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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: —/-A.
Resolution No. 23-R-0089 — Contract Extension — 2024 Forestry COMMITTEE AGENDA DATE: D ber 7.2023
Maintenance Program with Steve Piper & Sons, Inc. in the : ieee ent t
amount not to exceed $150,000.00 SOUICIE BRENDA DRE: Decetne: 13; 202°
STAFF REVIEW: Mehul T. Patel, P.E., CFM - Director of Public Works SIGNATURE | Wal ;
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The Forestry Maintenance Program covers contractual trimming and removal of parkway trees. The Program is
funded to enable completion of a five-year trimming cycle for the whole town, which is the recommended procedure
by Arborists.
The City Council approved Resolution No. 22-R-0002 on January 17, 2022, awarding the contract for 2022
Forestry Maintenance Program to Steve Piper & Sons, Inc. A provision of the current Contract allows it to be
extended for two additional years, through mutual agreement between Steve Piper & Sons, Inc. and the City, if
pricing were held for each subsequent fiscal year, if the City were satisfied with services provided, and if approved
by City Council. The contract was extended for 2023 Forestry Maintenance Program under this provision via
Resolution No. 22-R-0071. Steve Piper & Sons, Inc. has agreed to hold its pricing for Fiscal Year 2024.
Additional funds were added to the Budget for the 2022 Forestry Maintenance Program with the intention of
“catching up” on the trimming portion of the program by increasing the trimming area and to compensate for the
steady rise in unit pricing for tree trimming, which has increased at an average rate of just over three percent each
year since 2005. While the City was able to make significant headway in 2022 and 2023, it still has little ways to go.
It is staff's recommendation that a contract extension be awarded to Steve Piper & Sons, Inc. for services related to
the 2024 Forestry Maintenance Program for an amount not to exceed the budgeted amount of $150,000.00.
In FY 2024, there is $150,000.00 budgeted for the 2024 Forestry Maintenance Program in account 08-34-53-4870.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0089 authorizing the Mayor to execute a contract extension with Steve Piper & Sons,
Inc. of Naperville, Illinois, for the 2024 Forestry Maintenance Program, in an amount not to exceed $150,000.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.