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Ww
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cit
WEST CHICAG
WHERE HISTORY & PROGRESS MEET
NOTICE
PUBLIC AFFAIRS COMMITTEE
Monday, February 19, 2024
6:15 P.M. — Council Chambers
AGENDA
Call to Order, Roll Call, and Establishment of a Quorum
Approval of Minutes
A.
Public Affairs Committee of December 18, 2023
Public Participation / Presentations
Items for Consent
A.
B.
C.
D.
E
Resolution No. 24-R-0017 - A Resolution Approving a Master
Service and Purchasing Agreement with Axon Enterprises, Inc. for
the Axon Fleet 3 In-Car Camera System.
Resolution No. 24-R-0016 — Extension of Ride DuPage
Transportation Program
Blooming Fest
Food Fest
Frosty Fest
Stations of the Cross — St. Andrew Lutheran Church
tems for Discussion
Unfinished Business
New Business
Reports from Staff
A. West Chicago Police Department Monthly Report
B. People Made Visible Fiscal Year 2023 Report
C. Phalen Consulting, Inc. FY2023 Report
Adjournment
475 Main Street T (630) 293-2200
West Chicago, Illinois F (630) 293-3028 Ruben Pineda
60185 westchicago.org MAYOR
Michael L. Guttman
CITY ADMINISTRATOR

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MINUTES
PUBLIC AFFAIRS COMMITTEE
Monday, December 18, 2023 6:15 P.M.
Call to Order, Roll Call, and Establishment of a Quorum.
Chairman Chassee called the meeting to order at 6:15pm. Roll Call found Alderman
Brown, Hallett, Birch Ferguson, Smith and Short.
Approval of Minutes.
A. Public Affairs Committee Minutes of November 20, 2023. Alderman Brown
made a motion, seconded by Alderman Short to approve the minutes of the Public
Affairs Committee meeting. Voting Aye: Chairman Chassee, Alderman Brown,
Hallett, Birch Ferguson, Smith and Short. Voting Nay: 0. Abstain: 0. Motion carried.
Public Participation / Presentations.
Items for Consent.
A. Resolution No. 23-R-0099 - A Resolution Authorizing the Mayor to Execute a
Contract Extension with Flock Group, Inc. - Alderman Birch Ferguson made a motion,
seconded by Alderman Smith to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith and Short.
Voting Nay: Abstain: 0. Motion carried.
B. Resolution No. 23-R-0100 — A Resolution Terminating the Agreement between
West Chicago Jules, LLC and SEB Palatine I], LLC (Oliver Square now Mosaic
Crossing) and the City of West Chicago. - Alderman Birch Ferguson made a motion,
seconded by Alderman Smith to direct this item to City Council for approval. Voting
Aye: Chairman Chassee, Alderman Brown, Hallett, Birch Ferguson, Smith and Short.
Voting Nay: Abstain: 0. Motion carried.
C. Ordinance No. 23-O-0048 — Parking Regulations - Alderman Birch Ferguson
made a motion, seconded by Alderman Smith to direct this item to City Council for
approval. Voting Aye: Chairman Chassee, Alderman Hallett, Birch Ferguson, Smith
and Short. Voting Nay: Abstain: Alderman Brown. Motion carried.
Items for Discussion

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6. Unfinished Business.
Alderman Short asked for a status on the Stop sign at the intersection of Forest and
Bishop. Chief Fleury mentioned the Commander is looking into a solution and hope to
have a solution to this issue soon.
7. New Business.
8. Reports from Staff.
9. Adjournment. Alderman Birch Ferguson made a motion to adjourn, seconded by
Alderman Hallett. The motion approved by voice vote, and the meeting adjourned at
approximately 6:24pm.
Respectfully submitted,
Yahaira Bautisto
Administrative Assistant to Chief of Police
West Chicago Police Department

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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 24-R-0017
AGENDA ITEM NUMBER: __‘t: A.
A Resolution Approving a Master Service and Purchasing
Agreement with Axon Enterprises, Inc. for the Axon Fleet 3 In-Car | FILE NUMBER:
Camera System.
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE: February 19, 2024
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator SIGNATURE
ITEM SUMMARY:
In 2020, the City of West Chicago entered into a Master Service and Purchasing Agreement with Axon Enterprises, Inc. for
nineteen (19) Axon in-car camera systems, known as Fleet 2. The current contract is up for renewal, and as part of the initial
agreement, a TAP Refresh was also included. The Tap Refresh allows the City to upgrade the in-car camera system with
Axon's latest version, Fleet 3, which now has a license plate reader (LPR) feature. The LPR feature integrates with our current
Flock camera system and provides real-time leads information right to the patrol vehicle. As vehicles pass a patrol vehicle, the
officer is alerted to any stolen vehicles and other important information, such as revoked or suspended licensed drivers,
registered owners wanted on outstanding warrants and missing or endangered individuals. The Axon in-car camera system
utilizes the same data interface programs and data storage as our existing Body Worn and Interview Room Cameras. With this
purchase, all officer-generated video and audio footage will utilize the same platform for playback, labeling, and storage
purposes. Axon redaction software currently used to satisfy the Freedom of Information Requests for BWC footage is
compatible with the Axon camera footage. Continuing to use Axon video equipment will maintain a streamlined system of
video collection, review, FOIA redaction, and evidence sharing utilizing Axon's evidence.com platform.
Department staff is requesting to enter into a new Master Service and Purchasing Agreement with Axon, Inc. for the purchase
and use of Axon products and services associated with the in-car camera system (Fleet 3) in the amount not to exceed
$228,081.58 (payable throughout a five-year contract, with each year costing $45,616.32). This contract was increased from
nineteen (19) in-car cameras to twenty-one (21) in-car cameras due to the expansion of the Police Department's vehicle fleet.
This proposed purchase will be made using money from the Drug Asset Forfeiture (DAF) account, which is a restricted fund
from which only eligible equipment purchases may be made; no personnel/benefit, non-police-related capital, or other routine
operating expenses may be paid from the DAF account.
Please see the attached Service Agreement, Exhibit A.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 24-R-0017
COMMITTEE RECOMMENDATION:

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RESOLUTION NO. 24-R-0017
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CERTAIN
AGREEMENT WITH Flock Group, Inc
BEIT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled, that the Mayor is hereby authorized to execute and the Executive
Office Assistant is authorized to attest a certain Master Service and Purchasing Agreement
with Axon Enterprises, Inc. for the Axon Fleet 3 In-Car Camera System, a copy of which is
attached hereto as Exhibit “A.”.
APPROVED this 19th day of February 2024.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez
Page 1 of 1

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Axon Enterprise, Inc. rt .
17800 N 85th St. Q-541529-45320.705JS
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737 :
Account Number: 115576
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
West Chicago Police Department - IL West Chicago Police Department - IL
325 Spencer St 325 Spencer St David Arth Anthony Cargola
West Chicago, West Chicago Phone: Phone: 630-293-2220
IL IL Email: darth@axon.com Email: acargola@westchicago.org
60185-3154 60185-3154 Fax: Fax:
USA USA
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $12,336.56
TOTAL COST $228,081.58
ESTIMATED TOTAL W/ TAX $228,081.58 Utara wubb
Payment Summary
Date Subtotal Tax Total
Jun 2024 $45,616.30 $0.00 $45,616.30
Jun 2025 $45,616.32 $0.00 $45,616.32
Jun 2026 ee $45,616.32 $0.00 $45,616.32
Jun 2027 $45,616.32 $0.00 $45,616.32
Jun 2028 $45,616.32 $0.00 $45,616.32
Total $228,081.58 $0.00 $228,081.58
Page 1 Q-541529-45320.705JS

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Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term
Program
100552 TRANSFER CREDIT - GOODS 4
Fleet3B+TAP Fleet 3 Basic + TAP 2 60
Fleet3B+TAP Fleet 3 Basic + TAP 19 60
A la Carte Services
100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1
Total
Page 2
Quote Unbundled Price:
Quote List Price:
Quote Subtotal:
Unbundled List Price Net Price
$1.00 $13,176.58
__ $227.59 ___—$204.74 | $204.74
$227.59 $204.74 $164.33
$3,000.00 $3,000.00
$289,764.40
$260,973.40
$228,081.58
Subtotal Tax Total
$13,176.58 $0.00 $13,176.58
$24,568.80 $0.00 $24,568.80.
$187,336.20 $0.00 $187,336.20
$3,000.00 $0.00 $3,000.00
$228,081.58 $0.00 $228,081.58
Q-541529-45320.705JS

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Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Basic + TAP 11634 AXON FLEET - CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 19 06/01/2024
Fleet 3 Basic + TAP 11634 AXON FLEET - CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 2 06/01/2024
Fleet 3 Basic + TAP 70112 AXON SIGNAL - SIGNAL UNIT 19 06/01/2024
Fleet 3 Basic + TAP 70112 AXON SIGNAL - SIGNAL UNIT 2 06/01/2024
Fleet 3 Basic + TAP 71200 AXON FLEET - AIRGAIN ANT - 5-IN-1 2LTE 2WIFI 1GNSS BL 19 06/01/2024
Fleet 3 Basic + TAP 71200 AXON FLEET - AIRGAIN ANT - 5-IN-1 2LTE 2WIFI 1GNSS BL 2 06/01/2024
Fleet 3 Basic + TAP 72034 AXON FLEET 3 - SIM INSERTION - VZW 19 06/01/2024
Fleet 3 Basic + TAP 72034 AXON FLEET 3 - SIM INSERTION - VZW. 2 06/01/2024
Fleet 3 Basic + TAP 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 19 06/01/2024
Fleet 3 Basic + TAP 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 2 06/01/2024
Fleet 3 Basic + TAP 72040 AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT 19 06/01/2029
Fleet 3 Basic + TAP ee - — 72040 AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT 2 06/01/2029
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Basic + TAP 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 19 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 2 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 38 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 4 07/01/2024 06/30/2029
Services
Bundle Item Description QTY
Fleet 3 Basic + TAP 73391 AXON FLEET 3 - DEPLOYMENT (PER VEHICLE 19
Fleet 3 Basic + TAP 73391 AXON FLEET 3 - DEPLOYMENT (PER VEHICLE) 2
Ala Carte 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Basic + TAP 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 19 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 2 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 19 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 2 06/01/2025 06/30/2029
Page 3 Q-541529-45320.705JS

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Payment Details
Jun 2024
Invoice Plan
Year 1
Year 1
Year 1
Year 1
Total
Jun 2025
Invoice Plan
Year 2
Year 2
Year 2
Year 2
Total
Jun 2026
Invoice Plan
Year 3
Year 3
Year 3
Year 3
Total
Jun 2027
Invoice Plan
Year 4
Year 4
Year 4
Year 4
Total
Jun 2028
Invoice Plan
Year 5
Year 5
Year 5
Year 5
Total
Page 4
~ Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
gn--8 wag
gv--+8
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.21
$45,616.30
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.76
$37,467.24
$45,616.32
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
- $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Q-541529-45320.705JS
Total
$600.00
$2,635.32
$4,913.77
$37,467.21
$45,616.30
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.76
$37,467.24
$45,616.32

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Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 5 Q-541529-45320.705JS

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Exceptions to Standard Terms and Conditions
Agency has existing contract(s) originated via Quote(s):
00027620 f_shell 00049017
Agency is terminating those contracts effective 06/15/2024. Any change in this date will result in modification of the program value which may result in additional
fees or credits due to or from Axon.
The parties agree that Axon is applying a Net Transfer Debit of $13,176.58 to the quote for delivered but unpaid items.
Signature Date Signed
1/29/2024
Page 6 Q-541529-45320.705JS

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FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY
Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. ("AXON"), and West Chicago Police Department - IL the
(‘AGENCY’) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project
Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency's purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON
deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide
pursuant to the terms of this SOW.
This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings,
written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.
Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form’). AGENCY will sign
the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably
believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within
seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for
signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the
Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.
Force Majeure

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Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party's reasonable control and not avoidable
by diligence.
Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation-to be
performed pursuant of this Statement of Work.
Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via
electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness
validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.
Security Clearance and Access
Upon AGENCY'’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s
facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and
consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY's facilities. AGENCY is responsible for
providing AXON with all required instructions and documentation accompanying the security background check’s requirements.
Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless
otherwise agreed upon between the AGENCY and AXON.
Local Computer

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AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with
the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software,
virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.
Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data
interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part,
by defects in the deliverables.
Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint's NetCloud Manager to the extent necessary to
perform Work pursuant of this Statement of Work.
Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this
SOW.
Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY's existing network a
wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.
VEHICLE INSTALLATION
Preparedness

===== PDF PAGE 16 =====
[Extraction: OCR (rendered-page OCR)]
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.
Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.
Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all
components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.
Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are ret considered expendable and will not be
salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.
Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’
operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video
camera system will be removed by the AXON Installer.
In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each
vehicle in accordance with the specifications detailed in the system's installation manual and its relevant addendum(s). Applicable in-car hardware will be installed
and configured as defined and validated by the AGENCY during the pre-deployment discovery process.
If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due
to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer
determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service,
field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the
parties.

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[Extraction: OCR (rendered-page OCR)]
Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL
functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation,
configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.
Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's existing systems’
operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system's
components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is
both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources
and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.
Agreed placement will be documented by the AXON Installer.
AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used
for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is
customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.

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[Extraction: OCR (rendered-page OCR)]
The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet
products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer
is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.

===== PDF PAGE 19 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: +. 6.
Extension of Ride DuPage Transportation Program
FILE NUMBER:
Resolution No. 24-R-0016 COMMITTEE AGENDA DATE: February 19,
: 2024
COUNCIL AGENDA DATE:
STAFF REVIEW: Tom Dabareiner, AICP SIGNATURE VA om :
APPROVED BY CITY ADMINISTRATOR: Michael SIGNATURE
Guttman
In April of 2019, the City Council executed an Intergovernmental Agreement with Pace Bus for a one-
year pilot paratransit program known as Ride DuPage, which was extended for one year in 2020. A
three-year extension to the program was executed in April of 2021 that will expire in April of this year.
Pace has submitted to the City a new IGA that will extend the program through December 31, 2024.
After this date the agreement will automatically renew for successive one-year terms unless terminat-
ed by Pace or the City.
Ride DuPage enhanced the existing transportation program that was previously offered only through
Winfield Township by increasing the travel boundaries and expanding the hours of service. Ride Du-
Page provides paratransit services for disabled residents and those 65 years and older. Since the
program began in 2019 through the end of January of this year, 67 residents have registered with the
program with 462 trips having occurred.
ACTION PROPOSED:
Consideration of the Intergovernmental Agreement with Pace Bus to continue the Ride DuPage para-
transit program until December 31, 2024, at which time the term will automatically renew for succes-
sive one-year terms until terminated by Pace or the City.
COMMITTEE RECOMMENDATION:
ATTACHMENTS:
Draft Resolution
Draft Intergovernmental Agreement with Pace

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RESOLUTION NO. 24-R-0016
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A CERTAIN
INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF WEST
CHICAGO AND PACE, THE SUBURBAN BUS DIVISION OF THE REGIONAL
TRANSPORTATION AUTHORITY
BE IT RESOLVED by the City Council of the City of West Chicago, in regular session
assembled, that the Mayor is hereby authorized to execute and the Executive Office Manager is
authorized to attest a certain Intergovernmental Agreement between the City of West Chicago
and Pace, the Suburban Bus Division of the Regional Transportation Authority, in substantially
the form attached hereto and incorporated herein as Exhibit “A”.
APPROVED this day of , 20
AYES:
NAYS:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
Attest:
Valeria Perez, Executive Office Manager

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INTERGOVERNMENTAL AGREEMENT
This Intergovernmental Agreement (“Agreement”) is made between City of West
Chicago, an Illinois body corporate and politic (“CITY”), and Pace, the Suburban Bus
Division of the Regional Transportation Authority, an Illinois municipal corporation
(“PACE”). CITY and PACE are sometimes individually referred to as a Party and
collectively referred to as the Parties in this Agreement.
RECITALS
WHEREAS, the CITY and PACE are public agencies and governmental units
within the meaning of the Illinois Governmental Cooperation Act (5 ILCS 220/1, et seq.),
and are authorized by Article 7, Section 10 of the Constitution of the State of Illinois to
cooperate, contract, and otherwise associate for public purposes; and
WHEREAS, the purpose of the Intergovernmental Cooperation Act and Article 7
of the Constitution of the State of Illinois includes fostering cooperation among
governmental bodies; and
WHEREAS, the CITY is a member of the Inter-Agency Paratransit Coordinating
Council ([APCC), an association of governments, non-profit agencies, and citizen
representatives that has been working since 1995 to improve paratransit services in DuPage
County, Illinois; and IAPCC asked DuPage County to serve as the lead agency and has
implemented the Ride DuPage Coordinated Transportation Service, hereinafter referred
to as the PROJECT; and
WHEREAS, the IAPCC has branded the coordinated paratransit services provided
by the PROJECT as “Ride DuPage;” and
WHEREAS, the CITY finds it necessary and desirable to contract for the services
of a Coordinator who shall be responsible for the operation of the PROJECT; and
WHEREAS, PACE is in the business of public transportation, has the necessary
expertise, and is willing to provide the services of a Coordinator as described herein; and
WHEREAS, the Parties wish to cooperate in promoting and encouraging the use
of public transportation by improving the availability of paratransit services to DuPage
County residents with disabilities, who are elderly, or otherwise have limited access to
conventional modes of transportation; and
WHEREAS, the current Sponsors participating in the PROJECT are Naperville
Township, Lisle Township, Milton Township, Addison Township, City of Naperville,
Village of Glen Ellyn, City of Wheaton, Village of Bensenville, City of Elmhurst, and
DuPage County, as lead agency and upon execution of this Agreement, the participating
Sponsors shall include Winfield Township, City of West Chicago, and City of Warrenville;
and
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WHEREAS, the IAPCC has designated an Operations Committee for the
PROJECT consisting of the Supervisors/Managers of the aforementioned Cities or
Villages; and
WHEREAS, the Parties desire to enter into this Agreement to memorialize the
roles and responsibilities of the Parties in operating and implementing the PROJECT.
NOW THEREFORE, in consideration of the mutual promises hereinafter set
forth, the Parties agree as follows:
1.0 PROJECT DESCRIPTION.
1.1
1.2
1.3
PACE shall operate the PROJECT for the provision of Paratransit services
to residents of the aforementioned Cities and Villages in DuPage County
who are determined to be eligible and registered for the services.
PACE shall give due consideration to the recommendations and policies of
the CITY in implementing and operating the PROJECT.
PACE shall implement Paratransit service as described in Exhibit A and
Exhibit B attached hereto.
2.0 DEFINITIONS.
For the purposes of this Agreement, the following definitions shall apply:
2.1
2.2
2.3
2.4
2.5
2.6
Administrative policies and/or procedures means policies and procedures
required to operate the PROJECT day-to-day operations, including, but not
limited to dispatching, scheduling, reporting, billing, and other policies, and
procedures which may be required to operate the PROJECT.
Carrier means a public or private entity providing passenger transportation
for the PROJECT on a regular and continuing basis.
Eligible Rider means any person who registers and is deemed eligible by
one of the Sponsors for participation in the PROJECT.
Eligible Trip means Paratransit transportation taken by an Eligible Rider to
a destination approved by the Sponsors and acceptable to the CITY and
PACE.
Mobility Management/Call Center Services means the performance of call
taking and all or any part of functions that may include but not limited to
service monitoring, passenger trip reservations, trip scheduling,
dispatching, facilitation of all carriers, passenger registration, travel
planning, service coordination and travel information.
Operating Cost means Operating Deficit, minus the PACE Contribution, if
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3.0
2.7
2.8
2.9
2.10
2.11
2.12
applicable.
Operating Deficit means the total Operating Expense minus the fare
revenue.
Operating Expense means the total cost incurred by PACE to operate the
PROJECT but does not include the cost incurred by PACE to operate the
Mobility Management/Call Center Services on behalf of the CITY.
Operations Committee means the représentatives of Naperville Township,
Lisle Township, Milton Township, Addison Township, City of Naperville,
Village of Glen Ellyn, City of Wheaton, Village of Bensenville, City of
Elmhurst, and DuPage County, as lead agency. Upon execution of this
Agreement the Operations Committee shall include Addison Township,
City of West Chicago, and City of Warrenville.
PACE Contribution means the PACE budgeted annual subsidy for the
PROJECT.
Paratransit service means the provision of demand responsive transportation
by a Carrier.
Sponsor means a unit of local government or an agency that will participate
in the PROJECT providing Paratransit services to its Eligible Riders.
FUNDING.
3.1
3.2
PACE shall invoice the CITY monthly for the CITY share of the PROJECT
Operating Cost of service and a portion of the Mobility Management/Call
Center Cost. Each invoice shall summarize the services delivered and shall
be submitted in a format mutually agreed to by the Parties and shall request
reimbursement for hours and itemized costs required to complete those
services. Invoices for the work performed under this Agreement shall be
subject to review by the CITY. Invoices billed by PACE for services to
operate the PROJECT shall be reimbursed to PACE at the rates agreed to in
the contracts with Carriers and the Mobility Management/Call Center
Services contractor.
Upon receipt, review, and approval of properly documented invoices, the
CITY shall pay, or cause to be paid, to PACE, the amounts invoiced. The
CITY may not deny a properly documented claim for compensation, in
whole or in part, without cause. The CITY shall not be required to pay
PACE more often than monthly.
Upon receipt, review, and acceptance of all deliverables specified in this
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3.3
Agreement, final payment shall be made to PACE, in accordance with the
Illinois Prompt Payment Act. Payment shall be sent to:
Pace, the Suburban Bus Division of the RTA
550 W. Algonquin Road
Arlington Heights, IL 60005
Attn: Accounts Payable
Notwithstanding anything to the contrary in this Agreement, in 2024 only,
Pace will remit to Sponsor a subsidy in the amount of $1,078which amount
represents 15% of Sponsor’s 2023 Estimated Local Share. The Pace
contribution will be limited to 75% of the actual Operating Deficit.
4.0 RESPONSIBILITIES OF THE PARTIES
4.1
4.2
4.3
4.4
4.5
4.6
PACE and CITY shall review and consider the administrative policies
and/or procedures developed and recommended for the PROJECT by the
Operations Committee. Any administrative policies and/or procedures
recommended by the Operations Committee shall be subject to approval and
adoption by DuPage County and PACE.
PACE and the CITY shall review this Agreement at least semi-annually.
The CITY shall be responsible for the implementation and oversight of the
Administrative Policies and/or Procedures that have been reviewed,
approved, and adopted by DuPage County and PACE.
The CITY shall be responsible for the execution and maintenance of any
necessary agreements with the PROJECT Sponsors to provide
transportation services as described in Exhibit A and Exhibit B, as well as
adherence to PROJECT Administrative Policies and/or Procedures as
determined by the DuPage County and PACE.
PACE shall review and consider service parameters developed and
recommended for the PROJECT by the various Sponsors, including but not
limited to service boundaries, rider eligibility, fare structure, days, and
hours of service, related to an Eligible Rider’s compliance with guidelines
for usage. However, any service parameters developed by the PROJECT
Sponsors shall be subject to approval and adoption by DuPage County and
PACE.
PACE shall contract with multiple Carriers for the delivery of Paratransit
Services and central Call Center services.
Said carriers shall be subcontractors responsible to PACE. CITY shall have
no liability for the actions or omissions of any third-party service providers
affiliated in any way with the PROJECT.
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4.7
4.8
4.9
4.10
4.11
4.12
4.13
4.14
4.15
4.16
4.17
PACE shall review and consider any service standards developed by the
Operations Committee. However, PACE shall, while allowing for sponsor-
specific service standards, work in cooperation with DuPage County, to
establish consistent service standards applicable to the PROJECT, subject
to the approval of DuPage County and PACE.
PACE shall have the right to make minor revisions to the service standards
upon written notification to, and concurrence by, DuPage County.
PACE shall be responsible for performance of the day-to-day operations of
the PROJECT and shall enter into contracts with Carriers for the delivery
of Paratransit Services and Call Center Services including but not limited to
booking reservations, trip scheduling and dispatch services.
PACE shall be responsible for submitting to the CITY, invoices and a
monthly report containing the cost of services related to the operation and
management of the PROJECT that have been provided by PACE directly
or through Carriers within sixty (60) days following the end of each month
of service.
Within the approved budget, PACE agrees to maintain appropriate PACE
employees, Carriers, and any subcontractor staffing required to perform all
necessary operating and administrative functions.
PACE may limit the hours available for the scheduling of trip requests and
dispatching of vehicles. Determination of the hours and days of service for
PACE funded services provided to satisfy federal and/or state ADA
guidelines shall not require the approval of the CITY or DuPage County.
PACE subcontractor dispatch personnel shall be available during all hours
in which a vehicle transporting an Eligible Rider is in service.
PACE shall supply the CITY with data relative to the quantity, quality, and
cost of services provided by PACE and its contracted Carriers within 45
days following the end of each month.
PACE shall provide a standardized monthly report to the CITY as described
in Exhibit C attached hereto.
Although PACE shall not be responsible for any failure to provide service
due to circumstances beyond its control, PACE shall be responsible for
making every reasonable effort to restore service as soon as practical under
the circumstances.
PACE shall be responsible for requiring that all vehicle operators employed
by Carriers providing services pursuant to this Agreement possess a valid
Illinois driver’s license appropriate to the vehicle being operated and that
they meet the minimum requirements for the operation of passenger
transportation as mandated by Federal regulations, the State of Illinois and
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4.18
4.19
4.20
4.21
all other applicable laws or regulations. PACE and all Carriers shall agree
that any and all operator licenses and licenses required of the operating
Carrier by State, local, and/or regulating authorities shall be maintained in
good standing at all times during the Term of this Agreement.
Upon request, the CITY shall be entitled to have access to the records
maintained by PACE with respect to this Agreement.
The Mobility Management/Call Center Services are performed for other
entities in addition to the CITY.
The Parties shall cooperate to ensure that no person shall be denied the
opportunity to participate in nor be subjected to discrimination in the
conduct of this service because of race, creed, color, age, sex, national
origin, nor the presence of any sensory, mental or physical disability, nor in
any manner contrary to applicable local ordinance, State and Federal laws
and regulations, including Title VI of the Civil Rights Act of 1964; Title 49,
Code of Federal Regulations, Part 21 - Nondiscrimination in Federally
Assisted PROJECT of the Department of Transportation.
PACE shall require Carriers to obtain and maintain insurance coverage;
provide evidence of all insurance coverage required by PACE; and provide
PACE with certificates of insurance. PACE shall provide the Sponsor with
a copy of the certificates of insurance upon request from the Sponsor.
5.0 COMPLIANCE.
5.1
5.2
5.3
The CITY and PACE shall each comply with all applicable local, State and
Federal statutes, ordinances and regulations and obtain licenses or permits,
or other mandated approvals, now in force, or which may hereafter be in
force, pertaining to this Agreement and the PROJECT.
With respect to employees, laborers, contractors, subcontractors and any
and all other persons or entities employed, directed or controlled by PACE,
and whose services are used in the fulfillment of any this Agreement with
the CITY, PACE hereby agrees and promises that it will carry out all
necessary actions to insure compliance with the documentation
requirements and all other terms, provisions and requirements of the
Immigration Reform and Control Act of 1986, as amended, 8 U.S.C. §101
et seq.
With respect to any and persons or entities employed, directed, or controlled
by PACE, and whose services are used pursuant to this Agreement, PACE
will ensure compliance with the terms, provisions, and requirements of the
Federal Minimum Wage Act, 29 U.S.C. Sec. 201 et seq., and the Prevailing
Wage Act, 820 ILCS 130/1 et seq., as amended.
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6.0
7.0
8.0
INDEMNIFICATION.
PACE shall indemnify, defend, and hold harmless CITY and CITY’S directors,
officers, agents, employees, contractors, and subcontractors from and against any
and all liability, losses, damages, claims, suits, payments, settlements, judgments,
demands, awards, expenses, and costs, including reasonable attorneys’ fees, for
personal injury, death, or property damage resulting from Pace’s intentional or
negligent acts or omissions.
CITY shall indemnify, defend, and hold harmless PACE and PACE’s directors,
officers, agents, employees, contractors, and subcontractors from and against any
and all liability, losses, damages, claims, suits, payments, settlements, judgments,
demands, awards, expenses, and costs, including reasonable attorneys’ fees, for
personal injury, loss of life, or property damage resulting from CITY intentional or
negligent acts or omissions.
PACE shall require that its Carriers and/or subcontractors indemnify and defend
PACE and the CITY, and their respective officers, employees, and elected officials
from and against any claims, liability or judgments resulting from the negligence
of such Carrier and/or subcontractor.
No Party shall be liable for or be required to indemnify the other Party for claims
based upon the intentional or negligent acts or omissions of third persons. Upon
written notice by the Party claiming indemnification (“Claimant”) to the
indemnifying Party (“Indemnitor”) regarding any claim which Claimant believes
to be covered under this paragraph, Indemnitor shall appear and defend all suits
brought upon such claim and shall pay all costs and expenses incidental thereto, but
Claimant shall have the right, at Claimant’s option and expense, to participate in
the defense of any suit, without relieving Indemnitor of Indemnitor’s obligations
under this paragraph.
TERM AND TERMINATION.
7.1. The Term of this Agreement shall begin January 1, 2024 and shall
continue through December 31, 2024, (“Initial Term), Upon the
expiration of the Initial Term, this Agreement will automatically renew for
successive one-year terms (each a “Renewal Term”),unless earlier
terminated by a Party in accordance with the terms of this Agreement.
7.2 Either Party may terminate this Agreement without cause and without
penalty, upon 60 days advance written notice of termination to the other
Party.
MISCELLANEOUS.
8.1 Headings. The section headings contained in this Agreement are for
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8.2
8.3
8.4
8.5
8.6
reference and convenience only and shall not affect the meaning or
interpretation of this Agreement.
Waiver. Failure of a Party to exercise any right or pursue any remedy under
this Agreement shall not constitute a waiver of that right or remedy.
Assignment. No Party shall assign, delegate, or otherwise transfer all or
part of its rights and obligations under this Agreement without the prior
written consent of the other Party.
Amendment. No changes, amendments, or modifications to this
Agreement shall be valid unless in writing and signed by the duly authorized
signatory of each Party.
Entire Agreement and Non-reliance. This Agreement, including the
introductory Recitals and any attached exhibits, which are hereby
incorporated into and made a part of this Agreement, constitutes the entire
agreement between the Parties and supersedes any prior written or oral
understandings, agreements, or representations between the Parties that may
have related in any way to the subject matter of this Agreement, and no
other written or oral warranties, inducements, considerations, promises,
representations, or interpretations, which are not expressly addressed in this
Agreement, shall be implied or impressed upon this Agreement.
CITY represents and warrants that: (a) CITY has conducted such
independent review, investigation, and analysis (financial and otherwise)
and obtained such independent legal advice as desired by CITY to evaluate
this Agreement and the transaction(s) contemplated by this Agreement; (b)
Pace has not made any representations or warranties to CITY with respect
this Agreement and the transaction(s) contemplated by this Agreement,
except such representations and/or warranties that are specifically and
expressly set forth in this Agreement; and (c) CITY has relied only upon
such representations and/or warranties by Pace that are specifically and
expressly set forth in this Agreement and has not relied upon any other
representations or warranties (whether oral or written or express or
implied), omissions, or silences by Pace. Without limiting any
representations and/or warranties made by Pace that are specifically and
expressly set forth in this Agreement, CITY acknowledges that Pace will
not have or be subject to any liability to CITY resulting from the distribution
to CITY or CITY’s use of any information, including any information
provided or made available to CITY or any other document or information
in any form provided or made available to CITY, in connection with this
Agreement and the transaction(s) contemplated by this Agreement.
Survival. Any provision of this Agreement that imposes an obligation after
termination of this Agreement shall be deemed to survive termination of
this Agreement.
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8.7. Pace Board Authority. This Agreement has been properly authorized by
the Pace Board of Directors.
8.8 Severability. If any provision of this Agreement is held invalid or
unenforceable by an Illinois court of competent jurisdiction, such provision
shall be deemed severed from this Agreement and the remaining provisions
of this Agreement shall remain in full force and effect.
8.9 Binding Effect. This Agreement shall be binding upon the Parties and their
respective directors, officers, employees, agents, representatives,
successors, and approved assigns.
8.10 Force Majeure. A Party shall not be held liable to another Party or be
deemed to have breached this Agreement for failure or delay in performing
any obligation under this Agreement if the failure or delay is caused by or
results from causes beyond the control of the affected Party, including war,
fire, flood, other acts of God, civil disturbance, a terrorist act, pandemic,
epidemic, or a labor strike or lockout. The affected Party shall promptly
notify the other Parties of such force majeure circumstances and the
expected duration of the delay and shall promptly undertake all reasonable
steps necessary to cure the force majeure circumstances. If a condition of
force majeure continues for more than 30 consecutive days, this Agreement
may be terminated immediately for convenience at the option of Pace after
written notice. Where an event of force majeure occurs after a Party’s failure
or delay in performance, the breaching Party shall not be released from
liability.
8.11 Counterparts and Electronic Signatures. This Agreement may be
executed in counterparts, each of which when so executed and delivered
shall be deemed an original Agreement and all of which when taken
together shall constitute one and the same Agreement. This Agreement may
be executed through the use of electronic signatures. Electronic signatures
and signatures transmitted by facsimile or scanned and transmitted
electronically shall be deemed original signatures for purposes of this
Agreement.
8.12 Governing Law, Jurisdiction, and Venue. This Agreement shall be
governed by and construed in accordance with the laws of the State of
Illinois without regard to principles of conflicts of law, and the Parties
submit to the exclusive jurisdiction and venue of the state courts of DuPage
County, Illinois for any dispute arising out of or related to this Agreement.
8.13. Authorization. The signatories to this Agreement represent and warrant
that they have full authority to sign this Agreement on behalf of the Party
for whom they sign.
8.14 Notice. Any notice under this Agreement shall be in writing and shall be
given in the following manner:
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(a)
(b)
(d)
by personal delivery (deemed effective as of the date and
time of delivery);
by commercial overnight delivery (deemed effective on the
next business day following deposit of the notice with a
commercial overnight delivery company);
registered or certified mail return receipt requested, with
proper postage prepaid (deemed effective as of the second
business day following deposit of the notice in the U.S.
mail); or
by facsimile with confirmation of transmission (deemed
effective as of the date and time of the transmission, except
the effective date and time shall be 8:00 a.m. on the next
business day after transmission of the notice if transmitted
during non-business hours).
Business days are defined as Monday through Friday, excluding federal holidays. Business
hours are defined as 8:00 a.m. to 5:00 p.m. Central Standard Time on Monday through
Friday, excluding federal holidays. The notice shall be addressed as follows or addressed
to such other address as either Party may from time to time specify in writing to the other
Party:
If to Pace:
Pace
550 W. Algonquin Road
Arlington Heights, IL
60005
Attn: Executive Director
ce: Melinda J. Metzger
If to City of West Chicago:
City of West Chicago
475 Main Street
West Chicago, IL 60185
Attn: John Sterrett, City Planner/Assistant Director
IN WITNESS WHEREOF, the Parties hereto have caused this Agreement to be
executed by their duly authorized representatives on the dates below.
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CITY OF WEST CHICAGO PACE
Signature Signature
Executive Director
Title Title
Date Date
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EXHIBIT A
SERVICE DESCRIPTION
TYPE OF Demand response curb to curb paratransit services will be provided for eligible riders
SERVICE of the CITY, as a participating Sponsor in the Ride DuPage Program.
SERVICE PACE will contract with transportation provider(s) (the "Contractor") to provide the
OPERATED BY | service, which is the subject of this Agreement. This includes paratransit service
providers and taxi providers.
TRIP Monday through Friday: 6:00am to 6:00pm
RESERVATION | Saturday, Sunday, and Holidays: 8:00am to 5:00pm
METHOD
Reservations shall be accepted at the PACE call center maximum of seven (7) days in
advance and a minimum of one 1 day in advance of the day of service.
Trips requested on the same day of service may be accommodated if the day’s
schedule allows.
Subscription service is allowable, as defined by PACE.
Passengers are to contact the CITY to apply for subscription service.
SERVICE AREA | DuPage County and the surrounding areas
SERVICE 7 days a week, 24 hours a day including holidays
HOURS
Whenever possible, pick-up times are negotiated to optimize the efficiency of daily
routes. :
FARE $2.00 to load vehicle and $1.00 for every mile thereafter
STRUCTURE
Personal Care Attendant (PCA) or Companions: Registered riders are allowed
one PCA or travel companion at no additional charge.
Additional PCA or companions are limited to the vehicle capacity and must pay the
full applicable fare. This includes children of all ages.
SERVICE Service demand dictates service capacity. Denials are not allowed for reservations
CAPACITY made | to 7 days in advance.
RIDER The participating sponsors of the Ride DuPage Program or their respective designee(s)
ELIGIBILITY assigned shall determine rider eligibility. The CITY as a Ride DuPage sponsor will
determine the eligibility of rider(s) requesting service.
RIDER The participating sponsors shall submit registration forms to the PACE call center
REGISTRATION | through a designated e-mail box. PACE shall enter registrations within three to five
business days. PACE shall maintain a database of registered riders. Riders must be
registered for service.
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EXHIBIT B
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Exhibit C
REPORTS DESCRIPTION
The following is a description of the reports available for the Ride DuPage Program.
1. Detailed Funding Source (Sponsor) Report/Detailed Provider Report
This report is a detailed listing of one-way trips delivered for each Ride DuPage
funding source (Sponsor) for a specified period of time. Data provided for each trip
will include associated trip data such as rider name, scheduled pick-up time, actual
pick-up time, point of origin address, destination address, funding sources
(Sponsors), total cost of the trip, fare for the trip, distance of the trip, and revenue
hours (if applicable). The report period is generally monthly, but the report is
intended to have the flexibility to produce data for shorter or longer periods as
specified by the user.
oH, Monthly Funding Source (Sponsor) Invoice Report
This report is a summary of trips delivered for each funding source (Sponsor) for
the purpose of generating an invoice type report which may be used to bill funding
sources for transportation provided. The report is generally monthly, but the report
is intended to have the flexibility to produce data for shorter or longer periods as
specified by the user.
Data provided for each trip will include associated trip data necessary to provide an
accounting of the amount owed by each funding source for the specified period,
such as the number of one-way trips by fare type, total cost of the trips, total
expected fare, liquidated damages deducted, and the total net reimbursement.
3. Missed Trip Report
This report produces a list of all trips picked up 61 or more minutes after the
scheduled time. Sufficient detail will be provided to identify the trip and to give the
user the necessary information for review.
4. On-Time Performance Report
This report (late pickups) produces a list of all trips picked up 31 or more minutes
late. Sufficient detail will be provided to identify the trip and to give the report user
the necessary information for review.
5. Ridership by Category Report
This report is a summary, by funding source, indicating trips by fare type, late trips,
missed trips, revenue hours, denials, and miles.
2024 IGA Between City of West Chicago and Pace Suburban Bus Page 14 of 18

===== PDF PAGE 35 =====
[Extraction: OCR (rendered-page OCR)]
6. Client Trip List Report
This report is a detailed listing, alphabetically by rider last name, of all trips
provided during the specified period. Data included for each trip is rider name, pick-
up address, drop-off address, fare type, and funding source.
NOTE: Pace, in its sole discretion, may design additional reports, as needed.
2024 IGA Between City of West Chicago and Pace Suburban Bus Page 15 of 18

===== PDF PAGE 36 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT D
RIDE DUPAGE UBER ACCESS SERVICE DESCRIPTION
TRIP RESERVATION Monday through Friday: 6:00 am to 6:00 pm
METHOD Saturday, Sunday, and Holidays: 8:00 am to 5:00 pm
Reservations will be accepted at the Pace call center one to seven days
in advance of the day of the Service.
Trips requested on the same day of the Service may be accommodated
if the schedule allows.
Subscription service (as defined by Pace) is allowable. Passengers are
to contact the Sponsor to apply for subscription service.
Uber may be accessed through the Uber application on a mobile
device or through the Uber call center. i
SERVICE AREA DuPage County and the surrounding areas.
Uber will be available for trips specified within DuPage County only.
Ride DuPage Uber access area includes all of the DuPage
County(blue), all of Wheatland Township(blue) and all of the City of
Naperville(purple)including the portion of the City of Naperville
within DuPage Township. (See Exhibit B)
SERVICE HOURS Seven days a week, 24 hours a day, including holidays.
Whenever possible, pick-up times are negotiated to optimize the
efficiency of daily routes.
FARE STRUCTURE _ $2.00 to load vehicle and $1.00 for every mile thereafter.
Registered passengers are allowed one personal care attendant (PCA)
or companion at no additional charge. Additional PCAs or
companions are limited to vehicle capacity and must pay the full
applicable fare, this includes children of all ages.
Registered passengers will be responsible for the first $5.00 of an
Uber trip cost and for the Uber trip cost in excess of the maximum
$25.00 per trip subsidy.
SERVICE CAPACITY _ Service demand dictates service capacity. Denials of trip reservations
are not allowed for trip reservations made one to seven days in
advance of the Service.
RIDER ELIGIBILITY Sponsors of Ride DuPage or their respective designee(s) determine
passenger eligibility.
2024 IGA Between City of West Chicago and Pace Suburban Bus Page 16 of 18

===== PDF PAGE 37 =====
[Extraction: OCR (rendered-page OCR)]
PASSENGER Sponsors shall submit registration forms to the PACE call center
REGISTRATION through an email box designated by PACE. PACE shall enter
registrations within three to five business days. PACE shall maintain
a database of registered passengers. Passengers must be registered for
the Service.
Sponsors shall provide PACE with the name, address, email address,
and mobile phone number for each eligible passenger that Sponsors
want registered to use Uber and PACE shall provide that information
to Uber on a weekly basis.
2024 IGA Between City of West Chicago and Pace Suburban Bus Page 17 of 18

===== PDF PAGE 38 =====
[Extraction: OCR (rendered-page OCR)]
EXHIBIT D
RIDE DUPAGE UBER ACCESS SERVICE AREA
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2024 IGA Between City of West Chicago and Pace Suburban Bus
Page 18 of 18

===== PDF PAGE 39 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — ‘tC.
Blooming Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE:
sionature (Cf ———
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
STAFF REVIEW: Tom Dabareiner
ITEM SUMMARY:
Blooming Fest is scheduled for Saturday, May 18, 2024 from 9:00 a.m. to 3:00 p.m. in Downtown West
Chicago.
This event is free to the public, sponsored by the City with the support of community partners. Blooming
Fest includes, but is not limited to: the West Chicago Garden Club plant sale, other garden-related
vendors, a craft sale, local music/entertainment, kidZone, and food vendors.
The layout implemented in 2023 will be utilized again this year. The event will take place outside,
primarily along Main Street and Galena Street.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of City streets for vendor staging and event activities.
e Use of Police and Public Works services to support the event.
e Closure of Turner Court and Main Street from W. Washington Street to Chicago Street on the
event day from 5:00 a.m. to 6:00 p.m. while maintaining clearance for emergency vehicles.
e Closure of Galena Street from Main Street to Tye Court from 10:00 a.m. Friday, May 17" through
6:00 p.m. on Saturday, May 18*" while maintaining clearance for emergency vehicles.
e Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 40 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION wis
for City-sponsored Events
Name of Event: __ Blooming Fest
Location of Event: _Downtown West Chicago City streets
Date(s) of Event: May 18, 2024 Hours of Event: _9:00 a.m. to 3:00 p.m. Est. Attendance: 2,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization:__Nicolette Stefan —“‘“‘“‘“‘(‘(S;™SC~™
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? N Yes O No If Yes, provide next year’s event date: _May 17, 2025
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
Nheclete Qhefan Nicolette Stefan 01/29/2024
(Signature*) (Print Name of Signatory) (Date)
FOR OFFICE USE ONLY
PIII IIIA IAAI IIIA III II IIIT II II III IIIS IASI IIA IIIS ASAI III ISI IISA IIA ISSA IAI IAI III IISA SOI IIS ISSA ASS SSIS SOI III ISSO OI II IIA S
Based on the information which has been submitted, the request for a permit has been:
Approved Permit No.
Authorized Signature
Title Date

===== PDF PAGE 41 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — ‘t-0.
Food Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE:
=|
STAFF REVIEW: Tom Dabareiner SIGNATURE 777
APPROVED BY CITY ADMINISTRATOR: SIGNATURE
ITEM SUMMARY:
Food Fest is scheduled to take place on Saturday, August 24, 2024 from 4:00pm to 8:00pm in
Downtown West Chicago.
The event is free to the public, and sponsored by the City. Food Fest includes, but is not limited to:
food vendors, live music, and an alcohol vendor. The vendor would provide Basset certified staff,
Certificate of Insurance, and liquor licensing that meets City requirements. Staff and Police will work to
create boundaries for consumption.
ACTIONS PROPOSED:
Approval for:
e Use of City streets for vendor staging and event activities
e Use of Police and Public Works services to support the event
e Street closures for the event from 11:00am to 12:00am
e Use the public right-of-way for posting of signs promoting the event
COMMITTEE RECOMMENDATION:

===== PDF PAGE 42 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION wi
for City-Sponsored Events
Name of Event: __West Chicago Food Fest
Location of Event: _ Downtown West Chicago
Date(s) of Event: August 24, 2024 Hours of Event: _4:00 p.m. to 8:00 p.m. Est. Attendance: 2,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization:__Nicolette Stefan. —“‘“‘“‘“;‘“;‘“‘;*™S
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? | Yes O No If Yes, provide next year’s event date: August 23, 2025
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
___ Nicolette Pefan, Nicolette Stefan 01/29/2024
(Signature*) (Print Name of Signatory) (Date)
FOR OFFICE USE ONLY
PIII III II IIIT IIIT I III IIIT ISI IIIA II IIIA II III IIIS SAIS IIIA III ISIS ASAI IAI AISI IIIA ISAO IIIS ISI ASSASSIN OASIS IIA AINSI OTS AIA I
Based on the information which has been submitted, the request for a permit has been:
O Approved Permit No.
Authorized Signature
Title Date

===== PDF PAGE 43 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — ‘t-E&-
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE:
SiGNATURE_<AG > ——
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
STAFF REVIEW: Tom Dabareiner
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 7, 2024 in Downtown West Chicago. City Staff
recommends removing the procession and starting the fest at 4:30 instead of 4:00 p.m. and focusing more
attention on the tree lighting ceremony. This recommendation comes from feedback from the public as
well as community organizations. This change would allow for a more streamlined event, and a cost
savings of at least $800 since we would no longer need to hire the horse carriage.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: tree lighting ceremony, visits with Santa and Mrs. Claus, food truck/s,
horse-drawn trolley rides, vendors, and more.
The event will take place outside along Main Street and at participating indoor locations.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of Police and Public Works services to support the event.
e Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 11:00 p.m.
e Center Street to High Street to Galena Street for horse-drawn ride from 4:30 — 7:00 p.m. Street
closure begins at 12:00 p.m. in preparation for the event.
e Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 44 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-sponsored Events
Ui
Name of Event: __ Frosty Fest
Location of Event: _Main St. — Downtown West Chicago
Date(s) of Event: December 7, 2024 Hours of Event: _4:30 p.m. to 7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? x Yes No If Yes, provide next year’s event date: _December 6, 2025
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
_—_ Meolette Defer. Nicolette Stefan __01/29/2024___
(Signature*) (Print Name of Signatory) (Date)
FOR OFFICE USE ONLY
PIII IIIT IRI AAAI RR IRI III IAI SSSI IA IIH IIA SIS I SA IIIA ISIS SIS IS ISAS IAAI IIIS SSS SII II IIIS IIIS OS SOS IIASA ISAS III ITSO TIA ISI ISIS IIS
Based on the information which has been submitted, the request for a permit has been:
Approved Permit No.
Authorized Signature
Title Date

===== PDF PAGE 45 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
MW
AGENDA ITEM NUMBER: t.
Stations of the Cross
St. Andrew Lutheran Church
FILE NUMBER:
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE:
SIGNATURE HA >
SIGNATURE
STAFF REVIEW: Tom Dabareiner
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman
ITEM SUMMARY:
St. Andrew Lutheran Church is seeking approval for their annual Stations of the Cross religious event
scheduled for Friday, March 29, 2024 from 12:00 p.m. — 1:00 p.m. with an estimate of 150 attendees.
The Church has requested use of City streets for a procession and Police services for assistance with
traffic control and a rolling street closure.
Members of the Church will gather at the corner of Easton Avenue before the procession begins at 12:00
p.m. The procession will walk East on Main Street, turn North onto Prince Crossing, cross Geneva Road,
and end at the Church.
The Special Event Permit Application, which includes the requests of the City, has been reviewed and
approved by staff from the Police, Public Works, and Community Development Departments as well as
the West Chicago Fire Protection District. The Special Event Permit Application is attached, which
includes the procession route map.
ACTIONS PROPOSED:
Recommend event for approval as proposed, contingent upon submittal and approval of required
insurance documentation.
COMMITTEE RECOMMENDATION:

===== PDF PAGE 46 =====
[Extraction: OCR (rendered-page OCR)]
City of West Chicago
SPECIAL EVENT PERMIT APPLICATION vig
THIS FORM MUST BE COMPLETED IN FULL & SUBMITTED
90 DAYS PRIOR TO THE EVENT
PERMIT NO.
Special Event Permit Application
The Special Event Application is due to the City of West Chicago a minimum of ninety (90)
days prior to the event if it requires closure of public streets or use of public parking lots.
The 90-day time period allows sufficient time to evaluate the request and provide a
recommendation to the City Council for its consideration.
Note: Prior to review of the Special Events Permit Application, all applicants must
submit the Intent to Meet Insurance Requirements form (page 2).
Submittal Checklist
1. Completed and signed Special Event Application
a Intent to Meet Insurance Requirements
o Section 1 — General Information
a Section 2 — Narrative
o Section 3 — Permits
o Section 4 — Site Plan and/or Route Map
a Section 5 — Task List and Due Dates
o Section 6 — Hold Harmless Agreement
2. Completed and signed applications(s) for other permits(s) (See Section 3)
a Carnival Permit Application - $50 per employee
o Fireworks Permit Application —
$125 (Check made payable to the West Chicago Fire Protection District)
a Building Permit Application (temporary tents — see min. requirements) - $50
a Raffle Registration Application — requires separate application
a Temporary Liquor License Application — requires separate application
a Temporary Food Service Permit (DuPage Co. Health Dept. 630-682-7979)
RII IIT I III ARIA III III III II IIA IIIS ISA III ISA ISAS ISAS IIASA IIS ISS ASS IIASA SASSI SSI SA SOAS SSSI ASSASINS SII ISIS ISS SAIS ISAS.
Received: Fee Paid: $
Receipt # Check #
Event Acknowledgement Form returned by:
Police Dept. Fire Dist. Pw Park Dist.
oc Background checks completed by Police Dept. Date
co DuPage Co. Health Department notified Date
a Certificate of Insurance received and approved Date
Page 1 of 8

===== PDF PAGE 47 =====
[Extraction: OCR (rendered-page OCR)]
*** INTENT TO MEET INSURANCE REQUIREMENTS ***
Must be returned prior to application review by City staff
Prior to the issuance of a Special Event Permit, all organizations must
present a certificate of insurance meeting the criteria listed below:
4. Required limits per IRMA are $1mil per occurrence and general aggregate no less than
$2mil for contractors/vendors.
2. ***PLEASE NOTE: Under the box labeled “Description of
operations/locations/vehicles/exclusions added by endorsement/special provisions”, the
following language must appear:
“The City of West Chicago, its officials, agents, employees, and volunteers is/are named
additionally insured. The additional insured is covered as respect to liability arising out of any
work or activities performed on behalf of (company involved) for (event) (date, times (if
applicable), location) No endorsements or additional forms modify or limit coverage provided
to additional insured. Coverage provided to additional insured is primary as it relates to
(event)”.
3. Vendors shall furnish the additional insured endorsement (consult insurance professional;
examples include but are not limited to forms CG 2010 or CG 2026) to support the certificate
of insurance. The endorsement shail also name “The City of West Chicago, its officials,
agents, employees, and volunteers” as primary and non-contributory.
4. If applicable, vendor shall furnish the City with evidence of Worker's Compensation
coverage with statutory limits.
5. The insurance provider will need to submit the Certificate of Insurance and supporting
endorsement form preferably via email to specialevents@westchicago.org or fax
(630-293-1257) to be considered an original document.
I, Mauce VO2QUEZ , representing St. Andrew Lutherca Chuth
(print name of authorized person) (organization)
have contacted the appropriate insurance provider and acknowledge that the above
insurance criteria can be met. | understand that the Special Event Permit Application
will not be reviewed until this document has been signed and returned to the City of
West Chicago.
}
\}glaq
J sigriattre (date)
Via Cevas Sons of ¢ 3139
(narhe of event) (date of event)
Page 2 of 8

===== PDF PAGE 48 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 1 - GENERAL INFORMATION
Name of Event: Stahions oO Yne Cross
Type of Event:
O Parade /Walk/Run/Bike O Carivals O Fireworks CO Festival
O Other
Location of Event: Nigra Skeeed Qa Prince Crossing, Rd.
Date(s) of Event: 3 lae}a4 Hours of Event: |Qn to_\ om Est. Attendance: 150
Event Website:
Purpose of event: Rebaioas event
Name of Sponsoring Organization(s): Ob Qadrew Lovnercca Claucth
Organization's Legal Status (i.e. NFP, Partnership, Corporation): NEP
Contact person from sponsoring organization: ‘wey. Nex Molina,
Organizer address: 15 Ni Priace Crossing QA
City/State/Zip: yest Chycago_, (ol S45 Phone: (930-931-328)
Cell Phone: E-mail: Office @Skeadrowludheren. oct
Emergency contact information (provide mobile numbers for on-site coordinators during event):
1* Contact, “Pastor Nex Molina Phone}
2" Contact: aan acie mibi\o Phone:
ls this an annual event? wes O No If Yes, provide next year's event date: 4| \S 19095
If the event is a recurring event, please state any problems and/or incidents that have occurred in past
years, such as noise or neighborhood parking complaints.
What, if anything, are you doing to rectify the problem(s)?
SECTION 2 — NARRATIVE
On a separate sheet, provide a detailed description of the overall event. The narrative will serve as
the special event proposal to City Council.
Page 3 of 8

===== PDF PAGE 49 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 3 - PERMITS
Will your event include a carnival? 0 Yes sho
lf yes, you must submit a Carnival Permit Application ninety (90) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Does your event include the use of a temporary tent in excess of 400 sq. ft. in area with side curtains
or 700 sq. ft. in area without side curtains? Yes oNo
If yes, you must submit a Building Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 131 for an application.
Will your event include a fireworks display? ao Yes oto
If yes, you must submit a Fireworks Permit Application thirty (30) days prior to the event.
Please visit www.westchicago.org under Forms or contact the City of West Chicago at (630)
293-2200 ext. 135 for an application.
Are you holding a raffle at your event? oo Yes shio
If yes, you must submit a Raffle Registration Application fourteen (14) days prior to the
event. Not all applicants will qualify for a license. Please visit www.westchicago.org under
Forms or contact the City of West Chicago at (630) 293-2200 ext.170 for an application.
Will you be applying for a Temporary Liquor License? 4 Yes oo
If yes, you must submit a Temporary Liquor License Application thirty (30) days prior to the
event. To qualify for a Class D license, the applicant must be a local organization or group
providing beer and/or wine at a picnic, carnival or similar function. A Class D license shall be
authorized on a day-to-day basis but not for more than seven (7) consecutive days. Please
contact the City of West Chicago at (630) 293-2200 ext. 170 for an application.
Will you be serving food at your event? oc Yes sho
If yes, you may be required to submit a Temporary Food Service Permit Application thirty
(30) days prior to the event. Please contact the DuPage County Health Department at (630)
682-7979 or visit http:/Avww.dupagehealth. org/temporary-fooa-service for additional
information.
Arg you requesting services from these departments?
Police O Fire District / Paramedics O Public Works
Specify services: oling, Sceek C\osuce
Will you be utilizing any of the following services?
CO Water 1 Electric/Generator Other, None
Page 4 of 8

===== PDF PAGE 50 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 4 - SITE PLAN AND/OR ROUTE MAP
Please attach a separate sheet to illustrate the layout for your event.
If applicable, the following must be included:
Location of garbage receptacles (G) Location and number of barricades (B)
Location of toilets (T) Location of fire lane (FL)
Location of hand washing sinks (HWS) Location of fire extinguishers (FE)
Location of retail vendors (RV) Public entrances and exits (PE)
Location of food vendors (FV) Location of “No Firearms” signage (NF)
Location of first aid (FA) Location of sound stages and amplified sound (S)
Location of residential streets surrounding event
Are you requesting the use of any City-owned property, i.e. City streets, parking lots, or sidewalks?
f Yes O1No _Ifyes, please indicate the property that you are requesting to use.
Moain Skceck Aaa Pa LOSSIeC, Road
Would you like to request the closing of City streets? O Yes No
If yes, please fill in the following information or submit a route map along with this application:
Street From To Dates Times
Page 5 of 8

===== PDF PAGE 51 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 5 - PLANNING WORKSHEET AND REQUIRED TASK DUE DATES*
Use this form to determine the date each of these tasks needs to be completed. For tasks that do not apply,
please mark “N/A” in the Due Date column. If the Due Date falls on a weekend or holiday, the Due Date
becomes the next normal business day. However, this does not affect the other Due Dates, as they are only
dependent on the date of the special event.
Note: This section must be completed by event organizer prior to notary signature.
Date of Special Event: 3\ aa | a0a4
sign in West Chicago's Special Events Policy)
Tasks to be completed Days Due
(All items due to City unless noted) BeforeEvent Due Date
Submit “Intent to Meet Insurance Requirements” Prior to Prior to applicati
f s : , pplication
Document (included with Special Event Permit application review review
Application, pg.2)
Submit Special Event Permit Application 90 days
Submit Carnival Permit Application 90 days
Submit Fireworks Permit Application 30 days
Submit Temporary Liquor License Application 30 days
Submit Building (Temporary Tent) Permit
30 days
Application
Submit Temporary Food Service Permit
Application(s) 30 days
(DuPage County Health Dept. — 630-682-7979)
Submit Original Certificate of Insurance* 21 days*
Submit Raffle Registration Application 14 days
Notify residents/businesses of special event 14 days
Post “No Firearms” signs at all public entrances
(See IL State Police requirements for standardized N/A Day of Event
*If this requirement is not met, the proposed event may be cancelled.
Page 6 of 8

===== PDF PAGE 52 =====
[Extraction: OCR (rendered-page OCR)]
SECTION 6 — WAIVER AND HOLD HARMLESS AGREEMENT
In consideration of the St Qnedreco Lothemn Chuocch — (name of organization) and its Members,
employees, volunteers or guests, being allow to participate in Station of ny Crass, (the Activity) the
undersigned hereby recognizes, acknowledges and assumes any and all risk pertaining to
Sh pevactud Luobhecon Chacha (name of organization) participation in the Activity.
To the fullest extent permitted by law, the St. Andrew Luiherco Chucth (name of organization)
hereby agrees to defend, indemnify and hold harmless the City of West Chicago, its officials, agents and
employees, against all injuries, deaths, loss, damages, claims, suits, liabilities, judgments, cost and
expenses (including attorneys fees), which may in anywise accrue against the City of West Chicago, its
officials, agents and employees, arising in consequence of Sh Qocicas Lulhecce Chichiname of
organization) participation in the Activity, or which may in anywise result therefore, except that arising out
of the sole legal cause of the City of West Chicago, its agents or employees. The
Se Nnaer Lubhercn ChorCh (name of organization) shall, at its own expense, appear, defend and
pay all charges of attorneys and all costs and other expenses arising therefore or incurred in connections
therewith, and, if any judgment shall be rendered against the City of West Chicago, its officials, agents
and employees, in any such action, the Dh. AAdfeud Luther Church (name of organization) at
its own expense, satisfy and discharge the same.
The invalidity or unenforceability of any of the provisions hereof shall not affect the validity or
enforceability of the remainder of this Agreement.
The undersigned represents it has full authority to execute this Waiver and Hold Harmless Agreement on
-behalif of the St. finden) Lovneen Curt (name of organization).
Agreed this LI day of —\Gnasary 20a4.
Sk. Ware Luneron Chucely
Name of Organization
Rev. Nex K\OWaAG
ignature of Authorized Person
Pastor
Title
Page 7 of 8

===== PDF PAGE 53 =====
[Extraction: OCR (rendered-page OCR)]
The Organization and the authorized signatory below agree to inform the City of West Chicago of any
changes in the application at least thirty (30) days prior to the event. Please note: Final approval of
this event is pending satisfactory completion of Certificate of Insurance requirements.
Signatory agrees to abide by all requirements of the Special Events Policy, including
compliance with the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed and notarized.
Pepcid Lutnecon Chych Alex Moline [file
(Print Name of Signatory) (Date)
(Authorized Signatory)
MAYTE N BAUTISTA- ALMORA
Official Seal
Notary Public - State of Illinois rg (Notary Public)
IT day of SAMA Ts 20. 24,
After submitting all forms, your application will be reviewed by City staff. All departments that will be
involved in providing services or permits for the event will be notified. Please do not assume that all
aspects of the event will be approved. You may be asked to make some changes to your plan
based on the availability of services or scheduling of other events.
The City of West Chicago reserves the right to cancel any event at any time for reasons deemed
necessary by the City Council and/or City Administrator.
Deliver all completed items to:
City of West Chicago
Attn: Community Development — Special Events
475 Main Street
West Chicago, IL 60185
Ppeeererrerereverererscencrnrertttervrercavevcerevecceccccttterrcrstrrtarevecceccevec dtc ccortVreterrececerearetctrrccctetettey
FOR OFFICE USE ONLY
RRR IRE ERIN RISER IIR REIT IE SIRI III RIA IIR III IIIT RII IOI II IASI ITA ISI IAI II SIS IS IIA II IAI IIA I AIT AI III IAS AS ASA SIS ANI II SASS
Based on the information which has been submitted and contingent upon approval of any necessary inspections
the day of the event, the request for a permit has been:
O Approved Permit No.
0 Denied
Remarks:
Authorized Signature
Title Date
Page 8 of &

===== PDF PAGE 54 =====
[Extraction: OCR (rendered-page OCR)]
The Stations of the Cross
On Good Friday, March 29, 2024 at 12pm (noon), there will be a re-enactment of Jesus
Christ’s cross stations, also known as “Via Crucis.” The re-enactment will be performed
by members of St. Andrew Lutheran Church.
The Via Crucis begins on Easton Ave. & Main St. and finish at St. Andrew Church with a
brief service.
We invite all members of the church and community of West Chicago to come and
experience the journey that our Savior, Jesus Christ, lived through.
Via Crucis
aod Ave— 3 =—0;
| a a “Se,
/-Weridall Ave— 2 2 Re
\| til
EGtand Lake Blvd ~Granid take BE — Cie,
[-)
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tee e | % Parroquia
~ || Plymouth \ 3 San Andrés
\ ari | apenas scores
E Washington St dm | ! 4
Easton Park |
summit |
“Ave : |
=Colford Ave — 3
3 ==> —
—— MainSt — — — — ae $
DOWNTOWN 4
_ WEST CHICAGO ea) a
Hillview-Ave— 2 ¢
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Tee \| = —Dupagi
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whstro————3 |, -Pameroy'st : =

===== PDF PAGE 55 =====
[Extraction: OCR (rendered-page OCR)]
Stem + §&. A.
WEST CHICAGO POLICE
DEPARTMENT
MONTHLY REPORT
.
¢
—m a
OR GET PULLED OVER)
2 “a
JANUARY 2024
ColinFleury, Chief of Police

===== PDF PAGE 56 =====
[Extraction: OCR (rendered-page OCR)]
TABLE OF CONTENTS
Organizational Chart sesseeed
Department Overview sessseee 4
Personnel pads)
Criminal Activities wee
Monthly Totals ee |
Officer Activities seeeaee
2

===== PDF PAGE 57 =====
[Extraction: OCR (rendered-page OCR)]
Organizational Chart
West Chicago Police Department
West Chicago Police Department Organizational Chart
Deputy Chief
Investigations/Support
Services Commander
Patrol Conumander
Training Officer
Days A
Sergeant
Patrol Officers Patrol Officers
Community Relations
Officer
Investigations Sergeant Administrative Sergeant
General Case Gang/Narcotics .
School Resource
Officers
Evidence Custodian
(CSO)
Targeted Response
Unit
Records Personnel
Contractual

===== PDF PAGE 58 =====
[Extraction: OCR (rendered-page OCR)]
Department Overview
The Mission of the West Chicago Police Department is to Protect Life and Liberty, Provide
Quality Police Services, and Forge Community Partnerships with Integrity and Professionalism.
There are three divisions in the Police Department: the Office of the Chief of Police,
the Patrol Division, and the Investigations/Administrative Division.
The primary responsibility of the Office of the Chief of Police is to provide general management
direction and control for the Department. The Office of the Chief of Police consists of the Chief
of Police, the Deputy Chief of Police, and the Management Analyst.
The Patrol Division consists of Uniformed Patrol Officers, a Community Service Officer, and a
Training Officer.
The Investigations/Administrative Division consists of Detectives, School Resource Officers,
Evidence/Property, the Targeted Response Unit, the Community Relations Officer, the
Administrative Sergeant, the Records Unit, and Social Services.

===== PDF PAGE 59 =====
[Extraction: OCR (rendered-page OCR)]
Personnel
In January, Cinai Beltran and Lizeth Romero began employment as the Department's Records
Clerks.
From December 15, 2023, through January 2, 2024, the Department participated in an Illinois
Department of Transportation "Drive Sober or Get Pulled Over" drunk-driving enforcement
campaign. Results of the campaign included three arrests for Driving While Under the Influence,
fifteen seat belt violations, three child restraining citations, fourteen speeding violations, one
distracted driving citation, and seventy-two other citations.

===== PDF PAGE 60 =====
[Extraction: OCR (rendered-page OCR)]
Criminal Activities
Criminal Damage to Property:
#2400006 Person(s) unknown damaged two vehicles parked in a lot in the 300 block of S. Wilson St.
Each car had a flat tire and puncture marks in the sidewalls.
#2400033 A known person damaged a building in the 300 block of E. Pomeroy St. The suspect was
intoxicated and angrily exited the garage/guest home and shattered a window. The suspect was issued
a local ordinance citation for Criminal Damage to Property and then transported to Northwestern
Medicine Central DuPage Hospital due to his level of intoxication.
#2400031 A known person activated a fire extinguisher in a business in the 900 block of E.
Roosevelt Rd. The suspect became angry at the business owner and started the fire extinguisher,
filling the company and causing a disturbance. The suspect was arrested, transported to the Police
Station, charged with Criminal damage to Property and Disorderly Conduct, fingerprinted,
photographed, and released from custody.
Criminal Defacement:
#2400139 Person(s) unknown spray-painted gang-related graffiti on the fence north of a residence in
the 1100 block of Marcella Ln.
Theft:
#2400045 Person(s) unknown removed the victim's wallet from an unattended gym bag in the locker
room of Planet Fitness located at 1851 N. Neltnor Blvd. The wallet contained a debit card, driver's
license, and other miscellaneous cards.
#2400073 Person(s) unknown removed two packages from the porch of a residence in the 1000 block
of Rosewood Dr. Loss is $85.08.
Retail Theft:
#2400067 Person(s) unknown entered a liquor store in the 300 block of S. Neltnor Blvd. One of the
two suspects placed a bottle of liquor in their pocket and then left the store without paying. The clerk
provided the registration number for the vehicle they left the store in. Officers went to the registered
address and found the vehicle occupied by three subjects. One of the subjects walked into the
residence. The vehicle occupants admitted the subject who entered the home had taken a bottle of
vodka from the store. The subjects encouraged the suspect to hand over the bottle, which he did. The
responding officer returned to the store and watched a surveillance video, which showed the suspect
taking the vodka and leaving the store. The suspect was issued a local ordinance citation for Retail
Theft and a Criminal Trespass letter.
Burglary:
#2400138 Person(s) unknown entered a business in the 300 block of S. Neltnor Blvd. and removed
145 cartons of cigarettes valued at $14,265.96. Suspect(s) entered the business by shattering a
window on the east side. The investigation is ongoing.
6

===== PDF PAGE 61 =====
[Extraction: OCR (rendered-page OCR)]
Monthly Totals
Activities
Oct
Nov
Dec
Jan
Total
2023
2023
2023
2024
2024
2023
2023
Traffic
733
766
605
9,668
Stops
Traffic
267
321
349
314
314
223
4,255
Citations
Traffic
218
245
263
282
282
209
3,226
Wanings
321
348
270
359
359
157
Citations
Parking
4,083
Traffic
67
83
78
78
67
809
Crashes
292
215
244
243
243
236
3,291
Reports

===== PDF PAGE 62 =====
[Extraction: OCR (rendered-page OCR)]
Officer Activities
#2400102 On January 21, 2024, officers responded to the Dollar General store located at 910 N.
Neltnor Blvd. for a suspect who exposed himself to a five-year-old girl. Allegedly, after
exposing himself, the suspect forced the victim to touch his penis. Upon leaving the store, the
victim told her mother what had reportedly happened in the store. The victim's mother
immediately contacted the West Chicago Police Department. Officers Jacobs and McGuire
observed the suspect vehicle and a person matching the suspect's description at Main Street and
Neltnor Blvd. The Officers initiated a traffic stop on the car. Officer Frommert went to the
victim and complainant's residence to obtain additional information. The complainant went to
the traffic stop location for a "show up" and positively identified the suspect. The suspect was
arrested, transported to the Police Station, interviewed, and admitted to committing the offense.
The DuPage County State's Attorney's Office approved one count of Aggravated Criminal
Sexual Abuse — Victim Under 13, a Class 2 Felony. While at the Police Department, Officers
fingerprinted, photographed, and transported the suspect to the DuPage County Jail.
#2300770 On May 9, 2023, officers responded to the area of Washington St. and the Canadian
National railroad crossing for a vehicle vs. pedestrian crash. The pedestrian later passed away
after being transported to Northwestern Medicine Central DuPage Hospital. During the
investigation, a K9 officer arrived, and the dog provided a trained final response on the front
passenger side door, indicating a strong odor of unburnt Cannabis. Transported to the Police
Station and interviewed, the subject refused to provide breath or urine samples. The driver
submitted blood and urine samples after Officers obtained a search warrant. On August 8,
toxicology results from the blood and urine samples indicated the presence of Cannabis, cocaine
metabolite, and cannabinoids. On January 11, 2024, the DuPage County State's Attorney's
Office approved two counts of Aggravated DUI/Death against the suspect. On January 11,
Detective Herbert obtained a warrant for the suspect's arrest. Officer Rigler and Detectives
Montgomery and Herbert arrested the subject at his residence. He was transported to the Police
Station, fingerprinted, photographed, and transported to the DuPage County Jail.
#2400095 On January 19, 2024, officers were dispatched to Mr. A's Liquors, located at 1400 S.
Neltnor Blvd., for a retail theft that had just occurred. The store clerk stated two suspects
entered the store and left with a case of whiskey without paying. The clerk provided a
description of the suspects, a description of the vehicle the suspects entered, and stated the SUV
was last seen eastbound on Roosevelt Rd. toward Winfield. A Winfield Officer stopped the
vehicle at the Casey's gas station at the corner of Winfield Rd. and Roosevelt Rd. K9 Officers
Rigler and Sauseda arrived on the scene and informed other Officers of what appeared to be a
lot of clothing items and alcohol in the back seat and trunk of the SUV. Officer Sauseda also
advised that two males were inside the vehicle, matching the description of the offenders who
had just committed the theft at our liquor store. All four suspects were taken into
8

===== PDF PAGE 63 =====
[Extraction: OCR (rendered-page OCR)]
custody and transported to the Police Station for further investigation. The vehicle was relocated
to the Station to be searched and inventoried. Detective Moore and Detective Calabrese were
given information that most of the merchandise inside the car may have come from TJ Maxx.
Detective Moore contacted TJ Maxx in Bloomingdale and spoke with one of its loss prevention
officers. Detective Moore determined that the same suspects in custody may have stolen the
property earlier this afternoon. Video from the liquor store shows two suspects entering and
exiting the store with a case of whiskey. The stolen whiskey was located inside the vehicle at
the time of the stop. Officers questioned all four suspects, who eventually admitted to stealing
all of the items found inside the car. The DuPage County State Attorney's Office approved
felony charges for Burglary and Retail Theft. The suspects were fingerprinted, photographed,
and transported to the DuPage County Jail.
#2400074 On January 15, 2024, DUCOMM relayed information from Bloomingdale PD
regarding a red vehicle stolen from Aurora that fled from officers southbound on County Farm
Rd. from Army Trail Rd. While traveling eastbound on Geneva Rd. in search of the car, Officer
Solis observed a red Ford Explorer traveling westbound and increasing in speed as it
approached. Officer Solis activated the squad's emergency equipment to stop the vehicle, but the
SUV did not stop. Officer Solis continued after the car, observing several traffic violations. The
SUV driver eventually fled on foot from the vehicle in the area of Army Trail Rd. and Fairfax
Ln. Officers McClelland and Schiever arrived to assist and take the suspect into custody in the
1700 block of Penny Lane in Bartlett, IL. Bartlett, Carol Stream, and Bloomingdale officers
arrived and secured the scene. The suspect was arrested and transported to the Police Station,
where he was identified and interviewed. The DuPage County State's Attorney's Office
approved two counts of Aggravated Fleeing and Eluding, Criminal Trespass to Vehicles, Failure
to Signal When Required, and Driving on the Wrong Side of the Road. He was fingerprinted,
photographed, and transported to the DuPage County Jail.
#2300072 On January 16, 2023, West Chicago Patrol Officers were dispatched to Barber Street
and Spencer Street regarding a vehicle accident. Officer Chapman arrived at a residence in the
300 block of Barber Street and observed multiple males. Sergeant Perry informed DUCOMM
that he was out with individuals who were robbed. The victims advised several masked males
approached them in the driveway of the residence, stole their money and cell phones, and pistol-
whipped one of them. The victims performed at four locations in the Chicagoland area
beginning on January 15, 2023. The victims finished their last performance in Niles and were
coming back to West Chicago. The victims explained they pulled into the driveway and
observed four to five offenders exiting a vehicle wearing black ski masks and dark-colored
clothing. The offenders approached the victims at gunpoint and ordered them out of the car. The
offenders had the victims empty their pockets, moved the victims to the front of the vehicle, and
told them to get on their knees. One victim observed a dark-colored sedan following their
vehicle from southbound Illinois Route 59, eastbound on Conde Street, and finally northbound
on Barber Street. Upon arriving at the Barber Street residence, the offenders were searching for
9

===== PDF PAGE 64 =====
[Extraction: OCR (rendered-page OCR)]
a bag containing the victims' money. One of the offenders approached a victim while holding a
black handgun and confronted him about the location of the bag. This victim stated the bag
contained $9,400.00 in proceeds from four performances, and he informed the offender that the
bag was in the middle row of his vehicle. At this time, the offenders took phones and necklaces
from two victims. The offenders told everyone to move to the backyard and threatened to shoot
the victims if they moved. The offender's vehicle fled northbound on Barber Street.
Through red-light cameras, video surveillance systems, and license plate readers in the
Chicagoland area, the Detective identified three of the offender's vehicles following the victim's
SUV over two days. Detective Herbert applied for a search warrant requesting Google account
subscriber information. The search warrant results linked a device located at multiple locations
in this investigation. The results provided the subscriber's information. With this information,
detectives identified other cell phone numbers that had been in contact with the suspect
preceding, during, and after the robbery.
Detectives Eversole and Herbert went to the registered address of the Camry and located it
parked behind the apartment building. The detectives investigated the apartment building's
mailboxes and found the name of a subject living with the registered owner. A search warrant
revealed the cell tower records for the subject. A search of law enforcement databases identified
the owner of the Ford that followed the victims throughout the Chicago area as the registered
owner of this phone number.
On January 9, 2024, five suspects were taken into custody at several locations in the Chicago
area, transported to the Police Station, and interviewed. The DuPage County State's Attorney's
Office approved charges of Armed Robbery with a Firearm against four subjects. They were
fingerprinted, photographed, and transported to the DuPage County Jail.
10

===== PDF PAGE 65 =====
[Extraction: OCR (rendered-page OCR)]
West Chicago
City Museum
2023 Highlights
fi 1850 au Semathal,
, ugembutg, Gu
132 Research Requests
Assisting the public, businesses
and organizations with building .
history, family history and 3,706 Guests in 987 people reached
general history requests. Museum through external
600 more than 2022 events
New Interactive
Building History Project
1,000 hours cataloging and digitizing
collection
1/3 of annual staff time
New online database
Tied to West Chicago’s 175th
Anniversary

===== PDF PAGE 66 =====
[Extraction: OCR (rendered-page OCR)]
Phalen Consulting, Inc.,
FY2023 Report for the Management and Operation of the West Chicago City Museum
Staff Time: 2,848 (average of 54.77 hours a week; FY22 average of 47.32 a week)
Main Projects:
e Staffing Museum open hours
e Collections: processing temporary receipts, accessioning artifacts, database entry, digitization of
collection, inventory of collection, research files, newspaper collection, online digitization plan,
Historical Preservation Commission files, artifact storage, online collection platform accessible to
the public-Cataloglt, backlog processing, museum storage rehousing project, museum storage
mapping project
e Communications: email, mail, reports, social media, website updates, outreach
e Community outreach projects: Burlington Route Historical Society collaboration, Fire Department
book, DuPage Foundation-Arts DuPage, WeGO Together for Kids, Healthy West Chicago, Cultural
Arts Commission-Public Art, Friends of the Museum outreach, DuPage County Heritage Gallery,
Midwest Museum Association, Illinois Arts Education Association, State of Illinois 250%
Commission, We Go History collaboration with the Kruse House Museum/West Chicago Historical
Society
e Conferences/Professional Development: Kane DuPage Regional Museum Association meetings and
professional development; Illinois Association of Museums Annual Conference, Professional
Development Meetings & Annual Meeting, Chicago Museum Exhibitors Group meetings, American
Association of State and Local History Annual Conference; American Association of State and Local
History Small Museums Committee
e Educational: Digital mini-kits; online resources on wegohistory.com; school/scout tours; school
tours, art and history programs
e Events: Museum open house, Historiography, Blooming Fest, Fascination Fridays, Food Fest, National
Night Out, Tales Tombstones Tell, Downtown Trick or Treat, Frosty Fest
e Exhibits: outdoor interpretive signage for the CB&Q Depot; Women of West Chicago exhibit April
2022- April 2023; 150" Anniversary of the Village of Turner April 2023-April 2024; virtual online
mini exhibits; Sister Cities Exhibit on 2" floor; Railroad Exhibit on 2" floor
e Grants: Resiliency Project
© Operations: bookkeeping, staffing, planning
e Programs: History Pin, Mobile Walking Tour, Historiography reading history book groups; Rail
Trail; KDRMA Passport to Adventure & Encurate App; Tales Tombstones Tell; Strolls Through
History; Outreach presentations in neighboring communities; History Overview presentations to We
Go Together for Kids
e Research: organizing research files, working with researchers and processing research requests
e Volunteer management: Ball Heritage Committee Projects, museum volunteer program
Collection:
Accession Total:
e Collection total: 35,207 objects
e Collection processed into PastPerfect database: 15,691
Phalen Consulting FY2023, Summary Report 1

===== PDF PAGE 67 =====
[Extraction: OCR (rendered-page OCR)]
e New donations YTD: local family materials, railroad history, model train items, veterans
memorabilia
e Cataloglt online database: 4,830 artifacts entered (576 items added in 2022)
Research Inquiries: 132 (average 11 a month) (house history, local business history, family
history, cemetery history, local school history, local historic buildings, historic events)
Visitation:
e Overview
Metric 2023 2022 2021
Open hours 701.50 654* 394*
Museum Guests 3,706 3,108 2,182*
External Program Attendance 987 545 213.
Virtual Program Attendance 0 597 1,246
Website Unique Visits 3.680 3,800 2,715
Facebook Followers 1,258 1,168 1,087
Twitter Followers 417 424 442
Instagram Followers 604 550 440
*In 2022 Museum was closed with City buildings in January, 2021 and 2020 had limited hours
o Breakout
e Category
Walk-in Museum visitors
during regular open hours
Museum specific visitors
(researcher, museum related
question)
Education: Ebook
curriculum
Date(s)
Jan-Dec 2023
Jan- Dec 2023
Jan- Dec 2023
Guests
Total 2,548
Morning 546
Afternoon 2,002
Total 1,158
Morning 342
Afternoon 816
491 users
Education: Fire History
Ebook
Jan- Dec 2023
153 users
Education: Digital Local
History Lessons
Jan- Dec 2023
64 classrooms used
Program :
Historiography,
Nonfiction Monthly Book
Club
February - November
82
Program: West Chicago
Historical Overview
Jan 5, 2023
Program: History & Art
Mental Health Program-
Lisa Sirkorski
May 6, 2023
10
Phalen Consulting FY2023, Summary Report 2

===== PDF PAGE 68 =====
[Extraction: OCR (rendered-page OCR)]
Program: History & Art
Mental Health Program-
Fiorella Garcia
May 13, 2023
4
Event: Blooming Fest
Museum Guests
May 20, 2023
157
Program: History & Art
Mental Health Program-
Rachel Weaver Rivera
May 27, 2023
14
Education: Currier
School Old Time Toys
June 6, 2023
24
Education: Park District
Summer Camp
June 7, 2023
48
Education: Gary School
History Program
June 8, 2023
22
Program: History & Art
Mental Health Program-
Ruth Hong
June 10, 2023
Education: Fascinating
Fridays-Kids activities in
museum
June 16-August 18
96
Tour: Museum &
Downtown History Tour
with Park District Camp
July 18, 2023
80
Tour: CB&Q Depot and
RR History Tour with
Park District Camp
August 16, 2023
40
Event: Museum outreach
at We Go Together for
School Back Pack Event
August 21, 2023
250
Event: Food Fest Museum
Visits
August 26, 2023
203
Program: Tales
Tombstones Tell
October 6, 2023
200
Program: Turner School
70" Anniversary
Presentation
October 20, 2023
80
Event: Downtown Trick or
Treat
October 28, 2023
1072
Education: Girl Scout
Community Badge
Program
November 13, 2023
Phalen Consulting FY2023, Summary Report 3

===== PDF PAGE 69 =====
[Extraction: OCR (rendered-page OCR)]
Program: Germans in November 14, 2023 20
West Chicago Talk
Education: Girl Scout November 15, 2023 11
Community Badge
Program
Event: Frosty Fest December 2, 2023 602
Museum Visits
Program: Historic December 19, 2023 40
Caroling in West Chicago
Volunteer hours: 370 (FY2022: 290) (docent hours, file organizing, event staffing, newspaper
collection, genealogy, research requests, virtual programs, historic buildings research)
Goal Achievement per statements made in Attachment B
Education: Annual Goal of 6 total programs during school year including 4 in museum group
tours; MET as of December 31, 2023
Summer Passport Program goal of attracting 75 additional visitors through program, the
majority of which from out of town; MET as of December 31, 2023
Exhibits/Displays: Annual Goal of at least one new large exhibit MET as of December 31,
2023
Outreach Exhibits: Expand current Depot Days open public hours from four Saturdays a year
to twelve Saturdays a year: unmet as of December 31, 2023 due to staffing issues
Exhibits/Displays: Accessibility goal of maintaining at least 12 hours a week during winter
months and 16 hours a week during spring/summer/fall months MET as of December 31,
2023
Volunteers: monthly goal of utilizing volunteers for 30 hours a month MET as of December
31, 2023
Collection: annual goal of accessioning 50% of the backlog of artifacts MET as of December
31, 2023
Collection: annual goal of accessioning 75% of 2023 donations MET as of December 31,
2023
Collection: digitizing 10% of the collection during inventory process MET as of December
31, 2023
Research library: monthly goal of serving 10 researchers a month MET as of December 31,
2023
Programs: annual goal of 8 programs open to the public MET as of December 31, 2023
Phalen Consulting FY2023, Summary Report 4

===== PDF PAGE 70 =====
[Extraction: OCR (rendered-page OCR)]
Financial Overview
For the fiscal year of 2023 under the eleventh year of the executed contract with the City of West
Chicago for management of the City Museum, Phalen Consulting, Inc. had total cash inflows of
$88,200.00 and total cash outflows of $90,397.08. Per the February 4, 2019, Agreement between
the City of West Chicago and Phalen Consulting for the Operation of the West Chicago City
Museum, City Resolution No. 19-R-0008 $88,200 of cash inflows came from the City. While
operating with a net deficit, Phalen Consulting, Inc. has maintained positive cash bank balances,
primarily through the delayed payments to the Museum Director; funds will be transferred from
the Friends of the Museum Trust account to cover budget deficits.
Category Amount budgeted YTD (Dee. 31, 2023)
Staff $60,000 $58,692.43
Training and Tuition $1,000 $1,647.57
Membership dues/subscription $1,500 $2,504.29
Printing and binding $0
Advertising and promotions $474.30
Other contractual services $ 2,425.30
Tech/office supplies $5,000 $5,848.68
Tools & equipment $2,200 $2,186.36
Educational exhibitions $5,000 $5,724.09
Educational programming $7,000 $7,862.80
Miscellaneous $1,000 $0
Collection maintenance $2,000 $2,031.26
Additional arts programming $1,000 $1,000.00
Other $200 $0
Total $88,200 $90.397.08
For the fiscal year of 2023 the West Chicago City Museum’s Trust Fund had total cash inflows of
$728.17 and total cash outflows of $2,197.08, for a net deficit of $1,468.91.
e Inflows
o $719.39 donations
o $8.78 from interest revenue on account
FY2024 Preview
e Launch work on the 175" Anniversary of West Chicago (2024), the 175" Anniversary of the
Burlington Route (2025), and the 250" Anniversary of the United States (West Chicago
represented on the Illinois Commission for the 250" through Director Sara Phalen)
e Continue events and museum programs that partner with other community entities
e Expanded outdoor events (walking tours, cemetery tours, educational programs)
e Continue to strengthen relationships with schools and increase community collaborations
e Continue to address collections backlog and storage mapping project
e Plan for digital asset maintenance
e Expand online collections database
Phalen Consulting FY2023, Summary Report 5

===== PDF PAGE 71 =====
[Extraction: OCR (rendered-page OCR)]
Ttem + &. GB.
People Made Visible, Inc. End of Year Report for Fiscal Year 2023
For the fiscal year of 2023 under the tenth year of the executed contract with the City of West Chicago for
the operation of Gallery 200, People Made Visible had total cash inflows of $8,558.00 and total cash
outflows of $10,264.99 for a net deficit of $1,706.99. The net deficit will be covered by Gallery 200/PMV
reserves.
Financial highlights from the fiscal year 2023 include:
> Inflows: $8,558
o Cash receipts of $6,000.00 from the City of West Chicago per the contractual agreement
between the City and People Made Visible, Inc.
o Cash receipts of $540.00 from the Gallery artist fees
o Cash receipts of $1,218 from donations from the public for the Gallery 200/200 Main
Projects Fund
o Resiliency Project Grant $800.00
=
> QOutflows: $10,264.99
Supplies & Event expenses: $ 2,845.63
Cleaning: $ 480
Insurance & Registration fees costs totaled $645
Phone & Internet: $2,715.24
Staff: $2,604.00
e Tech & Communication Tools: $ 235.12
e Website with online store: $ 740.00
eo00o000
Events at 103 W. Washington:
January 2023:
e Maria Ananieva featured artist, opening reception, January 6"
e Community Clothing Swap, January 14"
e Cartonera Workshop, January 28"
February 2023:
e Margaret Bucholz Featured Artist exhibit, opening reception February 34
e Neurographic Art Workshop, February 18"
e Winter Art Workshop, February 25"
March 2023:
° District 35 Elementary Art Show, “Art is the Heart of the City” Youth Art Month
exhibit, opening reception, March 4"
April 2023:
° West Chicago Community High School Art Show, opening reception, April 6"
° Healthy West Chicago Gardening Meet-up, April 13"
e° Host Mexican Cultural Center DuPage Print Workshop with Rene Arceo, April 15"
e Tree of Life Art Workshop, April 22"4
e Community Clothing Swap, April 29"
° “Art in Full Bloom” group exhibit opening reception, Friday, May 5"
e Family Art workshop, May 13"
Gallery 200, 2023 report, page 1

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° Blooming Fest Artist Demos, Saturday, May 20"
June 2023:
e Kathi Kuchler featured artist exhibit, opening reception, Friday, June 24
e Host Mexican Cultural Center Dupage Carton Exhibit
e Host D33 Summer CAPE Art Community Classes
July 2023:
e Chris Hodge featured artist exhibit opening reception, Friday, July 7"
e Host D33 Summer CAPE Art Community Classes
e Host Mexican Cultural Center Dupage Carton Exhibit
August 2023:
° Marge Hall featured artist exhibit, opening reception Friday, August 4"
e Host DuPage MLK Jr. Group meeting, August 17"
e Host Mexican Cultural Center DuPage Print Workshops with Rene Arceo
e Host Mexican Cultural Center Dupage Carton Exhibit
September 2023:
e Kari Stewart Pozzessere “Magical Wilds” featured artist exhibit with opening reception,
Friday, September 1*
October 2023:
e Artoberfest Group Exhibit, with opening reception, October 6"
e Downtown Trick or Treat, October 28"
November 2023:
e Britta Renwick Featured Artist, Opening Reception, November 3
e Host Cultural Arts Commission Banner Winner Exhibit
e Host Mexican Cultural Center DuPage Eunice Roblero Visiting Artist Exhibit and
community art classes
e Small Business Saturday Open House, November 25"
December 2023:
e Holiday Window Display
e Small Gifts of Art Group Exhibit, opening reception, December 1*
e Frosty Fest, Saturday, December 2"
¢ Community Free Gift Wrapping Sunday, December 10" & 17"
e Community Grant Supplemented Fused Glass CLASS, December 11", 15", 18"
Other Group Utilization Throughout the Year:
Art Meet-up: Fiber Artists Meet-up held monthly
Mexican Cultural Center DuPage Regular Meetings
District 33 Ballet, Mariachi, choir groups practices
Local Girl Scout Troop meetings
Gallery 200, 2023 report, page 2

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Visitation at 200 Main:
FY23
2,931
Guests
FY22
2,927* 1,004*
FY21
FY20
1,387*
e Breakout: Walk-in Gallery visitors during regular open hours (Thurs noon-6pm,
Fri noon-6pm, Sat 10am-4pm, Sun noon-4pm)
e *limited hours due to COVID restrictions
Category Date(s) Guests
Total Visitors January 2023 178
Total Visitors February 2023 150
Total Visitors March 2023 181
Total Visitors April 2023 239
Total Visitors May 2023 376
Total Visitors June 2023 163
Total Visitors July 2023 195
Total Visitors August 2023 307
Total Visitors September 2023 269
Total Visitors October 2023 169
Total Visitors November 2023 260
[Total Visitors December 0S
Gallery 200, 2023 report, page 3

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Gallery 200 Artist Sales
Total Sales $17,779.25 $ 13,063.00* $ 10,675.50* $ 4,774.50*
«sales limited due to COVID
e Breakout
Category
Total Sales January 2023 $1,331.00
Total Sales February 2023 $1,843.00
Total Sales March 2023 $495.50
Total Sales April 2023 $584.50
Total Sales May 2023 $1,543.00
Total Sales June 2023 $660.00
Total Sales July 2023 $791.50
Total Sales August 2023 $2,151.00
Total Sales September 2023 $2,140.25
Total Sales October 2023 $677.50
Total Sales November 2023 $2,244.50
Total Sales December 2023 $3,317.50
Progress towards Goals for 2023
e Increase visibility of Gallery 200 and downtown West Chicago cultural activities
e Promote West Chicago artist community and offerings through state and national
organizations
e Market West Chicago as a destination for artists and a place to purchase affordable art
e Continue to expand classes offered at Gallery 200, including virtual offerings
e Continue fundraising campaign to contribute to 200 Main Street Renovation Project
Goals for 2024
e *Expanded open hours
e Continue to increase visibility of Gallery 200 and downtown West Chicago cultural
activities
e Continue to promote West Chicago artist community and offerings through state
Gallery 200, 2023 report, page 4

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and nationalorganizations
Continue to Market West Chicago as a destination for artists and a place to purchase
affordable art
Continue to expand classes offered at Gallery 200, including virtual offerings
Continue fundraising campaign to contribute to 200 Main Street Renovation Project
Reinstate Visiting Artist-in-Residency
Work with the City Museum on Anniversary Community Art Offerings
Gallery 200, 2023 report, page 5