===== PDF PAGE 4 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0001 - A Resolution Appropriating the Use of Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: January 4, 2024Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: January 15, 2024 Maintenance Cost for Fiscal Year 2024 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE _________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for general maintenance. In the FY 2024 Budget, $130,000.00 is allocated towards street lighting energy charges, and $45,000.00 is allocated towards street sweeping solid waste disposal for the City's general maintenance. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 24-R-0001 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for MFT funding in the amount of $175,000.00 for Fiscal Year 2024. COMMITTEE RECOMMENDATION: ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0001 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $175,000 FOR FISCAL YEAR 2024 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for General Maintenance in Fiscal Year 2024, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of January 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] Illinois Department Resolution for MaintenanceQ of Transportation Under the Illinois Highway CodeW ..=D;..;.:is::..::tr..:..:ic;.;;..t_~"""C-"o=un'""'ty"'-------~ Resolution Number ..:-R:..::;e-=-so;:..;.lu.:;.;t;:..;:io~n-'T..L,1:;,.e"--~ Section Number .__I1 _ __.l l.__~_uP_a_ge___ ~ll.__2_4-_R_-0_00_1 _~l .__o_rig_in_a1 __ ~l24-ooooo-oo-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of One Hundred Name of Local Public Agency Seventy-Five Thousand, and Zero Cents Dollars ( $175,000.00 of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/24 to 12/31/24 -~B~e-g~in~ni,....ng-=Da~t-e- ----..E-n~di-ng-=Da~t-e-- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Publfc Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. 1 Valeria Perez City Executive Office Manager Glefk in and for said City Name ei:Gler-K Local Public Agency Type Local Public Agency Type of ______ ~N~a-m-~-o....?c,....~-~~~~~~~c~6 r""'icg""Ao_90_n_c_y ______ in the State of Illinois, and keeper of the records and files thereof, as provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 01 /15/24 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of January 2024 Day --~~-.-.M-on-.th~.~Y~e-ar____ _ Gleffi SiQnature & Date (SEAL, if required by the LPA) Executive Office Manager APPROVED Regional Engineer Signature & Date repartmeot of Transportation Completed 12/27/23 SLR 14220 (Rev. 12/13/22) ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] Illinois Department(ii;)\ of Transportation Local Public Agency General MaintenanceW Submittal Typel....o_r~ig~i_n_a_I __ ____. Estimate of Maintenance Costs ,....D~is~tr~ic_t - --. Estimate of Cost For ~j1 _ _ ~I IMunicipality Maintenance Period <'-L~o~ca_l_P_u_b_lic_A_g~e~n~C~Y----------. County Section Number Beginning Ending ~lc_ity_o_f w_ es_t _ch_ic_a_go____ ~I .-,D-uP~a~ge------.1124-00000-00-GM 1101101124 1]12131124 Maintenance Items Material Categories/ Total Point of Delivery or Maintenance Maintenance Maint Eng lnsp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost Electrical I Energy Charges EA 1 $130,000.00 $1 30,000.00 $1 30,000.00 Refuse Disposal llA Solid Waste Disposal EA 1 $45,000.00 $45,000.00 $45,000.00 Total Operation Cost $175,000.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) $175,000.00 $175,000.00 Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) Maintenance Total $175,000.00 $175,000.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance !....___$_1_7_5,_oo_o_.o_o...._l______ _.__ _____ __._ ___ $_17_5_.o_o_o._o_,ol Remarks SUBMITTED Local Public Ageocy Official Signatuce & DateI Title !Mayor APPROVED Regional Engineer Signature & Date erlntendeflt of Hi · hwa s SI nature & Date r •partment omansportatlon Completed 12/27 /23 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Type._lo_r_,ig=-i_n_a_I____. Maintenance Period ,...:L"'"o"""'ca"'"l"""P""""u""bl""ic-'-A"""'g"""e""'"'n"""cy.._________~ .-:C'"-"o""'u'"""nt.._y_____~ Section Beginning Ending ~'C_ity_o_f W_es_tC_h_ic_ag_o____ __.ll._o_uP_ag_e__ ___.1!24-00000-00-GM 1io1/01/24 1!12/31/24 IDOT Department Use Only Received Location Received Date Additional Location? DIWMFT Entry By l~I-~' Entry Date I l..__I_ ____, Completed 12/27123 Page 2 or 2 BLR 14222 (Rev. 05126123)