===== PDF PAGE 1 ===== [Extraction: OCR (rendered-page OCR)] ClTY OF WEST CHICAGO WHERE HISTORY & PROGRESS MEET INFRASTRUCTURE COMMITTEE Thursday, February 1, 2024 7:00 P.M. — City Council Chambers AGENDA Call to Order, Roll Call, and Establishment of a Quorum Approval of Minutes A. Infrastructure Committee of January 4, 2024 Public Participation / Presentations Items for Consent A. B. Purchase a New Rodder Pump - 2014 “Vactor” Sewer Cleaning Truck — Standard Equipment Company of Chicago, Illinois for an Amount Not to Exceed $21,586.50 Resolution No. 24-R-0008 — Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2022 — Section No. 22-00000-00-GM Resolution No. 24-R-0009 — Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for Motor Fuel Tax Funds in FY 2023 — Section No. 23-00000-00-GM Resolution No. 24-R-0010 — 2023 General Professional Engineering Services — Thomas Engineering Group, LLC - Amendment No. 1 in the Amount Not to Exceed $90,747.47 Resolution No. 24-R-0011 - Contract Award — Addlawn Landscaping, Inc for the 2024 Right-of-Way (ROW) Maintenance Program (Base Bid + Alternate) for an Amount Not to Exceed $252,060.00 Resolution No. 24-R-0012 — Contract Award — Plote Construction, Inc. for the 2024 Harvester Road Reconstruction Project in an Amount Not to Exceed $3,900,000.00 . Resolution No. 24-R-0013 — Jacobs Solutions, Inc. — Professional Services related to the Condition Assessment Study at the Water Treatment Plant in the Amount Not to Exceed $38,000.00 . Resolution No. 24-R-0014 — Contract Award — Era Valdivia Contractors, Inc for the 2024 Fremont Water Tower Rehabilitation Project for an Amount Not to Exceed $719,900.00 Resolution No. 24-R-0015 — Contract Award — Pacific Construction Services, LLC for the North Public Works Garage Insulation Project in an Amount Not to Exceed $160,380.00 Items for Discussion A. City of West Chicago — Space Needs Assessment Study Final Report 475 Main Street T (630) 293-2200 Ruben Pineda 0 West Chicago, Illinois F (630) 293-3028 maven 60185 www.westchicago.org Nancy M. Smith Michael L. Guttman ===== PDF PAGE 2 ===== [Extraction: OCR (rendered-page OCR)] Infrastructure Committee Meeting February 1, 2024 Page 2 of 2 6. Unfinished Business 7. New Business 8. Reports from Staff 9. Adjournment ===== PDF PAGE 3 ===== [Extraction: embedded PDF text] ~~lfY ©lf WES'T CHICAGO WHERE HISTORY & PROGRESS MEET Draft MINUTES INFRASTRUCTURE COMMITTEE January 4, 2024 7:00 P.M. 1. Call to Order, Roll Call, and Establishment of a Quorum. Chairman Morano called the meeting to order at 7:00 P.M. Roll call found Aldermen Dan Beebe, Heather Brown, Alton Hallett, Joe Morano, Jeanne Short, and John C. Smith, Jr., present. Alderman Sandra Dimas was absent. Staff present included Director of Public Works, Mehul Patel, and Administrative Assistant, Ashley Heidorn. 2. Approval of Minutes A. Infrastructure Committee Minutes of December 7, 2023. Alderman Brown made a motion, seconded by Alderman Hallett to approve the Meeting Minutes of December 7, 2023. Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Hallett, Morano, Short, and Smith. Voting Nay: 0. 3. Public Participation I Presentations. None. 4. Items for Consent. Alderman Brown made a motion, seconded by Alderman Smith to approve: A. Resolution No. 24-R-0001 - A Resolution Appropriating the Use of Motor Fuel Tax Funds for City's General Maintenance and Approving City's Estimate of Maintenance Cost for Fiscal Year 2024 B. Resolution No. 24-R-0002 - A Resolution Appropriating the Use of Motor Fuel Tax Funds for City's General Maintenance and Approving City's Estimate of Maintenance Cost for the 2024 Roadway Rehabilitation Project C. Resolution No. 24-R-0003 - A Resolution Appropriating the Use of Motor Fuel Tax Funds and Approving a Request for Expenditure/Authorization of Motor Fuel Tax Funds for the IL-38 (Roosevelt Rd) & Technology Boulevard Traffic Signal Installation Project D. Resolution No. 24-R-0004 - A Resolution Appropriating the Use of Motor Fuel Tax and Rebuild Illinois Funds and Approving a Request for Expenditure/Authorization of Motor Fuel Tax Funds for the Harvester Road Reconstruction Project E. Resolution No. 24-R-0005 - Amendment No. 1 -Professional Architectural Services - Matocha Associates for the First Floor and Lower Level Renovation Project at 200 Main Street in an amount not to exceed $31,300.00 4 7 5 Main Street T (630) 293-2200 Ruben Pineda West Chicago, lllinois F (630) 293-3028 MAYOR Infrastructure Committee Meeting 60185 www.westchicago.org NancyCITY CLERKM. Smith MichaelCITY AOMINISTRATORL. GuttmanJanuary 4, 2024 Page 1 of 2 ===== PDF PAGE 4 ===== [Extraction: embedded PDF text] F. Resolution No. 24-R-0006 - Adopt the 2023 DuPage County Multi-Jurisdictional Natural Hazard Mitigation Plan Roll call found the vote unanimous for approval. Voting Yea: Aldermen Beebe, Brown, Hallett, Morano, Short, and Smith. Voting Nay: 0. 5. Items for Discussion. None. 6. Unfinished Business. None. 7. New Business. None. 8. Reports from Staff. None. 9. Adjournment. At 7:05 P.M., Alderman Brown made a motion to adjourn, seconded by Alderman Short. Motion was unanimously approved by voice vote. Respectfully submitted, Ashley Heidorn Administrative Assistant of Public Works Infrastructure Committee Meeting January 4, 2024 Page 2 of 2 ===== PDF PAGE 5 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _ ___._4 .......c_fb_.......<---- Purchase a New Rodder Pump - 2014 "Vactor" Sewer Cleaning Truck - Standard Equipment Company of COMMITTEE AGENDA DATE: February 1, 2024 Chicago, Illinois for an amount not to exceed $21,586.50 COUNCIL AGENDA DATE: February 5, 2024 STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE_________ _ ITEM SUMMARY: In 2014, the City of West Chicago through a Suburban Purchasing Cooperative (SPC) Joint Purchasing Program purchased a Vactor 2112 Plus mounted on Freightliner Model 1OSSO tandem axle chassis (Unit 540) from Standard Equipment Company. Standard Equipment Company is the authorized distributor of Vactor equipment and parts in this area. The Vactor truck is a combination of a high power centrifugal vacuum, excavator, and flusher truck which is primarily used to vacuum, clean, and remove debris from sanitary and storm sewer lines, manholes, sanitary lift stations, and wet wells. It is also used in excavations, such as repairs of water service line buffalo boxes. The Vactor truck is an extremely important part of the Public Works' fleet and its use is increasing each year due to the increased age of existing infrastructure and the need to clean and repair sewers in more areas as the City has experienced development growth over the last decade. This heavily used piece of equipment is currently out of service. It needs a new Rodder Pump installed to make it functional again. The staff solicitated a quote from Standard Equipment Company for a new Rodder Pump which will be installed by City staff. The purchase will be funded via 01-09-25-4400. ACTIONS PROPOSED: Authorize the purchase of a New Rodder Pump, from Standard Equipment Company for an amount not to exceed $21,586.50. COMMITTEE RECOMMENDATION: ===== PDF PAGE 6 ===== [Extraction: embedded PDF text] 625 SIL Route 83 www.standardequlpment.com Elmhurst, IL 60126-4200 sales@standardequlpment.com Phone: (312) 829-1919 Branch Ship Toi SAME AS BELOW 01 - Elmhurst Date Time Pa~e I 12/22/2023 14:33 : 23 (O) Account No Phone No IE:stNo 03 WESTCOOl 6302932200 . 016425 Ship Via Purchase Order Invoice To: WEST CHICAGO, CITY OF 475 MAIN STREET Tax ID No WEST CHICAGO IL 60185 E997433907 Salesperson I 302 ESTIMATE EXPIRY DATE : 12 / 22 / 2023 PARTS ESTIMATE - NOT AN INVOICE Your salesperson today was Lewis Porrata Please note, freight charges are not included in quoted prices . Part# _D_es_c_r_i~p_t_i_o_n__ u ~--=Q_ty~ Price - ---Amount- - 14-02V-14442 62180S RODDER PUMP NEW l 21586 . 50 21586.50 Subtotal: 21586,50 Tax: .oo Authorization: TOTAL: 21586 . 50 Ruben Pineda, Mayor 2/5/2024 ===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _t.f--'-_a=-3_.__ Resolution No. 24-R-0008 - Local Public Agency General COMMITTEE AGENDA DATE: February 1, 2024Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 5, 2024 14222) for Motor Fuel Tax Funds in FY 2022 - Section No. 22-00000-00-GM • It STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE {vL...lA. .. Y, " SIGNATURE _________ _APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: On February 7, 2022, the City Council approved Resolution No. 22-R-0007 Resolution for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2022. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2022. In FY 2022, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2022, the MFT funds were utilized for street light energy charges in the amount of $121,462.49 and for solid waste disposal in the amount of $31,932.26, for an amount totaling $153,394.69. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2022. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 24-R-0008 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2022. COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0008 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2022 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2022, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] Illinois DepartmentQ~of Transportation Local Public Agency General Maintenance Submittal Typel._o_r....;:ig._i_n_a_I __ _. Maintenance Expenditure Statement ""D...:..:is=tr""'"'ic:..:..t_ _, Estimate of Cost For .__l1 _ _ __.llMunicipality Maintenance Period ""L=o=ca=l-'-P-=u-=-b=lic'-'A""'g""'e'"'"n=c.._y_ _______ ~ ""'C'"""o-=u'-'-nty'"'--- ------. Section Number Beginning Ending .__lw_es_t _Ch_ic_ag_o_____ ~l .__lo_uP_ag_e__ ~ll22-ooooo-oo-GM 1101101122 1112131122 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $121,462.43 $121,462.43 Street Sweeping llA $31,932.26 $31 ,932.26 Total Cost $153,394.69 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $153,394.69 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion $153,394.69 Motor Fuel Tax Portion $153,394.69 Motor Fuel Tax Authorized $175,000.00 Surplus/Deficit $21,605.31 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks IZJ I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. Completed 01122124 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Type._lo_r_,.ig'-in_a_I __ __. Maintenance Period '"'L"'"'"o"""ca""""l_P"'""u"'""b_llc"--A-'g.._e"""'n-'-"c.._y________ ---, County Section Beginning Ending .__lw_e_st_C_hi_ca_go______ __,l.-'-lo'-'-'uP~a-ge-----.1122-00000-00-GM 1101101122 II 12131122 SUBMITTED Loool Publ;c Ageooy Offic"I Slgnalure & DateI Title APPROVED!Director of Public Works Regional Engineer Signature & Date nature & Date IDepartrneot of Transportat;on IDOT Department Use Only Received location Received Date Additional Location? I l..._I_ ___.I D WMFT Entry Bv Entry Date I l..._I_ ___. Completed 01/22/24 Page 2 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 11 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE ' AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _i..j_· ._,_C_,__ _ Resolution No. 24-R-0009 - Local Public Agency General COMMITTEE AGENDA DATE: February 1, 2024Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 5, 2024 14222) for Motor Fuel Tax Funds in FY 2023 - Section No. 23-00000-00-GM STAFF REVIEW: Mehul T. Patel, P.E. , CFM., Director of Public Works SIGNATURE__LMJA~-!L_.:_:J~,;:::i:=====--00::::::--~ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: On December 19, 2022, the City Council approved Resolution No. 23-R-0010 Resolution for Maintenance Under the Illinois Highway Code (SLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (SLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2023. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2023. In FY 2023, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (SLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2023, the MFT funds were utilized for street light energy charges in the amount of $1 18,273.28 and for solid waste disposal in the amount of $37,845.76, for an amount totaling $156, 119.04. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (SLR 14222) for FY 2023. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 24-R-0009 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (SLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2023. COMMITTEE RECOMMENDATION: ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0009 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2023 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2023, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] llHnois DepartmentQ of Transportation Local Public Agency General MaintenanceW Submittal Type._lo_r-'ig._i_n_a_I __ ____, Maintenance Expenditure Statement ..=D'-"is=tr"""ic;.;._t-~ Estimate of Cost For ._l1_ _ ____.jlMunicipality Maintenance Period r=L=o-=cca::.;l...:..P-=u:;:;b"""lic=-A'-'g.._e::.;n.:.;:c"'-y--------~ .-=Cc.::o.o=.u'-'nt""'"y _____ ~ Section Number Beginning Ending .._jw_e_st_C_hi_ca_g_o _ ____ ____.l.__lo_uP_a_ge_ __ __,!123-00000-00-GM 1101101123 ]112/31/23 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $118,273.28 $1 18,273.28 Street Sweeping llA $37,845.76 $37,845.76 Total Cost $1 56, 119.04 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $159,119.04 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion $159,119.04 Motor Fuel Tax Portion $159, 119.04 Motor Fuel Tax Authorized $175,000.00 Surplus/Deficit $15,880.96 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax f Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks i:gJ I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. Completed 01/22/24 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Type l~9_r~ig'-in_a_I __ _. Maintenance Period ,...L_o_ca_l_P_u_b_llc_A_ge_n_c~v------------, County Section Beginning Ending l._w_e_s_t_C_h_ic_a_go________ __.l ,....lo_u_P~ag-e--------.1123-00000-00-GM 1101101123 !112/31/23 SUBMITTED Local Public Agency Official Signatuce & DaleI Title APPROVEDjDirector of Public Works IDepartmentRegional Engineerof nansportationSignature & Date IDOT Department Use Only IReceived Location I~IReceived_- _____.IDate Additional DLocation? WMFT Entry By Entry Date I l.___I-~ Completed O1/22/24 Page 2 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: r AGENDA ITEM NUMBER: 4 ~ Resolution No. 24-R-0010 - 2023 General Professional COMMITTEE AGENDA DATE: February 1, 2024 Engineering Services - Thomas Engineering Group, LLC - COUNCIL AGENDA DATE: February s, 2024 Amendment No. 1 in the amount not to exceed $90,747.47 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MJc\ b__ SIGNATURE_________ _APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: On August 21, 2017, the City Council approved Resolution No. 17-R-0048 for General Professional Engineering Services from FY 2018 through FY 2027 with Thomas Engineering Group, LLC (TEG) for a total general contract amount not to exceed $9,926, 138.00, which includes an amount not to exceed $1,004,735.14 for FY 2023. TEG's service scope includes various design and construction engineering assignments for roadway reconstruction, underground utility improvements, roadway resurfacing, various maintenance projects such as pavement markings, sidewalk and curb & gutter replacement, sidewalk saw cutting, pavement preservation, and various engineering duties as assigned by the City. TEG also assists the City with grant application and administration processes for the Surface Transportation Program (STP) and Community Development Block Grant (CDBG) grant programs. Furthermore, TEG represents the City through various correspondence with the State, County, Local Agencies, and the DuPage Mayors and Managers Conference (DMMC) as well as utility permit reviews. In FY 2023, the City underwent extensive infrastructure improvement efforts in both design and construction phases. TEG staff played a significant role in assisting the City with the aforementioned engineering services, including providing construction engineering for infrastructure projects amounting to approximately $4.5 Million. TEG also assisted the City with various grant (e.g. STP and CDBG) applications and its administration processes. Furthermore, TEG provide<;! various design engineering throughout the year in 2023, which included upcoming projects such as the 2024 Harvester Road Reconstruction Project, 2024 Roadway Rehabilitation Project, 2024 Conde Street Resurfacing Project, and Town Road Reconstruction Project, including various other engineering- related services as assigned by staff. For FY 2023, the City approved Purchase Order No. 00100575 for TEG in an amount not to exceed $1,004,735.14. TEG's total invoiced amount for 2023 totaled $1,095,482.61, which represents an increase of $90,747.47. Staff recommends approval of Amendment No. 1 in the amount of $90,747.47 and increasing the final purchase order in the amount not to exceed $1,095,482.61. The overage will be charged to 08-34-53-4225, which will be supplemented by additional available fund balance in Account No. 08-34-53-4807. ACTIONS PROPOSED: Approve Resolution No. 24-R-0010 authorizing Amendment No. 1 with Thomas Engineering Group, LLC for General Professional Engineering Services for FY2023 in an amount not to exceed $90,747.47 COMMITTEE RECOMMENDATION: ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0010 A RESOLUTION AUTHORIZING AMENDMENT NO. 1 WITH THOMAS ENGINEERING GROUP, LLC FOR GENERAL PROFESSIONAL ENGINEERING SERVICES FOR FY2023 IN AN AMOUNT NOT TO EXCEED $90,747.49 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute Amendment No. 1 with Thomas Engineering Group, LLC for General Professional Engineering Services for FY2023 in an amount not to exceed $90,747.49, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] th~mas. January 24, 2024 englneerln group s e r v I c e a t t h e h I g h e s t g r a d e. 762 shorellne driveMr. Mehul T. Patel, P.E., CFM sulle 200 Directm of Public Works aurora, llllnols 60504 City of West Chicago 1400 Hawthorne Lane West Chicago, IL 60185 Re: Professional Engineering Services for 2018-2027 General Contract Year #6 (Fiscal Year 2023) Amendment No. 1 Dear Mr. Patel: Thomas Engineering Group, LLC (TEG) performed additional professional engineering services related to Year #6 (FY 2023) of the Professional Engineering Services for 2018-2027 General Contract, between the City of West Chicago (City) and TEG. This Amendment is based on additional efforts required to complete additional services as directed by the City. The amount of the requested change is summarized below: ORIGINAL YEAR #6 NOT TO EXCEED VALUE: $ 1,004,735.14 AMENDMENT NO. 1: $ 90,747.47 AMENDED YEAR #6 VALUE: $ 1,095,482.61 TEG respectfully asks for the City's consideration to authorize approval of Amendment No. 1 beyond the not to exceed amount for the Year #6 contract term. If you have any questions or require additional information, please call me at (847) 815-9500 or by e-mail at kevinv@thomas-engineering.com. AUTHORIZE APPROVAL OF AMENDMENT NO. 1 BY: Ruben Pineda, Mayor TITLE: Valeria Perez, Executive Office Manager (SEAL) ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] th~l!)OS. englneerln _ group s e r v I c e a t t h e h I g h e s I g r a d e 0 7 62 shoreline drive suite 200 aurora, illinois 60504 December 18, 2023 Mr. Dave M. Shah, P.E. Assistant Director of Public Works City of West Chicago 1400 W. Hawthorne Lane West Chicago, IL 60185 Re: Professional Engineering Services for 2018-2027 General Contract November 2023 Invoice Dear Mr. Shah: Thomas Engineering Group, LLC. has provided professional engineering services for the above referenced project from November 1, 2023, through November 30, 2023. We respectfully submit the attached final invoice for this work. TEG understands that Resolution No. 17-R-0048 authorized the Mayor to execute a Professional Services Agreement (PSA) between the City and TEG, for an amount not to exceed (NTE) $9,926,138.00, for professional engineering services to be provided by TEG as deemed appropriate by the City during FY2018 through FY2027. By Resolution, the total PSA NTE value of $9,926,138.00 cannot be exceeded without approval (i.e., Change Order) from City Council. TEG also understands that the total ten-year NTE contract value of $9,926,138.00 was derived fi:om annual NTE default values listed within Exhibit C of the PSA. These annual NTE default values were established based on a workload anticipated during FY2018 and held through FY2027. While the total PSA NTE value cannot be increased without City Council approval, the annual default values can be adjusted if negotiated by November 1st of each year. Year 6 contract term, for services between January 1, 2023 and December 31, 2023, defaulted to a NTE value of $1,004,735.14 since the amount was not renegotiated prior to November 1, 2022. Based on City budget and forecasted project schedules established in late 2022 for FY2023, TEG felt comfortable with the PSA default NTE value for Year 6. The attached invoice for the month of November 2023, represents actual hours worked and services rendered to provide engineering services as directed by the City between November 1, 2023 and November 30, 2023. With this invoice, the amount of services rendered by TEG through November 30, 2023, to date exceeds the annual defaultNTE value for Year 6 (i.e., $1,004,735.14) by $66,836.16. TEG's invoice for services provided during December 2023, is anticipated to be approximately $25,000.00 to $30,000.00, for an anticipated exceedance of Year 6 default NTE value of approximately $95,000.00. However, this value remains less than the total annual NTE default value savings in Years 1 through Year 5, which is $161,539.33. Therefore, TEG hereby requests compensation for all ===== PDF PAGE 19 ===== [Extraction: embedded PDF text] November 2023 Invoice, Page 2 additional services provided during November and December 2023, that were not foreseen prior to the November 1, 2022, contract negotiations date. Between November 1, 2022 and November 1, 2023, the following duties were assigned, which altered the amount of work deemed necessary. 1. The design schedule and funding type for the Harvester Road Reconstruction Project was altered, resulting in additional time and effort between January 1, 2023 and December 31, 2023. TEG's original design schedule, based on discussions held in late 2022, assumed a design deadline and bid opening in spring 2024 to allow for construction in FY 2024, while balancing the available professional service hours with other priority tasks in the given contract term for 2023. TEG was informed by the City in January 2023 that it preferred to advance the bid opening from spring 2024 to a date between November 2023 and January 2024 for optimal bid prices. TEG worked in good faith to advance the work in an effort to meet the City's deadline. In addition, it was TEG's understanding that the project was originally intended to be funded with local funds only. During a progress meeting in October 2023, TEG was informed by the City that it intended on applying REBUILD Illinois bond (RBI) funds to the project, thus requiring that IDOT Departmental processes for Motor Fuel Tax (MFT), as administered through IDOT Bureau of Local Roads and Streets (BLRS), be followed. Following the IDOT Departmental processes for MFT funding resulted in additional time and effort to change developed plans and bid documents to comply with IDOT submittal requirements and coordinate the bid documents through the BLRS. Both alterations to this project, design schedule and funding type, occurred after the fee negotiation deadline for the Year 6 contract term. TEG respectfully requests the City's consideration to amend the Professional Services Agreement to compensate TEG for additional efforts provided to meet the accelerated design schedule and to coordinate RBI funding on behalf of the City. 2. The frequency for the STP Local Fund is every two (2) years. In all prior application cycles, the Call for Projects opened and closed in even years (i.e., 2020, 2022, etc.) between January and March, respectively. Therefore, having completed STP applications for the City in early 2022, TEG did not anticipate performing a similar task in FY2023. However, the funding cycle for the DuPage Mayors and Managers Conference (DMMC) Surface Transportation Program (STP) Local Fund was advanced in 2023. In October 2023, the City asked TEG to prepare two (2) STP applications prior to the newly established deadline of December 15, 2023. TEG performed these services as requested, resulting in the hours occurring in the Year 6 contract term instead of the anticipated Year 7 contract term. TEG respectfully requests the City's consideration to amend the Professional Services Agreement to compensate TEG for additional efforts provided to apply for STP Local Funds on behalf of the City. 3. TEG provided Phase II design and Phase III construction engineering services for the City's Sophia Street Area Water Main and Streets Rehabilitation Project and the Fair Meadows Subdivision Rehabilitation Project. Each project was funded in part by Housing and Urban Development's (HUD) Community Development Block Grant (CDBG) funding administered through the DuPage County Community Development Commission (CDC). Based on developments in the work and inefficiency of project partners, TEG spent additional time as the City's liaison pursuing the County approval of bid documents and reimbursement requests. While TEG has a great working relationship with CDC staff and extensive knowledge of CDBG program requirements and expectations, the County has undergone changes resulting in new HUD documentation ===== PDF PAGE 20 ===== [Extraction: embedded PDF text] November 2023 Invoice, Page 3 requirements for both the City and the project's subcontractors. A new CDC Planner was assigned by the County for both these projects, who had no prior experience with CDBG funding. These new requirements and County inefficiencies resulted in additional time by TEG's CDBG Specialist, Doug Masters, who fulfilled the additional requirements and worked with new County staff to gain approval and release ofCDBG funds for both projects. TEG respectfully requests the City's consideration to amend the Professional Services Agreement to compensate TEG for additional efforts provided to obtain CDBG funds on behalf of the City. 4. As requested by the City, TEG prepared new Construction Details and updated existing Engineering Standards for inclusion in future engineering contract documents, resulting in staff time directly related to addressing comments and preparing CAD drawings for the detailed drawings. This task was not previously anticipated for Year 6 contract term. Therefore, TEG respectfully requests the City's consideration to amend the Professional Services Agreement to compensate TEG for additional efforts provided to prepare new Construction Details and update existing Engineering Standards on behalf of the City. 5. Finally, as mentioned above, TEG's invoice for services provided during December 2023, is anticipated to be approximately $25,000.00 to $30,000.00. TEG respectfully requests the City's consideration to amend the Professional Services Agreement to compensate TEG for additional efforts provided during the month of December 2023. Based on these reasons, TEG respectfully asks for the City's consideration to authorize TEG's invoice for an amount beyond the not to exceed amount for the Year 6 contract term. Additional work was unforeseen by November l, 2022 for FY2023. To date, TEG continues to work in good faith to perform various engineering tasks and duties as assigned without delay to the City's assigned bid advertisement dates and related deadlines. Please note that payment for this invoice should be sent to: Commercial Funding Inc., PO Box 207527, Dallas, TX 75320-7527. If you have any questions or require additional information, please call or e-mail at kevinv@thomas- engineering.com. Sincerely, thomas engineering group, lie ~ ~- Kevin C. VanDeWoestyne, P.E., ENV SP Municipal Department Head Enclosures cc: Douglas M. Masters, Senior Project Manager ===== PDF PAGE 21 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: L-l~ Gy Resolution No. 24-R-0011 - Contract Award -Addlawn Landscaping, Inc for the 2024 Right-of-Way (ROW) COMMITTEE AGENDA DATE: February 1, 2024 Maintenance Program (Base Bid+ Alternate) for an COUNCIL AGENDA DATE: February 19, 2024 amount not-to-exceed $252,060.00 "STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE AA-11..A.. , - - - APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks. Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch installation, chemical broadleaf control, fall leaf removal, and lawn fertilization. The 2024 program consists of 131 City-owned properties and/or rights-of-way. This year's bid also included an alternate bid for the two City-owned and maintained cemeteries, Oakwood and Glen Oak, which are currently maintained by Cemetery Sexton (Sexton) staff as part of their contract with the City. The current Sexton had submitted a proposal for continued services at both cemeteries between January 1, 2024, thru December 31, 2026, with price increase for a majority of its services. The most notable cost increase is in the ground maintenance activities, up 144% and 50% for Glen Oak and Oakwood Cemeteries, respectively. The broadleaf weed control and fertilizer application were proposed at 88% and 39% for Glen Oak and Oakwood Cemeteries, respectively. All of these services are also part of the ROW Maintenance Program and for a comparison, staff included these items as an alternate bid. On November 7, 2023, the City advertised for 2024 ROW Maintenance Program in the Daily Hearld as well as on QuestCDN, an online bidding platform, with a bid opening date of November 28, 2023. There were five plan holders but only one bid was received. Due to budgetary constraints and lack of competitive bids, the bid was rejected by the City Council on December 18, 2023. On December 19, 2023, the City re-advertised for 2024 ROW Maintenance Program with a bid opening date of January 16, 2024. The results of the as read bids are listed below. Contractor Base Bid Alternate Bid Total Bid Rank Addlawn Landscaping, Inc $233,210.00 $15,775.00 $248,985.00 1 Mark1 Landscape $271,778.00 $26,736.00 $298,514.00 2 Langton Group $288,567.00 $22,050.00 $310,617.00 3 Alvarez, Inc. $326,620.00 $24,915.00 $351 ,535.00 4 Classic Landscape, Ltd $303,630.00 $66,300.00 $369,930.00 5 One item that was accidentally missed in the alternate bid was fertilizer applications at the Glen Oak and Oakwood Cemeteries. Addlawn Landscaping, Inc. has agreed to provide those services for $2,200.00 and $875.00 for the Glen Oak and Oakwood Cemeteries, respectively. The additional scope will increase the total bid price by $3,075.00. Even with the added services, Addlawn Landscaping, Inc. remains the lowest responsible bidder. Services for the 2024 ROW Maintenance Program will be funded from the Capital Projects Fund ($225,000.00), Water Fund ($18,500.00), Sewer Fund ($7,000.00), General Fund ($88,300.00), and Commuter Parking Fund ===== PDF PAGE 22 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ($5,800.00). Across, all aforementioned accounts, total funds budgeted for this Program are $344,600.00. Staff recommends that a contract (Base Bid+ Alternate) be awarded to Addlawn Landscaping, Inc. of Lombard, Illinois, for the 2024 Right-of-Way Maintenance Program, for an amount not to exceed $252,060.00. All references contacted indicated satisfaction with the landscape maintenance and mowing services provided by Addlawn Landscaping. ACTIONS PROPOSED: Approve Resolution No. 24-R-0011 authorizing the Mayor to execute a contract (Base Bid+ Alternate) with Addlawn Landscaping, Inc., for landscape maintenance services related to the 2024 Right-of-Way Maintenance Program, for an amount not to exceed $252,060.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 23 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0011 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT (BASE BID + AL TERNA TE) WITH ADDLA WN LANDSCAPING, INC., FOR LANDSCAPE MAINTENANCE SERVICES RELATED TO THE 2024 RIGHT-OF-WAY MAINTENANCE PROGRAM, FOR AN AMOUNT NOT TO EXCEED $252,060.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a contract (Base Bid + Alternate) with Addlawn Landscaping, Inc., for landscape maintenance services related to the 2024 Right-of-Way Maintenance Program, for an amount not to exceed $252,060.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 191h day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 24 ===== [Extraction: embedded PDF text] - -<~~,• Addlawn Landscaping, Inc. Mark 1 Landscape Langton Group Classic Landscape Ltd. Alvarez, Inc. City of West Chicago 960 N. Lombard Road 1540 Hecht Drive, Unit K 4510 Dean Street 3N471 Powis Road 15W497 Old Sutton Road Tabulation of Bids Lombard, IL 60148 Bartlett, IL 60103 Woodstock, IL 60098 West Chicago, IL 60185 Barrington, IL 60010 Project Name: Date: January 16, 2024 - 11: 00 A. M. Opened by: Dave Shah Recorded bv: Mehul Patel Unit Unit Unit Unit Unit ITEMS Units Quantitv Price Total Price Total Price Total Price Total Price Total 1 Route 59 (Neltnor Blvd.) Right of Way Each 1.00 $6,350.00 $6,350.00 $13,457.00 $13,457.00 $11, 700.00 $11,700.00 $8,670.00 $8,670.00 $12,906.00 $12,906.00 2 Route 64 (North Avenue) Riqht of Way East of Rt 59 Each 1.00 $41,075.00 $41 ,075.00 $58,145.00 $58,145.00 $42,400.00 $42,400.00 $38,160.00 $38,160.00 $56,955.00 $56,955.00 3 Route 64 (North Avenue) Right of Way West of Rt 59 Each 1.00 $12,625.00 $12,625.00 $15,426.00 $15,426.00 $14,750.00 $14,750.00 $16,965.00 $16,965.00 $17,998.00 $17,998.00 4 SSA 2 Kress Creek Drainage Easement Each 1.00 $3,725.00 $3,725.00 $5,022.00 $5,022.00 $4,620.00 $4,620.00 $3,570.00 $3,570.00 $5,430.00 $5,430.00 5 Water Treatment Plant, 1400 Hawthorne Lane Each 1.00 $14,150.00 $14,150.00 $15,520.00 $15,520.00 $13,500.00 $13,500.00 $17,505.00 $17,505.00 $23,787.00 $23,787.00 6 Welcome to West Chicago Sign (Fabyan Pkwy. West ofTechnology Blvd.) Each 1.00 $450.00 $450.00 $375.00 $375.00 $750.00 $750.00 $600.00 $600.00 $600.00 $600.00 7 Welcome to West Chicago Sign (Rt 59 east side near Wilson St.) Each 1.00 $575.00 $575.00 $460.00 $460.00 $810.00 $810.00 $675.00 $675.00 $671.00 $671.00 8 Welcome to West Chicago Sign (Rt 38 north side at Rt 59) Each 1.00 $575.00 $575.00 $460.00 $460.00 $810.00 $810.00 $675.00 $675.00 $731.00 $731.00 9 Municipal Garage, 135 W. Grandlake Blvd. Each 1.00 $975.00 $975.00 $664.00 $664.00 $1,010.00 $1 ,010.00 $1,920.00 $1,920.00 $1,151.00 $1,151.00 10 Forest Avenue at Rt. 59 SW corner Each 1.00 $700.00 $700.00 $579.00 $579.00 $1,050.00 $1 ,050.00 $840.00 $840.00 $750.00 $750.00 11 Arbor Avenue R.O.W. National to Hawthorne Ln. Each 1.00 $875.00 $875.00 $717.00 $717.00 $1,050.00 $1,050.00 $1,320.00 $1,320.00 $900.00 $900.00 12 Downs Drive R.O.W at Kress Rd. Each 1.00 $600.00 $600.00 $588.00 $588.00 $900.00 $900.00 $690.00 $690.00 $765.00 $765.00 13 Downs Drive R.O.W at Industrial Dr. Each 1.00 $600.00 $600.00 $588.00 $588.00 $900.00 $900.00 $1,020.00 $1,020.00 $765.00 $765.00 14 Industrial Drive R.O.W. Prairie Path to Hawthorne Dr Each 1.00 $1,840.00 $1,840.00 $2,154.00 $2,154.00 $2 460.00 $2,460.00 $1 ,920.00 $1,920.00 $2,730.00 $2,730.00 15 Prince Crossing Road R.O.W at Hampton Hills Sub. Each 1.00 $1 ,000.00 $1,000.00 $1 ,335.00 $1 ,335.00 $900.00 $900.00 $1,950.00 $1,950.00 $1,425.00 $1,425.00 16 Powis Road R.O.W. Each 1.00 $3,600.00 $3,600.00 $4,494.00 $4,494.00 $3,580.00 $3,580.00 $2,820.00 $2,820.00 $5,261.00 $5,261.00 17 Hawthorne Ln R.O.W. North side at Forest Trails Sub. Each 1.00 $925.00 $925.00 $1,335.00 $1,335.00 $1,050.00 $1 ,050.00 $1,260.00 $1 ,260.00 $1,425.00 $1,425.00 18 Meadowview Crossing R.O.W from Prince Crossing Rd. to Marshview Ct. Each 1.00 $600.00 $600.00 $651.00 $651.00 $1 ,050.00 $1 ,050.00 $660.00 $660.00 $825.00 $825.00 19 North Aurora Street R.O.W. (West Parkway) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 20 South Aurora Street R.O W. (includes unimproved) Each 1.00 $685.00 $685.00 $720.00 $720.00 $1,050.00 $1,050.00 $1,260.00 $1 ,260.00 $1,200.00 $1 ,200.00 21 West Washington St. Park (North side at tracks West of Aurora St.) Each 1.00 $700.00 $700.00 $915.00 $915.00 $1 ,350.00 $1 ,350.00 $1,080.00 $1,080.00 $1,020.00 $1,020.00 22 West Washington St. and Wood Street R.O.W. near RR tracks Each 1.00 $575.00 $575.00 $714.00 $714.00 $1,050.00 $1,050.00 $1,050.00 $1,050.00 $825.00 $825.00 23 West Washington St R.0.W. (Where Needed) Each 1.00 $2,500.00 $2,500.00 $3,699.00 $3,699.00 $3,380.00 $3,380.00 $1,590.00 $1 ,590.00 $3,750.00 $3,750.00 24 Avard Avenue Unimproved R.O.W. Each 1.00 $1,250.00 $1,250.00 $1 ,350.00 $1 ,350.00 $1 ,740.00 $1 ,740.00 $1, 125.00 $1 ,125.00 $654.00 $654.00 25 George Street Underpass EJ&E RR tracks Each 1.00 $625.00 $625.00 $654.00 $654.00 $1 ,050.00 $1 ,050.00 $1,020.00 $1,020.00 $900.00 $900.00 26 Police Station, 325 Spencer Street Each 1.00 $2,270.00 $2,270.00 $2,130.00 $2,130.00 $2,340.00 $2,340.00 $4,860.00 $4,860.00 $2,522.00 $2,522.00 27 Vehicle Maintenance Garage, 412 Blakeley Street Each 1.00 $825.00 $825.00 $757.00 $757.00 $1 ,110.00 $1 ,110.00 $1 ,305.00 $1 ,305.00 $824.00 $824.00 28 Wilson I Conde Parking Lot, NE Corner of Wilson and Conde Street Each 1.00 $1,600.00 $1,600.00 $2,402.00 $2,402.00 $2,370.00 $2,370.00 $4,350.00 $4,350.00 $1,815.00 $1,815.00 29 Wastewater Treatment Plant, 725 Sarana Drive Each 1.00 $13,550.00 $13,550.00 $16,030.00 $16,030.00 $12,500.00 $12,500.00 $19,170.00 $19,170.00 $21,162.00 $21 ,162.00 30 Old PD 128 McConnell Avenue Each 1.00 $1,500.00 $1 500.00 $1,392.00 $1,392.00 $1,840.00 $1,840.00 $2,550.00 $2,550.00 $1,952.00 $1 ,952.00 l:SIU-1/"\D 31 Water Tower, Fremont St. (Behind Tastee Freeze) Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $1,785.00 $1,785.00 $855.00 $855.00 ===== PDF PAGE 25 ===== [Extraction: embedded PDF text] ~-• ..'.?-o Addlawn Landscaping, Inc. Mark 1 Landscape Langton Group Classic Landscape Ltd. Alvarez, Inc. 15W497 Old Sutton Road City of West Chicago 960 N. Lombard Road 1540 Hecht Drive, Unit K 4510 Dean Street 3N471 Powis Road Tabulation of Bids Lombard, IL 60148 Bartlett, IL 60103 Woodstock, IL 60098 West Chicago, IL 60185 Barrington, IL 60010 Project Name: l Date: January 16, 2024 -11:00 AM. Opened by: Dave Shah Recorded by: Mehul Patel Unit Unit Unit Unit Unit ITEMS Units Quantity Price Total Price Total Price Total Price Total Price Total Well 3, 320 Fremont Street Each 1.00 $1,350.00 $1,350.00 $2,050.00 $2,050.00 $1,710.00 $1 ,710.00 $1,890.00 $1,890.00 $2,057.00 $2,057.00 32 Well 4, 320 E. Forest Avenue Each 1.00 $985.00 $985.00 $1,420.00 $1,420.00 $1, 110.00 $1 ,110.00 $3,030.00 $3,030.00 $1,466.00 $1,466.00 33 Well 5 & 6, 525 Industrial Drive Each 1.00 $825.00 $825.00 $1,505.00 $1,505.00 $1,110.00 $1,110.00 $2,715.00 $2,715.00 $1 ,196.00 $1 ,196.00 34 Well 7, 627 W. Hawthorne Lane Each 1.00 $1,050.00 $1,050.00 $1 ,269.00 $1,269.00 $1,590.00 $1,590.00 $2,580.00 $2,580.00 $1,575.00 $1,575.00 35 Well 8 & 9, 1255 Helena Drive Each 1.00 $805.00 $805.00 $1,269.00 $1,269.00 $1,590.00 $1 ,590.00 $2,280.00 $2,280.00 $1,050.00 $1,050.00 36 Well 10 & 11, 1255 Smith Road Each 1.00 $2,835.00 $2,835.00 $3,149.00 $3,149.00 $3,292.00 $3,292.00 $6,540.00 $6,540.00 $4,728.00 $4,728.00 37 Lift Station 2, Meadowwood Subdivision, 2251 Meadowlark Drive Each 1.00 $825.00 $825.00 $725.00 $725.00 $1 ,110.00 $1,110.00 $900.00 $900.00 $896.00 $896.00 38 Lift Station 3, 1435 Roosevelt Road Each 1.00 $700.00 $700.00 $576.00 $576.00 $1,050.00 $1,050.00 $780.00 $780.00 $1,065.00 $1,065.00 39 Lift Station 4, 1685 Joliet Street Each 1.00 $125.00 $125.00 $375.00 $375.00 $150.00 $150.00 $60.00 $60.00 $75.00 $75.00 40 Lift Station 5, 344 S. Neltnor Each 1.00 $575.00 $575.00 $564.00 $564.00 $900.00 $900.00 $720.00 $720.00 $675.00 $675.00 41 Lift Station 6, Prairie Meadows Subdivision, 1415 Prairie Crossing Road Each 1.00 $825.00 $825.00 $661.00 $661.00 $1,110.00 $1,110.00 $1,935.00 $1,935.00 $1,061.00 $1,061.00 42 Lift Station 7, Westgrove Subdivision, 410 Coolidge Each 1.00 $800.00 $800.00 $1,239.00 $1,239.00 $900.00 $900.00 $2,580.00 $2,580.00 $1,275.00 $1,275.00 43 Lift Station 8, 1522 W. Hawthorne Lane Each 1.00 $700.00 $700.00 $480.00 $480.00 $1,050.00 $1 ,050.00 $780.00 $780.00 $750.00 $750.00 44 Lift Station 9, DuPage Airport, 1960 Powis Road Each 1.00 $125.00 $125.00 $375.00 $375.00 $150.00 $150.00 $60.00 $60.00 $75.00 $75.00 45 Lift Station 11, Camsco, 811 E. Hawthorne Lane Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $675.00 $675.00 $675.00 $675.00 46 Lift Station 14, Town and Country, 2201 W. Tower Road Each 1.00 $450.00 $450.00 $1,050.00 $1 ,050.00 $750.00 $750.00 $600.00 $600.00 $600.00 $600.00 47 METRA Grounds (Commuter Parking) Each 1.00 $7,050.00 $7,050.00 $10,288.00 $10,288.00 $9,150.00 $9,150.00 $12,630.00 $12,630.00 $10,260.00 $10,260.00 48 49 Main Street Streetscape Each 1.00 $1,940.00 $1,940.00 $2,736.00 $2,736.00 $2,970.00 $2,970.00 $3,450.00 $3,450.00 $2,652.00 $2,652.00 Turner Court R.O.W. and Parking Lot Each 1 00 $1 ,300.00 $1,300.00 $2,000.00 $2,000.00 $2,130.00 $2,130.00 $4,440.00 $4,440.00 $1,707.00 $1,707.00 50 Sesquicentennial Park Each 1.00 $1,850.00 $1,850.00 $3,275.00 $3,275.00, $3,090.00 $3,090.00 $6,120.00 $6,120.00 $2,540.00 $2,540.00 51 Wilson Street R.O.W. (slope at SW corner) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $690.00 $690.00 $705.00 $705.00 52 Main Street R.0.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $990.00 $990.00 $705.00 $705.00 53 Main Street R.O.W. (Jimenez Grocery, Citgo Station, Message Brd.) Each 1.00 $1,025.00 $1,025.00 $1 ,422.00 $1,422.00 $1,830.00 $1,830.00 $930.00 $930.00 $1, 176.00 $1, 176.00 54 Prince Crossing Road R.O.W. Each 1.00 $2,600.00 $2,600.00 $4,128.00 $4,128.00 $3,300.00 $3,300.00 $3,780.00 $3,780.00 $3,783.00 $3,783.00 55 Lift Station 15 (Shingle Oak Drive at Atlantic Drive) Each 1.00 $825.00 $825.00 $667.00 $667.00 $1,110.00 $1,110.00 $870.00 $870.00 $821.00 $821.00 56 Hillview Avenue R.O.W . Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 57 Ridgeland Avenue R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $690.00 $690.00 $675.00 $675.00 58 E. Grandlake Blvd. R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 59 E. Grove Avenue R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 60 Milo Court R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 61 DIU-1 "'\U 302, 308-310 High Street Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $2,070.00 $2,070.00 $1,245.00 $1,245.00 62 ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] ~ -.u... --- Addlawn Landscaping, Inc. Mark 1 Landscape Langton Group Classic Landscape Ltd. Alvarez, Inc. City of West Chicago 960 N. Lombard Road 1540 Hecht Drive, Unit K 4510 Dean Street 3N471 Powis Road 15W497 Old Sutton Road Tabulation of Bids Lombard, IL 60148 Bartlett, IL 60103 Woodstock, IL 60098 West Chicago, IL 60185 Barrington, IL 60010 -- Project Name: I. Date: January 16, 2024 - 11 :00 AM. Opened by: Dave Shah Recorded by: Mehul Patel Unit Unit Unit Unit Unit ITEMS Units Quantity Price Total Price Total Price Total Price Total Price Total 314 High Street Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $720.00 $720.00 $780.00 $780.00 63 328 High Street and 331 Main St Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $1,380.00 $1,380.00 $780.00 $780.00 64 305 Main Street Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 65 321 and 327 Main Street Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $1,380.00 $1,380.00 $810.00 $810.00 66 322 High Street Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $780.00 $780.00 $810.00 $810.00 67 411 Main Street (includes 405 Main St) Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1 ,050.00 $780.00 $780.00 $975.00 $975.00 68 435 Main Street (includes 419-421 Main) Each 1.00 $775.00 $775.00 $672.00 $672.00 $1,050.00 $1,050.00 $2,070.00 $2,070.00 $1,350.00 $1 ,350.00 69 441 Main Street Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1,050.00 $780.00 $780.00 $750.00 $750.00 70 447 Main Street (includes vacant to east) Each 1.00 $700.00 $700.00 $672.00 $672.00 $1,050.00 $1 ,050.00 $780.00 $780.00 $930.00 $930.00 71 461 & 475 Main Street Each 1.00 $1,150.00 $1,150.00 $1,847.00 $1,847.00 $1,710.00 $1, 710.00 $1,230.00 $1 ,230.00 $1,348.00 $1,348.00 72 804 W Forest Avenue (Town and Forest areas) Each 1.00 $835.00 $835.00 $801.00 $801.00 $900.00 $900.00 $1,860.00 $1,860.00 $1,275.00 $1 ,275.00 73 150-160 Prince Crossing Rd. Each 1.00 $3,225.00 $3,225.00 $3,986.00 $3,986.00 $4,260.00 $4,260.00 $3,210.00 $3,210.00 $4,568.00 $4,568.00 74 1300 Hawthorne Lane (Utility Division Garage) Each 1.00 $3,560.00 $3,560.00 $3,720.00 $3,720.00 $4,650.00 $4,650.00 $3,630.00 $3,630.00 $6,102.00 $6,102.00 75 509 Church Street Each 1.00 $825.00 $825.00 $667.00 $667.00 $1, 110.00 $1 ,110.00 $930.00 $930.00 $821.00 $821.00 76 Smith Road R.O.W. & Foxfield Dr. Median Each 1.00 $1,750.00 $1,750.00 $2,035.00 $2,035.00 $2,280.00 $2,280.00 $3,345.00 $3,345.00 $2,581 .00 $2,581.00 77 157 W. York (Vacant Lot) Each 1.00 $700.00 $700.00 $582.00 $582.00 $1,050.00 $1,050.00 $720.00 $720.00 $990.00 $990.00 78 139, 145, and 157 W. Washington Street Each 1.00 $3,505.00 $3,505.00 $4,000.00 $4,000.00 $4,950.00 $4,950.00 $5,400.00 $5,400.00 $5,783.00 $5,783.00 79 Wood Street (at old Burlington RR) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 80 Factory Street Area Each 1.00 $700.00 $700.00 $582.00 $582.00 $1,050.00 $1,050.00 $1,140.00 $1,140.00 $990.00 $990.00 81 195 W . Grandlake (Forest Preserve) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $645.00 $645.00 $675.00 $675.00 82 Hickory Lane Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 83 Joliet South of Rt. 38 Each 1.00 $1,480.00 $1,480.00 $570.00 $570.00 $2,025.00 $2,025.00 $2,070.00 $2,070.00 $2,154.00 $2,154.00 84 Hawthorne RR Tracks West Each 1.00 $650.00 $650.00 $570.00 $570.00 $900.00 $900.00 $750.00 $750.00 $1,200.00 $1,200.00 85 Commerce Drive Each 1.00 $750.00 $750.00 $570.00 $570.00 $900.00 $900.00 $2,520.00 $2,520.00 $1,200.00 $1,200.00 86 87 Dale ROW Each 1.00 $1,500.00 $1,500.00 $570.00 $570.00 $2,160.00 $2,160.00 $1,980.00 $1,980.00 $2,301.00 $2,301.00 Hahn Median Glen to Dale Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $870.00 $870.00 $675.00 $675.00 88 Hawthorne at Arbors Subdivision Each 1 00 $1,180.00 $1,180.00 $570.00 $570.00 $1,740.00 $1,740.00 $3,480.00 $3,480.00 $1,800.00 $1,800.00 89 Hawthorne Areas Near lngalton Each 1. 00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $900.00 $900.00 90 91 St. Charles Road ROW Each 1.00 $1,385.00 $1,385.00 $570.00 $570.00 $2,025.00 $2,025.00 $1,980.00 $1,980.00 $2,121.00 $2,121.00 Wilson St.West of Rt 59 Each 1.00 $1,380.00 $1 380.00 $570.00 $570.00 $2,025.00 $2,025.00 $1,980.00 $1,980.00 $2,118.00 $2,118.00 92 01u-1nu Fremont Parking Lot (by Tastee Freeze) & Hand Garden Each 1.00 $1,325.00 $1,325.00 $1,752.00 $1,752.00 $2,310.00 $2,310.00 $2,160.00 $2,160.00 $1,531.00 $1,531.00 93 ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] ~ ... Addlawn Landscaping, Inc. Mark 1 Landscape Langton Group Classic Landscape Ltd. Alvarez, Inc . -<. City of West Chicago 960 N. Lombard Road 1540 Hecht Drive, Unit K 4510 Dean Street 3N471 Powis Road 15W497 Old Sutton Road Tabulation of Bids Lombard, IL 60148 Bartlett, IL 60103 Woodstock, IL 60098 West Chicago, IL 60185 Barrington, IL 60010 .... Project Name: l!lllJlJlW" Date: January 16, 2024 - 11 :00 AM. Opened by: Dave Shah Recorded by: Mehul Patel Unit Unit Unit Unit Unit ITEMS Units Quantity Price Total Price Total Price Total Price Total Price Total Route 38 Right of Way Each 1.00 $12,575.00 $12,575.00 $17,210.00 $17,210.00 $14,200.00 $14,200.00 $8,985.00 $8,985.00 $17,785.00 $17,785.00 94 Atlantic and Carolina Areas Each 1.00 $1,000.00 $1 ,000.00 $1 ,250.00 $1,250.00 $1,620.00 $1 ,620.00 $2,415.00 $2,415.00 $1,555.00 $1,555.00 95 National Street Dead End (Williams ROW) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 96 Ray Avenue Dead End (Williams ROW) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 97 Lee Road Dead End (Williams ROW) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $810.00 $810.00 $675.00 $675.00 98 Pine Avenue Dead End (Williams ROW) Each 1.00 $450.00 $450.00 $375.00 $375.00 $750.00 $750.00 $600.00 $600.00 $600.00 $600.00 99 High Street & Center Street Parcel Each 1.00 $6,370.00 $6,370.00 $570.00 $570.00 $1,200.00 $1,200.00 $1 ,260.00 $1 ,260.00 $1,275.00 $1 ,275.00 100 Powis@ UP Tracks To Jenlor Ct. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $960.00 $960.00 $675.00 $675.00 101 Smith Road Doral to Waterford Each 1.00 $870.00 $870.00 $570.00 $570.00 $1,200.00 $1,200.00 $1,290.00 $1 ,290.00 $1,575.00 $1,575.00 102 Klein Rd. (N. Of Meadowlark) Each 1.00 $1,500.00 $1 ,500.00 $570.00 $570.00 $1,800.00 $1,800.00 $1,290.00 $1,290.00 $2,262.00 $2,262.00 103 Pedestrian Tunnel (Geneva St. Side). and Geneva St Slope @ Guardrail Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 104 Dead end of Sterling, and Dead end of Lawrence Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 105 R.O.W. between Ann & Blair Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 106 Street Light Box behind 1725 Western along path Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 107 Church St @ CN Tracks Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 108 Neltnor BLVD. Sidewalk (141) to (219) Gas Station Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 109 Sherman by old Burlington Northern Tracks Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 110 Guardrails@ 59 Bridge (String Trim) Each 1.00 $450.00 $450.00 $375.00 $375.00 $750.00 $750.00 $600.00 $600.00 $600.00 $600.00 111 Lyman & Stimmel area and Parkways Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 112 113 Lester Wall Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 Lane Rd. , Lee Rd. , and Pilsen Rd. (both Sides Where Needed) Each 1 00 $1,250.00 $1,250.00 $570.00 $570.00 $1,740.00 $1 ,740.00 $1,590.00 $1 ,590.00 $2,256.00 $2,256.00 114 Vacated Alley Betwen Hazel And Brown Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 115 Arthur (Where Needed), and Howard both sides where needed Each 1.00 $1,145.00 $1,145.00 $570.00 $570.00 $1,740.00 $1,740.00 $1,440.00 $1,440.00 $1,635.00 $1,635.00 116 117 Sassafrass Ln. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $810.00 $810.00 $675.00 $675.00 119 Washington (Around Buildings & fence areas) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $1,290.00 $1,290.00 $735.00 $735.00 118 Hahndorf R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 119 Diversey Parkway R.O.W. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 120 'vvinston ~etween 1::.asemem <'.I< A11anuc N . ~1oe, ano 1:.asemem oetween At1an11c Ana 121 , \J\l in~ !nn Each 1.00 $705.00 $705.00 $570.00 $570.00 $1,050.00 $1 ,050.00 $660.00 $660.00 $1,050.00 $1,050.00 Dead End W . Stimmel Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $675.00 $675.00 122 Shingle Oak and Atlantic areas to Route 64 Each 1.00 $1,790.00 $1,790.00 $570.00 $570.00 $2,460.00 $2,460.00 $1,860.00 $1,860.00 $2,586.00 $2,586.00 123 CIU-IMC Pearl Rd. (Both Sides Where Needed) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $825.00 $825.00 124 ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] ~ - r. ---.. Addlawn Landscaping, Inc. Mark 1 Landscape Langton Group Classic Landscape Ltd. Alvarez, Inc . . .... City of West Chicago 960 N. Lombard Road 1540 Hecht Drive, Unit K 4510 Dean Street 3N471 Powis Road 15W497 Old Sutton Road Tabulation of Bids Lombard, IL 60148 Bartlett, IL 60103 Woodstock, IL 60098 West Chicago, IL 60185 Barrington, IL 60010 ,.., Project Name: Date: January 16, 2024 - 11 :00 A.M. Opened by: Dave Shah Recorded by: Mehul Patel Unit Unit Unit Unit Unit ITEMS Units Quantity Price Total Price Total Price Total Price Total Price Total Parkway Just South Of Risch Ct. Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $825.00 $825.00 125 Charlestowne Dr. E. Side R.O.W. Along Rt 59 Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $825.00 $825.00 126 Dayton Ave. (Between Real Estate And Bishop St Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $975.00 $975.00 127 Easement Between Lyman And W. Brown Each 1.00 $575.00 $575.00 $570.00 $570.00 $1,050.00 $1,050.00 $660.00 $660.00 $1,200.00 $1,200.00 128 129 Jel Sert Park Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $825.00 $825.00 Powis Ct. (Where Needed) Each 1.00 $575.00 $575.00 $570.00 $570.00 $900.00 $900.00 $660.00 $660.00 $915.00 $915.00 130 131 Klein Rd. (Both Sides Where Needed) Each 1.00 $1,670.00 $1,670.00 $570.00 $570.00 $2,240.00 $2,240.00 $1,590.00 $1,590.00 $2,406.00 $2,406.00 Total Base Bid As Read $233,210.00 $271,778.00 $289,677.00 $303,630.00 $326,620.00 Total Base Bid As Corrected $233,210.00 $271, 778.00 $288,567.00 $303,630.00 $326,620.00 132 Glen Oak Cemetery Each 1.00 $11,300.00 $11,300.00 $18,216.00 $18,216.00 $15,780.00 $15,780.00 $46,410.00 $46,410.00 $17,832.00 $17,832.00 133 Oakwood Cemetery Each 1.00 $4,475.00 $4,475.00 $8,520.00 $8,520.00 $6,270.00 $6,270.00 $19,890.00 $19,890.00 $7,083.00 $7,083.00 Total Alternate Bid Items As Read $15,775.00 $26,736.00 $22,050.00 $66,300.00 $24,915.00 Total Alternate Bid Items As Corrected $15,775.00 $26,736.00 $22,050.00 $66,300.00 $24,915.00 BID-TAB ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITIEE AGENDA ITEM SUMMARY . ITEM TITLE: AGENDA ITEM NUMBER: '-+ It=-~ Resolution No. 24-R-0012 - Contract Award - Plate COMMITIEE AGENDA DATE: February 1, 2024Construction, Inc. for the 2024 Harvester Road COUNCIL AGENDA DATE: February 19, 2024Reconstruction Project in an Amount Not to Exceed $3,900,000.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public SIGNATURE M.JA ~-- , -Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: The Harvester Road Reconstruction Project between Powis Road and Hawthorne Lane, as denoted in the enclosed location map, includes full-depth reconstruction and widening of road pavement with 1O" jointed Portland Cement Concrete (PCC) pavement, street light removal and replacement, new sidewalk construction, installation of ADA- compliant detectable warnings and curb ramps, driveway removal and replacement with curb & gutter, relocation of fire hydrants, miscellaneous storm sewer structure adjustments, reconstruction and replacement of spot sanitary sewer structures and pipes, and other miscellaneous work as denoted in the Project plans and specifications. The net length of roadway improvements is approximately 0.76 miles or 4,002 feet. The construction is anticipated to begin in spring 2024 and is expected to be completed in October 2024, weather dependent. The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on December 19, 2023. Staff opened bids on January 16, 2024, and below are the bid results: AS-CORRECTED BID CONTRACTOR RANK SUBMITTAL AMOUNT Plote Construction Inc. $3,900,000.00 1 R.W. Dunteman Co. $3,900,879.00 2 ALamp Concrete Contractors Inc. $4,032,670.03 3 Acura Inc. $4, 171,056.20 4 Triggi Construction Inc. $4,246,433.63 5 Alliance Contractors Inc. $4,410,525.32 6 Builders Concrete Services LLC. $4,537,238.26 7 Martam Construction Inc. $5, 100,743.38 8 ENGINEER'S EST/MA TE $4, 599, 960. 55 - It should be noted that the as-read bid results differ from the as-corrected bid results. Addendum No. 1 was issued during the bidding process, which revised the quantity for one of the items in the bid. All eight bidders submitted the acknowledgement of Addendum No. 1 with their respective bids. However, seven out of the eight. bidders didn't address change made via Addendum No. 1 in their respective bids. Only one bidder, Plote Construction, Inc. (Plote) addressed the change in its bid. This matter was referred to the City's Legal Counsel for advice. After review of all documentation, Legal Counsel opined that the City should deem all those bidders that acknowledged Addendum No. 1 but did not address the change in pricing as non-responsive. Due to the size of the project and for an accurate comparison of all bids, the City undertook the extrapolation method of the unit price applied to the item impacted by Addendum No. 1 for all seven other bidders. Plote's bid did not require any corrections. After this comparison, Plote's bid was still the lowest responsible bid at a value of $3,900,000.00 which is $699,960.55 or approximately 15% lower ===== PDF PAGE 30 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO than the engineer's estimate. The City has previously contracted with Plote, including on the 2023 Technology Boulevard Resurfacing Project, which was completed satisfactorily. Plote is registered with the Illinois Department of Transportation as a prequalified contractor. City Council approved Resolution No. 24-R-0004 on January 15, 2024, appropriating the use of Motor Fuel Tax (MFT) and Rebuild Illinois (RBI) grant funds for the Project. The City received $1,785,073.98 in RBI grant funds from the State, which shall be obligated by July 1, 2025. In addition to MFT and RBI funds, the FY 2024 budget includes various other funds for the project, summarized in the table below: FY 2024 Fund Item Account No. Budget Amount Motor Fuel Tax Commodities & Projects MFT 16-34-58-4807 $570,000.00 Rebuild Illinois Grant 16-34-58-4807 $1,780,000.00 Capital Projects Fund Capital Outlay - Street Improvements 08-34-53-4807 $1,327,800.00 Water Fund Capital Outlay - Other Capital Outlay 06-34-4 7 -4806 $50,000.00 Sewer Fund Capital Outlay - Other Capital Outlay 05-34-43-4806 $50,000.00 Total: $3,777,800.00 Plote's bid proposal of $3,900,000.00 is $122,200.00 or approximately 3% over the budgeted amount of $3,777,800.00. Staff recommends funding the overage from the Capital Projects Fund - Capital Outlay - Street Improvement Account No. 08-34-53-4807. Under the same account, $438,900.00 is budgeted in FY 2024 for the York Avenue Area Water Main and Rehabilitation Project, which is partially grant-funded by the Community Development Block Grant (CDBG) Program through DuPage County. Staff recently learned that due to limited funding the County has deprioritized and included this Project in its B-List category. Therefore, staff does not foresee the York Avenue Area Water Main and Rehabilitation Project under construction in FY 2024. Staff recommends awarding the 2024 Harvester Road Reconstruction Project to Plote Construction, Inc. for a total contract amount not to exceed $3,900,000.00. ACTIONS PROPOSED: Approve Resolution No. 24-R-0012 authorizing the Mayor to execute a Contract with the sole responsible bidder, Plote Construction, Inc. of Hoffman Estates, Illinois, for the 2024 Harvester Road Reconstruction Project in an amount not to exceed $3,900,000.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0012 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PLOTE CONSTRUCTION, INC. OF HOFFMAN ESTATES, ILLINOIS, FOR THE 2024 HARVESTER ROAD RECONSTRUCTION PROJECT IN AN AMOUNT NOT TO EXCEED $3,900,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the sole responsible bidder, Plote Construction, Inc., for the 2024 Harvester Road Reconstruction Project for an amount not to exceed $3,900,000.000, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] Location Map Harvester Road Reconstruction Project Harvester Road from Powis Road to Hawthorne Lane Length: 0.759 Miles or 4,005 FT West Chicago, DuPage County le 4 - i 1 a a == = f < TW Fit: = — ie aan. Project Location ad Railroad Crossing Project Ends Laies ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] Bid Tabulation 2024 Harvester Road Reconstruction Project Municipality/Owner: City of West Chicago Prepared by: Jeff Andrzejewski 1 2 3 4 5 6 7 8 Checked By: Kevin VanDeWoestyne, P.E. (January 16, 2024) Engineer's Estimate of Probable Plote Construction Inc. R.W. Dunteman Co. Alamp Concrete Contractors Inc. Acura Inc. Triggi Construction Inc. Alliance Contractors Inc. Builders Concrete Services LLC. Martam Construction Inc. Construction Costs ITEM QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL NO. DESCRIPTION 1 TREE REMOVAL (6 TO 15 UNITS DIAMETER) 119 UNIT $30.00 $ 3,570.00 $ 23.00 $2,737.00 $23.00 $2,737.00 $ 23.00 $2,737.00 $ 55.00 $6,545.00 $ 25.00 $2,975.00 $ 25.00 $2,975.00 $ 24.50 $2,915.50 $27.00 $3,213.00 2 TREE REMOVAL (OVER 15 UNITS DIAMETER) 15 UNIT $40.00 $ 600.00 $ 28.00 $420.00 $28.00 $420.00 $ 28.00 $420.00 $ 90.00 $1,350.00 $ 30.00 $450.00 $ 30.00 $450.00 $ 30.30 $454.50 $33.00 $495.00 3 TREE TRUNK PROTECTION 65 EACH $125.00 $ 8,125.00 $ 90.00 $5,850.00 $90.00 $5,850.00 $ 10.00 $650.00 $ 90.00 $5,850.00 $ 100.00 $6,500.00 $ 80.00 $5,200.00 $ 97.00 $6,305.00 $110.00 $7,150.00 4 TREE ROOT PRUNING 65 EACH $150.00 $ 9,750.00 $ 95.00 $6,175.00 $95.00 $6,175.00 $ 10.00 $650.00 $ 5.00 $325.00 $ 100.00 $6,500.00 $ 85.00 $5,525.00 $ 70.00 $4,550.00 $115.00 $7,475.00 5 SUPPLEMENTAL WATERING 333 UNIT $45.00 $ 14,985.00 $ 0.01 $3.33 $1.00 $333.00 $ 1.00 $333.00 $ 10.00 $3,330.00 $ 0.01 $3.33 $ 0.01 $3.33 $ 0.01 $3.33 $0.01 $3.33 6 EARTH EXCAVATION 5,174 CU YD $30.00 $ 155,220.00 $ 49.00 $253,526.00 $44.50 $230,243.00 $ 45.25 $234,123.50 $ 5.00 $25,870.00 $ 45.00 $232,830.00 $ 40.00 $206,960.00 $ 52.00 $269,048.00 $41.50 $214,721.00 7 EARTH EXCAVATION (WIDENING) 53 CU YD $60.00 $ 3,180.00 $ 80.00 $4,240.00 $78.50 $4,160.50 $ 45.25 $2,398.25 $ 75.00 $3,975.00 $ 45.00 $2,385.00 $ 40.00 $2,120.00 $ 53.00 $2,809.00 $75.00 $3,975.00 8 REMOVAL AND DISPOSAL OF UNSUITABLE MATERIAL 1,618 CU YD $30.00 $ 48,540.00 $ 40.00 $64,720.00 $69.00 $111,642.00 $ 15.00 $24,270.00 $ 45.00 $72,810.00 $ 35.00 $56,630.00 $ 10.00 $16,180.00 $ 45.00 $72,810.00 $41.50 $67,147.00 9 TRENCH BACKFILL 315 CU YD $75.00 $ 23,625.00 $ 61.25 $19,293.75 $61.25 $19,293.75 $ 0.01 $3.15 $ 30.00 $9,450.00 $ 55.00 $17,325.00 $ 61.25 $19,293.75 $ 66.00 $20,790.00 $54.00 $17,010.00 10 GEOTECHNICAL FABRIC FOR GROUND STABILIZATION 18,940 SQ YD $2.00 $ 37,880.00 $ 1.90 $35,986.00 $2.30 $43,562.00 $ 1.00 $18,940.00 $ 2.50 $47,350.00 $ 2.25 $42,615.00 $ 1.00 $18,940.00 $ 1.90 $35,986.00 $2.50 $47,350.00 11 EXPLORATION TRENCH 48" DEPTH 20 FOOT $50.00 $ 1,000.00 $ 35.00 $700.00 $35.00 $700.00 $ 50.00 $1,000.00 $ 150.00 $3,000.00 $ 30.00 $600.00 $ 35.00 $700.00 $ 38.00 $760.00 $74.00 $1,480.00 12 TEMPORARY DITCH CHECKS 960 FOOT $12.00 $ 11,520.00 $ 13.00 $12,480.00 $10.50 $10,080.00 $ 1.00 $960.00 $ 5.00 $4,800.00 $ 15.00 $14,400.00 $ 13.00 $12,480.00 $ 14.00 $13,440.00 $13.50 $12,960.00 13 PERIMETER EROSION BARRIER 6,932 FOOT $3.00 $ 20,796.00 $ 2.35 $16,290.20 $3.00 $20,796.00 $ 1.00 $6,932.00 $ 1.50 $10,398.00 $ 2.50 $17,330.00 $ 2.35 $16,290.20 $ 2.55 $17,676.60 $3.00 $20,796.00 14 INLET FILTERS 50 EACH $250.00 $ 12,500.00 $ 100.00 $5,000.00 $111.10 $5,555.00 $ 15.00 $750.00 $ 150.00 $7,500.00 $ 225.00 $11,250.00 $ 25.00 $1,250.00 $ 250.00 $12,500.00 $260.00 $13,000.00 15 AGGREGATE SUBGRADE IMPROVEMENT 1,618 CU YD $30.00 $ 48,540.00 $ 35.00 $56,630.00 $0.50 $809.00 $ 15.00 $24,270.00 $ 36.00 $58,248.00 $ 40.00 $64,720.00 $ 38.00 $61,484.00 $ 48.00 $77,664.00 $59.00 $95,462.00 16 AGGREGATE SUBGRADE IMPROVEMENT 12" 18,940 SQ YD $17.00 $ 321,980.00 $ 12.00 $227,280.00 $11.50 $217,810.00 $ 16.60 $314,404.00 $ 18.00 $340,920.00 $ 18.50 $350,390.00 $ 14.75 $279,365.00 $ 20.00 $378,800.00 $17.00 $321,980.00 17 AGGREGATE BASE COURSE, TYPE B 4" 1,887 SQ YD $10.00 $ 18,870.00 $ 14.00 $26,418.00 $7.00 $13,209.00 $ 6.00 $11,322.00 $ 8.00 $15,096.00 $ 7.50 $14,152.50 $ 5.00 $9,435.00 $ 10.90 $20,568.30 $7.00 $13,209.00 18 AGGREGATE BASE COURSE, TYPE B 6" 2,755 SQ YD $15.00 $ 41,325.00 $ 16.00 $44,080.00 $10.00 $27,550.00 $ 6.00 $16,530.00 $ 10.00 $27,550.00 $ 10.00 $27,550.00 $ 7.50 $20,662.50 $ 22.00 $60,610.00 $10.50 $28,927.50 HIGH-EARLY-STRENGTH PORTLAND CEMENT CONCRETE 19 80 SQ YD $100.00 BASE COURSE 9" $ 8,000.00 $ 150.00 $12,000.00 $91.00 $7,280.00 $ 102.00 $8,160.00 $ 90.00 $7,200.00 $ 100.00 $8,000.00 $ 83.00 $6,640.00 $ 95.00 $7,600.00 $146.00 $11,680.00 20 HOT-MIX ASPHALT BINDER COURSE, IL-19.0, N50 6 TON $300.00 $ 1,800.00 $ 200.00 $1,200.00 $333.00 $1,998.00 $ 204.00 $1,224.00 $ 800.00 $4,800.00 $ 325.00 $1,950.00 $ 350.00 $2,100.00 $ 225.00 $1,350.00 $400.00 $2,400.00 21 HOT-MIX ASPHALT SURFACE COURSE, IL-9.5, MIX "D", N70 49 TON $300.00 $ 14,700.00 $ 250.00 $12,250.00 $180.00 $8,820.00 $ 146.00 $7,154.00 $ 500.00 $24,500.00 $ 350.00 $17,150.00 $ 250.00 $12,250.00 $ 250.00 $12,250.00 $310.00 $15,190.00 22 BITUMINOUS MATERIALS (PRIME COAT) 367 POUND $1.00 $ 367.00 $ 0.01 $3.67 $1.00 $367.00 $ 0.01 $3.67 $ 3.00 $1,101.00 $ 0.10 $36.70 $ 0.01 $3.67 $ 0.01 $3.67 $0.01 $3.67 23 BITUMINOUS MATERIALS (TACK COAT) 111 POUND $1.00 $ 111.00 $ 0.01 $1.11 $1.00 $111.00 $ 0.01 $1.11 $ 3.00 $333.00 $ 0.10 $11.10 $ 0.01 $1.11 $ 0.01 $1.11 $0.01 $1.11 24 PORTLAND CEMENT CONCRETE PAVEMENT 10" (JOINTED) 17,378 SQ YD $85.00 $ 1,477,130.00 $ 82.00 $1,424,996.00 $87.00 $1,511,886.00 $ 89.00 $1,546,642.00 $ 85.00 $1,477,130.00 $ 92.00 $1,598,776.00 $ 99.00 $1,720,422.00 $ 105.00 $1,824,690.00 $126.70 $2,201,792.60 25 PORTLAND CEMENT CONCRETE SIDEWALK 5 INCH 16,981 SQ FT $10.00 $ 169,810.00 $ 9.00 $152,829.00 $7.85 $133,300.85 $ 7.85 $133,300.85 $ 8.00 $135,848.00 $ 8.50 $144,338.50 $ 7.50 $127,357.50 $ 7.50 $127,357.50 $7.00 $118,867.00 26 PAVEMENT REMOVAL 14,553 SQ YD $15.00 $ 218,295.00 $ 9.50 $138,253.50 $12.70 $184,823.10 $ 17.25 $251,039.25 $ 22.00 $320,166.00 $ 13.50 $196,465.50 $ 33.00 $480,249.00 $ 12.50 $181,912.50 $10.87 $158,191.11 27 HOT-MIX ASPHALT SURFACE REMOVAL, 2" 260 SQ YD $50.00 $ 13,000.00 $ 21.00 $5,460.00 $10.00 $2,600.00 $ 27.00 $7,020.00 $ 12.00 $3,120.00 $ 25.00 $6,500.00 $ 23.00 $5,980.00 $ 9.40 $2,444.00 $28.00 $7,280.00 28 CLASS D PATCHES, TYPE IV, 8 INCH 79 SQ YD $120.00 $ 9,480.00 $ 115.00 $9,085.00 $83.50 $6,596.50 $ 80.00 $6,320.00 $ 140.00 $11,060.00 $ 100.00 $7,900.00 $ 160.00 $12,640.00 $ 110.00 $8,690.00 $197.00 $15,563.00 29 FIRE HYDRANTS TO BE RELOCATED 11 EACH $6,000.00 $ 66,000.00 $ 12,610.00 $138,710.00 $12,610.00 $138,710.00 $ 10,800.00 $118,800.00 $ 6,000.00 $66,000.00 $ 15,000.00 $165,000.00 $ 12,610.00 $138,710.00 $ 13,630.00 $149,930.00 $10,860.00 $119,460.00 30 CATCH BASINS, TYPE C, TYPE 1 FRAME, OPEN LID 1 EACH $5,000.00 $ 5,000.00 $ 1,705.00 $1,705.00 $1,705.00 $1,705.00 $ 2,600.00 $2,600.00 $ 2,750.00 $2,750.00 $ 2,000.00 $2,000.00 $ 1,705.00 $1,705.00 $ 184.00 $184.00 $2,260.00 $2,260.00 31 CATCH BASINS, TYPE C, TYPE 8 GRATE 1 EACH $5,000.00 $ 5,000.00 $ 1,350.00 $1,350.00 $1,350.00 $1,350.00 $ 2,450.00 $2,450.00 $ 2,150.00 $2,150.00 $ 1,925.00 $1,925.00 $ 1,350.00 $1,350.00 $ 1,460.00 $1,460.00 $2,180.00 $2,180.00 32 MANHOLES, TYPE A, 6'-DIAMETER, TYPE 1 FRAME, OPEN LID 1 EACH $12,500.00 $ 12,500.00 $ 6,450.00 $6,450.00 $6,450.00 $6,450.00 $ 11,200.00 $11,200.00 $ 8,500.00 $8,500.00 $ 10,250.00 $10,250.00 $ 6,450.00 $6,450.00 $ 7,000.00 $7,000.00 $9,640.00 $9,640.00 33 CATCH BASINS TO BE RECONSTRUCTED 1 EACH $2,000.00 $ 2,000.00 $ 1,100.00 $1,100.00 $1,100.00 $1,100.00 $ 1,800.00 $1,800.00 $ 1,400.00 $1,400.00 $ 1,600.00 $1,600.00 $ 1,100.00 $1,100.00 $ 1,200.00 $1,200.00 $1,360.00 $1,360.00 34 MANHOLES TO BE RECONSTRUCTED 1 EACH $2,500.00 $ 2,500.00 $ 1,100.00 $1,100.00 $1,100.00 $1,100.00 $ 1,800.00 $1,800.00 $ 1,400.00 $1,400.00 $ 1,600.00 $1,600.00 $ 1,100.00 $1,100.00 $ 1,200.00 $1,200.00 $1,580.00 $1,580.00 35 INLETS TO BE RECONSTRUCTED 8 EACH $2,000.00 $ 16,000.00 $ 482.50 $3,860.00 $482.50 $3,860.00 $ 1,250.00 $10,000.00 $ 1,300.00 $10,400.00 $ 500.00 $4,000.00 $ 482.50 $3,860.00 $ 520.00 $4,160.00 $650.00 $5,200.00 36 VALVE VAULTS TO BE ADJUSTED 5 EACH $1,500.00 $ 7,500.00 $ 395.60 $1,978.00 $395.60 $1,978.00 $ 650.00 $3,250.00 $ 500.00 $2,500.00 $ 500.00 $2,500.00 $ 395.60 $1,978.00 $ 430.00 $2,150.00 $610.00 $3,050.00 37 FRAMES AND LIDS TO BE ADJUSTED 22 EACH $650.00 $ 14,300.00 $ 323.67 $7,120.74 $395.60 $8,703.20 $ 635.00 $13,970.00 $ 500.00 $11,000.00 $ 600.00 $13,200.00 $ 395.60 $8,703.20 $ 430.00 $9,460.00 $610.00 $13,420.00 38 GRATES, TYPE 8 23 EACH $750.00 $ 17,250.00 $ 176.09 $4,050.07 $225.00 $5,175.00 $ 375.00 $8,625.00 $ 600.00 $13,800.00 $ 350.00 $8,050.00 $ 225.00 $5,175.00 $ 250.00 $5,750.00 $320.00 $7,360.00 39 FRAMES AND GRATES, TYPE 11V 8 EACH $30.00 $ 240.00 $ 549.75 $4,398.00 $549.75 $4,398.00 $ 850.00 $6,800.00 $ 1,000.00 $8,000.00 $ 850.00 $6,800.00 $ 549.75 $4,398.00 $ 595.00 $4,760.00 $640.00 $5,120.00 40 FRAMES AND LIDS, TYPE 1, OPEN LID 1 EACH $750.00 $ 750.00 $ 340.00 $340.00 $340.00 $340.00 $ 600.00 $600.00 $ 810.00 $810.00 $ 725.00 $725.00 $ 340.00 $340.00 $ 370.00 $370.00 $350.00 $350.00 41 FRAMES AND LIDS, TYPE 1, CLOSED LID 15 EACH $750.00 $ 11,250.00 $ 408.00 $6,120.00 $340.00 $5,100.00 $ 600.00 $9,000.00 $ 810.00 $12,150.00 $ 525.00 $7,875.00 $ 340.00 $5,100.00 $ 370.00 $5,550.00 $350.00 $5,250.00 42 COMBINATION CONCRETE CURB AND GUTTER, TYPE B-6.12 905 FOOT $40.00 $ 36,200.00 $ 48.00 $43,440.00 $36.00 $32,580.00 $ 34.00 $30,770.00 $ 45.00 $40,725.00 $ 50.00 $45,250.00 $ 48.00 $43,440.00 $ 45.00 $40,725.00 $36.00 $32,580.00 43 MOBILIZATION 1 L SUM $231,064.55 $ 231,064.55 $ 135,606.93 $135,606.93 $128,302.70 $128,302.70 $ 235,000.00 $235,000.00 $ 244,000.00 $244,000.00 $ 115,000.00 $115,000.00 $ 108,915.00 $108,915.00 $ 70,000.00 $70,000.00 $200,000.00 $200,000.00 44 SIGN PANEL - TYPE 1 158 SQ FT $60.00 $ 9,480.00 $ 26.00 $4,108.00 $26.00 $4,108.00 $ 25.00 $3,950.00 $ 26.00 $4,108.00 $ 30.00 $4,740.00 $ 17.50 $2,765.00 $ 20.50 $3,239.00 $21.00 $3,318.00 45 RELOCATE SIGN PANEL ASSEMBLY - TYPE A 11 EACH $250.00 $ 2,750.00 $ 60.00 $660.00 $60.00 $660.00 $ 200.00 $2,200.00 $ 60.00 $660.00 $ 75.00 $825.00 $ 275.00 $3,025.00 $ 110.00 $1,210.00 $115.00 $1,265.00 46 RELOCATE SIGN PANEL ASSEMBLY - TYPE B 2 EACH $500.00 $ 1,000.00 $ 150.00 $300.00 $150.00 $300.00 $ 250.00 $500.00 $ 150.00 $300.00 $ 175.00 $350.00 $ 285.00 $570.00 $ 540.00 $1,080.00 $260.00 $520.00 47 TELESCOPING STEEL SIGN SUPPORT 308 FOOT $25.00 $ 7,700.00 $ 16.25 $5,005.00 $16.25 $5,005.00 $ 20.00 $6,160.00 $ 16.25 $5,005.00 $ 17.50 $5,390.00 $ 15.00 $4,620.00 $ 13.00 $4,004.00 $13.20 $4,065.60 48 EPOXY PAVEMENT MARKING - LETTERS AND SYMBOLS 196 SQ FT $20.00 $ 3,920.00 $ 6.00 $1,176.00 $6.00 $1,176.00 $ 5.00 $980.00 $ 6.00 $1,176.00 $ 7.50 $1,470.00 $ 5.75 $1,127.00 $ 5.45 $1,068.20 $6.00 $1,176.00 49 EPOXY PAVEMENT MARKING - LINE 4" 7,176 FOOT $3.00 $ 21,528.00 $ 0.75 $5,382.00 $0.95 $6,817.20 $ 1.05 $7,534.80 $ 0.95 $6,817.20 $ 1.00 $7,176.00 $ 0.85 $6,099.60 $ 1.15 $8,252.40 $1.16 $8,324.16 50 EPOXY PAVEMENT MARKING - LINE 6" 1,312 FOOT $2.00 $ 2,624.00 $ 1.50 $1,968.00 $1.75 $2,296.00 $ 1.15 $1,508.80 $ 1.75 $2,296.00 $ 1.75 $2,296.00 $ 0.95 $1,246.40 $ 1.25 $1,640.00 $1.30 $1,705.60 51 EPOXY PAVEMENT MARKING - LINE 12" 418 FOOT $10.00 $ 4,180.00 $ 3.00 $1,254.00 $3.00 $1,254.00 $ 3.05 $1,274.90 $ 3.00 $1,254.00 $ 3.00 $1,254.00 $ 3.32 $1,387.76 $ 3.30 $1,379.40 $3.50 $1,463.00 52 EPOXY PAVEMENT MARKING - LINE 24" 124 FOOT $15.00 $ 1,860.00 $ 6.00 $744.00 $6.00 $744.00 $ 5.00 $620.00 $ 6.00 $744.00 $ 6.00 $744.00 $ 5.75 $713.00 $ 5.40 $669.60 $6.00 $744.00 53 ELECTRIC SERVICE INSTALLATION 1 EACH $10,000.00 $ 10,000.00 $ 15,000.00 $15,000.00 $15,000.00 $15,000.00 $ 15,000.00 $15,000.00 $ 15,000.00 $15,000.00 $ 15,000.00 $15,000.00 $ 15,000.00 $15,000.00 $ 16,215.00 $16,215.00 $16,000.00 $16,000.00 54 ELECTRIC UTILITY SERVICE CONNECTION 1 L SUM $10,000.00 $ 10,000.00 $ 10,000.00 $10,000.00 $10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 10,000.00 $10,000.00 $ 11,000.00 $11,000.00 $11,000.00 $11,000.00 55 UNDERGROUND CONDUIT, GALVANIZED STEEL, 2 1/2" DIA. 1,285 FOOT $45.00 $ 57,825.00 $ 34.00 $43,690.00 $34.00 $43,690.00 $ 34.00 $43,690.00 $ 34.00 $43,690.00 $ 35.00 $44,975.00 $ 34.00 $43,690.00 $ 36.75 $47,223.75 $38.00 $48,830.00 56 HANDHOLE 2 EACH $3,000.00 $ 6,000.00 $ 500.00 $1,000.00 $500.00 $1,000.00 $ 500.00 $1,000.00 $ 500.00 $1,000.00 $ 500.00 $1,000.00 $ 500.00 $1,000.00 $ 540.00 $1,080.00 $550.00 $1,100.00 UNIT DUCT, 600V, 4-1C NO.8, 1/C NO.8 GROUND, (XLP-TYPE 57 1,863 FOOT $20.00 USE), 1 1/4" DIA. POLYETHYLENE $ 37,260.00 $ 18.00 $33,534.00 $18.00 $33,534.00 $ 18.00 $33,534.00 $ 18.00 $33,534.00 $ 20.00 $37,260.00 $ 18.00 $33,534.00 $ 19.50 $36,328.50 $20.00 $37,260.00 UNIT DUCT, 600V, 4-1C NO.6, 1/C NO.6 GROUND, (XLP-TYPE 58 2,253 FOOT $20.00 USE), 1 1/4" DIA. POLYETHYLENE $ 45,060.00 $ 22.00 $49,566.00 $22.00 $49,566.00 $ 22.00 $49,566.00 $ 22.00 $49,566.00 $ 25.00 $56,325.00 $ 22.00 $49,566.00 $ 23.80 $53,621.40 $24.50 $55,198.50 59 REMOVAL OF LIGHTING UNIT, SALVAGE 12 EACH $1,200.00 $ 14,400.00 $ 300.00 $3,600.00 $300.00 $3,600.00 $ 300.00 $3,600.00 $ 300.00 $3,600.00 $ 325.00 $3,900.00 $ 300.00 $3,600.00 $ 325.00 $3,900.00 $330.00 $3,960.00 60 REMOVAL OF POLE FOUNDATION 12 EACH $500.00 $ 6,000.00 $ 600.00 $7,200.00 $600.00 $7,200.00 $ 600.00 $7,200.00 $ 600.00 $7,200.00 $ 625.00 $7,500.00 $ 600.00 $7,200.00 $ 650.00 $7,800.00 $660.00 $7,920.00 61 REMOVAL OF LIGHTING CONTROLLER 1 EACH $2,000.00 $ 2,000.00 $ 500.00 $500.00 $500.00 $500.00 $ 500.00 $500.00 $ 500.00 $500.00 $ 525.00 $525.00 $ 500.00 $500.00 $ 540.00 $540.00 $550.00 $550.00 62 REMOVAL OF ELECTRIC SERVICE INSTALLATION 1 EACH $5,000.00 $ 5,000.00 $ 500.00 $500.00 $500.00 $500.00 $ 500.00 $500.00 $ 500.00 $500.00 $ 525.00 $525.00 $ 500.00 $500.00 $ 540.00 $540.00 $550.00 $550.00 63 REMOVAL OF LIGHTING CONTROLLER FOUNDATION 1 EACH $2,500.00 $ 2,500.00 $ 600.00 $600.00 $600.00 $600.00 $ 600.00 $600.00 $ 600.00 $600.00 $ 625.00 $625.00 $ 600.00 $600.00 $ 650.00 $650.00 $660.00 $660.00 PROPOSED STORM SEWER CONNECTION TO EXISTING 64 1 EACH $5,000.00 MANHOLE $ 5,000.00 $ 585.00 $585.00 $585.00 $585.00 $ 800.00 $800.00 $ 1,500.00 $1,500.00 $ 1,000.00 $1,000.00 $ 600.00 $600.00 $ 635.00 $635.00 $1,260.00 $1,260.00 65 TACTILE/DETECTABLE WARNING SURFACE 58 SQ FT $50.00 $ 2,900.00 $ 45.00 $2,610.00 $38.00 $2,204.00 $ 30.00 $1,740.00 $ 40.00 $2,320.00 $ 50.00 $2,900.00 $ 30.00 $1,740.00 $ 29.00 $1,682.00 $37.00 $2,146.00 66 RELOCATE EXISTING MAILBOX 4 EACH $750.00 $ 3,000.00 $ 600.00 $2,400.00 $360.00 $1,440.00 $ 250.00 $1,000.00 $ 250.00 $1,000.00 $ 500.00 $2,000.00 $ 250.00 $1,000.00 $ 125.00 $500.00 $150.00 $600.00 67 LUMINAIRE REPLACEMENT SPECIAL 2 EACH $1,500.00 $ 3,000.00 $ 600.00 $1,200.00 $600.00 $1,200.00 $ 600.00 $1,200.00 $ 600.00 $1,200.00 $ 650.00 $1,300.00 $ 600.00 $1,200.00 $ 650.00 $1,300.00 $660.00 $1,320.00 68 TEMPORARY ACCESS (COMMERCIAL ENTRANCE) 26 EACH $300.00 $ 7,800.00 $ 1,600.00 $41,600.00 $230.00 $5,980.00 $ 500.00 $13,000.00 $ 900.00 $23,400.00 $ 750.00 $19,500.00 $ 1.00 $26.00 $ 850.00 $22,100.00 $1,280.00 $33,280.00 69 TEMPORARY ACCESS (ROAD) 3 EACH $1,000.00 $ 3,000.00 $ 2,400.00 $7,200.00 $680.00 $2,040.00 $ 1,000.00 $3,000.00 $ 1,800.00 $5,400.00 $ 1,000.00 $3,000.00 $ 1.00 $3.00 $ 2,400.00 $7,200.00 $1,680.00 $5,040.00 PORTLAND CEMENT CONCRETE DRIVEWAY PAVEMENT, 7 70 2,755 SQ YD $80.00 INCH (SPECIAL) $ 220,400.00 $ 87.00 $239,685.00 $61.00 $168,055.00 $ 83.50 $230,042.50 $ 81.00 $223,155.00 $ 85.00 $234,175.00 $ 82.00 $225,910.00 $ 100.00 $275,500.00 $116.00 $319,580.00 71 TEMPORARY PAVEMENT REMOVAL 73 SQ YD $15.00 $ 1,095.00 $ 35.00 $2,555.00 $27.00 $1,971.00 $ 20.00 $1,460.00 $ 18.00 $1,314.00 $ 25.00 $1,825.00 $ 40.00 $2,920.00 $ 20.80 $1,518.40 $18.00 $1,314.00 72 COMBINATION CURB AND GUTTER REMOVAL (SPECIAL) 908 FOOT $15.00 $ 13,620.00 $ 11.00 $9,988.00 $14.50 $13,166.00 $ 6.50 $5,902.00 $ 15.00 $13,620.00 $ 7.50 $6,810.00 $ 40.00 $36,320.00 $ 9.65 $8,762.20 $48.00 $43,584.00 73 SANITARY MANHOLES TO BE ADJUSTED 10 EACH $1,250.00 $ 12,500.00 $ 630.00 $6,300.00 $630.00 $6,300.00 $ 775.00 $7,750.00 $ 1,350.00 $13,500.00 $ 975.00 $9,750.00 $ 630.00 $6,300.00 $ 680.00 $6,800.00 $1,380.00 $13,800.00 Page 1 of 2 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] Bid Tabulation 2024 Harvester Road Reconstruction Project Municipality/Owner: City of West Chicago Prepared by: Jeff Andrzejewski 1 2 3 4 5 6 7 8 Checked By: Kevin VanDeWoestyne, P.E. (January 16, 2024) Engineer's Estimate of Probable Plote Construction Inc. R.W. Dunteman Co. Alamp Concrete Contractors Inc. Acura Inc. Triggi Construction Inc. Alliance Contractors Inc. Builders Concrete Services LLC. Martam Construction Inc. Construction Costs ITEM QUANTITY UNIT UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL UNIT PRICE TOTAL NO. DESCRIPTION 74 SANITARY MANHOLE (SPECIAL) 1 EACH $50,000.00 $ 50,000.00 $ 11,330.00 $11,330.00 $11,330.00 $11,330.00 $ 8,200.00 $8,200.00 $ 9,500.00 $9,500.00 $ 8,500.00 $8,500.00 $ 11,330.00 $11,330.00 $ 12,250.00 $12,250.00 $8,640.00 $8,640.00 75 TRAFFIC CONTROL AND PROTECTION, (SPECIAL) 1 L SUM $100,000.00 $ 100,000.00 $ 26,000.00 $26,000.00 $60,000.00 $60,000.00 $ 71,000.00 $71,000.00 $ 100,000.00 $100,000.00 $ 30,000.00 $30,000.00 $ 29,588.00 $29,588.00 $ 30,000.00 $30,000.00 $130,000.00 $130,000.00 76 LIGHTING UNIT COMPLETE (SPECIAL) 20 EACH $10,000.00 $ 200,000.00 $ 6,280.00 $125,600.00 $6,280.00 $125,600.00 $ 6,280.00 $125,600.00 $ 6,280.00 $125,600.00 $ 6,500.00 $130,000.00 $ 6,280.00 $125,600.00 $ 6,790.00 $135,800.00 $6,908.00 $138,160.00 77 LIGHTING CONTROLLER (SPECIAL) 1 EACH $10,000.00 $ 10,000.00 $ 8,500.00 $8,500.00 $8,500.00 $8,500.00 $ 8,500.00 $8,500.00 $ 8,500.00 $8,500.00 $ 8,500.00 $8,500.00 $ 8,500.00 $8,500.00 $ 3,200.00 $3,200.00 $9,350.00 $9,350.00 78 STORM SEWER, DUCTILE IRON PIPE, CLASS 52 8" 127 FOOT $200.00 $ 25,400.00 $ 88.65 $11,258.55 $88.65 $11,258.55 $ 180.00 $22,860.00 $ 155.00 $19,685.00 $ 175.00 $22,225.00 $ 88.65 $11,258.55 $ 96.00 $12,192.00 $98.00 $12,446.00 79 TEMPORARY MAILBOX 4 EACH $500.00 $ 2,000.00 $ 350.00 $1,400.00 $400.00 $1,600.00 $ 400.00 $1,600.00 $ 500.00 $2,000.00 $ 250.00 $1,000.00 $ 250.00 $1,000.00 $ 245.00 $980.00 $350.00 $1,400.00 80 PVC PIPE TAP REPAIR (SPECIAL) 2 EACH $2,500.00 $ 5,000.00 $ 435.00 $870.00 $435.00 $870.00 $ 925.00 $1,850.00 $ 1,250.00 $2,500.00 $ 1,000.00 $2,000.00 $ 435.00 $870.00 $ 470.00 $940.00 $2,640.00 $5,280.00 81 PARKWAY RESTORATION (SPECIAL) 12,326 SQ YD $20.00 $ 246,520.00 $ 6.25 $77,037.50 $10.00 $123,260.00 $ 5.00 $61,630.00 $ 12.00 $147,912.00 $ 6.75 $83,200.50 $ 6.25 $77,037.50 $ 6.80 $83,816.80 $8.00 $98,608.00 82 SAWCUT BARRIER CURB TO ADA CURB RAMP (SPECIAL) 8 FOOT $100.00 $ 800.00 $ 75.00 $600.00 $100.00 $800.00 $ 100.00 $800.00 $ 150.00 $1,200.00 $ 50.00 $400.00 $ 100.00 $800.00 $ 62.95 $503.60 $80.00 $640.00 83 UPRR RIGHT-OF-WAY ENTRY PERMIT (SPECIAL) 1,025 DOLLAR $1.00 $ 1,025.00 $ 1.00 $1,025.00 $1.00 $1,025.00 $ 1.00 $1,025.00 $ 1.00 $1,025.00 $ 1.00 $1,025.00 $ 1.00 $1,025.00 $ 1.00 $1,025.00 $1.00 $1,025.00 84 REMOVE AND REPLACE STONE RIP RAP (SPECIAL) 112 SQ YD $250.00 $ 28,000.00 $ 115.20 $12,902.40 $115.20 $12,902.40 $ 47.00 $5,264.00 $ 90.00 $10,080.00 $ 50.00 $5,600.00 $ 190.00 $21,280.00 $ 58.00 $6,496.00 $196.00 $21,952.00 85 SANITARY SEWER REMOVAL AND REPLACEMENT, 12" 55 FOOT $300.00 $ 16,500.00 $ 218.75 $12,031.25 $218.75 $12,031.25 $ 480.00 $26,400.00 $ 160.00 $8,800.00 $ 225.00 $12,375.00 $ 218.75 $12,031.25 $ 240.00 $13,200.00 $336.00 $18,480.00 86 STORM SEWER REMOVAL AND REPLACEMENT, 12" 50 FOOT $400.00 $ 20,000.00 $ 83.40 $4,170.00 $83.40 $4,170.00 $ 185.00 $9,250.00 $ 100.00 $5,000.00 $ 175.00 $8,750.00 $ 83.40 $4,170.00 $ 90.00 $4,500.00 $241.00 $12,050.00 87 MANHOLE, TYPE A, 8' DIA. (SPECIAL) 1 EACH $20,000.00 $ 20,000.00 $ 15,160.00 $15,160.00 $15,160.00 $15,160.00 $ 16,000.00 $16,000.00 $ 14,000.00 $14,000.00 $ 17,500.00 $17,500.00 $ 15,160.00 $15,160.00 $ 16,400.00 $16,400.00 $11,680.00 $11,680.00 88 DRIVEWAY PAVEMENT REMOVAL (SPECIAL) 3,337 SQ YD $20.00 $ 66,740.00 $ 17.00 $56,729.00 $22.00 $73,414.00 $ 8.25 $27,530.25 $ 15.00 $50,055.00 $ 18.50 $61,734.50 $ 40.00 $133,480.00 $ 18.00 $60,066.00 $16.00 $53,392.00 CONNECTION OF EXISTING LIGHTING SYSTEM TO PROPOSED 89 1 EACH $3,000.00 LIGHTING CONTROLLER (SPECIAL) $ 3,000.00 $ 2,000.00 $2,000.00 $2,000.00 $2,000.00 $ 2,000.00 $2,000.00 $ 2,000.00 $2,000.00 $ 2,000.00 $2,000.00 $ 2,000.00 $2,000.00 $ 2,200.00 $2,200.00 $2,200.00 $2,200.00 90 DUPAGE COUNTY HIGHWAY PERMIT FEE 50,000 DOLLAR $1.00 $ 50,000.00 $ 1.00 $50,000.00 $1.00 $50,000.00 $ 1.00 $50,000.00 $ 1.00 $50,000.00 $ 1.00 $50,000.00 $ 1.00 $50,000.00 $ 1.00 $50,000.00 $1.00 $50,000.00 91 ELECTRICAL CONNECTION TO EXISTING LIGHTING SYSTEM 2 EACH $1,500.00 $ 3,000.00 $ 2,000.00 $4,000.00 $2,000.00 $4,000.00 $ 2,000.00 $4,000.00 $ 2,000.00 $4,000.00 $ 2,000.00 $4,000.00 $ 2,000.00 $4,000.00 $ 2,165.00 $4,330.00 $2,200.00 $4,400.00 92 STABILIZED CONSTRUCTION ENTRANCE 223 SQ YD $40.00 $ 8,920.00 $ 40.00 $8,920.00 $34.00 $7,582.00 $ 10.00 $2,230.00 $ 40.00 $8,920.00 $ 50.00 $11,150.00 $ 10.00 $2,230.00 $ 31.00 $6,913.00 $23.40 $5,218.20 93 CONSTRUCTION LAYOUT 1 L SUM $25,000.00 $ 25,000.00 $ 35,000.00 $35,000.00 $30,000.00 $30,000.00 $ 29,235.00 $29,235.00 $ 35,000.00 $35,000.00 $ 35,000.00 $35,000.00 $ 32,400.00 $32,400.00 $ 40,540.00 $40,540.00 $36,000.00 $36,000.00 94 DRAINAGE STRUCTURE TO BE REMOVED 2 EACH $2,500.00 $ 5,000.00 $ 910.00 $1,820.00 $910.00 $1,820.00 $ 500.00 $1,000.00 $ 750.00 $1,500.00 $ 100.00 $200.00 $ 910.00 $1,820.00 $ 990.00 $1,980.00 $400.00 $800.00 95 DUST CONTROL WATERING 200 UNIT $150.00 $ 30,000.00 $ 30.00 $6,000.00 $5.83 $1,166.00 $ 1.00 $200.00 $ 10.00 $2,000.00 $ 25.00 $5,000.00 $ 1.00 $200.00 $ 150.00 $30,000.00 $40.00 $8,000.00 96 TEMPORARY INFORMATION SIGNING 240 SQ FT $15.00 $ 3,600.00 $ 12.00 $2,880.00 $12.00 $2,880.00 $ 10.00 $2,400.00 $ 12.00 $2,880.00 $ 15.00 $3,600.00 $ 12.50 $3,000.00 $ 13.00 $3,120.00 $13.20 $3,168.00 97 RAILROAD PROTECTIVE LIABILITY INSURANCE 1 L SUM $15,000.00 $ 15,000.00 $ 3,300.00 $3,300.00 $5,000.00 $5,000.00 $ 5,000.00 $5,000.00 $ 15,000.00 $15,000.00 $ 5,000.00 $5,000.00 $ 500.00 $500.00 $ 2,750.00 $2,750.00 $5,500.00 $5,500.00 98 TEMPORARY PAVEMENT 73 SQ YD $100.00 $ 7,300.00 $ 140.00 $10,220.00 $83.00 $6,059.00 $ 85.00 $6,205.00 $ 60.00 $4,380.00 $ 50.00 $3,650.00 $ 137.00 $10,001.00 $ 83.00 $6,059.00 $26.00 $1,898.00 99 SLEEPER SLAB 115 FOOT $100.00 $ 11,500.00 $ 140.00 $16,100.00 $160.00 $18,400.00 $ 77.00 $8,855.00 $ 90.00 $10,350.00 $ 125.00 $14,375.00 $ 80.00 $9,200.00 $ 110.00 $12,650.00 $146.00 $16,790.00 As Read $3,900,000.00 $3,795,000.00 $3,924,357.03 $4,067,611.20 $4,134,469.63 $4,290,042.32 $4,409,453.26 $4,946,549.48 As Corrected $3,900,000.00 $3,900,879.00 $4,032,670.03 $4,171,056.20 $4,246,433.63 $4,410,525.32 $4,537,238.26 $5,100,743.38 TOTAL $ 4,599,960.55 $ 3,900,000.00 $ 3,900,879.00 $ 4,032,670.03 $ 4,171,056.20 $ 4,246,433.63 $ 4,410,525.32 $ 4,537,238.26 $ 5,100,743.38 Page 2 of 2 ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] th~~s engineering group service at the highest grade January 24, 2024 7 62 shoreline drive suite 200 aurora. Illinois 60504 Dave Shah, P.E. Assistant Director of Public Works City of West Chicago - Public Works Department 1400 W Hawthorne Lane West Chicago, IL 60185 Re: Bid Analysis - 2024 Harvester Road Reconstruction Project Dear Mr. Shah: Thomas Engineering Group, LLC (TEG) prepares this memo to recommend a qualified vendor for performing contractual roadway reconstruction services for the City of West Chicago's 2024 Harvester Road Reconstruction Project (Project). On Tuesday, January 16, 2024, the City received a total of eight (8) competitive bid proposals from interested contractors. All bids were opened and read aloud at the bid opening. TEG has compiled the bid proposal information and offers the following recommendation to the City for awarding the Project. It shall be noted that the "As Read" total bid amounts do not match the "As Corrected" total bid amounts found in the Bid Tabulation. All bidders acknowledged Addendum #1, which revised the quantity of PCC Pavement 10" (Jointed) from 16, 161 square yards to 17 ,3 78 square yards. While compiling bids, TEG discovered that seven (7) out of (8) bidders required a correction to the bid quantity for Pay Item #24: PCC Pavement 10" (Jointed). One (1) bidder, Plote Construction Inc., bid on a quantity of 17,378 square yards for PCC Pavement 10" (Jointed) and required no correction to their bid amount. For an accurate comparison of all bids, submitted unit prices govern and all bids were evaluated based on a quantity of 17,378 square yards for PCC Pavement 10" (Jointed). A Bid Tabulation worksheet (attached) was developed for evaluation of all bid values submitted at the bid opening. TEG's evaluation of bids included consideration of bid proposal completeness, unit pricing, total quantities, and total cost. According to the Bid Tabulation, Plote Construction Inc. (Plote), located in Hoffman Estates, Illinois, submitted the lowest, responsible bid in the amount of $3,900,000.00. The engineer's estimate of probable cost was $4,599,960.55. All bid proposals ranged from $3,900,000.00 to $4,946,549.48. The second lowest bidder, R.W. Dunteman Company, submitted a cost of $3,900,879.00, just $879.00 higher than the lowest bid. Plote Construction Inc. has performed similar roadway reconstruction and PCC paving work for other municipalities including the City's Washington Street PCC Pavement Rehabilitation Project in 2011. TEG has direct experience working with Plote and is pleased with their past performance on municipal roadway projects. Based on these qualifications and our direct experience with Plote, we believe that Plote Construction Inc. is qualified to perform contractual roadway reconstruction services for the City's 2024 Harvester Road Reconstruction Project. If you have any questions or comments, please feel free to call me at (847) 815-9500 or e-mail at kevinv@thomas-engineering.com . If grade ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] January 24, 2024 Re: 2024 Harvester Road Reconstruction Project Page 2 of2 Sincerely, thomas engineering group, lie ~~- Kevin V!mDeWoestyne, P.E., ENV SP Municipal Department Head Attachments Cc/email: Mr. Matt Vitner, P.E., Senior Project Manager, Thomas Engineering Group, LLC thomaa en9ln h••f grad• ===== PDF PAGE 37 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _L{____1_e:~2-~__ Resolution No. 24-R-0013 - Jacobs Solutions, Inc. - COMMITTEE AGENDA DATE: February 1, 2024Professional Services related to the Condition Assessment COUNCIL AGENDA DATE: February 19, 2024 Study at the Water Treatment Plant in the amount not to exceed $38,000.00 /STAFF REVIEW: Mehul T. Patel, P.E. - Director of Public Works SIGNATURE (\A);\ 0 APPROVED BY CITY ADMINISTRATOR: Michael l. Guttman SIGNATURE_________ _ The City of West Chicago owns, operates, and maintains a 9.0 MGD (Million Gallons per Day) lime softening Water Treatment Plant (WTP) located at 1400 West Hawthorne Lane. Since its opening in January 2005, there haven't been any major upgrades to the structural, mechanical and electrical components of the WTP with the exception of the recent SCADA (Supervisory Control and Data Acquisition) upgrades. A lot of the components in the WTP are starting to age and are likely in need of a replacement. To thoroughly understand the needs and priorities of the WTP, staff recommends a Condition Assessment Study. For the Condition Assessment Study, staff engaged with the team from Jacobs Solutions Inc. (Jacobs), who currently oversees the daily operations of the Wastewater Treatment Plant. Jacobs also currently operates and maintains various WTPs around the country for multiple municipalities. Along with experienced operators, Jacobs also has the engineering team to assist in the condition assessments rather than relying on third parties. Typically, such assessment studies are performed by engineering firms which generally don't have staff with the daily operational experience. In those cases, the assessment is heavily based on the life cycle of the equipment. Staff believes having input from operators that have daily interaction with such equipment is valuable in the Condition Assessment Study. Typically, staff will solicit proposals or statement of interests for professional services. Proposals are generally evaluated based on scope and cost while a statement of interest evaluation is followed by a qualification- based selection, in which the most qualified firm is awarded the contract after fee negotiations. In this case, staff's professional opinion based on past performance from the Jacobs team on various projects at the WCWWA, which included both engineering and operation components, staff feels Jacobs would be a good fit to perform the Condition Assessment Study as its team can evaluate the components both from an engineering and an operational standpoint. Jacobs's scope of work will include an inventory of all assets, field data collection, perform field condition assessment of all interior and exterior asset features of the WTP (excluding building), risk scoring of all the assets and provide a report prioritizing the recommended improvements within the WTP for the next ten years. This Condition Assessment Study will serve as a guideline for staff to prepare a Capital Improvements Plan for the WTP. The original proposal for this task was $39,822 which has been negotiated down to $38,000. This Condition Assessment Study will be funded from 06-34-48-4225 where $38,000 has been budgeted for this task. ===== PDF PAGE 38 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0013 authorizing the Mayor to execute a professional services agreement with Jacobs Solutions Inc, for the Water Treatment Plant Condition Assessment Study in an amount not to $38,000.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 39 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0013 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH JACOBS SOLUTIONS INC. FOR THE WATER TREATMENT PLANT CONDITION ASSESSMENT STUDY IN AN AMOUNT NOT TO $38,000.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a professional services agreement with Jacobs Solutions Inc. for the Water Treatment Plant Condition Assessment Study in an amount not to $38,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 40 ===== [Extraction: embedded PDF text] 725 Dayton Ave, West Chicago, IL. 60185 T +1 .503.235.5000Jacobs_ www.jacobs.com January 23rd, 2024 Mehul T. Patel, P.E., CFM Director of Public Works City of West Chicago 1400 W Hawthorne Ln, West Chicago, IL 60185 Subject: Proposal for Water Treatment Plant Condition Assessment Dear Mr. Patel, Jacobs is pleased to provide a proposal for performing a Water Treatment Plan Condition Assessment. Understanding The City of West Chicago Public Work department is responsible for cost-effective operation, maintenance, and asset management of the Water Treatment Plant. It's Jacobs understanding, professional services described in this proposal have been socialized with you to validate we are offering a Condition Assessment services, scope of work, time frames and deliverables to meet your needs. Jacobs service offering is intended to compliment the Water Treatment Plant's pursuit of continuous improvement including efficient asset care, and asset renewal planning. Approach Customized condition assessment using Jacobs ACES mobile field application, field assessment work performed by qualified and experienced assessors. Scope of Services Jacobs proposes to provide the following service and deliverables: • Asset Registry Development and Condition Assessment • Perform condition assessment of the water treatment plant, interior and exterior asset features. Include: , o Initial Asset registry framework development for use in the field o Field condition assessment of systems and equipment. o Risk scoring of process areas and subsequent equipment o Capital renewal and replacement recommendations draft report and final report. ===== PDF PAGE 41 ===== [Extraction: embedded PDF text] Proposal for Water Treatment Plant Condition Assessment Jacobs January 23n1, 2024 • Does not include the actual facility such as roof, core, floor & shell features of the building(s). • Two assessors on the premise for one week to perform field data collection. • A review of the information furnished by the City for Jacobs development of Process Areas and Asset Registry. • Risk scoring framework. Jacobs to develop a draft set of consequence of failure (CoF) and likelihood of failure (LoF) categories/criteria and associated weighting and scoring that is standardized based on International Infrastructure Management Manual, 2016. These shall be reviewed with the client and edited as needed for relevancy to the water treatment plant operation. The outcome of the exercise enables development of asset risk scores to facilitate planning and prioritization of recommendations resulting from the condition assessment. • Planning Workshop, Jacobs to facilitate a virtual workshop via MS Teams with client staff to review assessment process, review available data including draft asset inventory, condition rating scale, proposed assets to be assessed, asset-groupings, asset criteria, assessment methods, and risk scoring framework (CoF and LoF criteria and weighting/scoring). • ACES is a mobile field application designed to manage asset registry and assessment information. All information gathered and scored via ACES will be provided as part of this project. Information will be provided in Excel and PDF formats. The ACES database will be populated for condition assessment based on client input received during the Planning Workshop. Remainder of the database will be populated in the field during the one-week site visit as part of the condition assessment. • Jacobs to facilitate a review session summarizing workshop outcomes and field plan for condition assessment. Field data collection will include the following components: • Assessment of all process mechanical, electrical, instrumentation, structural assets related to the operation of the treatment facilities Electrical components such as transformer, automatic and manual transfer switches, electrical switchgear and VFDs. • Control system components such as 1/0 racks, PLC panel, fiber optic panel, security system enclosure. • HVAC systems • Exposed structural components. • Visual evaluation of coatings. • Spot sample Ultrasonic testing for pipe and tank wall thickness • Spot sample vibration testing 2 ===== PDF PAGE 42 ===== [Extraction: embedded PDF text] Proposal for Water Treatment Plant Condition Assessment Jacobs January 23rd, 2024 Visual assessments interior to tanks, vessels and below the access hatch be viewed safely from above grade or exterior to equipment. • Capture observations of noise, odors, and vibration. • Observation of equipment operation flow and pressures using existing instruments • Field electrical measurements may be performed for critical assets and motors over 15 HP. including voltage and amperage measurements under load as possible, and nondestructive insulation resistance testing of electrical equipment. This service is limited to working live 480V Category 2 Arc Flash. Voltages greater than 480v will not be tested. Jacob's assessors shall be escorted by an experienced WTP staff with access and knowledge of the water treatment plant. • Assets are expected to be operating under normal operating conditions and loading at the time of the assessment. Assets which cannot be observed operating under close-to- normal operating conditions and loading shall only be visually observed. • Assessors shall not enter confined spaces. Draining filters, removing media from filters is not included in this scope • Jacobs shall have no authority to exercise control over, nor shall they bear any responsibility for, the health and safety of parties other than field assessment team. • No heavy cleaning or asset maintenance by assessor are included in this scope of work. Jacobs will provide tools and instruments required for the above data collection. Deliverables • Condition Assessment • WTP asset registry • Condition scoring • Risk score (CoF multiplied by LoF) • Remaining useful life • Photographs of each asset and noted deficiencies (as applicable) • Identification of deficiencies per asset • Recommended repair, rehab, replacement strategies and associated costs for each deficiency 3 ===== PDF PAGE 43 ===== [Extraction: embedded PDF text] Proposal for Water Treatment Plant Condition Assessment Jacobs January 23"', 2024 • Prioritization of repair, rehab, replacements and assignment to three basic time horizons (e.g. 0-2 years; 2-5 years; 6-10 years) • Recommendations for additional targeted assessment, or other strategies to enhance maintenance efforts at the WTP, if applicable • Draft Facility Condition Assessment report • Final Facility Condition Assessment report Information Requests • Access to SCADA submittals including screen shots of SCADA graphic user interface (GUI) pages, email screen shots are acceptable. • Equipment installation dates, history of major projects and repairs related to systems and equipment. • Current method for scheduling equipment maintenance and tracking repair events. • Current method and example documentation for compliance monitoring. Assumptions 1) Once WCW issues a PO, Jacobs will facilitate the Planning Workshop within two weeks. 2) Workspace such as a small conference room will be made available to Jacobs staff as a space for interactive discussion and secured space for computers and personal items. 3) WTP Staff will be available to interact with Jacob's assessment staff. 4) Jacob's assessors shall be escorted by an experienced WTP staff with access and knowledge of the water treatment plant. 5) Jacobs shall have no authority to exercise control over, nor shall they bear any responsibility for, the health and safety of parties other than field assessment team. 6) No heavy cleaning or asset maintenance by assessor are included in this scope of work. Schedule Planning Workshop (4 hours, virtual) On site assessment begins two weeks after completion of Planning Workshop Draft report issued by email two weeks after completing on site assessment. WCW feedback, draft report review Final report issued by email one week after receiving WCW feedback. 4 ===== PDF PAGE 44 ===== [Extraction: embedded PDF text] Proposal for Water Treatment Plant Condition Assessment Jacobs Januaiy 23n1, 2024 Commercial Offer Fixed fee - $38,000 Terms and Conditions as per Agreement for Professional Services, includes: Appendix A - Scope of Services Water Treatment Plant Condition Assessment Appendix B - Compensation Invoice upon issuance of final condition assessment report. We appreciate the opportunity to submit our proposal for this service opportunity. If you have any questions or require additional information, please feel free to contact me by phone 1.630.390.9857 and/or email njcholas.lenzi@jacobs.com. Sincerely, Nicholas Lenzi Regional Business Manager Jacobs 5 ===== PDF PAGE 45 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: 4 ~ +(-, Resolution No. 24-R-0014 - Contract Award - Era Valdivia Contractors, Inc for the 2024 Fremont Water Tower COMMITTEE AGENDA DATE: February 1, 2024 Rehabilitation Project for an amount not-to-exceed COUNCIL AGENDA DATE: February 19, 2024 $719,900.00 /\llU _u_ ~STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE J\.._./ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The Fremont Street Water Tower is the City's oldest water tower, constructed in 1952. It has a storage capacity of 250,000 gallons. It was last painted in 1990. The condition assessment confirmed it is overdue for paint application and safety upgrades. In April 2023 the City approved an Agreement with KLM Engineering, Inc. of Woodbury, Minnesota, for design and bidding services In September 2023 the City received an executed agreement from DCEO awarding the $750,000.00 in funds for the Project. The proposed improvements include sandblasting, new interior coating, exterior coatings, landscaping improvements and Occupational Safety and Health Administration (OSHA) compliant safety systems including railings, ladders and fall protection. On December 19, 2023, the City advertised for the 2024 Fremont Water Tower Rehabilitation Project in the Daily Herald as well as on QuestCDN, an online bidding platform, with a bid opening date of January 16, 2024. Three bids were received. The results of the as read bids are listed below. Contractor Total Bid Rank Era Valdivia Contractors, Inc $719,900.00 1 Neumann Company Contractors, Inc. $1,075,800.00 2 Tecorp, Inc. $1,445,850.00 3 Enoineer's Estimate $828,000.00 NIA Era Valdivia Contractors, Inc. submitted the lowest responsible bid in the amount of $719,900.00 which is $109,000.00 below the engineer's estimate. Era Valdivia performed successful rehabilitation work on the City's above ground storage tanks at Booster Station #4 and #8 in 2022. Other references contacted indicated satisfaction with the services provided by Era Valdivia. Staff recommends that a contract be awarded to Era Valdivia Contractors, Inc. of Chicago, Illinois, for the 2024 Fremont Water Tower Rehabilitation Project. There is $800,000.00 budgeted in 06-34-47-4806 for construction of this Project. The City will have to front the cost of improvements and then seek reimbursement. ===== PDF PAGE 46 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0014 authorizing the Mayor to execute a Contract with Era Valdivia Contractors, Inc related to the 2024 Fremont Street Water Tower Rehabilitation Project for an amount not to exceed $719,900.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 47 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0014 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH ERA VALDIVIA CONTRACTORS, INC. OF CHICAGO, ILLINOIS, FOR THE 2024 FREMONT WATER TOWER REHABILITATION PROJECT IN AN AMOUNT NOT TO EXCEED $719,900.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with ERA Valdivia Contractors, Inc., for the 2024 Fremont Water Tower Rehabilitation Project for an amount not to exceed $719,900.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 48 ===== [Extraction: embedded PDF text] Bid Tabulation Sheet Cleaning, Repairing, & Painting Bid Opening Date: January 16, 2024 Description: 250,000-Gallon Elevated Reservoir; Fremont Tower Bid Location: Sealed Envelope Bid Opening Time: ~~~~~~~~~~~--2:00 PM 1400 Hawthorne Lane, West Chicago, IL 60185 Owner: City of West Chicago, Illinois KLM Project No.: 4190-23 --------------------------------------~ Bid Item No. 1 Bid Item No. 2 Bid Item No. 3 Bid Item No. 4 Bid Item No. 5 Exterior Area Interior Wet Area Contractor Bid Bond Structure Abrasive Blast & Base Bid Surface Repairs Abrasive Blast & Mobilization Modifications Coating & Coating Containment Lump Sum $ 175/hr Lump Sum Lump Sum Lump Sum Era Valdivia x $719,900.00 Contractors, Inc. $232,400.00 $17,500.00 $130,000.00 $300,000.00 $40,000.00 Lump Sum $ 250/hr Lump Sum Lump Sum Lump Sum Neumann Company x $1,075,800.00 Contractors, Inc. $373,700.00 $25,000.00 $174,200.00 $479,000.00 $23,900.00 Lump Sum $ 850/hr Lump Sum Lump Sum Lump Sum Tecorp, Inc. x $1,445,850.00 $473,500.00 $85,000.00 $214,400.00 $609,600.00 $63,350.00 ===== PDF PAGE 49 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0015 - Contract Award - Pacific Construction Services, LLC for the North Public Works COMMITTEE AGENDA DATE: February 1, 2024 COUNCIL AGENDA DATE: February 19, 2024Garage Insulation Project in an Amount Not to Exceed $160,380.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE ...,.(~!\,:---~- AA APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ________ _ ITEM SUMMARY: The North Public Works Garage Insulation Project includes the installation of closed-cell spray foam insulation of approximately 6, 500 SF of wall surface and 10,000 SF of the roof surface with an intumescent top coating at the interior perimeter of the walls and roof surface areas of an existing prefabricated and uninsulated metal garage building at the 135 W. Grand Lake Boulevard. This garage is primarily used for storage of the major diesel-powered equipment used in the snow and ice removal operations. These pieces of equipment use a product called Diesel Exhaust Fluid (DEF). which is a solution of urea and water that's injected into the exhaust stream of diesel vehicles to turn NOx gases (harmful emissions) into nitrogen and water. The freezing point of OAF is 12 degrees Fahrenheit, at which it can cause expansion of the fluid and damage the tanks and other parts on the equipment. The best way to prevent it from freezing is to store equipment inside in a temperature-controlled environment. The insulation will help with the temperature control inside the building. The Project will also help reduce energy costs, reduce moisture intake, and help protect the structural integrity of the North Garage. The Project is anticipated to begin once snow operations are completed in 2024 and is expected to be completed in July 2024. This Project was advertised for bids in 2023 as an alternate to the roofing project at the same location but was not awarded due to budgetary reasons. The Project was re-advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on January 2, 2024. A non-mandatory pre-bid meeting took place on-site on January 12, 2024. Staff opened bids on January 23, 2024, and below are the results: BID CONTRACTOR SUBMITTAL RANK AMOUNT Pacific Construction Services, LLC $160,380.00 1 KWCC, Inc. $167,494.00 2 BIOFOAM, Inc. $198,750.00 3 Boller Construction Co., Inc. $216,700.00 4 BUDGETED AMOUNT $200, 000. 00 Kluber, Inc., the City's Phase II and Ill Architect, completed a scoping review with Pacific Construction Services, LLC (PCS) of Chicago, Illinois, which submitted the lowest bid in the amount of $160,380.00. PCS's bid is $39,620.00 or approximately 20% under the FY 2024 budgeted amount. Staff recommends awarding the North Public Works Garage Insulation Project to PCS for a total contract amount not to exceed $160,380.00. The FY 2024 Budget includes $200,000.00 under the Capital Projects Funds - Capital Outlay account no. 08-34-53-4801 for the construction phase of the Project. ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0015 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Pacific Construction Services, LLC of Chicago, Illinois, for the North Public Works Garage Insulation Project in an amount not to exceed $160,380.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0015 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PACIFIC CONSTRUCTION SERVICES, LLC OF CHICAGO, ILLINOIS, FOR THE NORTH PUBLIC WORKS GARAGE INSULATION PROJECT IN AN AMOUNT NOT TO EXCEED $160,380.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, Pacific Construction Services, LLC of Chicago, Illinois, for an amount not to exceed $160,380.00 for the North Public Works Garage Insulation Project, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 52 ===== [Extraction: OCR (rendered-page OCR)] Location Map North Public Works Garage Insulation Project 135 W. Grand Lake West Chicago, DuPage County 135 W Grand Lake Bivd A ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] KluberArchitects + Engineers www.kluberinc.com January 25, 2024 Mr. Mehul Patel Director of Public Works City of West Chicago 475 Main Street West Chicago, Illinois 60185 RE: Bid Results North Public Works Garage Insulation Kluber Project No. 23-473-1469 Dear Mr. Patel, On January 23, 2024, bids were publicly opened and read aloud for the above referenced project Four contractors chose to submit bids for the project. The low base bid was submitted by Pacific Construction Services LLC from Chicago, Illinois in the amount of $160,380.00. The second lowest base bid was submitted by KWWC, Inc. from Montgomery, Illinois in the amount of $167,494.00. See attached bid tabulation for details on bid results. We conducted a Contractor Bid Scope Reviews with Pacific Construction Services LLC and KWCC, Inc. and believe both bids are responsive and complete. Therefore, the City may wish to award a Contract to Pacific Construction Services LLC in the amount of $160,380.00. The information contained herein and in the attached bid tabulation and scope reviews are provided to you for reference and use in your decision to award the Contract. Thank you for the opportunity to be of service to the City of West Chicago. We look forward to the successful completion of this project with you. Sincerely, Project Manager Kluber Architects + Engineers Attachments: Bid Tabulation, Bid Scope Reviews Cc: Dave Shah, Asst. Director of Public Works Corporate Office Bloomington Office 41 West Benton Street 2401 East Washington Street Aurora, Illinois 60506 Suite 200-B2 630.406.1213 Bloomington, Illinois 61704 309.430.6460 ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] BID TABULATION Contract Type: Single Contract, Stipulated Sum KluberArchitects + Engineers Kluber Project No.: 23-473-1469 Project : North Public Works Garage Insulation Project Date: 01/23/2024 Owner: City of West Chicago Time: 11 :00 AM 11 Pacific Construction Services LLC Chicago, IL y $160,380.00 Bid is Complete 21KWCC, Inc. Montgomery, IL y $167,494.00 Bid is Complete 3IBIOFOAM, Inc. Chicago, IL y $198,750.00 41Boller Construction Co., Inc. Waukegan, IL y $216,700.00 5 6 7 8 9 10 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] KluberArchitects+ Engineers www.kluberinc.com BID SCOPE REVIEW NORTH PUBLIC WORKS GARAGE INSULATION Kluber Project No. 23-473·1469 Contractor: Pacific Construction Services LLC Contact: Stephen Bykowski Base Bid Amount: $160,380.00 Phone:773-818-9295 Email: stephen@pacificconstructionus.com Date: January 23, 2024 All Addenda have been included in the bid. N/A All pertinent Allowances ($8,000.00) are included in the bid. Yes A bid bond was included in the bid package. Yes Are there any qualifications to the bid? No Are there any material deliveries which you feel could have a negative impact on the project schedule? No Are you aware of any discrepancies and/or have any questions on the bid documents? No SCOPE REVIEW: What Spray Foam Sub-Contractor do you intend to use to perform spray foam installation? C.J. Insulation; Yorkville, IL. What closed-cell spray foam products specified did you bid? A high density closed cell spray foam meeting the performance requirements of the specified products from Carlisle - Sealtite Pro. Confirm you bid R-16 Min. Closed Cell Spray Foam for roofing and wall areas? Yes. Did you include an intumescent topcoat throughout the entire garage? Yes. Corporate Office Bloomington Office 41 W. Benton Street 2401 E. Washington Street. Suite 200-B2 Aurora, Illinois 60506 Bloomington. Illinois 61704 630 406.1213 309.430.6460 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] What intumescent topcoat product did you bid? International Fireproof Technology Inc.; DC315 lntumescent Top coating. Did you include all primer and painting of all walls, ceilings (over the closed cell spray foam intumescent top coating) and structural steel components? Yes. Please confirm you included all necessary interior progress and final cleaning in your base bid after installation of your products? Reference Specification Section 017000; Paragraphs 3.08-3.10. Yes. Did you include the rockwool packing materials at the transition points from the top of wall to roof panels per Keynote 7.840 in Detail 4/A310? Yes. Did you include the sheet metal flashing per detail 6/A31 O; Keynotes 7.621? Yes. Did you include sheet metal flashing at the perimeter of the garage on top of the foundation all per detail 7/A31 O; Keynotes 7.622. Yes. Did you include B-Vent break metal and firestopping per detail 3/A310 at all (4) B-Vent locations? Yes. The above constitutes Kluber, Inc. interpretation of the Bid Scope Review telephone call on January 24, 2024. ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] KluberArchitects + Engineers www.kluberinc.com BID SCOPE REVIEW NORTH PUBLIC WORKS GARAGE INSULATION Kluber Project No. 23-473-1469 Contractor: KWCC Inc. Contact: Randy Banks Base Bid Amount: $167,494.00 Phone: 630-561-2337 Email: rbanks@kwccinc.com Date: January 23, 2024 All Addenda have been included in the bid. N/A All pertinent Allowances ($8,000.00) are included in the bid. Yes A bid bond was included in the bid package. Yes Are there any qualifications to the bid? No Are there any material deliveries which you feel could have a negative impact on the project schedule? No Are you aware of any discrepancies and/or have any questions on the bid documents? No SCOPE REVIEW: What Spray Foam Sub-Contractor do you intend to use to perform spray foam installation? C.J. Insulation; Yorkville, IL. What closed-cell spray foam products specified did you bid? A high denstty closed cell spray foam meeting the performance requirements of the specified products from Carlisle - Sealtite Pro. Confirm you bid R-16 Min. Closed Cell Spray Foam for roofing and wall areas? Yes. Did you include an intumescent topcoat throughout the entire garage? Yes. Corporate Office Bloomington Office 41 W. Benton Street 2401 E. Washington Street, Suite 200-B2 Aurora, Illinois 60506 Bloomington, Illinois 61704 630.406.1213 309.430.6460 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] What intumescent topcoat product did you bid? International FireproofTechnology Inc.; DC315 lntumescent Top coating. Did you include all primer and painting of all walls, ceilings (over the closed cell spray foam intumescent top coating) and structural steel components? Yes. Please confirm you included all necessary interior progress and final cleaning in your base bid after installation of your products? Reference Specification Section 017000; Paragraphs 3.08-3.10. Yes. Did you include the rockwool packing materials at the transition points from the top of wall to roof panels per Keynote 7.840 in Detail 4/A310? Yes. Did you include the sheet metal flashing per detail 6/A310; Keynotes 7.621? Yes. Did you include sheet metal flashing at the perimeter of the garage on top of the foundation all per detail 7/A310; Keynotes 7.622. Yes. Did you include 8-Vent break metal and firestopping per detail 3/A310 at all (4) 8-Vent locations? Yes. The above constitutes Kluber, Inc. interpretation of the Bid Scope Review telephone call on January 24, 2024. ===== PDF PAGE 59 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _6.;;.__r_·¥i-__.__,. __ City of West Chicago - Space Needs Assessment Study Final Report COMMITTEE AGENDA DATE: February 1, 2024 COUNCIL AGENDA DATE: N/A STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE MA~/\ -'4~:-----_ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE._________ _ ITEM SUMMARY: On April 17, 2023, the City Council approved Resolution No. 23-R-0005 for a professional architectural services agreement with FGMA Architects, Inc. to conduct a Space Needs Assessment Study (SNAS) for a future City Hall facility located on and around 119 W. Washington Street site along with a consolidated Public Works facility located on and around 1400 W. Hawthorne Lane. The purpose of this study was to evaluate the proper facility size for the current and future needs of the City to serve its residents. FGMA's scope of work was including but not limited to assessing the current and future needs of the City Hall including but not limited to Office of the Mayor; City Administrator's Office; Assistant City Administrator's Office, City Council Chambers; Conference Rooms; Finance Department including billing counter; Community Development Department including permit counter; Mail/Fax/Copier Room; Other office spaces; Fireproof vault; Fireproof secured server rooms; Employee lunch room; Employee locker rooms; and foyer/lounge area; etc. For Public Works site the scope was including but not limited to consolidating the operations from various locations to a centralized location. FGMA conducted site visits and staff interviews across multiple departments to better understand current operations and future needs. Based on the information gathered, analysis and staff feedback, FGMA reps proposed various options for both the City Hall and Public Works sites. After multiple rounds of comments, the final report was prepared and delivered in mid-December 2023. The Executive Summary is attached for reference. Should a Committee member wish to review the full report, please contact the Director of Public Works. It will be an enormous undertaking to move forward with both sites. Therefore, the primary focus is on the City Hall, surrounding public spaces, and associated public site improvements. The next step in the process will be to investigate financing options for construction of such improvements and begin the design of the site and building. The key takeaways for the City Hall location are as follows: 1. The ideal City Hall building site for current/future needs is approximately 20,000 square feet. 2. In 2023, the cost of a new City Hall can vary between $12.1 to $14.6 million for a single story building and between $12.6 to $15.1 million for a multi-story building. Please note these costs do not include surrounding public spaces and associated public site improvements. ACTIONS PROPOSED: The staff is hereby directed to move to the next steps in the process to investigate financing options for construction of the City Hall facility, surrounding public spaces, and associated public site improvements and to begin design of them. COMMITTEE RECOMMENDATION: ===== PDF PAGE 60 ===== [Extraction: OCR (rendered-page OCR)] FGMARCHITECTS CITY OF WEST CHICAGO City Hall and Public Works Needs Assessment Study SUBMITTED TO: City of West Chicago 475 Main Street West Chicago, IL 60185 FINAL UPDATE December 15, 2023 FGM # 23-3786.01 1211 W. 22 Street, Suite 700 Oak Brook, Illinois 60523-2109 630.574.8300 PHONE fgmarchitects.com ===== PDF PAGE 61 ===== [Extraction: embedded PDF text] FGM:ARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment City Study Team Tia Messina -Assistant City Administrator Tom Dabareiner - Director of Community Development Nikki Giles - Finance Director Mehul T. Patel, P.E., CFM - Director of Public Works Dave Shah, P.E. -Assistant Director of Public Works Jake Whiteaker - Street Superintendent Rocky Horvath - Utility Superintendent Mike Noa - Facilities Management & Vehicle Maintenance Superintendent FGM Architects Team Jason Estes, Principal-in-Charge Jake McLaughlin Mike Elliott December 15, 2023 Page 2 ===== PDF PAGE 62 ===== [Extraction: embedded PDF text] FGMARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment TABLE OF CONTENTS SECTION 1 ................... Executive Summary .......................................................... page 4 SECTION 2 ................... City Hall.. ........................................................................... page 5 Existing Building ................................................................ page 5 Building Space Needs ....................................................... page 6 Site Planning Concept ....................................................... page 13 Project Budgets ................................................................. page 15 SECTION 3 ................... Public Works ..................................................................... page 18 Existing Buildings .............................................................. page 18 Building Space Needs ....................................................... page 20 Conceptual Planning ......................................................... page 31 Project Budgets ................................................................. page 34 SECTION 4 ................... Appendix .......................................................................... page 39 Geotechnical Report at Public Works Site ........................ page 40 December 15, 2023 Page 3 ===== PDF PAGE 63 ===== [Extraction: embedded PDF text] FGMARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment Introduction SECTION 1 The City of West Chicago commissioned FGM Architects to prepare a Executive Summary space needs analysis for both their City Hall and Public Works Facilities. The City's goal is to relocate the City Hall to a new location in the downtown area, and to create a facility that will meet both today's and future operational and community needs. For the Public Works Department, the primary goal would be to consolidate its Public Works facilities and operations into a single location, also ensuring that it will meet todays and future operations. Methodology FGMA obtained information for this study through data and documents provided though a series of discussions and tours with representatives from both the City and Public Works Department. The information was gathered and then analyzed to determine the City Hall and Public Works space needs and/or facility deficiencies that need to be addressed. The analysis was then summarized into a projection of space requirements called a Program Statement. While this study was performed in a very collaborative manner with staff members, FGMA consistently reviewed space requests and operating assumptions to ensure that the recommended space size allotments reflect accurate needs. Existing Facilities For each of the facilities, the primary goal of the existing conditions review is for the FGMA team to become familiar with the existing West Chicago facilities and be able to document the short comings of each of the different spaces. Conceptual Solution Development Using the Program Statement as the basis, FGMA has developed conceptual site plan diagrams for both the City Hall and a combined Public Works facility. Conceptual plans are diagrammatic in nature and illustrate graphically potential solutions. Budgeting Methodology The project budgeting that has been included within the study identifies the primary work anticipated at each of the building sites. FGMA has an extensive database of cost information and uses cost per square foot estimates as the budgeting methodology for the conceptual budgets. To verify budgets, FGMA consults with local area contractors. Because no actual design work has been performed, a budget range is provided for construction costs as well as a Total Project Budget. December 15, 2023 Page 4 ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] FGMARCHITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment Existing Building SECTION 2 The current City Hall building is located at 475 Main Street and formerly City Hall served as a Jewel Grocery Store. Based on documents provided by the City, the building was initially renovated in 1974 to become the current City Hall. There have been added interior renovations since the City originally moved into the building. The main floor of the building is 12, 160 gross square feet and includes a small mezzanine space which serves as a staff break room. The team toured the building with staff. Comments heard from staff included: • There is no natural light within any of the staff workspaces and offices. • The Community Development department is very remote and can be challenging to direct people to the back of the building. • There should be improvements to building security for staff members. • There are very limited meeting spaces within the existing building. • Storage needs • Council Room size and configuration limitations. December 15, 2023 Page 5 ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] FGMARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment Building Space Needs Representatives from the City Administrators Office, Information Technology, Community Development, Finance Departments and FGMA met to discuss the space needs for a new City Hall facility. This includes the types and sizes of spaces needed, how the spaces would work together, and future needs. FGMA provided questions in advance of our meetings to serve as discussion starters to each of the departments. Working within an existing building, people adapt and do their best so discussing what type of space could make you more efficient and productive can be daunting and exciting. The physical environment can also shape the culture of a workplace and be a factor in staff retention and attraction. Our discussions also included how the community might experience the facility; from interacting with departments to using a community room. The proposed City Hall is organized into several different types of building spaces including Public Spaces, Departmental Spaces, and Building Support Spaces. The following is a description of the various spaces identified within the building. Public Spaces These areas would include the Lobby space that features easily identifiable access to both the Finance and Community Development service counters. Adjacent to the Lobby would be the City Council Room with a dias to seat up to seventeen and public seating for 80. The intent would be to design this room to be able to be used as a training room for up to 40 people and also be used for Administrative Adjudications. The Council Room will be supported by a kitchenette, chair and table storage, and audio-visual equipment spaces. Immediately adjacent to the Council Room will be an Executive Session Meeting Room with seating for up to 24 people. A Community Room space to accommodate up to 25 people has also been included as part of the building planning. The intent will be to design public spaces to be able to be utilized after hours and be secured from the balance of the building to allow for the building use by the community on weekends and in the evening. Community Development Department The Community Development Department will be located adjacent to the building lobby with a reception counter to serve a minimum of two patrons. A meeting room has been planned for 6 to 8 people that will have access directly from the lobby. This will provide a space for staff to meet with the public without having to bring non-staff members into the departmental spaces. The department spaces will include both private and open workspaces for staff members, file storage, and a mudd room space for building inspectors to enter the building and store wet I dirty items after being on building sites. December 15, 2023 Page 6 ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] FGMARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment Finance Department The Finance Department will be located adjacent to the building lobby with a reception counter to serve a minimum of two patrons. This department will also have direct access to the meeting room described above. The department spaces will include both private and open workspaces for staff members. A secure storage room (vault-like) was requested that can also be used by other departments for items that need a higher level of security. An area to store up to 200 banker boxes has also been included. Information Systems Division The IT Division has been planned to include a large work area with three workstations and a workspace for the assembling of equipment. Their work area would be adjacent to the main computer room that will be equipped with dedicated cooling. Based on the final configuration of the building separate Intermediate Distribution Frame (IDF) closets may be required to extend data connectivity to all parts of the building. Administrative Department This Administrative Department does not need direct access to the building lobby space therefore it can be more remote within the building. The department includes both private and open workspaces for staff members. This department does include private office space for the Mayor. Staff Shared Spaces Based on staff interviews, it was noted that meeting and collaboration spaces should be included as part of the building planning. These spaces should be several sizes to accommodate a large group of 15-20 that might include the public or a small internal team. The spaces ideally would be in central parts of the building and be available to all departments. A staff break room should be provided that potentially has access to the outdoors. Private staff toilets separate from the public restrooms should be included. Emergency Services Disaster Agency (ESDA) A garage space for three vehicles and equipment has been included for the ESDA Services as well as a shared office space. Future Growth and Flexibility Each departmental space has included modest additional space to accommodate future growth and discussed the need to maximize flexibility to optimize building efficiency and use. The need for storage within each department was a discussion topic and has been integrated into each departmental area with the understanding that the management of stored items is always a consideration. December 15, 2023 Page 7 ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] FGMARCH ITECTS CITY OF WEST CHICAGO City Hall and Public Works Space Needs Assessment Exterior Spaces For a civic building exterior spaces should also be considered as part of the overall planning. A plaza space can be used for ceremonial events or a place for people to gather. This can be a place for both community and staff. Building Size and Configuration Based on our discussions with representatives of the city departments, the following pages contain a list of the building space needs for a new city hall building. The list is organized by both spaces type and department and includes a brief description of the space. The following building space document is configured as if the building were a single-story structure. In this configuration, based on the spaces included the building would be 20,691 square feet. As part of our discussions with the city representatives we studied the concept of creating a two-story facility. In planning the two-story concept, we need to consider which elements of the building are best located on the first level versus the second. From a departmental perspective, the Finance and Community Development departments have the most day-to-day interaction with the community so it was determined that those groups should remain on the first level of the building. The Administrative Department and Information Technology could be located on the upper floor based on less interaction with the community. To better balance the building concept (first floor size versus second floor size) our recommendation is to position the Council Room on the upper level of the building. A two-story building does require building components not required as part of a single-story building including an elevator, egress stairways, and the duplication of some building elements including restrooms. The overall square footage of the two-story option would be 21,766 square feet. In planning a building site an advantage to a two-story building would be that the building footprint would be reduced to 12,766 square feet. December 15, 2023 Page 8