDMENT OF PLAN Subject to the terms of a governing Collective Bargaining Agreement, if applicable, the Employer/Sponsoring Entity shall have the right at any time and from time to time to amend, in whole or in part, any or all of the provisions of the Plan or of the Plan Specifications. However, no such amendment shall authorize or permit any part of the corpus or income of the Trust (other than such part as is required to pay taxes and administration expenses) to be used for or diverted to, or inure privately to individuals or for purposes other than the benefit of Participants, Dependents or Beneficiaries as provided herein, or to revert to or become the property of the Employer/Sponsoring Entity; and no such amendment which affects the rights, duties or responsibilities of the Administrator may be made without the Administrator’s written consent. The Employer/Plan Sponsor may delegate its authority to the City Manager to expand the Covered Group to include individual or individuals who are Employees as the City Manger determines appropriate in his discretion. 10.2. TERMINATION OF SPONSORSHIP BY BMI BMI shall have the right at any time to terminate its sponsorship of the Plan by delivering to the Employer/Sponsoring Entity and to the Administrator written notice of such termination. Upon such termination of sponsorship, the Employer/Sponsoring Entity may either terminate its -25 - ===== PDF PAGE 73 ===== [Extraction: OCR (rendered-page OCR)] adoption of the Plan or may amend the Plan to eliminate BMI as the entity administering claims under the Plan and related documents. 10.3. TERMINATION OF ADOPTION BY EMPLOYER/SPONSORING ENTITY Subject to the terms of a governing Collective Bargaining Agreement, if applicable, the Employer/Sponsoring Entity shall have the right at any time to terminate the Plan by delivering to the Administrator and to BMI written notice of termination. If the Plan is terminated or if there is a complete discontinuance of contributions, all amounts credited to the Employer/Sponsoring Entity Contribution Accounts of Participants shall become nonforfeitable. In the event of termination, the Administrator may direct either: (a) Complete distribution of the assets in the Trust Fund to the Participants or their Beneficiaries as soon as the Administrator deems it to be in the best interests of the Participants or their Beneficiaries, except, however, such distribution shall only be made: (i) pursuant to the terms of Collective Bargaining Agreement, or (ii) on the basis of objective and reasonable standards which do not result in unequal payments to similarly situated Participants or their Beneficiaries or in disproportionate payments to officers or Highly-Compensated Employees of the Employer/Sponsoring Entity; or (b) That any assets remaining in the Plan, after the satisfaction of all liabilities to existing Participants or their Beneficiaries, be applied to provide such Participants or their Beneficiaries with the benefits set forth in the Plan, provided, however, that such benefits shall not be provided in disproportionate amounts to officers or Highly-Compensated Employees of the Employer/Sponsoring Entity. Upon termination of the Plan, the Employer/Sponsoring Entity shall not receive, either directly or indirectly, a refund or other amounts or benefits, nor shall the Employer/Sponsoring Entity incur a residual liability beyond the end of the current Plan Year (other than the provision of benefits to Participants and their Beneficiaries by the Plan). 10.4 MERGER, CONSOLIDATION OR TRANSFER This Plan may be merged or consolidated with, or its assets and/or liabilities may be transferred to or from another Plan on such terms and conditions as the Administrator, acting pursuant to the direction of the Employer/Sponsoring Entity, shall deem appropriate. (a) In the case of any merger or consolidation of the Plan with, or transfer of assets or liabilities of the Plan to any other plan, each Participant in the Employer/Sponsoring Entity’s Plan shall be entitled to receive benefits immediately after the merger, consolidation, or transfer which are equivalent to or greater than the benefits the Participant or his or her Beneficiaries would have received if the Plan had terminated immediately before the merger, consolidation or transfer. (b) In the event that the Trustee is an institution, that corporation into which the Trustee or any successor trustee may be merged or with which it may be consolidated, or any corporation resulting from any merger or consolidation to which the Trustee or any successor trustee may be a party, or any corporation to which all or substantially all the trust business of the Trustee or any successor -26- ===== PDF PAGE 74 ===== [Extraction: OCR (rendered-page OCR)] trustee may be transferred, shall be the successor of such Trustee without the filing of any instrument or performance of any further act, before any court. ARTICLE 11 ADOPTING EMPLOYER/SPONSORING ENTITYS 11.1 ADOPTION By OTHER ENTITIES With the consent of the Employer/Sponsoring Entity, an unrelated Employer/Sponsoring Entity who is a party to a Collective Bargaining Agreement or an affiliate or subsidiary of the Employer/Sponsoring Entity may adopt this Plan and any or all of the provisions hereof, and 11.2 REQUIREMENTS OF ADOPTING EMPLOYER/SPONSORING ENTITY (a) If the Plan is adopted pursuant to the terms of a Collective Bargaining Agreement, and if the Adopting Employer/Sponsoring Entity intends that this Plan comply with the requirements of section 419A(f)(5) of the Code in that it is a plan made available for adoption for groups employed by the Adopting Employer/Sponsoring Entity and eligible for adoption. (b) Each Adopting Employer/Sponsoring Entity shall be required to use the Trustee designated in the Trust Agreement. (c) The Administrator may, but shall not be required to, direct the Trustee to commingle, hold and invest as one Trust Fund all contributions made by Adopting Employer/Sponsoring Entity, as well as all increments thereof. 11.3. EMPLOYEE TRANSFERS It is anticipated that an Employee may be transferred between Adopting Employer/Sponsoring Entity. In the event of any such transfer, the Employee involved shall carry with him his or her accumulated service and eligibility. No such transfer shall create a Severance hereunder, and the Adopting Employer/Sponsoring Entity to which the Employee is transferred shall thereupon become obligated hereunder with respect to such Employee in the same manner as the Adopting Employer/Sponsoring Entity from which the Employee transferred. 11.4 CONTRIBUTIONS FOR ADOPTING EMPLOYER/SPONSORING ENTITY’S EMPLOYEES All contributions made by an Adopting Employer/Sponsoring Entity for its Employees shall be determined separately with respect to the Participants employed by such Adopting Employer/Sponsoring Entity. Such contribution shall be paid to and held by the Trustee for the benefit of the Participants, their Dependents and Beneficiaries, subject to all the terms and conditions of this Plan. The Administrator shall keep separate records concerning the affairs of each Adopting Employer/Sponsoring Entity hereunder and as to the accounts and credits of the Participants. The Administrator may, but need not, direct the Trustee to register insurance company Policies so as to evidence that a particular Adopting Employer/Sponsoring Entity is the interested Adopting Employer/Sponsoring Entity hereunder, but in the event of a Participant’s -27- ===== PDF PAGE 75 ===== [Extraction: OCR (rendered-page OCR)] transfer from one Adopting Employer/Sponsoring Entity to another, the Adopting Employer/Sponsoring Entity shall immediately notify the Administrator thereof. 11.5 AMENDMENT By ADOPTING EMPLOYER/SPONSORING ENTITY Subject to the terms of a governing Collective Bargaining Agreement, if applicable, the Adopting Employer/Sponsoring Entity shall have the right at any time and from time to time to amend, in whole or in part, its adoption of the Plan Specifications by executing a new Plan Specifications. No such amendment shall authorize or permit any part of the Trust Fund (other than such part as is required to pay taxes and administration expenses) to inure to private individuals or for purposes other than for the benefit of Participants, Dependents or Beneficiaries as provided herein, or to revert to or become the property of the Adopting Employer/Sponsoring Entity. 11.6 DISCONTINUANCE OF PARTICIPATION BY ADOPTING EMPLOYER/SPONSORING ENTITY Subject to the terms of a governing Collective Bargaining Agreement, if applicable, the Adopting Employer/Sponsoring Entity shall have the right at any time to discontinue its participation in the Plan by delivering to the Administrator written notice of such discontinuance. Upon such discontinuance of participation: (a) All amounts in the Participants’ Employer/Sponsoring Entity Contribution Accounts shall be fully vested and nonforfeitable. (b) The Adopting Employer/Sponsoring Entity, by written notice to the Administrator, may direct that: (i) The Trustee retain such assets for the Participants of said Adopting Employer/Sponsoring Entity pursuant to the provisions of the Trust. Any Trustee fees or administration fees due shall be paid from the assets of the Trust Fund on a nondiscriminatory basis to the extent not paid by the Adopting Employer/Sponsoring Entity. In no such event shall any part of the corpus or income of the Trust as it relates to such Adopting Employer/Sponsoring Entity be used or diverted to, or inure to private individuals or for purposes other than the benefit of Participants, Dependents or Beneficiaries as provided herein, or to revert to or become the property of the Adopting Employer/Sponsoring Entity; or (ii) In the event that the Adopting Employer/Sponsoring Entity shall have established a separate plan for the benefit of its Employees, the Trustee shall transfer, deliver and assign Policies and other Trust Fund assets allocable to the Participants of such Adopting Employer/Sponsoring Entity to such new Trustee as shall have been designated by the Administrator. (c) In the event that the Adopting Employer/Sponsoring Entity shall fail to notify the Administrator on a timely basis as to the disposition of the assets held on behalf of the Employees of the Adopting Employer/Sponsoring Entity, the Administrator shall operate as though the Adopting Employer/Sponsoring Entity had directed the Administrator to follow the foregoing paragraph (b)(1) or (b)(2). (d) Any excess assets remaining in the Plan, after the satisfaction of all liabilities to current Participants or their Beneficiaries, shall be applied to provide such Participants or their - 28 - ===== PDF PAGE 76 ===== [Extraction: OCR (rendered-page OCR)] Beneficiaries with the benefits set forth in the Plan, provided that such payment shall only be made: (i) pursuant to the terms of a Collective Bargaining Agreement, or (ii) on the basis of objective and reasonable standards which do not result in unequal payments to similarly situated Participants or their Beneficiaries or in disproportionate payments to officers or Highly-Compensated Employees of the Adopting Employer/Sponsoring Entity; (e) No Adopting Employer/Sponsoring Entity shall receive a refund or additional amounts or benefits, and no Adopting Employer/Sponsoring Entity shall incur a residual liability beyond the end of the current Plan Year (other than, in the case of the Plan, the provision of benefits to Participants and their Beneficiaries). ARTICLE 12 MISCELLANEOUS 12.1 ALIENATION (a) Except as provided in paragraph (c) below, no benefit which shall be payable under the Plan to any person (including a Participant or his Beneficiary) shall be subject in any manner to anticipation, alienation, sale, transfer, assignment, pledge, encumbrance, or charge, and any attempt to anticipate, alienate, sell, transfer, assign, pledge, encumber, or charge the same shall be void; and no such benefit shall in any manner be liable for, or subject to, the debts, contracts, liabilities, engagements, or torts of any such person, nor shall it be subject to attachment or legal process for or against such person, and the same shall not be recognized by the Administrator, except to such extent as may be required by law. (b) In the event a Participant’s benefits are garnished or attached by order of any court, the Administrator may bring an action for a declaratory judgment in a court of competent jurisdiction to determine the proper recipient of the benefits to be paid by the Plan. During the pendency of said action, any benefits that become payable shall be paid into the court as they become payable, to be distributed by the court to the recipient it deems proper at the close of said action. (c) This provision shall not apply to a “Qualified Medical Child Support Order”. The Administrator shall establish a written procedure to validate the status of such orders and to administer payments thereunder. 12.2 PROHIBITION AGAINST DIVERSION OR INUREMENT It shall be impossible by operation of the Plan or by termination thereof, by power of revocation or amendment, by the happening of any contingency, by collateral arrangement or by any other means, for any part of assets of the Trust Fund maintained pursuant to the Plan or any funds contributed thereto, to be used for, or diverted to, or to inure (other than through the payment of benefits provided under the terms of the Plan) to the benefit of any private shareholder or individual. 12.3. ADDITIONAL REQUIREMENTS -29 - ===== PDF PAGE 77 ===== [Extraction: OCR (rendered-page OCR)] The Plan is subject to the requirements of section 505 of the Code and shall be operated in accordance with the nondiscrimination requirements and limitations of that section and the Regulations thereunder. 12.4 APPROVAL BY INTERNAL REVENUE SERVICE The Employer/Sponsoring Entity intends that this welfare benefit Plan and the Trust attached hereto meet the requirements of section 115 of the Code. (a) Should the Commissioner of Internal Revenue or any delegate of the Commissioner at any time determine that the Plan and Trust fails to meet the requirements of the Code, the Employer/Sponsoring Entity will amend the Plan and Trust to maintain its qualified status. (b) Notwithstanding anything herein to the contrary, if, pursuant to an application filed by or in behalf of the Trust, the Commissioner of Internal Revenue Service or his delegate should determine that the Trust does not initially qualify as a tax-exempt plan and trust under section 115 of the Code, and such determination is not contested, or if contested, is finally upheld, then the Plan shall be void ab initio and the Trustee shall direct the Administrator to return all amounts contributed to the Plan by the Employer/Sponsoring Entity, less expenses paid, within one year and the Plan shall terminate, and the Administrator shall be discharged from all further obligations. 12.5 ADMINISTRATOR’S PROTECTIVE CLAUSE (a) Neither the Administrator nor its successor shall be responsible for the validity of any Policy issued hereunder or for the failure on the part of the insurer to make payments provided by any such Policy, or for the action of any person which may delay payment or render a Policy null and void or unenforceable in whole or in part. (b) In the event any lawsuit, claim or proceeding is brought involving the Plan or the Trust in which the Administrator is named as a defendant, and such claim, suit, or proceeding is resolved in favor of the Administrator, they shall be entitled to be reimbursed from the Trust Fund for any and all costs, attorney’s fees, and other expenses pertaining thereto incurred for which the Administrator shall have become liable. 12.6 INDEMNIFICATION OF AGENTS The Administrator shall indemnify and hold harmless its appointed agents from all loss or liability (including expenses and reasonable attorneys’ fees) to which such agent may be subject by reason of its execution of its duties under this Plan, or by reason of any acts taken in good faith in accordance with directions, or acts omitted in good faith in the absence of directions from the Administrator, unless such loss or liability is due to the agent’s gross negligence or willful misconduct. The agent is entitled to collect on the indemnity provided by this Section from the Administrator only if such amounts are not paid directly or indirectly from assets of the Trust. In the event that any lawsuit, claim, suit, or proceeding is brought involving the Plan or the Trust in which the agent is named as a defendant, the agent shall be entitled to receive, on a current basis, indemnity payments as provided for in this Section, provided, however, that if the final judgment entered in the lawsuit or proceeding holds that the agent is guilty of gross negligence or willful - 30 - ===== PDF PAGE 78 ===== [Extraction: OCR (rendered-page OCR)] misconduct with respect to the Plan, the agent shall be required to refund the indemnity payments that it has received. 12.7. GOVERNING LAW This Plan shall be construed and enforced according to the laws of the state of domicile of the Adopting Employer/Sponsoring Entity to the extent not pre-empted by applicable federal law. The laws of such state shall govern the construction, validity and administration of the Plan, as embodied in the Plan and the Plan Specifications. 12.8 GENDER AND NUMBER Wherever any words are used herein in the masculine, feminine or neuter gender, they shall be construed as though they were also used in another gender in all cases where they would so apply, and whenever any words are used herein in the singular or plural form, they shall be construed as though they were also used in the other form in all cases where they would so apply. 12.9 PROVISIONS RELATING TO INSURANCE Any Policies purchased under this Plan shall be held subject to the following rules: (a) The Trustee shall be applicant and owner of any Policies issued. (b) A Participant shall be entitled to designate a Beneficiary under the terms of any Policy issued under the Plan. Such designation shall remain in force until revoked by the Participant, by filing a new Beneficiary designation form with the Administrator. (c) In the event a Participant is uninsurable or insurable at substandard rates, he or she may elect to receive a reduced amount of insurance, if available, or may waive the purchase of insurance. (d) All dividends or other returns received on any Policy purchased shall be applied to reduce the next premium due on such policy, or ifno further premium is due, such amount shall be credited to the Fund as part of the account of the Participant for whom the policy is held. (e) Upon the retirement or Severance of Employment of a Participant, the Administrator shall offer the Participant the right to purchase any Policy on the life of such Participant for its cash surrender value. If the Participant shall exercise such right, the Participant’s payment shall be credited to the Participant’s Account Balance. If the Participant shall not exercise such right, the Administrator shall direct the Trustee to surrender the Participant’s policy and credit the proceeds to his or her account for payment under the terms of the Plan. (f) Any insurer who shall issue Policies hereunder shall not have any responsibility for the validity of this Plan or for the tax or legal aspects of this Plan. The insurer shall be protected and held harmless in acting in accordance with any written direction of the Administrator, and shall have no duty to see to the application of any funds paid to the Trustee, nor be required to question any actions directed by the Administrator. Regardless of any provision of this Plan, the insurer -31- ===== PDF PAGE 79 ===== [Extraction: OCR (rendered-page OCR)] shall not be required to take or permit any action or allow any benefit or privilege contrary to the terms of any Policy that it issues hereunder, or the rules of the insurer. The Administrator shall be solely responsible to see that these insurance provisions are administered properly. If there is any conflict between the provisions of this Plan and any insurance Policies issued, the terms of this Plan will control. 12.10 HEADINGS The headings and subheadings of this Plan have been inserted for convenience of reference and are to be ignored in any construction of the provisions hereof. 12.11 PARTICIPANTS’ RIGHTS This Plan shall not be deemed to constitute a contract of employment between the Employer/Sponsoring Entity and any Participant or to be a consideration or an inducement for the employment of any Participant or Employee. Nothing contained in this Plan shall be deemed to give any Participant or Employee the right to be retained in the service of the Employer/Sponsoring Entity or to interfere with the right of the Employer/Sponsoring Entity to discharge any Participant or Employee at any time regardless of the effect such discharge shall have upon him as a Participant of this Plan. 12.12 UNIFORMITY All provisions of this Plan shall be interpreted and applied in a uniform, nondiscriminatory manner. In the event of any conflict between the terms of this Plan and any Policy purchased or provided hereunder, the Plan provisions shall control. -32- ===== PDF PAGE 80 ===== [Extraction: OCR (rendered-page OCR)] Account #VB98198 Voluntary Employee Benefit Association Plans Transamerica Retirement Solutions, LLC Services Agreement For: Ilinois Public Pension Fund Association ===== PDF PAGE 81 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 Transamerica Retirement Solutions, LLC Services Agreement Voluntary Employee Benefit Association Plans This Agreement is made among Transamerica Retirement Solutions, LLC (“Transamerica”), Babbitt Municipalities, Inc. (“BMI”) and Illinois Public Pension Fund Association (the “Plan Sponsor”). Under this Agreement Transamerica will provide administrative services for the entities who adopt the Retiree Healthcare Funding Plan (the “Plan”) sponsored by the Plan Sponsor. This Agreement is effective March 1, 2017. All services listed in Section I are standard features for which there are no separate additional charges (see attached Fee Schedule). For all services listed in Section Il see the attached Fee Schedule. I. Basic Recordkeeping and General Administrative Services e Transition from Prior Recordkeeper (including Implementation Schedule) e Installation and Maintenance of Participant and Plan Level Records e Assistance in preparation of contributions via electronic file e Daily Transaction Processing Remittances Telephone/Intemet Transfers* Withdrawals Telephone/Internet Investment Allocation Changes e Language Line (140+ languages) e Payments (to BMI) e Transaction Confirmations © Quarterly Statements - Mailed to Participant homes -Plan level e Wide variety of Transamerica’s investment options e Communications Plan Sponsor: Investment performance updates Toll-free telephone/Internet access Participant: Toll-free line/Internet access - Account information - Investment share/unit values - Investment fund information ===== PDF PAGE 82 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 Il _ _ Additional Recordkeeping and General Administrative Services e Recordkeeping and general administrative services as elected in writing by the Plan Sponsor, and agreed to by Transamerica. (Please see Fee Schedule attached.) Ill.GENERAL PROVISIONS 1. Transamerica’s Responsibilities. Transamerica will provide such documents, reports and other materials, as elected by the Plan Sponsor, on a timely and accurate basis. Transamerica will provide to the Plan Sponsor all forms and procedures that may be necessary for the Plan Sponsor to provide data and other information to Transamerica in accordance with the services specified herein. Transamerica is not responsible for the services provided by BMI, including those provided in item 3 below, and for the performance of such services Transamerica is providing until and unless such information as requested is provided in good order. The Plan Sponsor agrees that Transamerica may identify the Plan Sponsor’s name and logo in Transamerica’s current client list and that such list may be circulated in marketing materials used with third parties. Nothing in this Agreement shall intend that Transamerica shall be or become the Plan Administrator or other fiduciary to the Plan or a party to the Plan or trust by virtue of this Agreement. Transamerica reserves the right to enter into sub-contracts or other agreements for the Services to be performed hereunder. Services provided are for clients of BMI and BMI has disclosed to those entities any applicable fees for services provided by BMI, and has disclosed that Transamerica is providing certain services under this Agreement. 2. Plan Sponsor’s Authority and Responsibilities. The Plan Sponsor represents that it is authorized to act for the Plan and to engage agents in this capacity to assist in the performance of administrative duties. All work performed by Transamerica pursuant to this Agreement is for review and execution by the Plan Sponsor or, where appropriate, the, Plan Trustee ,BMI or legal counsel for such persons. The Plan Sponsor understands that under this Agreement Transamerica does not provide tax, investment or legal advice and does not exercise any discretionary authority or control with respect to the management of the Plan or its assets. The Plan Sponsor or BMI will provide to Transamerica, in writing, such information as Transamerica may require to provide the services elected herein on an accurate and timely basis. The Plan Sponsor shall retain administrative and fiduciary responsibility for the Plan Sponsor 3. BMI’s responsibilities. BMI will be responsible for receiving all benefit withdrawal requests from the Plan participants. BMI will review all such requests and approve or deny them. BMI will be responsible for providing Transamerica with specific directions for each approved withdrawal request, and will provide such directions to Transamerica via an approved form on a weekly basis. Such form will include all the information Transamerica requires to process the withdrawals. In addition, on a quarterly basis, BMI will provide to Transamerica a listing of participants who terminated during the prior quarter. As soon as administratively feasible following receipt of the listing, Transamerica will perform the necessary functions to separate such terminated participants from active participants, for billing purposes only. 4. Transamerica’s Right to Rely Upon Data Submitted. Transamerica shall rely conclusively upon the accuracy and completeness of all data and other information supplied by the Plan Sponsor or on behalf of the Plan Sponsor by BMI or other designated Party, the Plan Trustee or the Plan Administrator. Transamerica shall have no duty to verify such information. Should such data or other information prove to be inaccurate resulting in Transamerica’s devoting additional time to provide the services elected, Transamerica reserves the right to adjust the fee for such service accordingly. ===== PDF PAGE 83 ===== [Extraction: OCR (rendered-page OCR)] Account #_VB98198 5. Transamerica’s Right to Decline to Provide Certain Services. Transamerica reserves the right, for any reason, to decline to provide services elected by the Plan Sponsor if a provision in the Plan documents or if other circumstances renders providing of such a service by Transamerica not feasible in the sole opinion of Transamerica. Transamerica will advise the Plan Sponsor in writing of any such declination. 6. Fee Schedule. The Fee Schedule is attached to and hereby is made a part of this Agreement. Notwithstanding any other provision in this Agreement, Transamerica reserves the right to change the Fee Schedule from time to time after the first three Years. Such a change shall occur only upon at least 90 days advance written notice to the Plan Sponsor. The Plan Sponsor hereby elects and authorizes Transamerica to perform the Basic Services (Section I) and the additional services (Section II) elected above and if applicable, agrees to pay the corresponding fees in accordance with the Fee Schedule in effect at the time the service is rendered. 7. Billing Period. After the end of each Year, Transamerica will provide the Plan Sponsor with a written notice of the charges under the Fee Schedule applicable for that period, if applicable. All charges are due and payable to Transamerica 30 days after the receipt of such notice by the Plan Sponsor. Such charges are payable in addition to Plan contributions. To the extent that charges under the Fee Schedule are due and unpaid, the Plan Sponsor hereby authorizes Transamerica to withdraw the amount of such charges from the Plan participants’ accounts and to retain such withdrawals as payment under this Agreement. Notwithstanding anything in this agreement to the contrary, the Plan Sponsor hereby authorizes Transamerica to withdraw any unpaid charges from Plan participants’ accounts, without any waiting period being required, if the Plan Sponsor files for bankruptcy, Transamerica may change the duration of the Billing Period at any time by giving the Plan Sponsor at least 90 days advance written notice before such change is to become effective. 8. Investment Options (a) The Investment Options Schedule is attached to and hereby is made a part of this Agreement. New contributions that cannot be allocated will be held in an account with State Street Bank and Trust Company. Other unallocated Plan assets (e.g., forfeiture credits) will be transferred from the Investment Options and held in the Suspense Account in the TFLIC Group Annuity Contract. When a TFLIC Group Annuity Contract is not selected as an Investment Option, the unallocated Plan assets will be transferred from the Investment Options and held in a State Street Bank and Trust Cash Reserve Fund. Transamerica reserves the right to change from time to time the Investment Options Schedule and the accounts holding unallocated plan assets. Such a change to the Investment Options Schedule shall occur only upon at least 90 days advance written notice and such change to the accounts holding unallocated Plan assets shall occur only upon at least 30 days advance written notice to the Plan Sponsor. Please be aware that Transamerica will make reasonable efforts to place orders for the purchase and sale of fund units/shares as soon as practicable after such order is received. However, a fund/investment company (or its broker/dealer, transfer agent or other authorized representative) may accept or reject any purchase order in its discretion and Transamerica cannot be held accountable for any decision by a fund company to reject an order for any reason unrelated to actions or inactions by Transamerica. (b) Transamerica and the Plan Sponsor have discussed and negotiated the handling of float income, and the Plan Sponsor, a signatory to this Agreement, has agreed that any such income will be retained by Transamerica or its affiliates as compensation for services in accordance with guidelines established by the Department of Labor. To minimize float income, Transamerica encourages the Plan Sponsor to use good order processing for incoming funds. Under good order processing, the Plan Sponsor sends a contribution file to Transamerica for processing prior to remitting contributions. Within 24 hours of receipt of the contribution file, Transamerica reviews the contribution file and reconciles any differences between the participant records on its recordkeeping system and the Plan Sponsor's contribution file and notifies the Plan Sponsor of the amount to remit to Transamerica. Upon receipt of the funds, Transamerica processes the contribution file and invests the funds. Money received by Transamerica for investment will be processed on the day of receipt assuming that such day is a business day, i.e., the New York Stock Exchange is open for trading, and that the funds are received in good order and before the closing of the New York Stock Exchange. Incoming funds which do not meet all of these criteria will be held in an overnight investment rate account and invested on the next following business day assuming that all good order deficiencies, if any, have been remedied by that time. Transamerica will benefit from any float income generated by the incoming funds until they are determined to be in good order and fully invested. Funds disbursed by Transamerica will generate float income for Transamerica’s benefit at the prevailing overnight investment rate from the date the disbursement check is cut until it is presented for payment, the timing of which is beyond Transamerica’s control. Ten business days is the usual time frame between check disbursement and presentment. Upon written request, Transamerica will provide an annual report indicating the status of checks issued during the year. 4 ===== PDF PAGE 84 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 In either case of float income referenced above, note that Transamerica invests in a variety of overnight instruments from time to time, and rate differences among them are de minimis. 9. Hold Harmless and Indemnification. The Plan Sponsor and BMI and any entity or person controlling, controlled by or under common control with the Plan Sponsor (“Plan Sponsor’s Affiliate) hereby agree to hold Transamerica and any entity or person controlling, controlled by or under common control with Transamerica ("Affiliate") harmless from and indemnify Transamerica and its Affiliates against any and all claims, expenses, liabilities, damages and losses resulting from any action taken by Transamerica in accordance with directions from the Plan Sponsor and/or BMI or any of their agents and any failure by Transamerica in the absence of such direction or from the actions or omissions of the Plan Sponsor and/or BMI or any of their agents or inaccurate or insufficient data provided to Transamerica by the Plan Sponsor and/or BMI or their agents or from the failure of the Plan Sponsor and/or BMI or their agents to submit requested information to Transamerica on a timely basis or from Transamerica processing any transaction after, or 90 days before, the Plan Sponsor files for bankruptcy or operational defects or plan document deficiencies or any existing or future litigation or other claims that are related to actions or inaction by the Plan Sponsor or any other party that occurred prior to the effective date of this Agreement. Transamerica must notify the Plan Sponsor and BMI of any litigation or other legal proceeding that may give rise to an indemnification obligation hereunder (“legal action”) brought against Transamerica no later than 10 business days after receiving notice of the commencement of such legal action and Transamerica must notify the Plan Sponsor and BMI of any other claim no later than 15 business days after receiving notice of such claim. If the applicable condition in the immediately preceding sentence is not met, the Plan Sponsor’s and BMI’s hold harmless obligations will be null and void with respect to such legal action or other claim if the failure to provide timely notice of the legal action or other claim materially prejudices the interest of the indemnifying party. The Plan Sponsor and BMI may elect to compromise or defend at their own expense and by their own counsel any legal action or other claim that may be brought against Transamerica with respect to those matters from which the Plan Sponsor and BMI have agreed to hold Transamerica harmless hereunder, and shall satisfy any judgment that may be rendered against Transamerica pursuant and subject to Transamerica’s Hold Harmless Agreement with the Plan Sponsor and BMI. Transamerica hereby agrees to hold Plan Sponsor and BMI and any entity or person controlling, controlled by, or under common control with the Plan Sponsor (“Plan Sponsor’s Affiliate”) and BMI harmless from and indemnify the Plan Sponsor and BMI against any and all claims, expenses, liabilities, damages and losses which directly result from Transamerica’s negligence or intentional misconduct in providing any service which it is obligated to perform under the provisions of this Agreement. Plan Sponsor and BMI must notify Transamerica of any litigation or other legal proceeding that may give rise to an indemnification obligation hereunder (“legal action”) brought against Plan Sponsor and/or BMI no later than 10 business days after receiving notice of the commencement of such legal action and Plan Sponsor and/or BMI must notify Transamerica of any other claim no later than 15 business days after receiving notice of such claim. If the applicable condition in the immediately preceding sentence is not met, Transamerica’s hold harmless obligation will be null and void with respect to such legal action or other claim if the failure to provide timely notice of the legal action or other claim materially prejudices the interest of the indemnifying party. Transamerica may elect to compromise or defend at its own expense and by its own counsel any legal action or other claim that may be brought against the Plan Sponsor and/or BMI with respect to those matters from which Transamerica has agreed to hold the Plan Sponsor harmless hereunder, and shall satisfy any judgment that may be rendered against the Plan Sponsor pursuant and subject to the Plan Sponsor’s and BMI’s Hold Harmless Agreement with Transamerica. 10. Modification. Unless otherwise provided for under this Agreement, this Agreement may only be modified in writing signed by the Plan Sponsor, BMI and a duly authorized Vice President in the Corporate Plans Group of Transamerica. The Plan Sponsor may unilaterally change its Plan Sponsor Elections for Services under this Agreement by giving at least 30 days advance written notice to Transamerica. Notwithstanding anything in this Agreement to the contrary, Investment Options may be added or deleted from the Investment Options Schedule in accordance with the Plan Sponsor's written or electronic directions, subject to Transamerica's consent. , ===== PDF PAGE 85 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 11. Additional Services. The Plan Sponsor may request that Transamerica provide a service that is in addition to the services set forth herein. Transamerica may then, in its sole discretion, agree to provide such a service to the Plan Sponsor. The Fee for such a service shall be agreed to in writing between the Plan Sponsor and Transamerica. 12. Year. A Year under this Agreement shall be the Plan Year of the Plan, except as provided below: This Agreement shall begin on March 1, 2017. Subsequent Years shall begin on the first day of each Plan Year of the Plan. A Year ends on the earlier of the last day of the Plan Year or on the termination date of this Agreement. 13. Basic Services Guarantee. If the Plan Sponsor is not completely satisfied for any reason with the Basic Services (Section 1) provided by Transamerica in the first Year, Transamerica will waive the dollar amount specified as the Basic Services Guarantee under the Fee Schedule, upon written request from the Plan Sponsor. 14. Notice of Plan Termination. The Plan Sponsor shall provide Transamerica with written notice of the termination of the Plan, no less than 60 days in advance of such Plan termination. 15. Termination of the Agreement. The Plan Sponsor or Transamerica may at any time terminate this Agreement upon written notice to the other party, which notice shall be effective no less than 90 days after receipt by the party to whom such notice is sent. Transamerica may terminate the Agreement or withhold any services under the Agreement without advance notice to the Plan Sponsor if the Plan Sponsor files for bankruptcy. Transamerica reserves the right to assess a fee for any service elected by the Plan Sponsor which may be fully or partially completed at termination. Such a fee will be in accordance with the Fee Schedule. No services will be performed by Transamerica under this Agreement after the date this Agreement is terminated, except as Transamerica may otherwise agree to in writing. Any applicable Termination Charge, as defined in the Fee Schedule under Basic Services, shall be withdrawn upon the termination of this Agreement. This Agreement may be restored to full force and effect only by written agreement between the Plan Sponsor and Transamerica. 16. Binding Effect. This Agreement shall be binding on and inure to the benefit of each of the parties hereto, their heirs, successors and assigns. 17. Notices and Payments. Any notice, other communication or payment required or permitted under this Agreement shall be addressed and delivered as follows: If to Transamerica: Transamerica Retirement Solutions, LLC 440 Mamaroneck Avenue Harrison, New York 10528 If to the Plan Sponsor: Illinois Public Pension Fund Association 2587 Millennium Dr., Unit C Elgin, IL 60124 ===== PDF PAGE 86 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 If to BMI: Babbitt Municipalities, Inc. 1701 E. Lake Ave., Suite 400 Glenview, IL 60025 Attn: Joel Babbitt Any party may, by written notice to the other party, designate another address or person for receipt of notices hereunder, or designate another address, another person or other payment instructions for receipt of payments hereunder. 18. Governing Law. The parties agree that this Agreement shall be governed by the laws of the State of New York. 19. The USA PATRIOT Act requires all financial institutions to obtain, verify, and record information that identifies each customer that opens an account. Therefore, in accordance with the USA PATRIOT Act the Plan Sponsor agrees to provide to Transamerica certain information it requests in order for Transamerica to identify the Plan Sponsor. The Plan Sponsor also gives its approval to the use of third party sources to verify the information provided or to obtain additional other identifying documents. Illinois Public Pension Fund Association Name of Plan Sponsor zl [rx Date — "LY [ex 7 Date February 8, 2017 Signature of Authorized Vice President Title - Date ===== PDF PAGE 87 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 Fee Schedule This Fee Schedule, effective March 1, 2017, is attached to and a part of the Services Agreement between Transamerica Retirement Solutions, LLC, BMI and the Plan Sponsor. The fees below are assessed each Year, or portion thereof, in which this Agreement is in effect. This Fee Schedule is guaranteed during the first three Years. SERVICE Basic Services (Section I) A. Required Revenne The Required Revenue is the amount of compensation to be paid each Year to TRS that is composed of: (1) compensation to TRS for providing the Basic Recordkeeping and General Administrative Services and Additional Recordkeeping and General Administrative Services (Sections I and II, in addition to any explicit Fee associated with specific services noted below), (2) compensation to intermediaries/advisors as independent covered service providers for their services (“Third Party Compensation”), if any, and/or (3) funding for an Expense Budget Account if requested by the Employer. The Required Revenue is based on the Plan’s financial factors including, but not limited to, the number of Participant accounts, the anticipated annual contributions and Plan assets. Based on these factors and negotiations between the Employer and TRS, the parties have agreed that the Total Required Revenue to administer the Plan(s) (4), expressed as a percentage of the Plan’s invested assets, is as follows: (1) Required Revenue by TRS to administer the Plan - 225% (2) Third Party Compensation - 00% (3) Expense Budget Account Funding - 00% (4) Total Required Revenue to administer the Plan - -225% (“Required Revenue”) The Required Revenue number is based on the combined financial characteristics and administrative requirements of the Plan(s). If the Required Revenue is revised, the new Required Revenue will be guaranteed for the same Fee Guarantee Period, which shall not be extended upon such revision. B. Expected Fund Revenue from Inyestment Options — Fund Revenue Credited to Expense Budget Account TRS and/or its affiliates expect to receive certain indirect compensation from the Investment Options available within the Plan(s) or their respective affiliates (“Expected Fund Revenue”). The Expected Fund Revenue TRS or its affiliated broker-dealer, Transamerica Investors Securities Corporation (“TISC”), receives may include distribution (12b-1) fees, shareholder servicing fees, and/or sub-transfer agency fees. Expected Fund Revenue received by TRS or TISC from the proprietary Diversified Investment Advisors Collective Trust, Transamerica Financial Life Insurance Company (“TFLIC”) and Transamerica Partners investment funds (collectively, "Proprietary Funds") is defined as the expense ratio applied to fund assets less all investment expenses, such as sub-advisor, custody, legal, printing and trading costs. The Investment Options Schedule illustrates the Investment Options to be included in the Plan(s) and the Expected Fund Revenue from each Investment Option. The Expected Fund Revenue is based on currently available information and may be changed at any time. All Expected Fund Revenue will be deposited into an Expense Budget Account. For most Investment Options, payment is made to TRS through National Financial Services, LLC, or Mid- Atlantic Capital Corporation who are subcontractors through which TRS’s investment platform is maintained. As of the date of this Agreement, each of these firms receives the following percentage of the gross Expected Fund Revenue for their services: National Financial Services, LLC (see table below*); Mid-Atlantic Capital Corporation 4%. National Financial Services, LLC and Mid-Atlantic Capital Corporation are paid directly by 8 ===== PDF PAGE 88 ===== [Extraction: OCR (rendered-page OCR)] TRS. The amounts paid are included in the Required Revenue (not in addition to the Required Revenue) and are not subtracted from the Expected Fund Revenue received by TRS or its affiliates, if any, listed in the Investment Options Scheduled. *National Financial Services Fund Revenue ($) Table: Low High (%) $0 $50,000,000 3.35 $50,000,001 $100,000,000 2.75 $100,000,001 | __ $150,000,000 2.00 $150,000,001 $200,000,000 1.50 $200,000,000 and over 1.00 | In addition to the compensation above there is a trading fee of $1 per day. ° With respect to the Blackrock Lifepath funds and Transamerica Partners Funds, if any, 100% of the fund revenue is passed through to TRS and as such, revenues from these funds are NOT included in the above. C. Assessment of Required Revenue — Fund Revenue Credited to Expense Budget Account As described above, TRS expects to receive certain revenue from the Investment Options available within the Plan. The Expected Fund Revenue from Investment Options B. will be deposited into an Expense Budget Account (“EBA”). As soon as administratively feasible following the end of each plan Year quarter, the Employer authorizes TRS to deduct from the EBA an amount equal to one quarter of the Required Revenue amount as payment due to TRS. If the amount in the EBA is insufficient to cover the payment due to TRS, TRS shall bill the Employer any shortfall. The Employer may then authorize TRS to apply the shortfall to Participant accounts, pay the shortfall from the Plan(s)’s forfeiture account (if allowable according to the provisions of the Plan(s)) or pay TRS directly for the shortfall. D. Review of Expected Fund Revenue The Expected Fund Revenue for each of the Investment Options will be reviewed no less frequently than quarterly. The frequency of such review will be determined by TRS. Any adjustments necessary to the amounts being credited to the EBA will be made as soon as administratively feasible following the review of the Expected Fund Revenue. TRS shall notify the Employer of any changes in the revenue generated from the Investment Options. Any adjustments made to amounts being credited to the EBA will not necessitate an amendment to this Agreement. The Employer hereby acknowledges that all adjustments to amounts being credited to the EBA will be prospective only. Nothing in this Agreement shall be construed as intending or rendering TRS to be “revenue neutral” or “fee neutral” as such terms may be defined under any DOL regulatory guidance. Expense Budget Account (“EBA”) The EBA is a plan level unallocated account that is credited with Expected Fund Revenue, if any, and/or amounts withdrawn from Participant accounts. The amount credited to the EBA will be accrued daily based on Participants’ account balances in each of the Investment Options (excluding PCRA and employer stock funds, if applicable) and will be credited with such amount as of the last business day of each month. The daily accrual on non-business days at the end of a month will roll into the following month and be credited on the last business day of such month. These amounts can be used to pay Plan-related expenses approved by the Employer or can be allocated to Plan Participants at the end of the Year (or as soon as administratively feasible following the end of the Year), at the direction of the Employer. e Once each Plan Year quarter, the Employer may direct TRS in writing to reimburse the Employer from the EBA, or at the Employer’s direction remit payment to a third party, for necessary and reasonable Plan-related expenses. Once per Plan Year quarter, TRS will pay the authorized amounts directly to the Employer, or at the Employer’s direction, a third party, provided there are sufficient funds in the EBA, following receipt of the Employer’s authorization. ===== PDF PAGE 89 ===== [Extraction: OCR (rendered-page OCR)] e It is the Employer's sole responsibility to determine if the expenses that are being reimbursed qualify as necessary and reasonable Plan-related expenses in accordance with the Plan’(s) governing documents and the DOL’s guidance provided in Field Assistance Bulletin 2003-3 and Advisory Opinion No. 2001-01A and in Internal Revenue Service Revenue Ruling 2004-10 and other guidance that may subsequently be issued. TRS is not responsible for any determination regarding the appropriateness of such expenses for reimbursement. e At the end of the Year, the Employer may direct TRS to allocate the balance in the EBA to Participant accounts on a pro-rata basis based on Participant account balances. Plan Service Credit (“PSC”)/Plan Service Fee (“PSF”) Any PSCs or PSFs will be accrued daily based on Participants’ account balances in each of the Investment Options (excluding PCRA and employer stock funds, if applicable). The PSF/PSC will be credited to or deducted from each of the Investment Options in which the Participants’ accounts are invested upon the earlier of: (i) the last business day of each month or (ii) the complete liquidation of a contribution type invested in an Investment Option. The daily accrual on non-business days at the end of a month will roll into the following month and be credited or deducted on the last business day of such month. Basic Services Guarantee: $2,500 (See General Provisions Item 13) Additional Recordkeeping and General Administrative Services $200 per hour 10 ===== PDF PAGE 90 ===== [Extraction: OCR (rendered-page OCR)] Account # VB98198 Investment Options Schedule This Investment Options Schedule, effective March 1. 2017, is attached to and part of the Services Agreement between Transamerica Retirement Solutions, LLC and the Plan Sponsor. Transamerica reserves the right to change the names of the Investment Options at any time and such change will not necessitate an amendment to this Investment Schedule. The fees and expenses for the funds below are in the TFLIC Group Annuity Contract and in Transamerica’s mutual fund prospectus, respectively. Withdrawals for Payments will be processed from the Investment Options on a pro-rata basis. Withdrawals for Payments will be processed from the Investment Options on a prorata basis. TFLIC Guaranteed Pooled Fund (TFLIC) Transamerica Partners Large Core (TMF) Transamerica Partners Small Core (TMF) Transamerica Partners Inflation-Protected Securities (TMF) Transamerica Partners Stock Index (TMF) Transamerica Partners International Equity (TMF) Transamerica Partners High Quality Bond (TMF) Transamerica Asset Allocation - Short Horizon (TMF) Transamerica Asset Allocation - Intermediate Horizon (TMF) Transamerica Asset Allocation - Intermediate/Long Horizon (TMF) Transamerica Partners High Yield Bond (TMF) Transamerica Asset Allocation - Short/Intermediate Horizon (TMF) Transamerica Asset Allocation - Long Horizon (TMF) Transamerica Partners Mid Growth (TMF) Transamerica Partners Mid Value (TMF) Transamerica Partners Small Value (TMF) Transamerica Partners Small Growth (TMF) Transamerica Partners Large Growth (TMF) Transamerica Partners Government Money Market (TMF) Transamerica Partners Core Bond (TMF) Transamerica Partners Large Value (TMF) Until a Participant makes an investment election, Transamerica is instructed to invest all contributions made on his/her behalf in the Guaranteed Pooled Fund. Plan Sponsor acknowledges that Transamerica has made no representation regarding whether any fund or service to be used as a default fund hereunder is a qualified default investment alternative under the Pension Protection Act of 2006 or any regulation thereunder. Explanation of Abbreviations TFLIC = Fund available under a TFLIC Group Annuity Contract TMF = Transamerica’s mutual funds -- Investors Class MF = Other Mutual Funds. The fees and expenses for such Investment Options should be in their corresponding investment documents (e.g., prospectus). Transamerica receives revenue for services from such Investment Options as indicated above. Any deposit, allocation instructions, withdrawal or transfer request, or other communication received by Transamerica at its Harrison headquarters or Cedar Rapids office after the close of regular trading on the New York Stock Exchange, normally 4:00 pm Eastern Time, will be considered received as of the beginning of the next business day Transamerica is open. Transamerica reserves the right to change the time stated above by providing written notice to the Plan Sponsor. degtech/temp/veba/VEBAPSA 11 ===== PDF PAGE 91 ===== [Extraction: OCR (rendered-page OCR)] Account No. VB98198 Amendment No. 1 attached to and forming a part of the Transamerica Retirement Solutions, LLC Pension Services Agreement (“Agreement”) between Transamerica Retirement Solutions, LLC (“TRS”) and Babbitt Municipalities, Inc. (“BMI”) and Illinois Public Pension Fund Association (the “Plan Sponsor’). Such Agreement outlines the administrative services TRS provides for the entities who adopt the Retiree Healthcare Funding Plan (“Plan”) sponsored by the Plan Sponsor. Unless otherwise defined in this Amendment, capitalized terms have the same meaning as in the Agreement. This Agreement is hereby amended as follows: 1. By the substitution of the following for the default fund provision currently appearing in the Investment Options Schedule: Until a Participant makes an investment election, TRS is instructed to invest all contributions made on his/her behalf in the Transamerica Asset Allocation — Long Horizon Fund. This Amendment is effective August 16, 2017. Employer By: Signature of Authorized Officer Title Date Transamerica Retirement Solutions, LLC By: (Authorized Senior Vice President) VB98198sal/AS Administrator 8/16/2017 ===== PDF PAGE 92 ===== [Extraction: OCR (rendered-page OCR)] Account No. VB98198 Amendment No. 2 attached to and forming a part of the Transamerica Retirement Solutions, LLC Pension Services Agreement (“Agreement”) between Transamerica Retirement Solutions, LLC (“TRS”) and Babbitt Municipalities, Inc. (“BMI”) and Illinois Public Fund Association (the “Plan Sponsor”). Such Agreement outlines the administrative services TRS provides for the entities who adopt the Retiree Healthcare Funding Plan (“Plan”) sponsored by the Plan Sponsor. Unless otherwise defined in this Amendment, capitalized terms have the same meaning as in the Agreement. This Agreement is hereby amended as follows: 1. By the deletion of the following Investment Option(s) from the Investment Options Schedule: TFLIC Guaranteed Pooled Fund (G34B) Transamerica Partners Government Money Market Transamerica High Quality Bond R Transamerica Intermediate Bond R Transamerica Inflation-Protected Securities R Transamerica High Yield Bond R Transamerica Large Value Opportunities R Transamerica Large Core R Transamerica Stock Index R Transamerica Large Growth R Transamerica Mid Cap Value Opportunities R Transamerica Mid Cap Growth R Transamerica Small Cap Value R Transamerica Small Cap Core R Transamerica Small Cap Growth R Transamerica International Equity R Transamerica Asset Allocation Short Horizon R Transamerica Asset Allocation Intermed Horizon R Transamerica Asset Allocation Long Horizon R 2. By the addition of the following Investment Option(s) to the Investment Options Schedule -- such Investment Option(s) will be offered to the Participants under the Plan: Vanguard Federal Money Market Investor (MF) (Obps) Standard Stable Asset Fund III] (OSVF)(50bps) Vanguard Short Term Investment-Grade (MF) (Obps) Vanguard Total Bond Market Index Inst (MF) (Obps) Vanguard Inflation-Protected Secs Instl (MF) (Obps) Vanguard High-Yield Corporate Adm (MF) (Obps) Vanguard Value Index Adm (MF) (Obps) Vanguard Institutional Index (MF) (Obps) Vanguard Large Cap Index Instl (MF) (Obps) Vanguard Growth Index Adm (MF) (Obps) Vanguard Mid Cap Value Index Adm (MF) (Obps) Vanguard Mid Cap Growth Index Adm (MF) (Obps) Vanguard Small Cap Value Index I (MF) (Obps) Vanguard Small Cap Index Instl (MF) (Obps) ===== PDF PAGE 93 ===== [Extraction: OCR (rendered-page OCR)] Vanguard Small Cap Growth Index Instl (MF) (Obps) Vanguard Total International Stock Index Ins (MF) (Obps) Vanguard Target Retirement 2060 Inv (MF) (Obps) Vanguard LifeStrategy Income (MF) (Obps) Vanguard LifeStrategy Moderate Growth (MF) (Obps) 3. By the substitution of the following for the default fund provision currently appearing in the Investment Options Schedule: Until a Participant makes an investment election, TRS is instructed to invest all contributions made on his/her behalf in the Vanguard LifeStrategy Moderate Growth Fund. 4. By the addition of the following definitions to the Explanation of Abbreviations which appears in the Investment Options Schedule: Explanation of Abbreviations OSVF = Outside Stable Value Fund. Stable Value Fund is a general account, guaranteed separate account or other product made available by TRS and offered by an insurance company unaffiliated with TRS. TRS may receive revenue from the insurance company which, if applicable, will be fully disclosed in this Pension Services Agreement and elsewhere as required by law. 5. By the substitution of the following for BASIC SERVICES in the FEE SCHEDULE, which is attached to and part of the Agreement: A. Required Revenue The Required Revenue is the amount of compensation to be paid each Year to TRS that is composed of: (1) compensation to TRS for providing the Basic Recordkeeping and/or General Administrative Services, Basic Plan Compliance Testing, if applicable, and any Employer Elected Services under this Agreement (Sections I and II, in addition to any explicit Fee associated with specific services noted below Sections I and II), (2) compensation to intermediaries/advisors as independent covered service providers for their services (“Third Party Compensation”), if any, and/or (3) funding for an Expense Budget Account if requested by the Employer. The Required Revenue is based on the Plan’s financial factors including, but not limited to, the number of Participant accounts, the anticipated annual contributions and Plan assets. Based on these factors and negotiations between the Employer and TRS, the parties have agreed that the annual Total Required Revenue to administer the Plan(s) (4), is as follows: (1) Required Revenue by TRS to administer the Plan - .225% (2) Third Party Compensation - .000% (3) Expense Budget Account Funding - .000% (4) Total Required Revenue to administer the Plan - .225% (“Required Revenue”) NOTE: In addition a Plan Service Fee _—_— Plan Service Fee (“PSF”) (“PSF”) will be deducted from participant accounts and credited to the Expense Budget Account (“EBA”) as per chart below. Fund Vanguard Federal Money Market 0.67% Investor Vanguard Short Term 0.88% Investment-Grade Vanguard Total Bond Market Index 0.94% Inst Vanguard Inflation-Protected Secs Instl 0.91% Vanguard High-Yield Corporate Adm 0.95% Vanguard Value Index Adm 0.92% Vanguard Institutional Index 0.59% Vanguard Large Cap Index Instl 1.08% Vanguard Growth Index Adm 1.17% Vanguard Mid Cap Value Index Adm 1.16% Vanguard Mid Cap Growth Index Adm_ 1.26% ===== PDF PAGE 94 ===== [Extraction: OCR (rendered-page OCR)] Vanguard Small Cap Value Index I Vanguard Small Cap Index Instl Vanguard Small Cap Growth Index Instl Vanguard Total International Stock Index Ins Vanguard Target Retirement 2060 Inv Vanguard LifeStrategy Income Vanguard LifeStrategy Moderate Growth 1.42% 1.43% 1.47% 1.29% 1.28% 1.11% 1.17% ===== PDF PAGE 95 ===== [Extraction: OCR (rendered-page OCR)] Account No. VB98198 Amendment No. 3 attached to and forming a part of the Transamerica Retirement Solutions, LLC Pension Services Agreement (“Agreement”) between Transamerica Retirement Solutions, LLC (“TRS”) and Babbitt Municipalities, Inc. (“BMI”) and Illinois Public Fund Association (the “Plan Sponsor”). Such Agreement outlines the administrative services TRS provides for the entities who adopt the Retiree Healthcare Funding Plan (“Plan”) sponsored by the Plan Sponsor. Unless otherwise defined in this Amendment, capitalized terms have the same meaning as in the Agreement. This Agreement is hereby amended as follows: 1. By the substitution of the following for BASIC SERVICES in the FEE SCHEDULE, which is attached to and part of the Agreement: A. Required Revenue The Required Revenue is the amount of compensation to be paid each Year to TRS that is composed of: (1) compensation to TRS for providing the Basic Recordkeeping and/or General Administrative Services, Basic Plan Compliance Testing, if applicable, and any Employer Elected Services under this Agreement (Sections I and II, in addition to any explicit Fee associated with specific services noted below Sections I and II), (2) compensation to intermediaries/advisors as independent covered service providers for their services (“Third Party Compensation”), if any, and/or (3) funding for an Expense Budget Account if requested by the Employer. The Required Revenue is based on the Plan’s financial factors including, but not limited to, the number of Participant accounts, the anticipated annual contributions and Plan assets. Based on these factors and negotiations between the Employer and TRS, the parties have agreed that the annual Total Required Revenue to administer the Plan(s) (4), is as follows: (1) Required Revenue by TRS to administer the Plan - $60 per participant account (2) Third Party Compensation - $0.00 (3) Expense Budget Account Funding - $0.00 (4) Total Required Revenue to administer the Plan - $60 per participant account (“Required Revenue”) PLAN SERVICE FEE NOTE: In addition a Plan Service Fee Plan Service Fee (“PSF”) (“PSF”) will be deducted from participant accounts and credited to the Expense Budget Account (“EBA”) as per chart below for The Wise Choice for Public Employees Plan: Fund Vanguard Federal Money Market 0.67% Investor Vanguard Short Term 0.88% Investment-Grade ===== PDF PAGE 96 ===== [Extraction: OCR (rendered-page OCR)] ADMINISTRATIVE SERVICES AGREEMENT THIS ADMINISTRATIVE SERVICES AGREEMENT (“Agreement”) between BABBITT MUNICIPALITIES, INC, CHICAGO, IL (“BMI”) and CITY OF WEST CHICAGO (the “Sponsoring Entity”) sets forth the basis on which BMI agrees to provide certain services with respect to the Sponsoring Entity's employee benefit plan known as the City of West Chicago Retirement Healthcare Funding Plan (RHFP) Plan (the “Plan”). PURPOSE The Plan provides for the payment of various health and welfare expenses for eligible employees of the Sponsoring Entity. The Sponsoring Entity desires that BMI provide certain services relating to the Plan. Accordingly, the Sponsoring Entity and BMI now wish to enter into an agreement to provide for these services, as set forth in this Agreement. ARTICLE I RESPONSIBILITIES OF THE SPONSORING ENTITY The Sponsoring Entity has the responsibilities and duties outlined in this Article I below: 1.01 Interpret the Plan and Determine Participant Eligibility and Benefit Entitlement. As Plan Sponsor and Plan Administrator, the Sponsoring Entity possesses the ultimate authority to interpret the Plan for decisions involving eligibility for Plan participation, termination of Plan participation, and the calculation and payment of benefits to Plan participants. Nevertheless, the Sponsoring Entity will not direct BMI to take any action that would violate federal or state laws. 1.02 Fund Plan Benefits _and_ Pay Plan Expenses. The Sponsoring Entity is solely responsible for the funding of benefits under the Plan. Ordinary Plan expenses shall be paid from the administration fee and investment contract funds. Extraordinary expenses such as fees of legal counsel, actuaries, accountants, trustees, auditors, health consultants, or other professionals appointed by the Sponsoring Entity or required in connection with the Plan shall be paid by the party that incurs the expense. 1.03 Control Plan Assets. The Sponsoring Entity has complete authority regarding the investment, management, and use of Plan assets, and BMI neither has nor is deemed to exercise any authority, control, or discretion over Plan assets. 1.04 Amend and Terminate the Plan. The Sponsoring Entity has complete discretion for all decisions involving the establishment, amendment, and termination of the Plan. ===== PDF PAGE 97 ===== [Extraction: OCR (rendered-page OCR)] 1.05 1.06 Fulfill Legal Obligations of the Plan. The Sponsoring Entity possesses the ultimate authority and responsibility for the Plan’s compliance with and all applicable laws and regulations. Depending on the terms agreed to by the parties, BMI may assist in preparing filing reports and performing discrimination testing. See Section 2.13 to determine whether or not BMI will provide such services. Appoint Necessary Advisors. The Sponsoring, Employer, BMI or the Plan may appoint necessary advisors, whether individuals or entities, to assist in the administration of the Plan. This may include legal counsel, actuaries, accountants, auditors, health consultants, and other professionals required by the Sponsoring Employer, the Plan or BMI. The entity that incurs the expense will pay the expenses associated with these appointments if not mutually agreed to on a prior basis. BMI will consult with the Sponsoring Employer whether such expenses are extraordinary Plan Expenses under Section 1.02, prior to incursion. ARTICLE II RESPONSIBILITIES OF BMI BMI has the responsibilities and duties outlined in this Article II below: 2.01 2.02 2.03 2.04 2.05 2.06 Provide Certain Plan-Related Documents. BMI will provide the following documents relating to the Plan for the Sponsoring Entity’s review and approval: RHFP Plan Document (Welfare Benefit Plan) RHFP Trust Agreement Specifications Establish Trust_and Help Select Trustee. BMI will assist the Sponsoring Entity in selecting a trustee for the trust. Arrange for Insurance Coverage That is Selected _by Sponsoring Entity. BMI will assist the Sponsoring Entity in performing the administrative tasks necessary to identify and procure the insurance coverages, if any, that will be offered under the Plan. Coordinate With Service Providers. BMI will coordinate the Plan’s interactions with the various providers of services and products, including trustees, record keepers, investment advisors, product vendors, and legal, accounting, actuarial, and other service providers as necessary to carry out its duties and responsibilities under this Agreement. Coordinate_Enrollment Meetings and Participant Communications. BMI will organize and coordinate enrollment meetings with Sponsoring Entity’s employees. BMI will also coordinate communication between such employees and the Plan. Evaluate Claims for Benefits. BMI will review and evaluate all benefit claims submitted by participants, in accordance with the terms of the Plan. When BMI deems that further evaluation of a benefit claim is necessary, BMI may recommend that the ii ===== PDF PAGE 98 ===== [Extraction: OCR (rendered-page OCR)] 2.07 2.08 2.09 2.10 2.11 2.12 2.13 2.14 Sponsoring Entity engage the services of legal counsel, actuaries, accountants, auditors, health consultants or other professionals at Sponsoring Entity’s cost. Process Payments. At the direction of the Sponsoring Entity, BMI will prepare payment from the trust to the provider or insurance issuer for claims payable under the Plan. Maintain Relevant Records: Make Records Available for Inspection. BMI will maintain reasonable records regarding its administration of the Plan. BMI will ensure that the Sponsoring Entity may, if it so desires, periodically inspect all relevant records relating to the administration of the Plan. Such inspections may be done at a mutually agreeable time for the parties. Accuracy of Information. The Sponsoring Entity understands and agrees that in order for BMI to fulfill its duties under the Agreement, BMI will need to rely on the oral and written statements of the Sponsoring Entity, officers, directors, employees, and agents of the Sponsoring Entity, Plan participants, Plan advisors, and Plan service providers. BMI is not responsible for verifying the accuracy of such information. The Sponsoring Entity agrees to hold harmless BMI for any loss or damage to the Plan or the Sponsoring Entity resulting from BMI’s good faith reliance on such information. Provide Quarterly Reports. BMI will submit to the Sponsoring Entity a quarterly accounting of all payments made from the Plan’s trust. Assist With Plan Amendments. BMI will provide advice to the Sponsoring Entity on possible revisions to the Plan’s terms and benefits, and will assist in preparing any such amendments elected by the Sponsoring Entity. Maintain Confidentiality. BMI will comply with the HIPAA Privacy Rules and keep confidential all individually identifiable personal health information relating to Plan participants. BMI will not disclose such personal information, except as required by law or as necessary for the administration of the Plan. If the Sponsoring Entity is deemed to be a covered entity under HIPAA, then BMI will execute a business associate agreement with the Sponsoring Entity. Qutsource Certain Tasks. BMI may utilize the services of any outside professional in performing of its responsibilities under the agreement. BMI bears the same responsibility for any services rendered by an outside professional on behalf of the Plan as BMI would if BMI had rendered the services itself. Express_Limitations_on_ Responsibilities of BMI. Except for the duties and responsibilities expressly set forth in this Agreement, BMI does not assume any other obligations related to the Plan or the Sponsoring Entity. This limitation on. the responsibilities of BMI includes, but is not limited to, the following a. BMI does not have any discretionary authority or control over the design, management, or operation of the Plan and is neither a sponsor nor a fiduciary under the Plan. BMI may assist the Sponsoring Entity with, but does not assume ill ===== PDF PAGE 99 ===== [Extraction: OCR (rendered-page OCR)] 3.01 4.01 4.02 4.03 4.04 responsibility for, operating the Plan in compliance with applicable state and federal laws and regulations. b. BMI is not a trustee of the Plan. c. BMI does not and will not render investment advice to the Plan. d. Except as directed by the Sponsoring Entity, BMI does not have access to Plan assets and BML is not responsible for verifying the existence of Plan assets. e. BMI does not pay benefits, provide insurance for benefits or control the circumstances under which an excess loss insurer will provide insurance for benefits. ARTICLE III FEES FOR SERVICES Fee Schedule. There are no fees paid by the Sponsoring Entity. ARTICLE IV EFFECTIVE DATES OF AGREEMENT Effective Date/Term. This Agreement shall be in effect for an initial term beginning on the Inception Date and ending 5 years after the Inception Date. This Agreement will be renewed automatically for each succeeding year unless written notice of termination is provided by either party to the other no less than 60 days before the end of such Agreement year. Year to Year Renewal. This Agreement will automatically be renewed for one year periods unless terminated by BMI or the Sponsoring Entity upon written notice of not less than sixty (60) days prior to the end of the current expiration date. Termination of Agreement by Either Party Without Cause. This Agreement may be terminated at any time by either party, for any reason, upon sixty (60) days written notice to the other party. Termination of Agreement by Either Party with Cause. This Agreement may also be terminated by either party with 14 days written notice, if either party fails to materially comply with the terms of this Agreement, has engaged in any illegal activity or a petition under bankruptcy laws is filed by or against the Sponsoring Entity or BMI. Parties will have 14 days to correct a breach upon notification prior to termination. An extension of this period of not more than 14 days may be allowed if the breach cannot be reasonably cured with the 14 days provided agreed upon by both parties. iv ===== PDF PAGE 100 ===== [Extraction: OCR (rendered-page OCR)] 5.01 5.02 5.03 6.01 6.02 6.03 ARTICLE V LIABILITY AND INDEMNITY Limitation on Liability. BMI does not insure nor underwrite the liability of the Sponsoring Entity under the Plan. The Sponsoring Entity retains the ultimate responsibility for all claims made under the Plan and all expenses incident to the Plan, except as specifically assumed in this Agreement by BMI. Gross Indemnification. The Sponsoring Entity agrees to indemnify and hold harmless BMI and its directors, officers, agents, and employees against any and all claims, lawsuits, settlements, judgments, costs, penalties and expenses, including attorney’s fees, resulting from or arising out of or in connection with any function or action of BMI under this Agreement or in connection with a claim for benefits under the Plan, at any time, unless it is determined that the liability was the result of negligence or misconduct on the part of BMI or any of its directors, officers, agents or employees. BMI agrees to indemnify and hold harmless the Sponsoring Entity and its directors, officers, agents, and employees against any and all claims, lawsuits, settlements, judgments, costs, penalties and expenses, including attorney’s fees, resulting from or arising out of or in connection with any function or action of BMI under this Agreement or in connection with a claim for benefits under the Plan, at any time, unless it is determined that the liability was the result of negligence or misconduct on the part of the Sponsoring Entity or any of its directors, officers, agents or employees. Proof of Insurance. BMI will provide to the Sponsoring Entity Proof of Liability Insurance and Errors and Omissions coverage on an annual basis. ARTICLE VI MISCELLANEOUS Headings. The section headings used throughout the Agreement are for convenience of reference only, and will not be construed to explain or modify the construction or meaning of the Agreement. Severability. In the event that any portion of this Agreement is invalidated by a court of competent jurisdiction, the remainder of the Agreement will be given effect to the maximum extent possible. Entire Agreement. This Agreement constitutes the entire agreement between the parties and any prior negotiations are merged into this Agreement. No oral agreements or understanding will be binding on either of the parties. ===== PDF PAGE 101 ===== [Extraction: OCR (rendered-page OCR)] 6.05 Applicable Law. This Agreement is governed by and is to be construed in accordance with the laws of the State of Illinois. 6.06 No Third Party Beneficiaries. Only parties to this Agreement shall gain any rights to enforce any provision of this Agreement. 6.07 Non-Assignment. This Agreement is binding on the parties’ legal successors and heirs. This Agreement may not be assigned by either party without the prior written approval of an officer of the other party. 6.08 Revisions to the Agreement. This Agreement may be revised at any time by written agreement signed by both parties, except as otherwise provided herein. IN WITNESS WHEREOF, this Agreement has been executed the day and year first above written. FOR THE SPONSORING ENTITY: FOR BMI: By By Title Title Date Date 739668-1 vi ===== PDF PAGE 102 ===== [Extraction: OCR (rendered-page OCR)] SUMMARY PLAN DESCRIPTION OF YOUR RETIREE HEALTHCARE FUNDING PLAN City of West Chicago Retiree Healthcare Funding Trust & Plan ===== PDF PAGE 103 ===== [Extraction: OCR (rendered-page OCR)] Table of Contents INTRODUCTION eed FREQUENTLY ASKED QUESTIONS veered DEFINITIONS vere Administrator or "Plan Administrator veer Collective Bargaining Agreement verve Dependent reno) Disability en, Employee sha/ Employer ery Fund or Trust Fund seeeeed Medical Expense mL Participant eee Plan seed Plan Year Li. Trustee sevens ELIGIBILITY eee =) CONTRIBUTIONS vere ELIGIBILITY FOR MEDICAL BENEFITS ER: ELECTIONS 18 ELECTION PROCEDURES sere MEDICAL BENEFITS 18 BENEFITS ree MEDICAL REIMBURSEMENT BENEFIT sere CLAIMS FOR BENEFITS serene PAYMENT OF MEDICAL BENEFITS ee) LIMITATION OF BENEFITS seveeeeeD TERMINATION OF COVERAGE sense CLAIM PROCEDURES we 10 CLAIM PROCEDURES 10 REVIEW PROCEDURES v.10 APPEAL PROCEDURES . LO ===== PDF PAGE 104 ===== [Extraction: OCR (rendered-page OCR)] PE RINAG YANO GEtsttcecan csstenrss sort. cecerctoteesesersnccevtas. wiser. ArsecusSrat Mss sts come cncenestverrtaean cUstrcecsteatiet tates trace emrerrceemrtenetat Ses 11 NON-PUBLIC PERSONAL INFORMATION .........ccccsssscsssssseseseseseecsssesseseecscsesseessesecaeassesesansesasassecacaeessesecessnseeaees 11 DISCLOSURE OF INFORMATION .........ccccccscssssssssssesesscseceeseceessesscsassecsnsecseseessceeseesaesecsesesseesuceecsssaesreeeseeseeaseaeees 11 SEGURIMY, .v....z.cnssnsnossrvsntorvocgroonsszenrgeistentoniatiuqstonatsarosonngosonsopeaduer teesetssenenshesonSossncagnastnenesoctnecvsonesSeansarTentetitoonsagst 11 PLAN INFORMATION ..........ccscssssessssssesessesessseseeseseseuecaeseseescssnescacsessusssesesssesacsesecesessesssaesessuesaesesseasensessssessecseasensesaeat® 11 PLAN NAME .......cccscssessessesesseessssesesseseesessesesseseeseseesassaesscsasseaesecseseesesesecusaeeessesaesassecsesaecaesueseeseeasersensaseneaeeatees 11 TYPE OF PLAN ......ccccescssessssessesssseesesecssesseessecsesaesecsesaeaesassessanecssesssssssessuusecaesasseesssecseeaecascasseessasessesaeceesuseeseeat® 11 PLAN YEAR .......csccssscsesesessesessesesesesecsescsesecsesesssessacsaususenessssesesesasscseuesasasssuecaesenessessssuesesaessesessnecasaesauecaeaseneesaeeees 12 ADMINSTRATOR and AGENT FOR SERVICE OF PROCESS.........cscccsssesccssecsescssecseessseseceeesesseeseceneneseneneseneeeaess 12 ===== PDF PAGE 105 ===== [Extraction: OCR (rendered-page OCR)] INTRODUCTION City of West Chicago has created the City of West Chicago Retiree Healthcare Funding Trust & Plan (herein referred to as the "Plan"). This plan has been adopted to provide health and welfare benefits for Participants and their eligible Dependents. It is intended that this Plan and the Trust constitute a trust subject to section 115. This Summary Plan Description (SPD) describes generally the eligibility and benefit provisions of the Plan. There is a separate more detailed Plan Document available upon request. If there is a conflict between the language of this SPD and the Plan Document, the Plan Document controls. ===== PDF PAGE 106 ===== [Extraction: OCR (rendered-page OCR)] FREQUENTLY ASKED QUESTIONS 1. What is the Trust? The Trust Fund is the post-employment trust fund set up to provide medical benefits to retired employees (and their dependents) that performed work under the jurisdiction. The plan can cover both members covered by a collectively bargaining agreement and non-represented employees. 2. What is the Trust Agreement? The Trust Agreement is the legal document under which the Trust Fund was created. 3. What is the Plan Document? The Plan Document is the legal document that describes the eligibility and participation requirements, covered benefits and the payment of claims. 4. What is the Summary Plan Document? The Summary Plan Document is a condensed version of the Plan Document. 5. Who administers the Plan? The Plan is administered through Babbitt Municipalities Incorporated (BMI). All claims are processed by BMI. All plan assets are held in custody by Transamerica Retirement Solutions. Trust Services are provided by State Street Bank and Trust. 6. Who pays the costs of maintaining the Plan? Participants pay the costs associated with the plan. Costs are included into the investment expense ratios of the investment options offered. 7. What happens to the contributions paid on my behalf? The contributions are deposited into the Trust Fund. All funds are deposited into an account that the participant controls. 8. When must | enroll in the Plan? Your enrollment is automatic. 9. When am | eligible for Plan benefits? You become eligible for Plan benefits when you separate service or are furloughed from sponsoring employer. ===== PDF PAGE 107 ===== [Extraction: OCR (rendered-page OCR)] 10. What medical benefits are covered by the Plan Document? The covered expenses include insurance premium that is not claimed under another tax-free/pre-tax program, physician's and hospital charges, dental charges, hearing and vision expenses, prescriptions, ambulance, laboratory fees, convalescent and nursing home care, hospice care, private nursing care, Medigap or Medicare supplement insurance premiums, other medical insurance premiums, convalescent or nursing home care, the cost of medications and/or prescriptions, private nursing and hospice care, amounts paid or due as deductibles, co-pay amounts, co-insurance costs, and other medical expenses within the meaning of Section 213(d) of the Internal Revenue Code. 11. How do! make a claim for benefits? To obtain payment or reimbursement of an individually purchased insurance policy or medical benefit, complete and file the claim form provided by the Administrator. The Administrator will require the proper proof of a claim. Claims are submitted online at www.nppfabenefits.org and navigate to Resources and Forms. 12. When is my claim form due? Claim for benefit forms should be submitted to the Administrator within ninety (90) days after the end of the Plan Year in which the expense was incurred. The Plan Year ends on December 31. The claim forms are due by March of the next year. In no circumstances can a claim be made after the end of the calendar following the year in which the expense is incurred. DEFINITIONS Administrator or "Plan Administrator" means the individual, entity or group designated by the plan sponsor to administer the Plan. Collective Bargaining Agreement means an agreement between the City of West Chicago and any applicable union. Dependent means, with respect to any Participant: 1. The Participant's spouse; 2. Achild of the Participant or the Participant's spouse (including a child placed for adoption with or under legal guardianship of the Participant or spouse) who is unmarried and is less than 19 years of age or is less than 25 years of age and is a full-time student at an accredited educational institution during at least five (5) months of the calendar year. The age requirement is waived for any child who is mentally or physically disabled prior to age 19, is incapable of self-sustaining employment and who is a "dependent" of the Participant within the meaning of Section 152 of the Code; ===== PDF PAGE 108 ===== [Extraction: OCR (rendered-page OCR)] 3. Any other person that the Administrator, relying on information furnished by the Participant, in good faith determines to meet the definition of a dependent within the meaning of Section 152(a) of the Code. Disability means a physical or mental condition of a Participant expected to last for a continuous period of not less than twelve (12) months, resulting from bodily injury, disease, or mental disorder which renders the Employee incapable of engaging in or continuing his or her usual and customary employment. A licensed physician selected by the Administrator shall determine the Disability of a Participant. The determination shall be applied uniformly to all Participants. Employee means any employee that is not covered by a union and/or a bargaining unit person employed by an Employer who is required by a collective bargaining agreement to make contributions to the Trust Fund and non- bargaining unit employees of Employers who sign a participation agreement. The term "Employee" does not include an independent contractor or leased employee. Employer means any employer required by a collective bargaining agreement or participation agreement to make contributions on behalf of its employees to the Trust Fund. This plan may also cover employees who are contributing as a condition of employment that are not represented by a union. Fund or Trust Fund means the assets of the Plan held in trust, as the same shall exist from time to time, including earnings and appreciation thereon. Medical Expense means any expense paid for medical care of a Participant and his or her spouse and other Dependents within the meaning of Section 213 of the Internal Revenue Code. Such expenses include physician's and hospital charges, dental charges, hearing and vision expenses, prescriptions, ambulance, laboratory fees, convalescent and nursing home care, hospice care, private nursing care, Medigap or Medicare supplement insurance premiums, other medical insurance premiums, convalescent or nursing home care, the cost of medications and/or prescriptions, private nursing and hospice care, amounts paid or due as deductibles, co-pay amounts, co-insurance costs, and other medical expenses within the meaning of Section 213(d) of the Internal Revenue Code. Participant means any Employee who has an Accumulated enough hours to be eligible. Plan means the Plan adopted herein by the Trustees and the separate Trust Agreement, including all amendments thereto, all of which are incorporated by reference and made a part hereof. Plan Year means the Plan's accounting year of twelve (12) consecutive months ending December 31. Trustee means the person or persons named or appointed as Trustee under the Trust Agreement. ===== PDF PAGE 109 ===== [Extraction: OCR (rendered-page OCR)] ELIGIBILITY CONTRIBUTIONS The Employer shall make contributions to the Trust Fund pursuant to the applicable collective bargaining agreements or participation agreements. The Administrator will credit the contributions to the Employee's Account Balance. ELIGIBILITY FOR MEDICAL BENEFITS Upon separation from the City of West Chicago. ELECTIONS ELECTION PROCEDURES Eligible participants are automatically enrolled. MEDICAL BENEFITS BENEFITS A Participant may elect coverage under a personally purchased health plan or the Employer's health plan and any of the following types of insurance policies: Basic medical benefits; Major medical and hospitalization benefits; Dental benefits; Vision care benefits; Prescription drug benefits; Qualified long term care insurance; Medicare Part B; Medicare supplement insurance; and/or Other insurance providing medical benefits. $0, COMI Ss, OL at Reimbursement will be made monthly up to the amount that has been determined for that year by the trustees to be actuarially supportable. MEDICAL REIMBURSEMENT BENEFIT If a participant shows evidence that they have no reimbursable premium, the Plan will provide a medical reimbursement benefit up to the monthly amount that has been determined annually by the trustees. Claims shall be submitted quarterly. Such benefit will pay or reimburse the Participant for Medical Expenses that are not eligible for payment under a health plan of the Employer, a health insurance policy, or other plan or policy providing health coverage, including Medicare. ===== PDF PAGE 110 ===== [Extraction: OCR (rendered-page OCR)] CLAIMS FOR BENEFITS 1. To obtain payment of medical benefits claimed in connection with a health plan of the Employer, a Participant or Dependent shall file a claim for benefits on a form and/or in such manner as provided by such health plan within ninety (90) days after the Plan Year. To obtain payment or reimbursement of medical benefits, a Participant or Dependent shall file a claim for benefits on a form and/or in such manner as provided by the Administrator within ninety (90) days after the Plan Year. The Administrator may require such proper proof of claim and such evidence of the right of any person to receive a medical benefit payable as a result of incurring medical treatment of a Participant or Dependent as the Administrator may deem desirable. Under special circumstance claims may be submitted and paid after this date at the discretion of the Administrator but in no circumstances beyond the end of the plan year following the calendar year in which the expense was incurred. The Plan Administrator will pay only those medical expenses that are submitted on acceptable claim forms with appropriate evidence of claim. The Trustee's determination of Medical Expenses and the right of a person to receive payment shall be conclusive. PAYMENT OF MEDICAL BENEFITS. Medical benefits will be paid upon the Administrator's receiving claims for medical expenses from the Participant or his or her Dependent. Participants will be required to adequately substantiate claims in accordance with procedures established by the Plan Administrator. The Administrator shall not be required to verify Medical Expenses submitted by the Participant but may rely upon an explanation of benefits from the administrator of the Employer's health plan or from the insurance company issuing a health insurance Policy. LIMITATION OF BENEFITS Medical Benefits payable under this Article are subject to the following limitations: 1. 3. The benefits provided are for the purpose of paying or reimbursing Medical Expenses not covered under Medicare, an Employer-provided health insurance Policy, or under any other plan of health insurance. No benefit shall be payable in connection with this Plan for which payment has been received or which may be eligible for payment or reimbursement from any other public or private welfare benefit plan. Medical benefits payable hereunder are secondary to all medical and health coverages under which the Participant is covered. Except as required to avoid duplicate payments, the Administrator shall not be required to coordinate benefits paid with any other medical benefit program. Benefits are payable to the extent of any funds remaining in your account. TERMINATION OF COVERAGE Subject to any continuation coverage requirements imposed under applicable federal or state laws, the right of a Participant to receive a Medical Benefit shall terminate upon the latest of: 1. 2. 3. The death of the Participant. The death of the last dependent extant on the final tax return of the decedent participant. The termination of the plan. ===== PDF PAGE 111 ===== [Extraction: OCR (rendered-page OCR)] In the event that no Dependent survives a Participant (or after the demise of all surviving Dependents) any remaining benefit will be paid to a named beneficiary. CLAIM PROCEDURES CLAIM PROCEDURES Claims for benefits under the Plan must be filed with the Administrator on forms supplied by the Administrator within 90 days following the end of the Plan Year (December 31) in which the expense was incurred. Claims submitted after this period will not be eligible for payment. If an application for benefits is made, the Administrator shall accept, reject or modify such request. Written notice of the disposition of a claim shall be furnished to the claimant. Each notice to claimant for denial of benefits will include the following: 1. The specific reason for the adverse determination. 2. Reference to the specific plan provisions, internal rule, guideline, protocol or other similar criterion on which the adverse determination is based. If the reference is to a medical necessity or experimental treatment or similar exclusion, an explanation of the scientific or clinical judgment for the adverse determination shall be provided. 3. Adescription of any additional information necessary for the claimant to provide and the reason for the request for such information. 4. Adescription of the plan’s review procedures. REVIEW PROCEDURES Within sixty (60) days after the date on which a claimant receives written notice of a denied claim (or, if applicable, within 60 days after the date on which such denial is considered to have occurred), such claimant (or his or her duly authorized representative) may: 1. File a written request with the Administrator for a review of the denied claim. 2. Submit written issues and comments to the Administrator, including all additional information requested by the Administrator. 3. Have reasonable access to all information related to the denied claim. If copies are requested, the copies shall be provided to the claimant at no cost. 4. Any review of the denied claim must consider all information presented in making the determination of the claim. APPEAL PROCEDURES Within one hundred eighty (180) days after the date on which a claimant receives a written notice of a denied claim, such claimant (or his or her duly authorized representative) may appeal the adverse determination. The Administrator will notify the claimant not later than thirty (30) days after the determination. The claimant may make a final appeal (request for review of determination) to the Trustee The Trustee shall make a final decision as to the allowance of the claim within sixty (60) days of receipt of the appeal [unless there has been an extension of sixty (60) days due to special circumstances, provided the delay and the special circumstances occasioning it are communicated to the claimant within the sixty (60) day period]. Such communication shall be ===== PDF PAGE 112 ===== [Extraction: OCR (rendered-page OCR)] written in a manner calculated to be understood by the claimant and shall include specific reasons for the decision and specific references to the pertinent Plan provisions on which the decision is based. PRIVACY NOTICE The information listed below is to advise you of the privacy policy of the Fund and to help you understand the types of non-public personal information that it collects about you, how that information is collected, and to whom that information is or may be disclosed. NON-PUBLIC PERSONAL INFORMATION Non-public personal information is information that identifies an individual or could be used to identify an individual and includes both personal financial information, such as payment history, policy number and social security number; and personal health information, such as medical history, medical records, and claims. It is necessary for the Fund and its Administrator to collect personal information in order to accurately identify you, service your account, and administer its normal business operations. Some of the sources from which information is gathered are you, your application, transactions that you conduct with us or our administrator and health care providers. DISCLOSURE OF INFORMATION The Fund or its Administrators may disclose this information to non-affiliated third parties, as permitted by law, in order to administer its business functions. There will be no disclosure of your personal financial information to non-affiliated third parties (except as permitted by law), unless you first are offered an opportunity to "opt-out" of such disclosure, or unless you provide a written authorization, as may be required by applicable state law. There will be no disclosure of your personal health information to non-affiliated third parties (except as permitted by law), unless you first provide a written authorization. Non-public personal information regarding a spouse or dependent children will be disclosed to the covered employee (or the covered former employee) in the form of an explanation of benefits when a claim is processed. SECURITY The Fund and its administrator maintain procedural and electronic safeguards to protect the confidentiality of the non-public personal information that it obtains. Access to personal information is restricted to only those employees and service providers who need this information to provide products and service to you. The Fund and its Administrator will continue to abide by this policy even when a customer relationship no longer exists. PLAN INFORMATION PLAN NAME This Plan is known as City of West Chicago Retiree Healthcare Funding Plan & Trust. TYPE OF PLAN The Plan and Trust constitute an IRC Section 115 Trust. ===== PDF PAGE 113 ===== [Extraction: OCR (rendered-page OCR)] PLAN YEAR The Plan Year for purposes of maintaining records and filing various governmental reports is the twelve (12) month period beginning January 1 and ending December 31. ADMINSTRATOR and AGENT FOR SERVICE OF PROCESS Joel J. Babbitt, CLU Plan Administrator 1701 E. Lake Avenue, Suite 400 Glenview, IL 60025 If there are legal disputes regarding the Plan, any legal documents may also be served the Administrator or the Trustees.