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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: _1-C.
Resolution No. 23-R-0091 — Contract Award — Kramer Tree COMMITTEE AGENDA DATE: D. ber 7, 2023
Specialists, Inc. for the 2024 thru 2026 Citywide Monthly Brush pee Ae
Collection Program for an Annual Amount Not to Exceed SOU NEIE RCENP A CMTE: Lecember 18,2028
$99,678.25
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE. ML t im 5 ae
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
Since 1995, the City annually contracts for its Citywide Brush Collection Program. For seven months, from May
thru November, during the first week of each month, residents are allowed to place brush in their parkways and an
independent contractor of the City removes and disposes of said brush. Brush is limited to tree trimmings and/or
minor storm damage and brush typically expected from homeowners while working around their yards. It is neither
the intent of the Program, nor the expectation of the City’s hired contractor, to take/pick up large volumes of brush
from the City’s right-of-way that obviously resemble whole tree removals, deposits from other forestry contractors,
and/or brush, limbs, logs resulting from major storm damage. Under ideal conditions, the City strives to have all
brush removed from the City’s rights-of-way within five working days.
In the past, contracts have been awarded as a result of either a public competitive bidding process, by extending
existing contracts if prior year’s pricing was held and satisfactory performance was observed during the previous
contract year(s), and in some years the City has waived competitive bids (2009, 2012, 2018 and 2021) and
awarded multi-year contracts to Kramer Tree Specialists, Inc. Over the past 29 years, Kramer Tree Specialists, Inc.
of West Chicago has performed brush collection for 24 of the 29 years.
For Fiscal Years 2008 and 2015 competitive bids were sought and awarded to the contractor determined to be
lowest responsible bidder. The Contractors (American Ground Cover, LLC. in 2008, and Arborworks, LLC. in 2015
and 2016) completed all work as specified per the contract documents, however there were numerous calls from
residents each month during the program periods concerning the inadequate levels of service provided. In 2016
Arborworks, LLC. hired Kramer Tree Specialists, Inc. as a subcontractor to complete the final year of its contract
obligation.
On February 1, 2018, after much discussion during several Infrastructure Committee meetings prior, the
Infrastructure Committee voted to waive competitive bids and directed staff to prepare Resolution No. 18-R-0018
authorizing the Mayor to execute a three-year contract with Kramer Tree Specialists, Inc. for Citywide monthly
brush collection services in the amount of $79,975.00 for Fiscal Year 2018, $87,850.00 for Fiscal Year 2019, and
$96,775.00 for Fiscal Year 2020. On October 20, 2020, Kramer Tree Specialists, Inc. submitted a proposal to City
staff offering to provide services for the City’s Citywide Monthly Brush Collection Program for Fiscal Years 2021,
2022, and 2023, at the 2020 price of $96,775.00 per year, which was authorized by the City Council under
Resolution No. 20-R-0060.
On October 23, 2023, Kramer Tree Specialists, Inc. submitted a proposal to City staff offering to provide services
for the City’s Citywide Monthly Brush Collection Program for Fiscal Years 2024, 2025, and 2026, at a small one-
time three percent (3%) increase bringing the annual contract price to $99,678.25. Kramer Tree Specialists has
performed satisfactory work in the past. Kramer has extensive knowledge and familiarity of the Program
requirements. Based on such, staff recommends waiving competitive bids and approving Resolution No. 23-R-
0091 authorizing the Mayor to execute a three-year Contract with Kramer Tree Specialists, Inc. for Citywide
monthly brush collection services, in the annual amount of $99,678.25, for Fiscal Years 2024, 2025, and 2026.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Waive competitive bids and approve Resolution No. 23-R-0091 authorizing the Mayor to execute a three-year
Contract with Kramer Tree Specialists, Inc. for Citywide monthly brush collection services, in the annual amount of
$99,678.25, for Fiscal Years 2024, 2025, and 2026.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.