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CITY OF
WEST CHICAGO
WHERE HISTORY & PROGRESS MEET
Approved May 6, 2024
CITY OF WEST CHICAGO -— 475 Main Street
FINANCE COMMITTEE MINUTES
Regular Meeting
March 4, 2024
1. Call to Order, Roll Call and Establishment of a Quorum
Alderman Dimas called the meeting to order at 6:30 p.m. on March 4, 2024 and
acknowledged that Alderman Swiatek provided proper and timely notice to participate
remotely. Roll call found Daniel M. Beebe, Christine Dettmann, Sandy Dimas, Jayme
Sheahan, Rebecca Stout and Chris Swiatek present. Alderman Joseph C. Morano
was absent. Alderman Dimas announced a quorum.
Staff in attendance: City Administrator Michael Guttman, Finance Director Nikki Giles,
Assistant City Administrator Tia Messino, Assistant Finance Director Diana Soltess,
Community Development Director Tom Dabareiner and Management Fellow Brady
Fisher.
2. Finance Committee Meeting Minutes of December 4, 2023.
Alderman Stout made a motion, seconded by Alderman Dettmann, to approve the
minutes of December 4, 2023. All Aldermen voted Aye by voice vote. Motion carried.
3. Public Participation / Presentations
4. Items for Consent
A. Ordinance No. 24-O-0006 — Carryover Budget Amendment
B. Ordinance No. 24-0-0008 — Permit Fees
C. Resolution No. 24-R-0025 — Purchasing Manual
City Administrator Michael Guttman explained that the Carryover Budget Amendment is
being requested because when the budget process starts in September or October, it is
believed the full budgeted amount for certain projects will be spent. However, due to
unforeseen circumstances, funds are not used at times and can be carried over to the
new Fiscal Year. He noted that in addition to the items listed in Exhibit A, the Space Needs
Study was approved by the Infrastructure Committee for a new City Hall. The Finance
Committee will be considering a property tax increase to fund the debt associated with
the construction of a new City Hall. The City Council has also discussed the possibility of
having the redevelopment be more than just for a new City Hall, like including an open
space for festivals. He also said there is still remaining contamination from the junkyard
that needs to be removed before the City can proceed.
Community Development Director Tom Dabareiner said the last time permit fees were
475 Main Street T (630) 293-2200
West Chicago, Illinois F (630) 293-3028 Ruben Pineda Michael L. Guttman
60185 westchicago.org MAYOR CITY ADMINISTRATOR

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increased was in 2018. He said the new Building Permit Fee Schedule was compared to
surrounding communities. He said with the new fees, in some cases, the base fee will
remain the same and small projects usually require one inspection so there will be no
need for any additional inspection fees. He also said the new single-family construction
residential fees will have no changes and noted that there will now be a permit needed to
replace a hot water heater tank.
Alderman Dettmann asked if a permit fee for a chairlift, if needed for a resident with a
disability, can be waived or reduced. The City Administrator said staff will review and
provide an update at a later date.
Management Fellow Brady Fisher said the City’s Purchasing Manual was last approved
in 1998. He said the Manual should be updated periodically to reflect new laws, clean-up
general language and changes in the organization. He provided an overview of the
changes being made to the Purchasing Manual. He also said that before the Ordinance
can be presented to the City Council the Table of Contents, edits to exhibits and any
Finance Committee suggestions need to be finalized.
Alderman Morano arrived at 6:37pm.
Alderman Stout commented on the Purchasing Manual update stating it is good practice
to update the manual to follow with state policies.
Alderman Stout moved and Alderman Dettmann seconded a motion to approve the
Consent Agenda. Voting Aye: Alderman Beebe, Dettmann, Dimas, Morano, Sheahan,
Stout and Swiatek. Voting Nay: 0. Motion carried.
5. Items for Discussion.
6. Unfinished Business.
7. New Business.
8. Reports from Staff.
9. Executive Session (if needed).
10. Adjournment.
At 6:40 p.m., Alderman Stout made a motion, seconded by Alderman Sheahan, to adjourn
the meeting. All Aldermen voted Aye by voice vote.
Respectfully submitted,
Josie Avilez