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O F
CilTty
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved January 4, 2024
MINUTES
INFRASTRUCTURE COMMITTEE
December 7, 2023 7:00 P.M.
1. Call to Order, Roll Call, and Establishment of a Quorum. Director Patel called the
meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Sandra
Dimas, Alton Hallett, Jeanne Short, and John C. Smith, Jr., present. Alderman Joe Morano
attended via teleconference.
Staff present included Director of Public Works, Mehul Patel, and Assistant Director of Public
Works, Dave Shah.
2. Approval of Minutes
A. Infrastructure Committee Minutes of November 2, 2023. Alderman Brown
made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of
November 2, 2023.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
3. Public Participation / Presentations. None.
4, Items for Consent. Alderman Brown requested discussion on Consent Item C.
Alderman Dimas made a motion, seconded by Alderman Beebe to approve:
A. Resolution No. 23-R-0089 -— Contract Extension — 2024 Forestry Maintenance
Program with Steve Piper & Sons, Inc. in the amount not to exceed $150,000.00
B. Resolution No. 23-R-0090 — Contract Award — Emerald Tree Care, LLC for the
2024 Emerald Ash Borer Insecticidal Treatment Program for an Amount Not to
Exceed $22,995.00
Dz. Resolution No. 23-R-0092 — Amendment No. 1 — Professional Engineering
Services — Thomas Engineering Group for the Lift Station 5 and Forcemain
Project in an Amount Not to Exceed $34,409.98
E. Resolution No. 23-R-0095 — Contract Award — Crystal Maintenance Services
Corporation — 2024 Janitorial Services for Municipal Buildings in an amount not
to exceed $71,520.00
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
475 Main Street T (630) 293-2200 Ruben Pineda
Infrastructure Committee Meeting West Chicago, Illinois F (630) 293-3028 Mayor
December 7, 2023 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman
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5. Items for Discussion.
4.C. Resolution No. 23-R-0091 — Contract Award — Kramer Tree Specialists, Inc.
for the 2024 thru 2026 Citywide Monthly Brush Collection Program for an Annual
Amount Not to Exceed $99,678.25. Alderman Brown pulled Item 4.C. in error; she had a
question pertaining to Item 4.B. instead. Alderman Dimas made a motion, seconded by
Alderman Short to approve Item 4.C.
Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown,
Dimas, Hallett, Morano, Short, and Smith. Voting Nay: 0.
6. Unfinished Business. Alderman Brown inquired about Item 4.B. and wondered if
Emerald Tree Care would be offering a discounted price for treatment to interested residents to
apply to the trees on their own property. She recalled that being offered previously but did not
believe many residents were aware of the option. Mr. Patel noted that that had not been offered
for the last two years, and if it had been offered prior to his time with the City he was unaware of
it. Treatment at this late stage would likely not be very successful either. He also explained that
Emerald Tree Care provides a bulk price to the City for the treatment of their trees, so it would
not be fair to the contractor to expect that same price for individual tree treatments.
7. New Business. None.
8. Reports from Staff. Mr. Patel advised the Committee that the 2024 Right-of-Way
Maintenance Program went to bid in November but would be going straight to City Council on
December 18 for the rejection of all bids with the intention of re-bidding. Some prospective
bidders expressed interest in bidding but advised that they could not obtain their bid bonds in
time to submit a bid. The re-bid will be advertised December 19 and have a slightly longer bid
period in the hopes of receiving more bids. The bid documents also include an alternate bid for
Glen Oak and Oakwood Cemeteries to compare against the newly quoted prices provided by
Cemetery Management, Inc. The City intends to approve a temporary maintenance contract for
the cemeteries for January, February, and March, and depending on the bids received for the
Right-of-Way Maintenance Program, the burden of the cemetery grounds maintenance may shift
to that Program instead.
9. Adjournment. At 7:14 P.M., Alderman Hallett made a motion to adjourn, seconded by
Alderman Brown. Motion was unanimously approved by voice vote.
Respectfully submitted,
Ashley Heidorn
Administrative Assistant of Public Works
Infrastructure Committee Meeting
December 7, 2023
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