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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TD.
Resolution No. 24-R-0011 — Contract Award — Addlawn
Landscaping, Inc for the 2024 Right-of-Way (ROW) COMMITTEE AGENDA DATE: February 1, 2024
Maintenance Program (Base Bid + Alternate) for an COUNCIL AGENDA DATE: February 19, 2024
amount not-to-exceed $252,060.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works sicnature_ LUA | =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman
SIGNATURE.
ITEM SUMMARY:
Annually, since 2005, the City has contracted landscape maintenance services for multiple City-owned and
maintained rights-of-way and properties at various locations for a period of approximately 30 consecutive weeks.
Services include, but are not limited to, mowing, trimming, edging, weed removal, shredded hardwood mulch
installation, chemical broadleaf control, fall leaf removal, and lawn fertilization.
The 2024 program consists of 131 City-owned properties and/or rights-of-way. This year’s bid also included an
alternate bid for the two City-owned and maintained cemeteries, Oakwood and Glen Oak, which are currently
maintained by Cemetery Sexton (Sexton) staff as part of their contract with the City. The current Sexton had
submitted a proposal for continued services at both cemeteries between January 1, 2024, thru December 31, 2026,
with price increase for a majority of its services. The most notable cost increase is in the ground maintenance
activities, up 144% and 50% for Glen Oak and Oakwood Cemeteries, respectively. The broadleaf weed control and
fertilizer application were proposed at 88% and 39% for Glen Oak and Oakwood Cemeteries, respectively. All of
these services are also part of the ROW Maintenance Program and for a comparison, staff included these items as
an alternate bid.
On November 7, 2023, the City advertised for 2024 ROW Maintenance Program in the Daily Hearld as well as on
QuestCDN, an online bidding platform, with a bid opening date of November 28, 2023. There were five plan
holders but only one bid was received. Due to budgetary constraints and lack of competitive bids, the bid was
rejected by the City Council on December 18, 2023.
On December 19, 2023, the City re-advertised for 2024 ROW Maintenance Program with a bid opening date of
January 16, 2024. The results of the as read bids are listed below.
Contractor Base Bid Alternate Bid Total Bid Rank
Addlawn Landscaping, Inc | _ $233,210.00 $15,775.00 $248,985.00 1
Mark1 Landscape $271,778.00 $26,736.00 $298,514.00 2
Langton Group $288,567.00 $22,050.00 $310,617.00 3
Alvarez, Inc. $326,620.00 $24,915.00 $351,535.00 4
Classic Landscape, Ltd $303,630.00 $66,300.00 $369,930.00 5
One item that was accidentally missed in the alternate bid was fertilizer applications at the Glen Oak and Oakwood
Cemeteries. Addlawn Landscaping, Inc. has agreed to provide those services for $2,200.00 and $875.00 for the
Glen Oak and Oakwood Cemeteries, respectively. The additional scope will increase the total bid price by
$3,075.00. Even with the added services, Addlawn Landscaping, Inc. remains the lowest responsible bidder.
Services for the 2024 ROW Maintenance Program will be funded from the Capital Projects Fund ($225,000.00),
Water Fund ($18,500.00), Sewer Fund ($7,000.00), General Fund ($88,300.00), and Commuter Parking Fund

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CITY OF WEST CHICAGO
($5,800.00). Across, all aforementioned accounts, total funds budgeted for this Program are $344,600.00.
Staff recommends that a contract (Base Bid + Alternate) be awarded to Addlawn Landscaping, Inc. of Lombard,
Illinois, for the 2024 Right-of-Way Maintenance Program, for an amount not to exceed $252,060.00. All references
contacted indicated satisfaction with the landscape maintenance and mowing services provided by Addlawn
Landscaping.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0011 authorizing the Mayor to execute a contract (Base Bid + Alternate) with
Addlawn Landscaping, Inc., for landscape maintenance services related to the 2024 Right-of-Way Maintenance
Program, for an amount not to exceed $252,060.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.