===== PDF PAGE 4 =====
[Extraction: embedded PDF text]
CITY OF WEST CHICAGO

                        INFRASTRUCTURE COMMITTf:E                                                                              I
                        AGENDA ITEM SUMMARY
ITEM TITLE:
                                              AGENDA ITEM NUMBER:                                                                                                         ~- --                                                                        _Lf..........~~+l-:...........
Resolution No. 23-R-0089 -- Contract Extension - 2024 Forestry
Maintenance Program with Steve Piper & Sons, Inc. in the       COMMITTEE AGENDA DATE: December 7 ,2023
amount not to exceed $1 50,000.00                         COUNCIL AGENDA DATE: December 18, 2023

STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works  SIGNATURE._________ _

APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
                                                        SIGNATURE._________ _

ITEM SUMMARY:

The Forestry Maintenance Program covers contractual trimming and removal of parkway trees. The Program is
funded to enable completion of a five-year trimming cycle for the whole town, which is the recommended procedure
by Arborists.

The City Council approved Resolution No. 22-R-0002 on January 17, 2022, awarding the contract for 2022
Forestry Maintenance Program to Steve Piper & Sons, Inc. A provision of the current Contract allows  it to be
extended for two additional years, through mutual agreement between Steve Piper & Sons, Inc. and the City,  if
pricing were held for each subsequent fiscal year,  if the City were satisfied with services provided, and if approved
by City Council. The contract was extended for 2023 Forestry Maintenance Program under this provision via
Resolution No. 22-R-0071 . Steve Piper & Sons, Inc. has agreed to hold its pricing for Fiscal Year 2024.

Additional funds were added to the Budget for the 2022 Forestry Maintenance Program with the intention of
"catching up" on the trimming portion of the program by increasing the trimming area and to compensate for the
steady rise in unit pricing for tree trimming, which has increased at an average rate of just over three percent each
year since 2005. While the City was able to make significant headway in 2022 and 2023,  it still has little ways to go.

It is staff's recommendation that a contract extension be awarded to Steve Piper & Sons, Inc. for services related to
the 2024 Forestry Maintenance Program for an amount not to exceed the budgeted amount of $150,000.00.

In FY 2024, there is $150,000.00 budgeted for the 2024 Forestry Maintenance Program in account 08-34-53-4870.

ACTIONS PROPOSED:

Approve Resolution No. 23-R-0089 authorizing the Mayor to execute a contract extension with Steve Piper & Sons,
Inc. of Naperville, Illinois, for the 2024 Forestry Maintenance Program, in an amount not to exceed $150,000.00.

COMMITTEE RECOMMENDATION:

===== PDF PAGE 5 =====
[Extraction: embedded PDF text]
RESOLUTION NO. 23-R-0089

A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT
EXTENSION WITH STEVE PIPER & SONS, INC. OF NAPERVILLE, ILLINOIS
       FOR THE 2024 FORESTRY MAINTENANCE PROGRAM
             IN AN AMOUNT NOT TO EXCEED $150,000.00


      BE IT RESOLVED by the City Council of the City of West Chicago, in

 regular session assembled, that the Mayor is hereby authorized to execute a Contract

 extension with Steve Piper & Sons, Inc. of Naperville, Illinois, for the 2024 Forestry

 Maintenance Program, in an amount not to exceed $150,000.00, in substantially the

 form attached hereto and incorporated herein as Exhibit "A".


      APPROVED this 18th day of December 2023.

 AYES:

 NAYES:

 ABSTAIN:

 ABSENT:


                                   Mayor Ruben Pineda

 ATTEST:


 Executive Office Manager, Valeria Perez

===== PDF PAGE 6 =====
[Extraction: embedded PDF text]
Steve Piper &sons, Inc.
           Tree Service
             31W320 Ramm Drive
                  Naperville, IL 60564
               630-898-6050  info.@stevepiperandsons.com


 October 27, 2023


 City of West Chicago
 475 Main St
 West Chicago, IL 60185

 Attn:

 Mehul Patel
 Director of Public Works

 Re: 2022 Forestry Maintenance Program

 Mehul,

 Please let this letter serve as notice that we agree to extend the contract for 2022
 another year into 2024 fo~ the above mentioned at the same unit prices.


 Sincerely,
/$-1\/~
 Dan En~;rdt
 Production Manager
 Steve Piper and Sons Tree Service
 630.898.6050