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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — 77-2.
Rejection of all Bids and Re-Bid — 2024 Harvester Road
Reconstruction Project
COMMITTEE AGENDA DATE: February 1, 2024
COUNCIL AGENDA DATE: February 5, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public
Works
SIGNATURE
SIGNATURE,
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
ITEM SUMMARY:
The Harvester Road Reconstruction Project between Powis Road and Hawthorne Lane, as denoted in the enclosed
location map, includes full-depth reconstruction and widening of road pavement with 10” jointed Portland Cement
Concrete (PCC) pavement, street light removal and replacement, new sidewalk construction, installation of ADA-
compliant detectable warnings and curb ramps, driveway removal and replacement with curb & gutter, relocation of
fire hydrants, miscellaneous storm sewer structure adjustments, reconstruction and replacement of spot sanitary
sewer structures and pipes, and other miscellaneous work as denoted in the Project plans and specifications. The
net length of roadway improvements is approximately 0.76 miles or 4,002 feet. The construction is anticipated to
begin in spring 2024 and is expected to be completed in October 2024, weather dependent.
The Project was advertised for public bids in the Daily Herald and on an online bidding platform, QuestCDN, on
December 19, 2023. Staff opened bids on January 16, 2024, and below are the bid results:
AS-CORRECTED BID
CONTRACTOR SUBMITTAL AMOUNT | RANK
Plote Construction Inc. $3,900,000.00 1
R.W. Dunteman Co. $3,900,879.00 2
ALamp Concrete Contractors Inc. $4,032,670.03 3
Acura Inc. $4,171,056.20 4
Triggi Construction Inc. $4,246 433.63 5
Alliance Contractors Inc. $4,410,525.32 6
Builders Concrete Services LLC. $4,537 ,238.26 7
Martam Construction Inc. $5,100,743.38 8
ENGINEER’S ESTIMATE $4,599, 960.55 -
It should be noted that the as-read bid results differ from the as-corrected bid results. Addendum No. 1 was issued
during the bidding process, which revised the quantity for one of the items in the bid. All eight bidders submitted the
acknowledgment of Addendum No. 1 with their respective bids. However, seven out of the eight bidders didn’t
address changes made via Addendum No. 1 in their respective bids. Only one bidder, Plote Construction, Inc. (Plote)
addressed the change in its bid. This matter was referred to the City’s Legal Counsel for advice. After review of all
documentation, Legal Counsel opined that the City should deem all those bidders that acknowledged Addendum
No. 1 but did not address the change in pricing as non-responsive. Due to the size of the project and for an accurate
comparison of all bids, the City undertook the extrapolation method of the unit price applied to the item impacted by
Addendum No. 1 for all seven other bidders. Plote’s bid did not require any corrections. After this comparison, Plote’s
bid was still the lowest responsible bid at a value of $3,900,000.00 which is $699,960.55 or approximately 15% lower
than the engineer's estimate.

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CITY OF WEST CHICAGO
During this process, the City received an official Bid Protest from R.W. Dunteman Company which objected the
City’s position to award the Project to Plote Construction Inc. The protest is a legal challenge which will require
additional coordination with the Illinois Department of Transportation (IDOT) and the Illinois Chief Procurement
Office, which could prolong the bid award process and can cause further delays in the project implementation phase.
City Council approved Resolution No. 24-R-0004 on January 15, 2024, appropriating the use of Motor Fuel Tax
(MFT) and Rebuild Illinois (RBI) grant funds for the Project. The City received $1,785,073.98 in RBI grant funds from
the State, which shall be obligated by July 1, 2025.
After further consultation with IDOT and the City’s Legal Counsel, in the best interest of the Project implementation
schedule and the use of RBI funds, it was recommended to reject all bids and rebid the Project.
ACTIONS PROPOSED:
Reject all bids and Re-bid.
COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 7-0 to approve a contract
award to Plote Construction Inc of Hoffman Estates, IL in the amount of $3,900,000.00 for the 2024
Harvester Road Project based on the bid extrapolation approach and feedback from Illinois Department
of Transportation with an option to reject all bids if there is a different final determination by the Illinois
Procurement Office in response to the bid protest by February 16, 2024.