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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: —7-E-
Resolution No. 24-R-0004 -— A Resolution Appropriating
the Use of Motor Fuel Tax and Rebuild Illinois Funds and
Approving a Request for Expenditure/Authorization of
Motor Fuel Tax Funds for the Harvester Road
Reconstruction Project
COMMITTEE AGENDA DATE: January 4, 2024
COUNCIL AGENDA DATE: January 15, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE ML 5
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
On December 4, 2023, the City Council approved Ordinance No. 23-O-0041 adopting the Annual Budget
for the Fiscal Year ending December 31, 2024, which included the proposed expenditure of Motor Fuel
Tax (MFT) and Rebuild Illinois (RBI) funds for the Harvester Road Reconstruction Project in the amount
totaling $2,350,000.00, of which $570,000.00 are MFT funds and $1,780,000.00 are RBI funds.
MFT funds are budgeted to maintain or improve streets, highways, and rights-of-way under the applicable
provisions of the Illinois Highway Code. The City received RBI grant funds from the State in six allotments
of $297,512.33, totaling $1,785,073.98, which shall be obligated by July 1, 2025. Similar to MFT funds,
RBI grant funds shall also be expended and administered by Local Agencies in accordance with the
State’s MFT standards, policies, and procedures. Furthermore, RBI funds must be expended on
bondable capital improvement projects with an average useful life of greater than or equal to 13 years.
As a bondable capital improvement project, the Illinois Department of Transportation (IDOT) requires
each Local Agency to submit, for IDOT approval, Form BLR 09110 — Resolution for Improvement Under
the Illinois Highway Code and BLR 09150 — Request for Expenditure/Authorization of Motor Fuel Tax
Funds form to expend MFT and RBI funds. The standard IDOT forms are enclosed for review and
approval.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0004 authorizing the Executive Office Manager to execute and submit, to
IDOT, the attached BLR 09110 — Resolution for Improvement Under the Illinois Highway Code and the
Mayor to execute and submit, to IDOT, the attached BLR 09150 — Request for Expenditure/Authorization
of Motor Fuel Tax and Rebuild Illinois grant funds in the amount of $2,350,000.00 for the Harvester Road
Reconstruction Project.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.