===== PDF PAGE 14 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0003 - A Resolution Appropriating the Use of Motor Fuel Tax Funds and Approving a Request COMMITTEE AGENDA DATE: January 4, 2024for Expenditure/Authorization of Motor Fuel Tax Funds for COUNCIL AGENDA DATE: January 15, 2024 the IL-38 (Roosevelt Rd) & Technology Boulevard Traffic Signal Installation Project STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE.________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. ________ _ ITEM SUMMARY: On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel Tax (MFT) funds for the IL-38 (Roosevelt Rd) & Technology Boulevard Traffic Signal Installation Project for a total amount of $523,000.00 of which $485,000.00 is allocated for the construction phase and $38,000.00 is allocated for the construction engineering services required for the project. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. This project is funded through a reimbursable Department of Commerce and Economic Opportunity (DCEO) grant. To ensure appropriate use of MFT funds, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds form. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 24-R-0003 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds in the amount of $523,000 for the IL-38 (Roosevelt Rd) & Technology Boulevard Traffic Signal Installation Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0003 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 09110 - RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 09150 - REQUEST FOR EXPENDITURE/AUTHORIZATION OF MOTOR FUEL TAX FUNDS IN THE AMOUNT OF $523,000 FOR THE IL-38 (ROOSEVELT ROAD) & TECHNOLOGY BOULEVARD TRAFFIC SIGNAL INSTALLATION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 09110 - Resolution for Improvement Under the Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures of Motor Fuel Tax funds for the IL-38 (Roosevelt Rd) & Technology Boulevard Traffic Signal Installation Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of January 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] Illinois Department Resolution for Improvementr;;;n of Transportation Under the Illinois Highway CodeW Is this project a bondable capital improvement? Resolution T e Resolution Number Section Number IZI Yes D No ~O_ri_gi_n_a1 __ ~!~2_4-_R_-o_o_0_3_~1!23-00089-00-CH BE IT RESOLVED, by the Council of the City ------G~o-ve-r-ni-ng-B~o-d-y =Ty_p_e----~ --=---~L-oc-a-IP~u~b~lic-A~g-en_c_y=T-yp_e____ _ of West Chicago Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract --:C"'"o-n.,...tra_c.,....to-r"'D,....a-y..-La...,.b_o_r- For Roadway/Street Improvements: Length Name of Street(s)/Road(s) Route From To (miles) IL Route 38 (Roosevelt Road) & 0.358 FAP 347 N/A N/A Technology Boulevard Intersection For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Traffic signal installation, LED lighting, and pavement marking improvements. 2. That there is hereby appropriated the sum of Five Hundred Twenty-Three Thousand, Zero Cents - ------ - ------ ----------Dollars ( $523,000.00 ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Valeria Perez City Executive Office Manager Glef* in and for said City Name ef-Gler-k Local Public Agency Type --=--------~Local Public Agency Type of West Chicago in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by Council of West Chicago at a meeting held on January 15, 2024 Governing Body Type Name of Local Public Agency Date IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of January, 2024 Day Month, Year (SEAL, if required by the LPA) Glefk SiQnature & Date Executive Office Manager Approved Regional Engineer Signature & Date Department of Transportatloo I Printed 12/27/23 Page 1 of 1 BLR 09110 (Rev. 01/18/23) ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] Illinois Department Request for Expenditure/AuthorizationQ of Transportation of Motor Fuel Tax FundsW Local Public Agency Type County Section Number ~jw_e_s_t_C_h_ic_a_g_o_________ ~j !city louPage 123-00089-00-CH I hereby request authorization to expend Motor Fuel Tax Funds as indicated below: Purpose Motor Fuel Tax Amount Rebuild lllinols Amount County Engineer/Superintendent Salary & Expenses n/a Contract Construction $485,000.00 Day Labor Construction Engineering $38,000.00 Engineering Investigations IMRF/Social Security n/a Maintenance Maintenance Engineering Obligation Retirement n/a Other Right-of-Way (Itemized on 2nd page) TOTAL $523,000.00 Comments Local P"bl;c Agency Offidal Signal""' & Date I Title !Mayor Approved Regional Engineer Signature & Date Department of Transportation Use Entered By Date I 1,.---'--I---. Completed 12/27/23 Page 1 of 2 SLR 09150 (Rev. 07/07/22) ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] Itemization of Right-of-Way Request Location of Property Cost of Acres Damage to Parcel Address of Right-of- Relocation Cost of Land Land not StreeURoad Number Property Involved Property Owner Way Costs Acquired Acquired Total TOTAL Add Item I Completed 12/27123 Page 2 of 2 BLR 091 50 (Rev. 07/07/22)