===== PDF PAGE 7 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _t.f--'-_a=-3_.__ Resolution No. 24-R-0008 - Local Public Agency General COMMITTEE AGENDA DATE: February 1, 2024Maintenance - Maintenance Expenditure Statement (BLR COUNCIL AGENDA DATE: February 5, 2024 14222) for Motor Fuel Tax Funds in FY 2022 - Section No. 22-00000-00-GM • It STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE {vL...lA. .. Y, " SIGNATURE _________ _APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman ITEM SUMMARY: On February 7, 2022, the City Council approved Resolution No. 22-R-0007 Resolution for Maintenance Under the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance - Estimate of Maintenance Costs (BLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight energy charges and solid waste disposal, which is considered general maintenance for FY 2022. Illinois Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY 2022. In FY 2022, the City categorized general maintenance as street lighting energy charges, street sweeping, solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of the Illinois Highway Code and necessary IDOT requirements. At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended for the year. In FY 2022, the MFT funds were utilized for street light energy charges in the amount of $121,462.49 and for solid waste disposal in the amount of $31,932.26, for an amount totaling $153,394.69. Enclosed is the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for FY 2022. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for general maintenance purposes at the end of each year, it is a good financial practice to document the actual expenditures of the MFT funds each year. ACTIONS PROPOSED: Approve Resolution No. 24-R-0008 authorizing the Director of Public Works to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2022. COMMITTEE RECOMMENDATION: ===== PDF PAGE 8 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0008 A RESOLUTION AUTHORIZING THE DIRECTOR OF PUBLIC WORKS TO EXECUTE THE LOCAL PUBLIC AGENCY GENERAL MAINTENANCE - MAINTENANCE EXPENDITURE STATEMENT FOR USE OF THE MOTOR FUEL TAX FUNDS FOR FISCAL YEAR 2022 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Director of Public Works is hereby authorized to execute the Local Public Agency General Maintenance - Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2022, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 5th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] Illinois DepartmentQ~of Transportation Local Public Agency General Maintenance Submittal Typel._o_r....;:ig._i_n_a_I __ _. Maintenance Expenditure Statement ""D...:..:is=tr""'"'ic:..:..t_ _, Estimate of Cost For .__l1 _ _ __.llMunicipality Maintenance Period ""L=o=ca=l-'-P-=u-=-b=lic'-'A""'g""'e'"'"n=c.._y_ _______ ~ ""'C'"""o-=u'-'-nty'"'--- ------. Section Number Beginning Ending .__lw_es_t _Ch_ic_ag_o_____ ~l .__lo_uP_ag_e__ ~ll22-ooooo-oo-GM 1101101122 1112131122 Maintenance Items Materials/ Deliver &Install, Maint LPA Materials/ Request for Formal Operation Maintenance Eng Equipment Contracts Quotations Contract Total Operation Engineering Operation Category LPA Labor Rental (Non Bid) (Bid Items) (Bid Items) Cost Inspection Fee Electrical I $121,462.43 $121,462.43 Street Sweeping llA $31,932.26 $31 ,932.26 Total Cost $153,394.69 Maintenance Engineering Cost Summary Costs Preliminary Engineering Fee Engineering Inspection Fee Material Testing Costs Advertising Costs Bridge Inspection Costs Maintenance Engineering Total Maintenance Maint. Engineering Total Maintenance Program Costs $153,394.69 Contributions, Refunds, Paid with Other Funds Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion $153,394.69 Motor Fuel Tax Portion $153,394.69 Motor Fuel Tax Authorized $175,000.00 Surplus/Deficit $21,605.31 Rebuild Illinois Portion Rebuild Illinois Authorized Surplus/Deficit The difference between, "Total Motor Fuel Tax I Rebuild Illinois (RBI) Portion," "Motor Fuel Tax Portion," and "Rebuild Illinois Portion" must equal zero (0). $0.00 Remarks IZJ I hereby certify that the maintenance operations shown above were completed in accordance with Illinois State Statues and Bureau of Local Roads Streets Manual, for the work during the maintenance period stated above, and that receipted bills are on file and available for review. Completed 01122124 Page 1 of 2 BLR 14222 (Rev. 05/26/23) ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] Maintenance Expenditure Statement Submittal Type._lo_r_,.ig'-in_a_I __ __. Maintenance Period '"'L"'"'"o"""ca""""l_P"'""u"'""b_llc"--A-'g.._e"""'n-'-"c.._y________ ---, County Section Beginning Ending .__lw_e_st_C_hi_ca_go______ __,l.-'-lo'-'-'uP~a-ge-----.1122-00000-00-GM 1101101122 II 12131122 SUBMITTED Loool Publ;c Ageooy Offic"I Slgnalure & DateI Title APPROVED!Director of Public Works Regional Engineer Signature & Date nature & Date IDepartrneot of Transportat;on IDOT Department Use Only Received location Received Date Additional Location? I l..._I_ ___.I D WMFT Entry Bv Entry Date I l..._I_ ___. Completed 01/22/24 Page 2 of 2 BLR 14222 (Rev. 05/26/23)