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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: 7.D
AGENDA ITEM NUMBER: _%:
Resolution No. 24-R-0009 — Local Public Agency General .
Maintenance — Maintenance Expenditure Statement (BLR COUNGIL AGENDA DATES Rebiiey €p024,
14222) for Motor Fuel Tax Funds in FY 2023 — Section No. :
23-00000-00-GM
STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
On December 19, 2022, the City Council approved Resolution No. 23-R-0010 Resolution for Maintenance Under
the Illinois Highway Code (BLR 14220) and Local Public Agency General Maintenance — Estimate of Maintenance
Costs (BLR 14222) authorizing the use of Motor Fuel Tax (MFT) funds in the amount of $175,000.00 for streetlight
energy charges and solid waste disposal, which is considered general maintenance for FY 2023. Illinois
Department of Transportation (IDOT) subsequently approved and authorized the use of the MFT funds for FY
2023. In FY 2023, the City categorized general maintenance as street lighting energy charges, street sweeping,
solid waste disposal, as well as maintaining streets, highways, and rights-of-way under the applicable provisions of
the Illinois Highway Code and necessary IDOT requirements.
At the end of each fiscal year, IDOT also requires the City to submit The Local Public Agency General Maintenance
— Maintenance Expenditure Statement (BLR 14222), which summarizes the actual amount of MFT funds expended
for the year. In FY 2023, the MFT funds were utilized for street light energy charges in the amount of $118,273.28
and for solid waste disposal in the amount of $37,845.76, for an amount totaling $156,119.04.
Enclosed is the Local Public Agency General Maintenance — Maintenance Expenditure Statement (BLR 14222) for
FY 2023. Although municipalities are not required to pass a Resolution to terminate the use of MFT funds for
general maintenance purposes at the end of each year, it is a good financial practice to document the actual
expenditures of the MFT funds each year.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0009 authorizing the Director of Public Works to execute the Local Public Agency
General Maintenance — Maintenance Expenditure Statement (BLR 14222) for submittal to the Illinois Department of
Transportation (IDOT) for final approval for the use of Motor Fuel Tax funds during Fiscal Year 2023.
COMMITTEE RECOMMENDATION:
Pending recommendation from the Infrastructure Committee at its meeting on February 1, 2024.