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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TE.
Resolution No. 23-R-0095 — Contract Award — Crystal
Maintenance Services Corporation — 2024 Janitorial
Services for Municipal Buildings in an amount not to
exceed $71,520.00
COMMITTEE AGENDA DATE: December 7, 2023
COUNCIL AGENDA DATE: December 18, 2023
SIGNATURE VU
og
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works
ITEM SUMMARY:
Professional janitorial services are contracted for eight City-owned and maintained facilities: City Hall, Police
Station, Water Treatment Plant, METRA Station, Museum, Street Division’s Grandlake Boulevard Facility, Fleet
Maintenance Division’s Blakeley Street Facility, and Facilities Management Division’s Church Street Facility.
Professional janitorial services for Fiscal Year 2024 were sought via the competitive bidding process. The process
included the development of detailed cleaning responsibilities and frequencies for each facility, preparation of bid
specifications, hosting of a pre-bid meeting, verification of references, and awarding of a one-year contract to a
company determined to be lowest responsible bidder. The bid document also includes a provision for up to two (2)
contract extensions with allowance for small increase due to inflation for each subsequent fiscal year, if the City is
satisfied with services provided, and if approved by City Council.
The request for bids was advertised in the Daily Herald as well as on an online bidding platform QuestCDN on
November 7, 2023, and bids were opened on November 28, 2023. A mandatory pre-bid walkthrough of all the
facilities with prospective bidders was conducted on November 16, 2023. The bid results are shown below.
Contractor Bid Amount Rank
Crystal Maintenance Services $71,520.00 1
Bravo Services, Inc. $88,512.00 2
Crystal Maintenance Services currently provides janitorial services for all municipal buildings for the City and staff
is satisfied with their performance.
It is staff's recommendation that a contract be awarded to Crystal Maintenance Services Corp. of Mt. Prospect, IL,
for professional janitorial services during Fiscal Year 2024 of eight City-owned and maintained facilities, in an
amount not to exceed $71,520.00.
Janitorial services are budgeted and paid from various funds, depending on location for services. For Fiscal Year
2024, the proposed budget includes $49,900 in 01-09-21-4219; $25,800 in 06-34-48-4219; and $3,900 in 43-34-
76-4219 for a total budget of $79,600.
ACTIONS PROPOSED:
Approve Resolution No. 23-R-0095 authorizing the Mayor to execute a contract with Crystal Maintenance Services
Corporation of Mt. Prospect, IL, for 2024 Janitorial Services for municipal buildings, in an amount not to exceed
$71,520.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.