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CITY OF WEST CHICAGO
PUBLIC AFFAIRS COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEMNUMBER: — ‘t-E&-
Frosty Fest
FILE NUMBER:
COMMITTEE AGENDA DATE: February 19, 2024
COUNCIL AGENDA DATE:
SiGNATURE_<AG > ——
APPROVED BY CITY ADMINISTRATOR:
Michael Guttman SIGNATURE
STAFF REVIEW: Tom Dabareiner
ITEM SUMMARY:
Frosty Fest is scheduled for Saturday, December 7, 2024 in Downtown West Chicago. City Staff
recommends removing the procession and starting the fest at 4:30 instead of 4:00 p.m. and focusing more
attention on the tree lighting ceremony. This recommendation comes from feedback from the public as
well as community organizations. This change would allow for a more streamlined event, and a cost
savings of at least $800 since we would no longer need to hire the horse carriage.
This event is free to the public, sponsored by the City with the support of community partners. Frosty Fest
includes, but is not be limited to: tree lighting ceremony, visits with Santa and Mrs. Claus, food truck/s,
horse-drawn trolley rides, vendors, and more.
The event will take place outside along Main Street and at participating indoor locations.
Certificates of Insurance naming the City as additional insured and/or hold harmless waivers will be
secured as necessary.
ACTIONS PROPOSED:
Approval for:
e Use of Police and Public Works services to support the event.
e Closure of Main Street from Chicago Street to Washington Street from 12:00 p.m. — 11:00 p.m.
e Center Street to High Street to Galena Street for horse-drawn ride from 4:30 — 7:00 p.m. Street
closure begins at 12:00 p.m. in preparation for the event.
e Use the public right-of-way for the posting of signs promoting the event and its supporting
activities.
COMMITTEE RECOMMENDATION:

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City of West Chicago
SPECIAL EVENT PERMIT APPLICATION
for City-sponsored Events
Ui
Name of Event: __ Frosty Fest
Location of Event: _Main St. — Downtown West Chicago
Date(s) of Event: December 7, 2024 Hours of Event: _4:30 p.m. to 7:00 p.m. Est. Attendance: 1,000
Name of Sponsoring Organization(s): _City of West Chicago
Contact person from sponsoring organization: __ Nicolette Stefan
Cell Phone: _ 224-840-5952 E-mail: _nstefan@westchicago.org
Is this an annual event? x Yes No If Yes, provide next year’s event date: _December 6, 2025
Signatory agrees to abide by the State of Illinois Firearm Concealed Carry Act.
*All applications must be signed.
_—_ Meolette Defer. Nicolette Stefan __01/29/2024___
(Signature*) (Print Name of Signatory) (Date)
FOR OFFICE USE ONLY
PIII IIIT IRI AAAI RR IRI III IAI SSSI IA IIH IIA SIS I SA IIIA ISIS SIS IS ISAS IAAI IIIS SSS SII II IIIS IIIS OS SOS IIASA ISAS III ITSO TIA ISI ISIS IIS
Based on the information which has been submitted, the request for a permit has been:
Approved Permit No.
Authorized Signature
Title Date