===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 23-R-0090 - Contract Award - Emerald Tree COMMITTEE AGENDA DATE: December 7, 2023Care, LLC for the 2024 Emerald Ash Borer Insecticidal Treatment Program for an Amount Not to Exceed $22,995.00 COUNCIL AGENDA DATE: December 18, 2023 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: Emerald Tree Care, LLC has provided annual Emerald Ash Borer (EAB) treatment services related to the application of insecticidal treatments, in the form of trunk injections and Basil System Soil Injections, to manage the spread and negative impact of the EAB since 2011 . There are currently approximately 1, 136 City-owned Ash trees that would require treatment in 2024. To date, there have been approximately 700 Ash trees lost since EAB treatment began in 2011, or about 38% of the original treatment set. Many of these trees were lost due to storm related damage or other reasons; however, the majority were removed due to failing health caused by early damage from the EAB. During the same time, the total diameter of ash trees has grown from 9,201 inches to 17,828 inches, which reflects 93.76% growth. Daniel Miraval, a board certified arborist, of Emerald Tree Care has provided the City with his recommendation for continuing with a monitor and treatment program for the City's Ash trees. Furthermore, Mr. Miraval recommends the continued use of Boxer for trunk injections bi-annually and soil treatment using "lmidicloprid" on an annual basis. In FY 2023, Emerald Tree Care, LLC provided annual soil treatment of "lmidicloprid" and the bi-annual trunk injections using Boxer (a.k.a. Emamectin Benzoate) for protection against the EAB. In 2024, the EAB program only requires the annual soil treatment of "lmidicloprid". Emerald Tree Care has provided a proposal for the scope of work in 2024, in the amount of $22,995.00. Please see attached for additional information. Staff recommends continuing annual soil treatment in Fiscal Year 2024, along with continued monitoring of the City's Ash trees and conducting an evaluation of all remaining Ash trees to assess the benefits of continuing application of insecticidal treatments for the EAB. In FY 2024, there is $40,000.00 budgeted for the 2024 EAB Insecticidal Treatment Program in the Capital Projects Fund Account 08-34-53-4886. ACTIONS PROPOSED: Approve Resolution No. 23-R-0090 authorizing the Mayor to execute a Contract with Emerald Tree Card, LLC of Roselle, Illinois, for the 2024 Emerald Ash Borer Insecticidal Treatment Program for an amount not to exceed $22,995.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] RESOLUTION NO. 23-R-0090 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT AGREEMENT WITH EMERALD TREE CARE, LLC FOR SERVICES OF ROSELLE, ILLINOIS, FOR THE 2024 EMERALD ASH BORER INSECTICIDAL TREATMENT PROGRAM IN AN AMOUNT NOT TO EXCEED $22,995.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract with Emerald Tree Care, LLC of Roselle, Illinois, for the 2024 Emerald Ash Borer Insecticidal Treatment Program in the amount not-to-exceed $22,995.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this l 81h day of December 2023. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] Emerald Tree Care 60 Monaco Dr I Roselle, IL 60172 Office: 630-480-4090 I www.emeraldtreecarellc.com November 21, 2023 City of West Chicago Attn: Dept. of Public Works 475 Main Street West Chicago, IL 60185 To Mr. Mehul Patel - The Emerald Tree Care firm finds it imperative to continue treating the City's Ash population for Emerald Ash Borer control. Without continued treatments, the preservation efforts the City has put forth thus far would be at risk. There are various research entities (Michigan State University; Ohio State University; the Morton Arboretum) that have identified that a second wave of Emerald Ash Borer is on its way due to a surge of Ash saplings in naturalized (or unmanaged) areas. The treatment program has yielded successful results. For the 2024 Season, there are 1,136 Ash on the treatment list for preservation. These Ash had a total of 9,201 diameter inches in 2010. These Ash now have a total of 17,828 diameter inches, which reflects an 93.76% increase in growth. While the City is aware, it is nice to reiterate the many benefits these municipal trees offer- to the residents, the community, and the environment. These benefits include reducing air pollution, conserving water, reducing soil erosion, providing shade, and providing a place for wildlife. The 2024 Season recommendation is to continue Ash treatment by way of a soil drench. The soil drench is a mixture of·fertilizer (18-3-6), bio-root stimulant (Vegemin 2-1-3), and insecticide (a.i. imidacloprid) that is applied in the Spring. The trunk injections were performed in 2023, and therefore are not 'due' in 2024, as the chemical (a.i. emamectin benzoate) is labeled for two-year control. Injections are done in the Summer. The continued treatment efforts have contributed to a, healthy and diverse municipal canopy. Sincerely, ~/11(/J/,4 Board Certified Master Arborist, MA-5617B Emerald Tree Care LLC ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] Contact Information: Emerald Tree Care 60 Monaco Dr I Roselle, IL 60172 emeraldtreecarellc@gmail.com Family Owned and Operated Since 2005 www.emeraldtreecarellc.comooo Celebrating over 15 years of quality tree care! 630-480-4090 Customer Contact: 630-293-2255 w City of West Chicago MPatel@westchicago.org Attn: Dept. of Public Works 475 Main Street West Chicago, IL 60185 2024 Tree Care Quote Quote No: 2023-2282 Issued: 11/21/2023 Qty Tree Care Description est/Unit Total Your 2024 Tree Care Quote is below. 18,396 total diameter inches of Ash to be SOIL treated with lmidacloprid for the control of the Emerald 1.25 22,995.00 Ash Borer. This soil application includes balanced fertilizers, micronutrients, and organic bio-stimulants to support plant functions, promote root growth, and improve overall plant health. Boxer is labeled for 'up to two year control.' Trunk injections are not needed until 2025. 0 total diameter inches of Ash to be TRUNK injected (non-drill) with Boxer (a.i. emamectin 3.20 0.00 benzoate) for the control of the Emerald Ash Borer and native Clearwing Borers. Provides 'up to two year' control. Thank you for choosing the Emerald Tree Care team as your preferred tree care provider! Total: $22,995.00 CHECK PAYMENT PREFERRED CARDS ACCEPTED I CREDIT N1_;./ ~~Customer Signature f1; \} Daniel M. Miraval '/ I By signing above, I authorize Emerald Tree Care, LLC ISA Board Certified Master Arborist, MA-5617B \ to proceed with the work described above. ISA Tree Risk Assessment Qualified ..