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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: _?-G. |
Resolution No. 24-R-0015 — Contract Award — Pacific GOMES RAENGRIOR TE. hab a)
Construction Services, LLC for the North Public Works ne a eruary
Garage Insulation Project in an Amount Not to Exceed POLNCIL AGENDA'DATE: February 19, 2024
$160,380.00
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE MLA J
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The North Public Works Garage Insulation Project includes the installation of closed-cell spray foam insulation of
approximately 6,500 SF of wall surface and 10,000 SF of the roof surface with an intumescent top coating at the
interior perimeter of the walls and roof surface areas of an existing prefabricated and uninsulated metal garage
building at the 135 W. Grand Lake Boulevard. This garage is primarily used for storage of the major diesel-powered
equipment used in the snow and ice removal operations. These pieces of equipment use a product called Diesel
Exhaust Fluid (DEF). which is a solution of urea and water that's injected into the exhaust stream of diesel vehicles to
turn NOx gases (harmful emissions) into nitrogen and water. The freezing point of DAF is 12 degrees Fahrenheit, at
which it can cause expansion of the fluid and damage the tanks and other parts on the equipment. The best way to
prevent it from freezing is to store equipment inside in a temperature-controlled environment. The insulation will help
with the temperature control inside the building. The Project will also help reduce energy costs, reduce moisture
intake, and help protect the structural integrity of the North Garage. The Project is anticipated to begin once snow
operations are completed in 2024 and is expected to be completed in July 2024.
This Project was advertised for bids in 2023 as an alternate to the roofing project at the same location but was not
awarded due to budgetary reasons. The Project was re-advertised for public bids in the Daily Herald and on an online
bidding platform, QuestCDN, on January 2, 2024. A non-mandatory pre-bid meeting took place on-site on January
12, 2024. Staff opened bids on January 23, 2024, and below are the results:
BID
CONTRACTOR SUBMITTAL RANK
AMOUNT
Pacific Construction Services, LLC $160,380.00 4
KWCC, Inc. $167,494.00 2
BIOFOAM, Inc. $198,750.00 3
Boller Construction Co., Inc. $216,700.00 4
BUDGETED AMOUNT $200,000.00 -
Kluber, Inc., the City’s Phase I! and III Architect, completed a scoping review with Pacific Construction Services, LLC
(PCS) of Chicago, Illinois, which submitted the lowest bid in the amount of $160,380.00. PCS’s bid is $39,620.00 or
approximately 20% under the FY 2024 budgeted amount.
Staff recommends awarding the North Public Works Garage Insulation Project to PCS for a total contract amount not
to exceed $160,380.00. The FY 2024 Budget includes $200,000.00 under the Capital Projects Funds — Capital Outlay
account no. 08-34-53-4801 for the construction phase of the Project.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0015 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Pacific Construction Services, LLC of Chicago, Illinois, for the North Public Works Garage Insulation Project in an
amount not to exceed $160,380.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 7-0 for approval.