===== PDF PAGE 1 ===== [Extraction: embedded PDF text] WHERE HISTORY & PROGRESS MEET CITY COUNCIL MEETING TUESDAY, JANUARY 2, 2024 - 7:00 A.M. 475 MAIN STREET, WEST CHICAGO, ILLINOIS AGENDA 1. Call to Order 2. Pledge of Allegiance to the Flag 3. Roll Call and Establishment of a Quorum 4. Public Participation 5. City Council Meeting Minutes of December 18, 2023 6. Corporate Disbursement Report -January 2, 2024 ($865,654.00) 7. Consent Agenda -None 8. Adjournment 475 Main Street T 630.293.2200 Ruben Pineda MAYOR West Chicago, Illinois F 630.293.3028 Michael L. Guttman 60185 westchicago.org CITY ADMINISTRATOR ===== PDF PAGE 2 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO – 475 Main Street CITY COUNCIL MINUTES Regular Meeting December 18, 2023 1. Call to Order. Mayor Ruben Pineda called the meeting to order at 7:00 p.m. on December 18, 2023. 2. Pledge of Allegiance. Alderman Birch-Ferguson led all in the Pledge of Allegiance. 3. Roll Call and Establishment of a Quorum. Roll call found Lori Chassee, Dan Beebe*, Sandy Dimas, Rebecca Stout, Melissa Birch Ferguson, Heather Brown, Alton Hallett, Jayme Sheahan, Joseph C. Morano, Christine Dettmann, Christopher Swiatek, Jeanne Short and John Smith, Jr. were present. *Attended remotely. There was no objection from the City Council. Also in attendance were City Administrator Michael Guttman, Public Works Director Mehul Patel, Chief of Police Colin Fleury, and City Attorney Pat Bond. 4. Public Participation. None 5. City Council Meeting Minutes of December 4, 2023. Alderman Swiatek made a motion, seconded by Alderman Smith, Jr., to approve the minutes of December 4, 2023. Voting Aye by Roll Call: Beebe, Dimas, Stout, Birch Ferguson, Brown, Hallett, Sheahan, Dettmann, Swiatek, Short and Smith, Jr. Aldermen Chassee and Morano abstained. Motion carried. 6. Corporate Disbursement Report. Alderman Dimas made a motion, seconded by Alderman Dettmann to approve the December 18, 2023, Corporate Disbursement Report in the amount of $1,289,852.42. Voting Aye by Roll Call Vote: Chassee, Beebe, Dimas, Stout, Birch Ferguson, Brown, Hallett, Sheahan, Morano, Dettmann, Swiatek, Short, and Smith, Jr. Motion carried. 7. Consent Agenda: *Infrastructure Committee: A. Resolution No. 23-R-0089 – A Resolution Authorizing the Mayor to Execute a Contract Extension with Steve Piper & Sons, Inc. of Naperville, Illinois for the 2024 Forestry Maintenance Program (for an amount not to exceed $150,000.00). B. Resolution No. 23-R-0090 – A Resolution Authorizing the Mayor to Execute a Contract Agreement with Emerald Tree Care, LLC for Services of Roselle, Illinois, for the 2024 Emerald Ash Borer Insecticidal Treatment Program (for an amount not to exceed $22,99500). C. Resolution No. 23-R-0091 – A Resolution Authorizing the Waiving of Competitive Bids and Authorizing the Mayor to Execute a Contract Agreement with Kramer Tree ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting December 18, 2023 Page 2 Specialists, Inc. for Services Related to the 2024 thru 2026 Citywide Monthly Brush Collection Program (for an amount not to exceed $99,678.25). D. Resolution No. 23-R-0092 – A Resolution Authorizing the Mayor to Execute Amendment No. 1 for Professional Engineering Services with Thomas Engineering Group for the Lift Station 5 and Forcemain Project (for an amount not to exceed $34,409.98). E. Resolution No. 23-R-0095 – A Resolution Authorizing the Mayor to Execute a Contract Agreement with Crystal Maintenance Services Corporation of Mt. Prospect, IL, for 2024 Janitorial Services for Municipal Buildings (for an amount not to exceed $71,520.00). F. Reject – All Bids and Re-Bid the 2024 Right-of-Way Maintenance Program. Alderman Morano made a motion, seconded by Alderman Hallett, to approve the above items. Voting Aye by Roll Voice Vote: Chassee, Beebe, Dimas, Stout, Birch Ferguson, Brown, Hallett, Sheahan, Morano, Dettmann, Swiatek, Short and Smith, Jr. Motion carried. *Public Affairs Committee: G. Ordinance No. 23-O-0048 – An Ordinance Amending the Code of Ordinances of the City of Wes Chicago – Chapter 17 Traffic, Article XVII, Schedules of Designated Streets; Division 6. Parking Prohibited at All Times; Sections 147-191. Designated; Compliance Required. H. Resolution No. 23-R-0099 – A Resolution Authorizing the Mayor to Execute a Certain Agreement with Flock Group, Inc. I. Resolution No. 23-R-0100 – A Resolution Terminating the Agreement Between Wes Chicago Jules, LLC and SEB Palatine IL, LLC (Oliver Square Now Mosaic Crossing) and the City of West Chicago. Alderman Chassee made a motion, seconded by Alderman Brown, to approve the above item. Voting Aye by Roll Voice Vote: Chassee, Beebe, Dimas, Stout, Birch Ferguson, Brown, Hallett, Sheahan, Morano, Dettmann, Swiatek, Short and Smith, Jr. Motion carried. *Items Not Sent to Committee: J. Resolution No. 23-R-0096 – A Resolution Making a Determination Relative to the Release of Executive Session Minutes Pursuant to the Illinois Open Meetings Act. K. Resolution No. 23-R-0097 – A Resolution Authorizing the Destruction of Audio Recordings of Certain Closed Meetings. Alderman Chassee made a motion, seconded by Alderman Dimas, to approve the above items. ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] City of West Chicago Regular City Council Meeting December 18, 2023 Page 3 Voting Aye by Roll Voice Vote: Chassee, Beebe, Dimas, Stout, Birch Ferguson, Brown, Hallett, Sheahan, Morano, Dettmann, Swiatek, Short and Smith, Jr. Motion carried. 8. Reports by Committees: None 9. Unfinished Business: None 10. New Business: None 11. Correspondence and Announcements Upcoming Meetings December 19, 2023 Plan Commission/ZBA (cancelled) December 26, 2023 Historical Preservation Commission January 2, 2024 Finance Committee (cancelled) 12. Mayor’s Comments. Mayor Pineda wished everyone a festive holiday season. At 7:10 p.m., Alderman Chassee made a motion, seconded by Alderman Stout to adjourn to Executive Session. All Aldermen voted aye by Voice Vote. Respectfully submitted, Michael Guttman City Administrator