===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0002 - A Resolution Appropriating the Use of Motor Fuel Tax Funds for City's General COMMITTEE AGENDA DATE: January 4, 2024Maintenance and Approving City's Estimate of COUNCIL AGENDA DATE: January 15, 2024 Maintenance Cost for the 2024 Roadway Rehabilitation Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE,________ _ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE___ ______ _ ITEM SUMMARY: On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel Tax (MFT) funds for the 2024 Roadway Rehabilitation Project, which is considered general maintenance, in the amount of $928,900.00. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. Each year, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 14220 - Resolution for Maintenance Under the Illinois Highway Code form and BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 24-R-0002 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 14220 - Resolution for Maintenance under The Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost, for MFT funding in the amount of $928,900.00 for the 2024 Roadway Rehabilitation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0002 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 14220 - RESOLUTION FOR MAINTENANCE UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 14222 - LOCAL PUBLIC AGENCY GENERAL MAINTENANCE, ESTIMATE OF MAINTENANCE COST, FOR MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $928,900 FOR THE 2024 ROADWAY REHABILITATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 14220 - Resolution for Maintenance under The Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 14222 - Local Public Agency General Maintenance, Estimate of Maintenance Cost form, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures using Motor Fuel Tax funds for the 2024 Roadway Rehabilitation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of January 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] Resolution for Maintenance~ Illinois DePartnient of ltansportation Under the Illinois Highway CodeW ,_D;..:..is:;..;t;..:..ric:;..;t_ __,,""'C"'"""ou=n-'"'t.._y______ ,,...-'R~es'""'o'--lu'"""tl""""o"'"'n_N_u_m_b'--e_r_, Resolution T e Section Number l._1__ .l~lo_uP_a_ge___ ~ll.__24_-_R-_oo_o_2 _ __,l.---o-rig---in---al~--.l24-00000-01-GM BE IT RESOLVED, by the Council of the City of Governing Body Type Local Public Agency Type West Chicago Illinois that there is hereby appropriated the sum of Nine Hundred------HN~an_1_e-ol~L-o-ca~1=p~ub~H~c~A-ge_n_cy_____ _ Twenty-Eight Thousand Nine Hundred, and Zero Cents Dollars ( $928,900.00- -----=---=-------------'--------------- --- of Motor Fuel Tax funds for the purpose of maintaining streets and highways under the applicable provisions of Illinois Highway Code from 01/01/24 to 12/31/24 -~B~e-g-in~ni-ng--=D~at-e~ ----..E~n~di-ng-D=a~t-e-- BE IT FURTHER RESOLVED, that only those operations as listed and described on the approved Estimate of Maintenance Costs, including supplemental or revised estimates approved in connection with this resolution, are eligible for maintenance with Motor Fuel Tax funds during the period as specified above. BE IT FURTHER RESOLVED, that City of West Chicago Local Public Agency Type Name of Local Public Agency shall submit within three months after the end of the maintenance period as stated above, to the Department of Transportation, on forms available from the Department, a certified statement showing expenditures and the balances remaining in the funds authorized for expenditure by the Department under this appropriation, and BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. 1 Valeria Perez City Executive Office Manager Gleffi in and for said City Name of Clerk Local Public Agency Type Local Public Agency Type of West Chicago in the State of Illinois, and keeper of the records and files thereof, as ------~N-a_m_e_or~c-o-ca~l~P~ub~li~c~A-ge_n_c_y _____ _ provided by statute, do hereby certify the foregoing to be a true, perfect and complete copy of a resolution adopted by the Council of West Chicago at a meeting held on 01/15/24 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of January 2024 Day ----=--M,..,......on~th~.~y-e-ar_ ___ _ GleFk Signature & Date (SEAL, if required by the LPA) Exorullvo Offire Mooog" I APPROVED Regional Engineer Signature & Date Dep.,tment of T ransportalion I Completed 12/27 /23 BLR 14220 (Rev. 12/13/22) ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] llDnois Departmentfii3J\ of Transportation Local Public Agency General MaintenanceW Submittal Type._lo_r~ig~i_n_a_I--~ Estimate of Maintenance Costs District Estimate of Cost For 11 llMunicipality Maintenance Period ,.....L_o_ca_l_P_u_b_lic_A_g~e_n_c~Y---------, County Section Number Be inning Ending ._lc_it_y _of_W_es_t_C_h_ic_a_go_____ _.I ~jo_u_P~ag-e---~j j24-00000-01-GM I01101124 112131124 Maintenance Items Material Categories/ Total Point of Delivery or Maintenance Maintenance Maint Eng lnsp. Work Performed by Operation Operation Category Req. an Outside Contractor Unit Quantity Unit Cost Cost Cost Pavement resurfacing (2.25"), sidewalk & curb and gutter replacement,2024 Roadway llB ADA improvements, spot EA 1 $928,900.00 $928,900.00 $928,900.00Rehabilitation storm sewer Improvements, and various misc. work Total Operation Cost $928,900.00 Estimate of Maintenance Costs Summary Maintenance MFT Funds RBI Funds Other Funds Estimated Costs Local Public Agency Labor Local Public Agency Equipment Materials/Contracts(Non Bid Items) Materials/Deliver & Install/Materials Quotations (Bid Items) Formal Contract (Bid Items) $928,900.00 $928,900.00 Maintenance Total $928,900.00 $928,900.00 Estimated Maintenance Eng Costs Summary Maintenance Engineering MFT Funds RBI Funds Other Funds Total Est Costs Preliminary Engineering Engineering Inspection Material Testing Advertising Bridge Inspection Engineering Maintenance Engineering Total Total Estimated Maintenance._!___$_9_2_8._9o_o_.o_o_._l ______ _,__ _____ __... ___$_92_8_,9_o_o_.o_.ol Remarks Completed 12/27/23 Page 1of2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] Estimate of Maintenance Costs Submittal Type .__lo_r~ig~in_a_I __ ~ Maintenance Period .-=L..;;..oc=a"'-1.;...P"""ub=l-'-"ic-'-A"""g=e"""nc""'y'----------~ .-=C-=-o-=un'"'"'t"""-y-----~ Section Beginning Ending ~lc_ity_o_f_W_e_s_t C_ h_ic_a_g _o _ ___ ___,l~jo_uP_ a_g_e ___ __,!124-00000-01-GM IJo 1/O1 /24 II 12131 /24 SUBMITTED Local Pub)lc Agency Official s ;gnature & OaleI Title APPROVED MayorI Regional Engineer Signature & Date County Eng;neer/Superinlendent of H ~hways s;,nature & Oale Department of TransportationI 11 IDOT Department Use Only Received Location Received Date Additional Location? I 11~ _ ____.I D IWMFT Entry By l~IEntry_Date __. Completed 12/27/23 Page 2 of 2 BLR 14222 (Rev. 05/26/23)