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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE,
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: __/-F.
Resolution No. 24-R-0005 — Amendment No. 1 —
Professional Architectural Services — Matocha Associates
for the First Floor and Lower Level Renovation Project at
200 Main Street in an amount not to exceed $31,300.00.
COMMITTEE AGENDA DATE: January 4, 2024
COUNCIL AGENDA DATE: January 15, 2024
STAFF REVIEW: Mehul Patel, P.E., CFM, Director of Public Works SIGNATURE. MSA = =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE
ITEM SUMMARY:
The City owns the four-story masonry building built in approximately 1880 located at 200 Main St. The
primary entrance to the ground floor is from Main St while a secondary entrance to the lower level is from
Turner Ct. This building is currently vacant. It was previously used as a mixed use building with
commercial on the lower level and ground floor, while the second and third stories of the building were
used as residential. In 2022, the City completed the roof replacement, the exterior masonry
improvements, and the structural rehabilitation of the building. On February 20, 2023 (Resolution No. 23-
R-0007), the City Council awarded a contract to Construction, Inc. for the First Floor and Lower Level
Renovation Project at 200 Main Street. On the same day, the City Council also awarded a professional
architectural services contract for the construction oversight services for the project (Resolution No. 23-R-
0008) to Matocha Associates based on its knowledge, past experience, and familiarity with this building.
In May 2023, the construction begun on the First and Lower Level Renovation Project. To date, much of
the construction has been completed. However, additional time and effort are required to facilitate this
project as well as to ensure quality and compliance with the contract. Matocha has spent more time than
anticipated for material submittal and shop drawing reviews as well as unexpected design changes which
arose due to unforeseen field conditions. The original contract completion date was November 21, 2023.
There are several weeks of work remaining for the project. The new completion date will March 31, 2024,
for all contract items except for the new electrical service which is anticipated to be installed by ComEd
by July 2024.
Staff recommends approving Amendment No. 1 to Matocha’s original contract for First Floor and Lower
Level Renovation Project at 200 Main Street in the amount not to exceed $31,300.00, bringing the total
contract value to $91,300.00. Matocha’s amendment will be funded via account 08-34-53-4818.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0005 authorizing the Mayor to execute an Amendment No. 1 for the
Professional Architectural Services contract with Matocha Associates of Hinsdale, Illinois, for the First
Floor and Lower Level Renovation Project at 200 Main Street in an amount not to exceed $31,300.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.