===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: _7-E-.
Resolution No. 24-R-0013 — Jacobs Solutions, Inc. —
Professional Services related to the Condition Assessment
Study at the Water Treatment Plant in the amount not to
exceed $38,000.00
COMMITTEE AGENDA DATE: February 1, 2024
COUNCIL AGENDA DATE: February 19, 2024
SIGNATURE. ML \ x =
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
STAFF REVIEW: Mehul T. Patel, P.E. — Director of Public Works
The City of West Chicago owns, operates, and maintains a 9.0 MGD (Million Gallons per Day) lime
softening Water Treatment Plant (WTP) located at 1400 West Hawthorne Lane.
Since its opening in January 2005, there haven’t been any major upgrades to the structural, mechanical
and electrical components of the WTP with the exception of the recent SCADA (Supervisory Control and
Data Acquisition) upgrades. A lot of the components in the WTP are starting to age and are likely in need
of a replacement. To thoroughly understand the needs and priorities of the WTP, staff recommends a
Condition Assessment Study.
For the Condition Assessment Study, staff engaged with the team from Jacobs Solutions Inc. (Jacobs),
who currently oversees the daily operations of the Wastewater Treatment Plant. Jacobs also currently
operates and maintains various WTPs around the country for multiple municipalities. Along with
experienced operators, Jacobs also has the engineering team to assist in the condition assessments
rather than relying on third parties. Typically, such assessment studies are performed by engineering
firms which generally don't have staff with the daily operational experience. In those cases, the
assessment is heavily based on the life cycle of the equipment. Staff believes having input from operators
that have daily interaction with such equipment is valuable in the Condition Assessment Study. Typically,
staff will solicit proposals or statement of interests for professional services. Proposals are generally
evaluated based on scope and cost while a statement of interest evaluation is followed by a qualification-
based selection, in which the most qualified firm is awarded the contract after fee negotiations. In this
case, staff's professional opinion based on past performance from the Jacobs team on various projects at
the WCWWA, which included both engineering and operation components, staff feels Jacobs would be a
good fit to perform the Condition Assessment Study as its team can evaluate the components both from
an engineering and an operational standpoint.
Jacobs's scope of work will include an inventory of all assets, field data collection, perform field condition
assessment of all interior and exterior asset features of the WTP (excluding building), risk scoring of all
the assets and provide a report prioritizing the recommended improvements within the WTP for the next
ten years. This Condition Assessment Study will serve as a guideline for staff to prepare a Capital
Improvements Plan for the WTP.
The original proposal for this task was $39,822 which has been negotiated down to $38,000. This
Condition Assessment Study will be funded from 06-34-48-4225 where $38,000 has been budgeted for
this task.

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0013 authorizing the Mayor to execute a professional services agreement
with Jacobs Solutions Inc. for the Water Treatment Plant Condition Assessment Study in an amount not
to $38,000.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.