===== PDF PAGE 19 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4 ;D,. Resolution No. 24-R-0004 - A Resolution Appropriating the Use of Motor Fuel Tax and Rebuild Illinois Funds and COMMITTEE AGENDA DATE: January 4, 2024Approving a Request for Expenditure/Authorization of COUNCIL AGENDA DATE: January 15, 2024 Motor Fuel Tax Funds for the Harvester Road Reconstruction Project STAFF REVIEW: Mehul T. Patel, P.E. , CFM., Director of Public Works SIGNATURE________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ________ _ ITEM SUMMARY: On December 4, 2023, the City Council approved Ordinance No. 23-0-0041 adopting the Annual Budget for the Fiscal Year ending December 31 , 2024, which included the proposed expenditure of Motor Fuel Tax (MFT) and Rebuild Illinois (RBI) funds for the Harvester Road Reconstruction Project in the amount totaling $2,350,000.00, of which $570,000.00 are MFT funds and $1,780,000.00 are RBI funds. MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code. The City received RBI grant funds from the State in six allotments of $297,512.33, totaling $1,785,073.98, which shall be obligated by July 1, 2025. Similar to MFT funds, RBI grant funds shall also be expended and administered by Local Agencies in accordance with the State's MFT standards, policies, and procedures. Furthermore, RBI funds must be expended on bondable capital improvement projects with an average useful life of greater than or equal to 13 years. As a bondable capital improvement project, the Illinois Department of Transportation (IDOT) requires each Local Agency to submit, for IDOT approval, Form BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds form to expend MFT and RBI funds. The standard IDOT forms are enclosed for review and approval. ACTIONS PROPOSED: Approve Resolution No. 24-R-0004 authorizing the Executive Office Manager to execute and submit, to IDOT, the attached BLR 09110 - Resolution for Improvement Under the Illinois Highway Code and the Mayor to execute and submit, to IDOT, the attached BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax and Rebuild Illinois grant funds in the amount of $2,350,000.00 for the Harvester Road Reconstruction Project. COMMITTEE RECOMMENDATION: ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0004 A RESOLUTION AUTHORIZING THE EXECUTIVE OFFICE MANAGER TO EXECUTE BLR 09110 - RESOLUTION FOR IMPROVEMENT UNDER THE ILLINOIS HIGHWAY CODE AND THE MAYOR TO EXECUTE BLR 09150- REQUEST FOR EXPENDITURE/AUTHORIZATION OF MOTOR FUEL TAX FUNDS AND REBUILD ILLINOIS FUNDS IN THE AMOUNT OF $2,350,000.00 FOR THE HARVESTER ROAD RECONSTRUCTION PROJECT BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Executive Office Manager is hereby authorized to execute the Illinois Department of Transportation BLR 09110 - Resolution for Improvement Under the Illinois Highway Code form, and the Mayor is hereby authorized to execute the Illinois Department of Transportation BLR 09150 - Request for Expenditure/Authorization of Motor Fuel Tax Funds, and both are authorized to submit the forms to the Illinois Department of Transportation for expenditures of Motor Fuel Tax and Rebuild Illinois funds for the Harvester Road Reconstruction Project, a copy of which is attached hereto and incorporated herein as Exhibit "A". APPROVED this 15th day of January 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] Illinois Department Resolution for ImprovementQ of Transportation Under the Illinois Highway CodeW Is this project a bendable capital improvement? Resolution T e Resolution Number Section Number IZJ Yes 0 No ~o_rig_in_a_I --~ ~J24_-_R_-o_oo_4_~f J23-00088-00-PV BE IT RESOLVED, by the Council of the City ------G~o-v-er-ni-ng-B~o-d-y =Ty_p_e_____ -~--~L-oc-a~IP~u~b~lic~A-g-en_c_y =Ty_p_e ____ _ of West Chicago Illinois that the following described street(s)/road(s)/structure be improved under Name of Local Public Agency the Illinois Highway Code. Work shall be done by Contract ___,C~o-n~t ra-c~t-or~D~a-y ~La~b-o_r _ For Roadway/Street Improvements: Length Name of Street(s)/Road(s) Route From To (miles) Harvester Road 0.758 3240 Powis Road Hawthorne Lane For Structures: Existing Name of Street(s)/Road(s) Route Location Feature Crossed Structure No. BE IT FURTHER RESOLVED, 1. That the proposed improvement shall consist of Full-depth reconstruction and widening of road pavement with jointed PCC and ribbon curb, street light removal and replacement, new sidewalk construction, installation of ADA compliant detectable warnings and ramps, driveway removal and replacement with curb & gutter, fire hydrants relocation, miscellaneous structure adjustments, reconstruction or replacement of utility structures, and utility pipe repairs. 2. That there is hereby appropriated the sum of Two Million Three Hundred Fifty Thousand, Zero Cents ___________________ _____ Dollars ( $2,350,000.00 ) for the improvement of said section from the Local Public Agency's allotment of Motor Fuel Tax funds. BE IT FURTHER RESOLVED, that the Clerk is hereby directed to transmit four (4) certified originals of this resolution to the district office of the Department of Transportation. I, Valeria Perez City Executive Office Manager Glefk in and for said ---,----..,.-=--:...,.,--:-----=---City Name of·Glerk LocaI Public Agency Type Local Public Agency Type of West Chicago in the State aforesaid, and keeper of the records and files thereof, as provided by Name of Local Public Agency statute, do hereby certify the foregoing to be a true, perfect and complete original of a resolution adopted by -Council- ------------Governing Body Type of West ChicagoName of Local Public Agency at a meeting held on January 15,Date2024 IN TESTIMONY WHEREOF, I have hereunto set my hand and seal this 15th day of January, 2024 Day Month, Year (SEAL, if required by the LPA) Glefk SiQnature & Date Executive Office Manager Approved Regional Engineer Signature & Date Printed 12/27/23 Page 1 of 1 BLR 09110 (Rev. 01/18/23) ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] Illinois Department Request for Expenditure/AuthorizationQ of Transportation of Motor Fuel Tax FundsW Local Public Agency Type County Section Number l._w_e_s_t_C_h_ic_a_g_o_________ !city louPage 123-00088-00-PV ___,I I hereby request authorization to expend Motor Fuel Tax Funds as indicated below: Purpose Motor Fuel Tax Amount Rebuild Illinois Amount County Engineer/Superintendent Salary & Expenses n/a Contract Construction $570,000.00 $1,780,000.00 Day Labor Construction Engineering Engineering Investigations IMRF/Social Security n/a Maintenance Maintenance Engineering Obligation Retirement n/a Other Right-of-Way (Itemized on 2nd page) TOTAL $570,000.00 $1, 780,000.00 Comments Budgeted Project Total: $3.777,800 Budgeted Local Funds: $1.427,800 Title Mayor I Approved Regional Engineer Signature & Date 'Department of TcaosportaUoo Department of Transportation Use Entered By Date II~-~I Completed 12/27/23 Page 1 of 2 BLR 09150 (Rev. 07/07/22) ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] Itemization of Right-of-Way Request Location of Property Cost of Acres Damage to Parcel Address of Right-of- Relocation Cost of Land Land not Street'Road Number Property Involved Property Owner Way Costs Acquired Acquired Total TOTAL Add Item I Completed 12/27 /23 Page 2 of 2 BLR 09150 (Rev. 07/07/22)