===== PDF PAGE 49 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: Resolution No. 24-R-0015 - Contract Award - Pacific Construction Services, LLC for the North Public Works COMMITTEE AGENDA DATE: February 1, 2024 COUNCIL AGENDA DATE: February 19, 2024Garage Insulation Project in an Amount Not to Exceed $160,380.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE ...,.(~!\,:---~- AA APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ________ _ ITEM SUMMARY: The North Public Works Garage Insulation Project includes the installation of closed-cell spray foam insulation of approximately 6, 500 SF of wall surface and 10,000 SF of the roof surface with an intumescent top coating at the interior perimeter of the walls and roof surface areas of an existing prefabricated and uninsulated metal garage building at the 135 W. Grand Lake Boulevard. This garage is primarily used for storage of the major diesel-powered equipment used in the snow and ice removal operations. These pieces of equipment use a product called Diesel Exhaust Fluid (DEF). which is a solution of urea and water that's injected into the exhaust stream of diesel vehicles to turn NOx gases (harmful emissions) into nitrogen and water. The freezing point of OAF is 12 degrees Fahrenheit, at which it can cause expansion of the fluid and damage the tanks and other parts on the equipment. The best way to prevent it from freezing is to store equipment inside in a temperature-controlled environment. The insulation will help with the temperature control inside the building. The Project will also help reduce energy costs, reduce moisture intake, and help protect the structural integrity of the North Garage. The Project is anticipated to begin once snow operations are completed in 2024 and is expected to be completed in July 2024. This Project was advertised for bids in 2023 as an alternate to the roofing project at the same location but was not awarded due to budgetary reasons. The Project was re-advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on January 2, 2024. A non-mandatory pre-bid meeting took place on-site on January 12, 2024. Staff opened bids on January 23, 2024, and below are the results: BID CONTRACTOR SUBMITTAL RANK AMOUNT Pacific Construction Services, LLC $160,380.00 1 KWCC, Inc. $167,494.00 2 BIOFOAM, Inc. $198,750.00 3 Boller Construction Co., Inc. $216,700.00 4 BUDGETED AMOUNT $200, 000. 00 Kluber, Inc., the City's Phase II and Ill Architect, completed a scoping review with Pacific Construction Services, LLC (PCS) of Chicago, Illinois, which submitted the lowest bid in the amount of $160,380.00. PCS's bid is $39,620.00 or approximately 20% under the FY 2024 budgeted amount. Staff recommends awarding the North Public Works Garage Insulation Project to PCS for a total contract amount not to exceed $160,380.00. The FY 2024 Budget includes $200,000.00 under the Capital Projects Funds - Capital Outlay account no. 08-34-53-4801 for the construction phase of the Project. ===== PDF PAGE 50 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0015 authorizing the Mayor to execute a Contract with the lowest responsible bidder, Pacific Construction Services, LLC of Chicago, Illinois, for the North Public Works Garage Insulation Project in an amount not to exceed $160,380.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 51 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0015 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CONTRACT WITH PACIFIC CONSTRUCTION SERVICES, LLC OF CHICAGO, ILLINOIS, FOR THE NORTH PUBLIC WORKS GARAGE INSULATION PROJECT IN AN AMOUNT NOT TO EXCEED $160,380.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a Contract with the lowest responsible bidder, Pacific Construction Services, LLC of Chicago, Illinois, for an amount not to exceed $160,380.00 for the North Public Works Garage Insulation Project, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 19th day of February 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor, Ruben Pineda ATTEST: Executive Office Manager, Valeria Perez ===== PDF PAGE 52 ===== [Extraction: OCR (rendered-page OCR)] Location Map North Public Works Garage Insulation Project 135 W. Grand Lake West Chicago, DuPage County 135 W Grand Lake Bivd A ===== PDF PAGE 53 ===== [Extraction: embedded PDF text] KluberArchitects + Engineers www.kluberinc.com January 25, 2024 Mr. Mehul Patel Director of Public Works City of West Chicago 475 Main Street West Chicago, Illinois 60185 RE: Bid Results North Public Works Garage Insulation Kluber Project No. 23-473-1469 Dear Mr. Patel, On January 23, 2024, bids were publicly opened and read aloud for the above referenced project Four contractors chose to submit bids for the project. The low base bid was submitted by Pacific Construction Services LLC from Chicago, Illinois in the amount of $160,380.00. The second lowest base bid was submitted by KWWC, Inc. from Montgomery, Illinois in the amount of $167,494.00. See attached bid tabulation for details on bid results. We conducted a Contractor Bid Scope Reviews with Pacific Construction Services LLC and KWCC, Inc. and believe both bids are responsive and complete. Therefore, the City may wish to award a Contract to Pacific Construction Services LLC in the amount of $160,380.00. The information contained herein and in the attached bid tabulation and scope reviews are provided to you for reference and use in your decision to award the Contract. Thank you for the opportunity to be of service to the City of West Chicago. We look forward to the successful completion of this project with you. Sincerely, Project Manager Kluber Architects + Engineers Attachments: Bid Tabulation, Bid Scope Reviews Cc: Dave Shah, Asst. Director of Public Works Corporate Office Bloomington Office 41 West Benton Street 2401 East Washington Street Aurora, Illinois 60506 Suite 200-B2 630.406.1213 Bloomington, Illinois 61704 309.430.6460 ===== PDF PAGE 54 ===== [Extraction: embedded PDF text] BID TABULATION Contract Type: Single Contract, Stipulated Sum KluberArchitects + Engineers Kluber Project No.: 23-473-1469 Project : North Public Works Garage Insulation Project Date: 01/23/2024 Owner: City of West Chicago Time: 11 :00 AM 11 Pacific Construction Services LLC Chicago, IL y $160,380.00 Bid is Complete 21KWCC, Inc. Montgomery, IL y $167,494.00 Bid is Complete 3IBIOFOAM, Inc. Chicago, IL y $198,750.00 41Boller Construction Co., Inc. Waukegan, IL y $216,700.00 5 6 7 8 9 10 ===== PDF PAGE 55 ===== [Extraction: embedded PDF text] KluberArchitects+ Engineers www.kluberinc.com BID SCOPE REVIEW NORTH PUBLIC WORKS GARAGE INSULATION Kluber Project No. 23-473ยท1469 Contractor: Pacific Construction Services LLC Contact: Stephen Bykowski Base Bid Amount: $160,380.00 Phone:773-818-9295 Email: stephen@pacificconstructionus.com Date: January 23, 2024 All Addenda have been included in the bid. N/A All pertinent Allowances ($8,000.00) are included in the bid. Yes A bid bond was included in the bid package. Yes Are there any qualifications to the bid? No Are there any material deliveries which you feel could have a negative impact on the project schedule? No Are you aware of any discrepancies and/or have any questions on the bid documents? No SCOPE REVIEW: What Spray Foam Sub-Contractor do you intend to use to perform spray foam installation? C.J. Insulation; Yorkville, IL. What closed-cell spray foam products specified did you bid? A high density closed cell spray foam meeting the performance requirements of the specified products from Carlisle - Sealtite Pro. Confirm you bid R-16 Min. Closed Cell Spray Foam for roofing and wall areas? Yes. Did you include an intumescent topcoat throughout the entire garage? Yes. Corporate Office Bloomington Office 41 W. Benton Street 2401 E. Washington Street. Suite 200-B2 Aurora, Illinois 60506 Bloomington. Illinois 61704 630 406.1213 309.430.6460 ===== PDF PAGE 56 ===== [Extraction: embedded PDF text] What intumescent topcoat product did you bid? International Fireproof Technology Inc.; DC315 lntumescent Top coating. Did you include all primer and painting of all walls, ceilings (over the closed cell spray foam intumescent top coating) and structural steel components? Yes. Please confirm you included all necessary interior progress and final cleaning in your base bid after installation of your products? Reference Specification Section 017000; Paragraphs 3.08-3.10. Yes. Did you include the rockwool packing materials at the transition points from the top of wall to roof panels per Keynote 7.840 in Detail 4/A310? Yes. Did you include the sheet metal flashing per detail 6/A31 O; Keynotes 7.621? Yes. Did you include sheet metal flashing at the perimeter of the garage on top of the foundation all per detail 7/A31 O; Keynotes 7.622. Yes. Did you include B-Vent break metal and firestopping per detail 3/A310 at all (4) B-Vent locations? Yes. The above constitutes Kluber, Inc. interpretation of the Bid Scope Review telephone call on January 24, 2024. ===== PDF PAGE 57 ===== [Extraction: embedded PDF text] KluberArchitects + Engineers www.kluberinc.com BID SCOPE REVIEW NORTH PUBLIC WORKS GARAGE INSULATION Kluber Project No. 23-473-1469 Contractor: KWCC Inc. Contact: Randy Banks Base Bid Amount: $167,494.00 Phone: 630-561-2337 Email: rbanks@kwccinc.com Date: January 23, 2024 All Addenda have been included in the bid. N/A All pertinent Allowances ($8,000.00) are included in the bid. Yes A bid bond was included in the bid package. Yes Are there any qualifications to the bid? No Are there any material deliveries which you feel could have a negative impact on the project schedule? No Are you aware of any discrepancies and/or have any questions on the bid documents? No SCOPE REVIEW: What Spray Foam Sub-Contractor do you intend to use to perform spray foam installation? C.J. Insulation; Yorkville, IL. What closed-cell spray foam products specified did you bid? A high denstty closed cell spray foam meeting the performance requirements of the specified products from Carlisle - Sealtite Pro. Confirm you bid R-16 Min. Closed Cell Spray Foam for roofing and wall areas? Yes. Did you include an intumescent topcoat throughout the entire garage? Yes. Corporate Office Bloomington Office 41 W. Benton Street 2401 E. Washington Street, Suite 200-B2 Aurora, Illinois 60506 Bloomington, Illinois 61704 630.406.1213 309.430.6460 ===== PDF PAGE 58 ===== [Extraction: embedded PDF text] What intumescent topcoat product did you bid? International FireproofTechnology Inc.; DC315 lntumescent Top coating. Did you include all primer and painting of all walls, ceilings (over the closed cell spray foam intumescent top coating) and structural steel components? Yes. Please confirm you included all necessary interior progress and final cleaning in your base bid after installation of your products? Reference Specification Section 017000; Paragraphs 3.08-3.10. Yes. Did you include the rockwool packing materials at the transition points from the top of wall to roof panels per Keynote 7.840 in Detail 4/A310? Yes. Did you include the sheet metal flashing per detail 6/A310; Keynotes 7.621? Yes. Did you include sheet metal flashing at the perimeter of the garage on top of the foundation all per detail 7/A310; Keynotes 7.622. Yes. Did you include 8-Vent break metal and firestopping per detail 3/A310 at all (4) 8-Vent locations? Yes. The above constitutes Kluber, Inc. interpretation of the Bid Scope Review telephone call on January 24, 2024.