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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
AGENDA ITEMNUMBER: — 1-2.
ITEM TITLE:
Resolution No. 23-R-0092 — Amendment No. 1 —
Professional Engineering Services — Thomas Engineering
Group for the Lift Station 5 and Forcemain Project in an
Amount Not to Exceed $34,409.98
STAFF REVIEW: Mehul T. Patel, P.E., CFM — Director of Public Works SIGNATURE Mu AS
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
COMMITTEE AGENDA DATE: December 7, 2023
COUNCIL AGENDA DATE: December 18, 2023
SIGNATURE
ITEM SUMMARY:
The reconstruction project for the City’s Sanitary Lift Station #5 and associated forcemain (located at 244
S. Neltnor Boulevard, behind the Burger King restaurant) began May 16, 2022 (Resolution No. 22-R-
0027) with the project being awarded to Integral Construction, Inc (Integral). of Romeoville, Illinois. The
scope of work includes approximately 1,000 lineal feet of new sanitary forcemain, new wet well, pumps,
electrical upgrades, mechanical upgrades, on-site generator, and a new building to house all the lift
station equipment. On August 15, 2022 (Resolution No. 22-R-0039), the City Council awarded
construction oversight services for this project to Thomas Engineering Group (TEG), based on its
knowledge, past experience and familiarity with City’s construction standards.
Once the majority of the key components for the lift station were delivered to the site, the construction
portion of the project officially kicked off with the notice to proceed being issued to Integral Construction,
effective 5/30/23. Despite the best efforts of City staff and TEG, through November 2023 Integral has only
completed portions of the project. Additional time and effort have been required to facilitate this project
as well as to ensure quality and compliance with the Contract. TEG has spent more time than anticipated
for material submittal and shop drawing reviews, unexpected design changes, and unpredictable
contractor performance. The original contract prescribed 180 days for completion of this project from the
issuance of Notice to Proceed.
There are several weeks of work remaining on the critical portions of the project. Staff recommends
approving Change Order No. 1 to TEG’s original contract for the Lift Station No. 5 and Force Main
Replacement Project Oversight in the amount not to exceed $34,409.98, bringing the total contract value
to $109,928.96. TEG’s change order will be funded through available fund balances in Sewer Fund
account no. 05-34-43-4410 where approximately $40,000.00 of saving are available from the Sanitary
Sewer Rehabilitation Project.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0092 authorizing the Mayor to execute an Amendment No. 1 for the
Professional Engineering Services contract with Thomas Engineering Group for the Lift Station No. 5 and
Force Main Replacement Project in an amount not to exceed $34,409.98
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.