===== PDF PAGE 4 =====
[Extraction: OCR (rendered-page OCR)]
CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE: Resolution No. 24-R-0017
AGENDA ITEM NUMBER: __‘t: A.
A Resolution Approving a Master Service and Purchasing
Agreement with Axon Enterprises, Inc. for the Axon Fleet 3 In-Car | FILE NUMBER:
Camera System.
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE: February 19, 2024
PREPARED BY: Colin Fleury, Chief of Police SIGNATURE
APPROVED BY: Michael Guttman, City Administrator SIGNATURE
ITEM SUMMARY:
In 2020, the City of West Chicago entered into a Master Service and Purchasing Agreement with Axon Enterprises, Inc. for
nineteen (19) Axon in-car camera systems, known as Fleet 2. The current contract is up for renewal, and as part of the initial
agreement, a TAP Refresh was also included. The Tap Refresh allows the City to upgrade the in-car camera system with
Axon's latest version, Fleet 3, which now has a license plate reader (LPR) feature. The LPR feature integrates with our current
Flock camera system and provides real-time leads information right to the patrol vehicle. As vehicles pass a patrol vehicle, the
officer is alerted to any stolen vehicles and other important information, such as revoked or suspended licensed drivers,
registered owners wanted on outstanding warrants and missing or endangered individuals. The Axon in-car camera system
utilizes the same data interface programs and data storage as our existing Body Worn and Interview Room Cameras. With this
purchase, all officer-generated video and audio footage will utilize the same platform for playback, labeling, and storage
purposes. Axon redaction software currently used to satisfy the Freedom of Information Requests for BWC footage is
compatible with the Axon camera footage. Continuing to use Axon video equipment will maintain a streamlined system of
video collection, review, FOIA redaction, and evidence sharing utilizing Axon's evidence.com platform.
Department staff is requesting to enter into a new Master Service and Purchasing Agreement with Axon, Inc. for the purchase
and use of Axon products and services associated with the in-car camera system (Fleet 3) in the amount not to exceed
$228,081.58 (payable throughout a five-year contract, with each year costing $45,616.32). This contract was increased from
nineteen (19) in-car cameras to twenty-one (21) in-car cameras due to the expansion of the Police Department's vehicle fleet.
This proposed purchase will be made using money from the Drug Asset Forfeiture (DAF) account, which is a restricted fund
from which only eligible equipment purchases may be made; no personnel/benefit, non-police-related capital, or other routine
operating expenses may be paid from the DAF account.
Please see the attached Service Agreement, Exhibit A.
ACTIONS PROPOSED:
Staff recommends approval of Resolution No. 24-R-0017
COMMITTEE RECOMMENDATION:

===== PDF PAGE 5 =====
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RESOLUTION NO. 24-R-0017
A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE CERTAIN
AGREEMENT WITH Flock Group, Inc
BEIT RESOLVED by the City Council of the City of West Chicago, in regular
session assembled, that the Mayor is hereby authorized to execute and the Executive
Office Assistant is authorized to attest a certain Master Service and Purchasing Agreement
with Axon Enterprises, Inc. for the Axon Fleet 3 In-Car Camera System, a copy of which is
attached hereto as Exhibit “A.”.
APPROVED this 19th day of February 2024.
AYES:
NAYES:
ABSTAIN:
ABSENT:
Mayor Ruben Pineda
ATTEST:
Executive Office Manager Valeria Perez
Page 1 of 1

===== PDF PAGE 6 =====
[Extraction: OCR (rendered-page OCR)]
Axon Enterprise, Inc. rt .
17800 N 85th St. Q-541529-45320.705JS
Scottsdale, Arizona 85255
United States
VAT: 86-0741227
Domestic: (800) 978-2737
International: +1.800.978.2737 :
Account Number: 115576
Payment Terms: N30
Delivery Method:
SHIP TO BILL TO SALES REPRESENTATIVE PRIMARY CONTACT
West Chicago Police Department - IL West Chicago Police Department - IL
325 Spencer St 325 Spencer St David Arth Anthony Cargola
West Chicago, West Chicago Phone: Phone: 630-293-2220
IL IL Email: darth@axon.com Email: acargola@westchicago.org
60185-3154 60185-3154 Fax: Fax:
USA USA
Email:
Quote Summary Discount Summary
Program Length 60 Months Average Savings Per Year $12,336.56
TOTAL COST $228,081.58
ESTIMATED TOTAL W/ TAX $228,081.58 Utara wubb
Payment Summary
Date Subtotal Tax Total
Jun 2024 $45,616.30 $0.00 $45,616.30
Jun 2025 $45,616.32 $0.00 $45,616.32
Jun 2026 ee $45,616.32 $0.00 $45,616.32
Jun 2027 $45,616.32 $0.00 $45,616.32
Jun 2028 $45,616.32 $0.00 $45,616.32
Total $228,081.58 $0.00 $228,081.58
Page 1 Q-541529-45320.705JS

===== PDF PAGE 7 =====
[Extraction: OCR (rendered-page OCR)]
Pricing
All deliverables are detailed in Delivery Schedules section lower in proposal
Item Description Qty Term
Program
100552 TRANSFER CREDIT - GOODS 4
Fleet3B+TAP Fleet 3 Basic + TAP 2 60
Fleet3B+TAP Fleet 3 Basic + TAP 19 60
A la Carte Services
100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1
Total
Page 2
Quote Unbundled Price:
Quote List Price:
Quote Subtotal:
Unbundled List Price Net Price
$1.00 $13,176.58
__ $227.59 ___—$204.74 | $204.74
$227.59 $204.74 $164.33
$3,000.00 $3,000.00
$289,764.40
$260,973.40
$228,081.58
Subtotal Tax Total
$13,176.58 $0.00 $13,176.58
$24,568.80 $0.00 $24,568.80.
$187,336.20 $0.00 $187,336.20
$3,000.00 $0.00 $3,000.00
$228,081.58 $0.00 $228,081.58
Q-541529-45320.705JS

===== PDF PAGE 8 =====
[Extraction: OCR (rendered-page OCR)]
Delivery Schedule
Hardware
Bundle Item Description QTY Estimated Delivery Date
Fleet 3 Basic + TAP 11634 AXON FLEET - CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 19 06/01/2024
Fleet 3 Basic + TAP 11634 AXON FLEET - CRADLEPOINT IBR900-1200M-B-NPS+5YR NETCLOUD 2 06/01/2024
Fleet 3 Basic + TAP 70112 AXON SIGNAL - SIGNAL UNIT 19 06/01/2024
Fleet 3 Basic + TAP 70112 AXON SIGNAL - SIGNAL UNIT 2 06/01/2024
Fleet 3 Basic + TAP 71200 AXON FLEET - AIRGAIN ANT - 5-IN-1 2LTE 2WIFI 1GNSS BL 19 06/01/2024
Fleet 3 Basic + TAP 71200 AXON FLEET - AIRGAIN ANT - 5-IN-1 2LTE 2WIFI 1GNSS BL 2 06/01/2024
Fleet 3 Basic + TAP 72034 AXON FLEET 3 - SIM INSERTION - VZW 19 06/01/2024
Fleet 3 Basic + TAP 72034 AXON FLEET 3 - SIM INSERTION - VZW. 2 06/01/2024
Fleet 3 Basic + TAP 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 19 06/01/2024
Fleet 3 Basic + TAP 72036 AXON FLEET 3 - STANDARD 2 CAMERA KIT 2 06/01/2024
Fleet 3 Basic + TAP 72040 AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT 19 06/01/2029
Fleet 3 Basic + TAP ee - — 72040 AXON FLEET - TAP REFRESH 1 - 2 CAMERA KIT 2 06/01/2029
Software
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Basic + TAP 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 19 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80400 AXON EVIDENCE - FLEET VEHICLE LICENSE 2 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 38 07/01/2024 06/30/2029
Fleet 3 Basic + TAP 80410 AXON EVIDENCE - STORAGE - FLEET 1 CAMERA UNLIMITED 4 07/01/2024 06/30/2029
Services
Bundle Item Description QTY
Fleet 3 Basic + TAP 73391 AXON FLEET 3 - DEPLOYMENT (PER VEHICLE 19
Fleet 3 Basic + TAP 73391 AXON FLEET 3 - DEPLOYMENT (PER VEHICLE) 2
Ala Carte 100159 AXON FLEET 3 - SERVICES - ALPR API INTEGRATION 1
Warranties
Bundle Item Description QTY Estimated Start Date Estimated End Date
Fleet 3 Basic + TAP 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 19 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80379 AXON SIGNAL - EXT WARRANTY - SIGNAL UNIT 2 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 19 06/01/2025 06/30/2029
Fleet 3 Basic + TAP 80495 AXON FLEET 3 - EXT WARRANTY - 2 CAMERA KIT 2 06/01/2025 06/30/2029
Page 3 Q-541529-45320.705JS

===== PDF PAGE 9 =====
[Extraction: OCR (rendered-page OCR)]
Payment Details
Jun 2024
Invoice Plan
Year 1
Year 1
Year 1
Year 1
Total
Jun 2025
Invoice Plan
Year 2
Year 2
Year 2
Year 2
Total
Jun 2026
Invoice Plan
Year 3
Year 3
Year 3
Year 3
Total
Jun 2027
Invoice Plan
Year 4
Year 4
Year 4
Year 4
Total
Jun 2028
Invoice Plan
Year 5
Year 5
Year 5
Year 5
Total
Page 4
~ Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Item
100159
100552
Fleet3B+TAP
Fleet3B+TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
Description
AXON FLEET 3 - SERVICES - ALPR API INTEGRATION
TRANSFER CREDIT - GOODS
Fleet 3 Basic + TAP
Fleet 3 Basic + TAP
gn--8 wag
gv--+8
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.21
$45,616.30
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Subtotal
$600.00
$2,635.32
$4,913.76
$37,467.24
$45,616.32
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
$0.00
$0.00
$0.00
$0.00
$0.00
Tax
- $0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
Q-541529-45320.705JS
Total
$600.00
$2,635.32
$4,913.77
$37,467.21
$45,616.30
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.77
$37,467.23
$45,616.32
Total
$600.00
$2,635.32
$4,913.76
$37,467.24
$45,616.32

===== PDF PAGE 10 =====
[Extraction: OCR (rendered-page OCR)]
Tax is estimated based on rates applicable at date of quote and subject to change at time of invoicing. If a tax exemption certificate should be applied, please submit
prior to invoicing.
Standard Terms and Conditions
Axon Enterprise Inc. Sales Terms and Conditions
Axon Master Services and Purchasing Agreement:
This Quote is limited to and conditional upon your acceptance of the provisions set forth herein and Axon’s Master Services and Purchasing Agreement
(posted at www.axon.com/legal/sales-terms-and-conditions), as well as the attached Statement of Work (SOW) for Axon Fleet and/or Axon Interview Room
purchase, if applicable. In the event you and Axon have entered into a prior agreement to govern all future purchases, that agreement shall govern to the
extent it includes the products and services being purchased and does not conflict with the Axon Customer Experience Improvement Program Appendix as
described below.
ACEIP:
The Axon Customer Experience Improvement Program Appendix, which includes the sharing of de-identified segments of Agency Content with Axon to
develop new products and improve your product experience (posted at www.axon.com/legal/sales-terms-and-conditions), is incorporated herein by
reference. By signing below, you agree to the terms of the Axon Customer Experience Improvement Program.
Acceptance of Terms:
Any purchase order issued in response to this Quote is subject solely to the above referenced terms and conditions. By signing below, you represent that you
are lawfully able to enter into contracts. If you are signing on behalf of an entity (including but not limited to the company, municipality, or government agency
for whom you work), you represent to Axon that you have legal authority to bind that entity. If you do not have this authority, please do not sign this Quote.
Page 5 Q-541529-45320.705JS

===== PDF PAGE 11 =====
[Extraction: OCR (rendered-page OCR)]
Exceptions to Standard Terms and Conditions
Agency has existing contract(s) originated via Quote(s):
00027620 f_shell 00049017
Agency is terminating those contracts effective 06/15/2024. Any change in this date will result in modification of the program value which may result in additional
fees or credits due to or from Axon.
The parties agree that Axon is applying a Net Transfer Debit of $13,176.58 to the quote for delivered but unpaid items.
Signature Date Signed
1/29/2024
Page 6 Q-541529-45320.705JS

===== PDF PAGE 12 =====
[Extraction: OCR (rendered-page OCR)]
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===== PDF PAGE 13 =====
[Extraction: OCR (rendered-page OCR)]
FLEET STATEMENT OF WORK BETWEEN AXON ENTERPRISE AND AGENCY
Introduction
This Statement of Work (“SOW”) has been made and entered into by and between Axon Enterprise, Inc. ("AXON"), and West Chicago Police Department - IL the
(‘AGENCY’) for the purchase of the Axon Fleet in-car video solution (“FLEET”) and its supporting information, services and training. (AXON Technical Project
Manager/The AXON installer)
Purpose and Intent
AGENCY states, and AXON understands and agrees, that Agency's purpose and intent for entering into this SOW is for the AGENCY to obtain from AXON
deliverables, which used solely in conjunction with AGENCY’s existing systems and equipment, which AGENCY specifically agrees to purchase or provide
pursuant to the terms of this SOW.
This SOW contains the entire agreement between the parties. There are no promises, agreements, conditions, inducements, warranties or understandings,
written or oral, expressed or implied, between the parties, other than as set forth or referenced in the SOW.
Acceptance
Upon completion of the services outlined in this SOW, AGENCY will be provided a professional services acceptance form (“Acceptance Form’). AGENCY will sign
the Acceptance Form acknowledging that services have been completed in substantial conformance with this SOW and the Agreement. If AGENCY reasonably
believes AXON did not complete the professional services in conformance with this SOW, AGENCY must notify AXON in writing of the specific reasons within
seven (7) calendar days from delivery of the Acceptance Form. AXON will remedy the issues to conform with this SOW and re-present the Acceptance Form for
signature. If AXON does not receive the signed Acceptance Form or written notification of the reasons for rejection within 7 calendar days of the delivery of the
Acceptance Form, AGENCY will be deemed to have accepted the services in accordance to this SOW.
Force Majeure

===== PDF PAGE 14 =====
[Extraction: OCR (rendered-page OCR)]
Neither party hereto shall be liable for delays or failure to perform with respect to this SOW due to causes beyond the party's reasonable control and not avoidable
by diligence.
Schedule Change
Each party shall notify the other as soon as possible regarding any changes to agreed upon dates and times of Axon Fleet in-car Solution installation-to be
performed pursuant of this Statement of Work.
Axon Fleet Deliverables
Typically, within (30) days of receiving this fully executed SOW, an AXON Technical Project Manager will deliver to AGENCY’s primary point of contact via
electronic media, controlled documentation, guides, instructions and videos followed by available dates for the initial project review and customer readiness
validation. Unless otherwise agreed upon by AXON, AGENCY may print and reproduce said documents for use by its employees only.
Security Clearance and Access
Upon AGENCY'’s request, AXON will provide the AGENCY a list of AXON employees, agents, installers or representatives which require access to the AGENCY’s
facilities in order to perform Work pursuant of this Statement of Work. AXON will ensure that each employee, agent or representative has been informed or and
consented to a criminal background investigation by AGENCY for the purposes of being allowed access to AGENCY's facilities. AGENCY is responsible for
providing AXON with all required instructions and documentation accompanying the security background check’s requirements.
Training
AXON will provide training applicable to Axon Evidence, Cradlepoint NetCloud Manager and Axon Fleet application in a train-the-trainer style method unless
otherwise agreed upon between the AGENCY and AXON.
Local Computer

===== PDF PAGE 15 =====
[Extraction: OCR (rendered-page OCR)]
AGNECY is responsible for providing a mobile data computer (MDC) with the same software, hardware, and configuration that AGENCY personnel will use with
the AXON system being installed. AGENCY is responsible for making certain that any and all security settings (port openings, firewall settings, antivirus software,
virtual private network, routing, etc.) are made prior to the installation, configuration and testing of the aforementioned deliverables.
Network
AGENCY is responsible for making certain that any and all network(s) route traffic to appropriate endpoints and AXON is not liable for network breach, data
interception, or loss of data due to misconfigured firewall settings or virus infection, except to the extent that such virus or infection is caused, in whole or in part,
by defects in the deliverables.
Cradlepoint Router
When applicable, AGENCY must provide AXON Installers with temporary administrative access to Cradlepoint's NetCloud Manager to the extent necessary to
perform Work pursuant of this Statement of Work.
Evidence.com
AGENCY must provide AXON Installers with temporary administrative access to Axon Evidence.com to the extent necessary to perform Work pursuant of this
SOW.
Wireless Upload System
If purchased by the AGENCY, on such dates and times mutually agreed upon by the parties, AXON will install and configure into AGENCY's existing network a
wireless network infrastructure as identified in the AGENCY’s binding quote based on conditions of the sale.
VEHICLE INSTALLATION
Preparedness

===== PDF PAGE 16 =====
[Extraction: OCR (rendered-page OCR)]
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer less weapons and items of evidence.
Vehicle(s) will be deemed ‘out of service’ to the extent necessary to perform Work pursuant of this SOW.
Existing Mobile Video Camera System Removal
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer which will remove from said vehicles all
components of the existing mobile video camera system unless otherwise agreed upon by the AGENCY.
Major components will be salvaged by the AXON Installer for auction by the AGENCY. Wires and cables are ret considered expendable and will not be
salvaged. Salvaged components will be placed in a designated area by the AGENCY within close proximity of the vehicle in an accessible work space.
Prior to removing the existing mobile video camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle’s systems’
operation to identify and operate, documenting any existing component or system failures and in detail, identify which components of the existing mobile video
camera system will be removed by the AXON Installer.
In-Car Hardware/Software Delivery and Installation
On such dates and times mutually agreed upon by the parties, the AGENCY will deliver all vehicles to an AXON Installer, who will install and configure in each
vehicle in accordance with the specifications detailed in the system's installation manual and its relevant addendum(s). Applicable in-car hardware will be installed
and configured as defined and validated by the AGENCY during the pre-deployment discovery process.
If a specified vehicle is unavailable on the date and time agreed upon by the parties, AGENCY will provide a similar vehicle for the installation process. Delays due
to a vehicle, or substitute vehicle, not being available at agreed upon dates and times may results in additional fees to the AGENCY. If the AXON Installer
determines that a vehicle is not properly prepared for installation (“Not Fleet Ready”), such as a battery not being properly charged or properly up-fit for in-service,
field operations, the issue shall be reported immediately to the AGENCY for resolution and a date and time for the future installation shall be agreed upon by the
parties.

===== PDF PAGE 17 =====
[Extraction: OCR (rendered-page OCR)]
Upon completion of installation and configuration, AXON will systematically test all installed and configured in-car hardware and software to ensure that ALL
functions of the hardware and software are fully operational and that any deficiencies are corrected unless otherwise agreed upon by the AGENCY, installation,
configuration, test and the correct of any deficiencies will be completed in each vehicle accepted for installation.
Prior to installing the Axon Fleet camera systems, it is both the responsibility of the AGENCY and the AXON Installer to test the vehicle's existing systems’
operation to identify, document any existing component or vehicle systems’ failures. Prior to any vehicle up-fitting the AXON Installer will introduce the system's
components, basic functions, integrations and systems overview along with reference to AXON approved, AGENCY manuals, guides, portals and videos. It is
both the responsibility of the AGENCY and the AXON Installer to agree on placement of each components, the antenna(s), integration recording trigger sources
and customer preferred power, ground and ignition sources prior to permanent or temporary installation of an Axon Fleet camera solution in each vehicle type.
Agreed placement will be documented by the AXON Installer.
AXON welcomes up to 5 persons per system operation training session per day, and unless otherwise agreed upon by the AGENCY, the first vehicle will be used
for an installation training demonstration. The second vehicle will be used for an assisted installation training demonstration. The installation training session is
customary to any AXON Fleet installation service regardless of who performs the continued Axon Fleet system installations.

===== PDF PAGE 18 =====
[Extraction: OCR (rendered-page OCR)]
The customary training session does not ‘certify’ a non-AXON Installer, customer-employed Installer or customer 3rd party Installer, since the AXON Fleet
products does not offer an Installer certification program. Any work performed by non-AXON Installer, customer-employed Installer or customer 3rd party Installer
is not warrantied by AXON, and AXON is not liable for any damage to the vehicle and its existing systems and AXON Fleet hardware.