===== PDF PAGE 8 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _Lf_._l_6'-=--'.::~- Resolution No. 24-R-0018 - Contract Award - KLM Engineering, Inc. for Professional Engineering Services Related to the 2024 Fremont Street Water Tower COMMITTEE AGENDA DATE: March 7, 2024 COUNCIL AGENDA DATE: March 18, 2024Rehabilitation Project for an Amount Not to Exceed $71,090.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE.__________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE. _________ _ ITEM SUMMARY: The Fremont Street Water Tower is the City's oldest water tower, constructed in 1952. It has a storage capacity of 250,000 gallons. It was last painted in 1990. A condition assessment in 2020 confirmed it is overdue for paint application and safety upgrades. In September 2023, the City received an executed agreement from DCEO awarding $750,000.00 in funds for the 2024 Fremont Water Tower Rehabilitation Project (Project). On February 19, 2024, the City Council approved Resolution No. 24-R-0014 awarding a contract to ERA Valdivia for this Project. The proposed improvements include sandblasting, new interior coating, exterior coatings, landscaping improvements and Occupational Safety and Health Administration (OSHA) compliant safety systems including railings, ladders and fall protection. Construction Engineering (CE) services for this Project are also funded through the DCEO grant. CE is required to ensure that the Project is completed and documented in accordance with approved plans, specifications, and grant requirements. Furthermore, CE services are required and selected through a process known as Qualifications Based Selection (QBS). This process follows the Illinois DCEO's recommended Proposals - 2 CFR 200.320(b)(2) procurement guidelines. The Most Qualified Firm (MQF) is selected based on the QBS evaluation process. On January 16, 2024, a public notice was advertised in the Daily Herald as well as on QuestCDN, an online bidding platform, seeking a Statement of Interest (SOI) from qualified engineering firms for CE services. After a three-week advertising period, two SOis were evaluated. The following are the results of the evaluation: Contractor Score Rank KLM Engineerino 80.25 1 Robinson Enoineerino 69.08 2 A proposal was solicited from KLM Engineering for the CE work related to the Project. KLM submitted a proposal for $70,090.00. KLM has performed CE services for the City's above ground storage tank projects at Booster Station #4 and #8 in 2022. Other references contacted indicated satisfaction with the services provided by KLM Engineering. Staff recommends that a contract be awarded to KLM Engineering of Woodbury, Minnesota. In FY2024, there is $825,000.00 budgeted in 06-34-47-4806 for construction and construction engineering for this Project. Up to $60,000.00 for Phase Ill engineering is reimbursable under the DCEO grant. The City will have to pay the initial cost of improvements and seek reimbursement. ===== PDF PAGE 9 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO ACTIONS PROPOSED: Approve Resolution No. 24-R-0018 authorizing the Mayor to execute a professional services agreement with KLM Engineering for construction engineering services related to the 2024 Fremont Street Water Tower Rehabilitation Project for an amount not to exceed $71,090.00. COMMITTEE RECOMMENDATION: ===== PDF PAGE 10 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0018 A RESOLUTION AUTHORIZING TO EXECUTE A PROFESSIONAL SERVICES AGREEMENT WITH KLM ENGINEERING FOR CONSTRUCTION ENGINEERING SERVICES RELATED TO THE 2024 FREMONT STREET WATER TOWER REHABILITATION PROJECT FOR AN AMOUNT NOT TO EXCEED $71,090.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a professional services agreement with KLM Engineering for construction engineering services related to the 2024 Fremont Street Water Tower Rehabilitation Project for an amount not to exceed $71,090.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 181h day of March 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 11 ===== [Extraction: OCR (rendered-page OCR)] WEST CH tCxAGO WEST CHICAGO, ILLINOIS Proposal for Reconditioning Services February 19, 2024 KLM Eaghassring ln. WATER TOWER ===== PDF PAGE 12 ===== [Extraction: embedded PDF text] Great Lakes Regional Office 338 Alana Drive New Lenox, IL 60451 February 19, 2024 Sent via Email Only Mr. Rocky Horvath Utility Superintendent City of West Chicago 475 Main Street West Chicago, Illinois 60185 RE: 250,000-Gallon Ellipsoidal Legged "Freemont Street Tower" West Chicago, Illinois Dear Mr. Horvath: Thank you for the opportunity to submit this proposal to provide inspection services during the rehabilitation of the above-referenced water tank. KLM is a consulting and inspection firm specializing in water storage tanks. Our staff has credentials associated with AWS Welding and AMPP coating inspections. We bring together key components from all aspects of services to fulfill each of our clients' goals and expectations. The professionals at KLM have been working on water towers since the 1970's. We have combined experience of over 150 years and have rehabilitated over 500 water towers of various sizes. With KLM professional inspections, a tower's coating system can last 25 - 30 years. KLM sets the standards that other companies strive to duplicate. No firm receives the respect from tank contractors and subcontractors like KLM. Our inspectors climb the towers daily to inspect and document the work; holding contractors accountable for quality workmanship and to ensure that the specifications are met. Our dedication to quality inspections can be seen nationally, as our projects are represented each year in Tnemec's Tank of the Year calendar contest. We look forward to the opportunity to assist the City of West Chicago on this project. With our team's expertise, we are confident this project will be completed to your satisfaction. Sincerely Yours, KLM ENGINEERING, INC. James Creed Great Lakes Regional Manager 338 Alana Drive New Lenox, IL 60451 Cell: 651-238-4905 Email: jcreed@klmengineering.com Copyright 2023 by KLM Engineering, Inc. Page 2 of 26 ===== PDF PAGE 13 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Freemont St. Tank Reconditioning TABLE OF CONTENTS Project Profiles .......................................................................................................................... 4 References ................................................................................................................................ 6 FIRM PROFILE & TEAM MEMBERS ..................................................................................... 7 About Us .................................................................................................................................... 8 Regional Offices ........................................................................................................................ 8 Insurance Coverage ................................................................. .................................................. 9 Professional Affiliations ........................ .................................................................................... 9 Project Team Chart ................................................................................................................. 10 Project-Specific Team Member Resumes ............................................................................... 11 PROPOSAL ...................................................................................................................... 15 Project Understanding ............................................................................................................ 16 Benefits to the City of West Chicago ........................................... ........................................... 16 Timeline .................................................. ...................................... ........................................... 16 Construction Services ................................................................... .. ......................................... 17 Antenna Inspection ................................................................................................................. 18 Warranty Inspection ............................................................................................................... 18 Deliverables ............................................................................................................................. 19 Fee Summary .......................................................................................................................... 19 Why Use KLM .......................................................................................................................... 19 Cost Breakdown ...................................................................................................................... 20 Agreement .............................................................................................................................. 21 KLM SUPPORT DOCUMENTS ........................................................................................... 22 KLM Terms and Conditions ......................................... ................. ..................... ...................... 23 DISCLAIMER: The information in this proposal is confidential, may be legally privileged, and is intended for the sole use ofthe City of West Ch icago. Access to this proposal by another company is not permitted. If you are not the intended recipient, any disclosure, copying, distribution of any action taken or committed in reliance on it is prohibited. Copyright 2023 by KLM Engineering, Inc. Page 3 of 26 ===== PDF PAGE 14 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON PROJECT PROFILES KLM has an unparalleled record of consistently delivering successful projects like yours. KLM has planned, designed and refurbished water towers for the past twenty-nine (29) years. The longevity of the coatings system of our projects is what we are most proud of. What owners most appreciate is the return-on- investment KLM brings to each new construction or rehabilitation project. This section highlights projects KLM has completed . Justice-Willow Springs Water Commission High Tank I 1 MG Hydropillar Reconditioning - Inspection Services I 2022 Specification Consulting Services I 2021 Evaluation I 2021 City of Joliet, IL Rock Run Tower I 0.5 MG Single Pedestal Inspection Services - Reconditioning I 2020 Evaluation I 2018, 2016 City of Elgin, IL Randall Road Tower I 1 MG Single Pedestal Inspection Services - Reconditioning I 2017 Evaluation I 2016 Copyright 2024 by KLM Engineering, Inc. Page 4 of 26 ===== PDF PAGE 15 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON City of Lockport, IL Karen Springs Park Reservoir I 2.5 MG GSR Repairs I 2021 Evaluation I 2020 Exterior Cleaning I 2020 City of St. Croix Falls, WI Jefferson Street Standpipe I 0.06 MG Standpipe Inspection Services - Reconditioning I 2021 Design Services I 2021 Evaluation I 2020, 2015 City of Prescott, WI Tower No. 2 I 0.25 MG Single Pedestal Inspection Services - Reconditioning I 2021 Design Services I 2020 City of Mineral Point, WI Tower No.110.4 MG Hydropillar Warranty Inspection I 2021 Inspection Services - Reconditioning I 2020 Evaluation I 2019 Copyright 2024 by KLM Engineering, Inc. Page 5 of 26 ===== PDF PAGE 16 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON REFERENCES The following is a summary list of the projects from the past five (5) years. A more complete list of references can be provided upon request. Recondition Joliet, IL Elgin, IL Owner: City of Joliet Owner: City of Elgin Client: City of Joliet Client: City of Elgin Contact: Nicholas Gornick 815-724-3625 Contact: Nora Bertram 847-931-6744 Sycamore, IL LaGrange, IL Owner: City of Sycamore Owner: City of LaGrange Client: City of Sycamore Client: Baxter & Woodman Contact: Mark Bushnell 815-895-4557 Contact: Chuck Brunner 815-459-1260 West Chicago, IL Justice, IL Owner: City of West Chicago Owner: Justice-Willow Springs Water Comm. Client: City of West Chicago Client: Justice-Willow Springs Water Comm. Contact: Rocky Horvath 630-293-2255 Contact: Colleen Kelly 708-325-5276 DeKalb, IL Elkhorn, WI Owner: City of DeKalb Owner: City of Elkhorn Client: City of DeKalb Client: City of Elkhorn Contact: Bryan Faivre 815-748-2030 Contact: Tim Boss 262-475-9213 Burlington, WI Delavan, WI Owner: City of Burlington Owner: City of Delavan Client: City of Burlington Client: City of Delavan Contact: Peter Riggs 262-342-1182 Contact: Nick Griffin 262-728-5585 Copyright 2024 by KLM Engineering, Inc. Page 6 of 26 ===== PDF PAGE 17 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON FIRM PRO ILE AMME BER Copyright 2024 by KLM Engineering, Inc. Page 7 of 26 ===== PDF PAGE 18 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON ABOUT US Founded in 1995, KLM Engineering, Inc. is a consulting and inspection firm. On average, KLM completes over 150 water storage projects each year for clients across the United States. KLM specializes in: • Inspection services on new and reconditioned elevated water towers, ground storage reservoirs, water treatment plants, wastewater treatment plants and concrete tanks during construction. • Inspection and evaluations of existing concrete and steel storage tanks, pressure vessels, and other related structures. • Design Build services. • Preparation of project specifications for tank rehabilitation/lead paint abatement and disposal. • Welding inspection during rehabilitation. • Tank cleanings. • Non-destructive testing. • Antenna lease reviews, removal and installation inspections, and drawing reviews. • Wastewater treatment plant inspections. Our Engineers Are: • Experienced in design and structure modifications based upon years of employment with tank fabricators, erectors and consulting engineers. • Experienced at examining existing tanks regarding corrosion, structure integrity and fitness for continued service. • Registered Professional Engineers with practical knowledge of current designs and code requirements. Our Inspectors Are: • Association for Materials Protection & Performance (AMPP), formerly NACE, trained/certified protective coating inspectors. • American Welding Society (AWS) associate/certified welding inspectors. • Experienced journeyman painters, climbers and riggers with the proven abilities to perform proper hands-on inspections and testing. • Experienced in project management and enforcement of specifications for quality control and lead abatement. REGIONAL OFFICES • Headquarters I Woodbury, Minnesota • Great Lakes Region I New Lenox, Illinois • West Central Region I Blue Springs, Missouri Copyright 2024 by KLM Engineering, Inc. Page 8 of 26 ===== PDF PAGE 19 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON INSURANCE COVERAGE Our firm maintains general liability, automotive, professional liability insurance and workers compensation. A certificate of insurance, listing the client as additional insured, will be provided upon execution of a contract. PROFESSIONAL AFFILIATIONS Rwa PERI: Senet ‘ «)AMPP’ eZ —_ vetonsenras F Rurat Water ae. as iS y oF ay GEunep hee aA a, vee SS) Rilira ni Wate WRWA [enna wanna Aime cron Wate! Works Atuo irting \ Rock: MissourtSection @& 7, OW) Corer rere ALA jy, American Wetting Society KLIS Copyright 2024 by KLM Engineering, inc. Page 9 of 26 Aagelnpisdg tne. ===== PDF PAGE 20 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON PROJECT TEAM CHART Designed Specifically For: Sey haxatey dns. Principal-In-Charge Rodney Ellis Project Manager Ben Feldman, P.E. Project Supervisor Inspections Scott Kriese Mario Fort KLIS Copyright 2024 by KLM Engineering, Inc. Page 10 of 26 BeptlencrAnyp re. ===== PDF PAGE 21 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON PROJECT-SPECIFIC TEAM MEMBER RESUMES Education, Experience, & Certifications e Mount Senario College » NACE/AMPP Certified e Federal Department of « AWS Weld Inspection Natural Resources Certified e¢ OSHA 10 e Certified Competent Climber KLM Projects City of Valley Center, KS Reconditioning of 0.75MG composite Rodney Ellis, Vice President/COO Village of Dresser, WI Reconditioning of 0.2MG double ellipsoidal 612.810.0956 rellis@klmengineering.com City of Farmington, MN Reconditioning of 1.5MG hydropillar City of Baxter, MN Reconditioning of 0.75MG hydropillar City of St. Cloud, MN Reconditioning of 1.0MG hydropillar City of Chatfield, MN Reconditioning of 0.2MG ground storage tank Village of Curtiss, WI Reconditioning of 0.15MG single pedestal City of Hastings, MN Reconditioning of 0.75MG hydropillar City of Goodview, MN Reconditioning of 0.IMG single pedestal Jackson County PWSD #1, MO Reconditioning of 1.5MG elevated tower Justice-Willow Springs Water Commission, IL Reconditioning of 1.0MG hydropillar Engineering Inc. KLIN Copyright 2024 by KLM Engineering, Inc. Page 11 of 26 Baptnaledng tre ===== PDF PAGE 22 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON Education, Experience, & Certifications e University of Minnesota e OSHA 10 - Twin Cities e MN License No. 49598 ° Civil Engineering © Business Management KLM Projects City of Hastings, MN Reconditioning of 0.75MG hydropillar Ben Feldman, P.E. (VIN exe) City of Brighton, CO Civil Engineer New construction of 2.0MG composite 651.773.5111 City of Hinckley, MN bfeldman@klmengineering.com Reconditioning of 0.15MG double ellipsoidal City of Jamaica, IA New construction of 0.05MG single pedestal City of Delavan, WI Reconditioning of 0.5MG single pedestal City of Lawrence, KS Reconditioning of 1.5MG ground storage tank City of Napoleon, ND New construction of 0.3MG single pedestal City of Goodview, MN Reconditioning of 0.IMG single pedestal City of Verndale, MN New construction of 0.075MG hydrocone City of West Chicago, IL Reconditioning of 0.5MG booster reservoirs City of Rogers, AR Reconditioning of 2 MG toro ellipsoidal Engineering Inc. igh i i : P 12 of 2 KLIS Copyright 2024 by KLM Engineering, Inc age 12 of 26 eyitnsiodiyy de. ===== PDF PAGE 23 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON Education, Experience, & Certifications e NACE/AMPP Certified ¢ Certified Competent © Level Ill Climber °o No. 11236 e OSHA 10 KLM Projects City of Valley Center, KS Aope's Reconditioning of 0.75MG composite —_ Scott Kriese, Village of Dresser, WI Project Supervisor Reconditioning of 0.2MG double ellipsoidal 651.773.5111 skriese@klmengineering.com City of Farmington, MN Reconditioning of 1.5MG hydropillar City of Baxter, MN Reconditioning of 0.75MG hydropillar City of St. Cloud, MN Reconditioning of 1.0MG hydropillar City of Sioux Falls, SD Reconditioning of 1.5MG composite City of Neodesha, KS Reconditioning of 0.2MG single pedestal Jackson County PWSD #1, MO Reconditioning of 1.5MG elevated water tower Rogers Water Utilities, AR Reconditioning of 2.0MG toro ellipsoidal City of Hastings, MN Reconditioning of 0.75MG hydropillar City of Sartell, MN Reconditioning of 0.4MG elevated tank a foe ve ee A Engineering tic KLIS Copyright 2024 by KLM Engineering, Inc. Page 13 of 26 Bagidveniortng ‘2. ===== PDF PAGE 24 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON Education, Experience, & Certifications © NACE Il #108634 KLM Projects City of Otsego, MN New construction of 1.SMG Composite City of Delavan, WI Reconditioning of 0.5 Single Pedestal | oclatey Rola City of Joliet, IL CRS eal I eacld Reconditioning of 1.0MG Toro Ellipsoidal 651.773.5111 mfort@klmengineering.com City of South Bend, IN Reconditioning of 1.5MG Single Pedestal Justic-Willow Springs, IL Reconditioning of 1.0MG Fluted Hydropillar City of West Chicago, IL Reconditioning of 0.5MG Welded GSR City of Fargo, ND New construction of 2.55MG Composite City of Drayton, ND New construction of .3MG Single Pedestal City of West Chicago, IL Reconditioning of 0.5MG Welded GSR 2 Engineering ttc. oa ; — KLM Copyright 2024 by KLM Engineering, Inc. Page 14 of 26 BxgyinpieAng 2a ===== PDF PAGE 25 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON PROPOSAL KLMY Copyright 2024 by KLM Engineering, Inc. Page 15 of 26 Maglinnd Buy Bi, ===== PDF PAGE 26 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON PROJECT UNDERSTANDING An Inspection and a dry tank cleanout evaluation was done on the Freemont tank in 2019 to assess current conditions and develop a baseline of repair and maintenance procedure scheduling. The reconditioning ofthis tank was recommended on the report. This reconditioning, along with routine maintenance and inspection will provide an anticipated thirty (30) year coating lifespan. KLM understands that this project will be under a DCEO Grant. As such, we abide by the requirements of said DCEO Grant and submit required information to the City. BENEFITS TO THE CITY OF WEST CHICAGO Today's protective coating systems are designed to last 25-30 years with only minor maintenance. Tight project specifications and full-time inspections give the coating systems the opportunity to realize their intended service life. 1. The reservoir-specific submittals will be reviewed to verify conformance to the specifications, AWWA, OSHA, and State regulations. KLM will respond in writing regarding the acceptance of the submittals. 2. Welding & full-time AMPP Coating Inspections during reconditioning assures that the work performed by the contractor is in conformance with the specifications, as to maximize its life expectancy. KLM's inspectors monitor workmanship during all phases of work to verify the contractor's work meets the specification. Utilizing this process reduces reconditioning cycles over the life of the tank. 3. Our project administration and inspection services provide a buffer between the project specifications and the real-world challenges that can negatively affect the project performance. To initiate the project correctly, KLM's project management assures that a qualified contractor is retained at an appropriate cost. TIMELINE Upon execution of an agreement, KLM proposes the following schedule to perform the work: A. Construction Management & Inspection Services. • Completed in 2024. B. Warranty Inspection (2 year) • ROV, completed per Agreement. Copyright 2024 by KLM Engineering, Inc. Page 16 of 26 ===== PDF PAGE 27 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON CONSTRUCTION SERVICES Construction Administration The project manager and project supervisor work together on managing the project. KLM performs the review of the submittals and communicates with the inspector daily to help enforce the project specifications, as necessary. The project supervisor is the main contact between the contractor representative and the Owner/Engineer. The project manager performs the final review ofthe submittals and will assist the supervisor, as required. Construction Management Consists of The Following: • Attend pre-construction conference. • Periodically perform on-site review of project's work status and report to the Owner. • Coordinate progress meetings, as necessary. • Review of meeting minutes. • Scheduling of inspections. • Project close-out administration. • Establishes warranty date. • Review of inspector's daily documentation. • Process change-orders. • Prepare monthly payment request forms. • Review & approve of the contractor's submittals: ../ Drawing reviews . ../ Welder Certifications . ../ Welder Qualifications ../ Welding Procedures . ../ Coating Materials Submittal. ../ TCLP Sampling Plan. Construction Observation The inspector assigned to this project will be an AMPP Coating Inspector and/or AWS Certified Welding Inspector. All our inspectors have extensive practical experience and knowledge of water storage tank reconditioning. They are experienced sandblasters, painters, climbers, riggers, coating inspectors, welders and welding inspectors which allow the inspector to perform inspections alongside the contractor to ensure the conformance to the project specification. Copyright 2024 by KLM Engineering, Inc. Page 17 of 26 ===== PDF PAGE 28 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON Field Inspections Consist of the Following: • A pre-construction meeting with the client and contractor to clearly define the role ofthe Engineer and Inspector, to discuss the intent of the specifications, and to ensure all parties agree to the scope of work and expectations regarding the quality of work. • Monitor and approval ofthe structure repairs and modifications for conformance to the specifications. • Inspection of the abrasive blasting media and equipment for conformance to the specifications and to prevent contamination of surfaces during surface preparation with moisture and oil or other contaminants. • Monitor the paint removal and disposal process for conformance to the specifications and environmental regulations. • Monitor the contractors mixing and application of the coats for conformance to the specifications and the coat manufacturer's recommendations. • Approve surface preparation samples. • Record the contractor's progress for adherence to the construction schedule. • Submit daily and weekly inspection reports & photos. Prepare and file copies ofthe reports on construction activities. • Coordinate and review testing of materials for conformance to the specification and environmental regulations. • Monitor punch list items and subsequent corrective action by the contractor. • Final inspection, substantial completion and project acceptance. ANTENNA INSPECTION KLM recommends the Owner establish an escrow account from the tenant(s) (telecom carrier(s)) for any engineering and inspection related work on this project. KLM recommends $9,000 per carrier and $3,000 for any city antennas. WARRANTY INSPECTION (2 Year) KLM proposes to perform a ROV warranty inspection on the referenced tank prior to the expiration of the performance bonded warranty. The warranty inspection will include an inspection report. The fixed fee does not include any necessary warranty repair work required. Copyright 2024 by KLM Engineering, Inc. Page 18 of 26 ===== PDF PAGE 29 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON DELIVERABLES The City owns and retains this documentation. KLM also retains these records for future reference. Deliverables submitted electronically, unless indicated hard copy. • TCLP Testing and Waste Tracking. • Contractor Submittals. • Daily Logs & Weather Logs. • Surface Preparation. • Daily Digital Photos. • Weekly Summary & Progress Meetings. • Project Acceptance Certificate. • Warranty Inspection Report (Owner & Contractor). FEE SUMMARY KLM Engineering will provide (7) weeks of inspection services at 48 hours per week during the course of the project. KLM will manage the water tower rehabilitation with project management, welding inspection, coating inspection, antenna inspection and a ROV warranty inspection, as detailed below. If additional time is requested and approved by the city, it will be billed as time and material. Construction Management and Observation $67,590.00 TOTAL FIXED, NOT TO EXCEED $67,590.00 Warranty Inspection 2025 s 3,500.00 See Cost Breakdown on following page WHY USE KLM KLM Engineering, Inc. has been evaluating water towers for over 29 years. KLM is the leader in providing engineering and inspection services during reconditioning of towers greater than 100,000-gallons in Illinois. Our reference list has customers including the US Military, US Steel, Indian Health Services, State of Illinois, and municipalities ranging from coast-to-coast and beyond, including Hawaii. Copyright 2024 by KLM Engineering, Inc. Page 19 of 26 ===== PDF PAGE 30 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Freemont St. Tank Reconditioning Cost Breakdown KLM Sagtnan es fe, ee ere erraan Project Name 250,000-Gallon Ellipsoidal, Legged "Freemont Street Tower™ City, State West Chicago, IL Description Consulting Management & Construction Observation Services During Rehabilitation ) O anageme Ce) on Observatio a ota Staff Hrly. Rate Hours Cost Hours Cost Hours Cost Hours Cost Principal $250.00 0 $ - 0 $ - 0 $ - 0 $ : Structural Engineer $225.00 0 3 - ] $ : ] $ = 0 $ - Professional Engineer $200.00 0 $ = | 0 $ J o $ < 0 $ = Engineer in Training $130.00 0 $ = 0 $ : 0 $ E 0 $ = Project Management $150.00 8 $1,200.00 0 $ = 0 $ = 8 $1,200.00 Project Supemision $ 145.00 21 $ 3,045.00 0 $ - 0 $ : 21 $3,045.00 NACE/AWS Inspector Travel Time | $ 130.00 0 $ - 0 $ - 16 $2,080.00 16 $ 2,080.00 NACE/AWS Inspector $ 130.00 0 $ - 392 $ 50,960.00 0 $ - 392 $50,960.00 Admin $90.00 14 $1,260.00 0 $ - 2 $ 180.00 16 $1,440.00 Subtotal 43 $_5,505.00| | 392 | $_ 50,960.00 18 $2,260.00 453 ($58,725.00 Expenses 3 : $11,125.00 $ 40.00 $11,165.00 Report $ - $ - $1,200.00 $1,200.00 Equipment $ = $ = $ = $ - $ 5,505.00 $ 62,085.00 $ 3,500.00 $ 71,090.00 2024 Total Fixed, Not To Exceed Price $ 67,590.00 2025 Warranty Inspection - Fixed Price $ 3,500.00 TOTAL PROJECT PRICE $ 71,090.00 KLM Copyright 2023 by KLM Engineering, Inc. Page 20 of 26 Sappteanaeting Lex. ===== PDF PAGE 31 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Freemont St. Tank Reconditioning AGREEMENT This proposal is valid for thirty (30) days from the date of this proposal. If the City finds this proposal acceptable, please sign and return it by mail, fax or email. By signing and returning this signature page only, you agree to the terms ofthe entire proposal document submitted. This Agreement, between the City of West Chicago of West Chicago, Illinois and KLM Engineering, Inc. of Woodbury, Minnesota is accepted by: CITY OF WEST CHICAGO KLM ENGINEERING, INC. 475 Main Street 338 Alana Drive West Chicago, Illinois 60185 New Lenox, IL 60451 Signature Signature James Creed Name Name Great Lakes Regional Manager Title Title February 19, 2024 Date Date We look forward to working with you. Sincerely, KLM ENGINEERING, INC. James Creed Great Lakes Regional Manager 338 Alana Drive New Lenox, IL 60451 Cell: 651-238-4905 Fax: 651-773-5222 Email: jcreed@klmengineering.com REV 2023.01.01 Copyright 2023 by KLM Engineering, Inc. Page 21of26 ===== PDF PAGE 32 ===== [Extraction: OCR (rendered-page OCR)] West Chicago, IL - .25MG Fremont St. Tower RECON KLM SUPPORT DOCUMENTS KLM Copyright 2024 by KLM Engineering, Inc. Page 22 of 26 Reptaadedng Ine ===== PDF PAGE 33 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON KLM ENGINEERING, INC. (KLM) TERMS AND CONDITIONS 1. AGREEMENT. The agreement between the parties when entered by the parties shall include the applicable referenced agreement documents (i.e., KLM proposal/ Agreement) and shall include these KLM Terms and Conditions (the "Agreement"). The Agreement may not be modified except by mutual agreement in writing. 2. ADDITIONAL SERVICES. Additional work or services shall not be performed without a KLM executed change order or purchase order outlining the scope of additional work or services. 3. KLM CLIENT RESPONSIBILITIES. The KLM Client shall fully disclose to KLM its knowledge of the condition of the project structure(s), its past and present contents and shall provide KLM with full information regarding the requirements for the project; shall designate an individual to act on the KLM Client's behalfregarding the project; and provide safe access to and at the project site. When reasonably requested by KLM, the KLM Client shall furnish the services of other consultants including, but not limited to engineers and insurance representatives. The KLM Client shall test for pollution and hazardous materials when required by law or as requested by KLM. The KLM Client shall provide KLM with all necessary permits and other authorizations. 4. SAFETY. KLM shall be responsible for the safety of KLM personnel at the project site. The KLM Client or other persons shall be responsible for the safety of all other persons at the project site. The KLM Client shall inform KLM of any known or suspected hazardous materials or unsafe conditions at the project site. If, during the course of the KLM services, such materials, or conditions are discovered at the project site, KLM reserves the right to take measures to protect KLM personnel and equipment or to immediately terminate KLM services. The KLM Client agrees to be responsible for, and agrees to pay, any such additional protection costs. Upon such discovery by KLM, KLM agrees to use commercially reasonable efforts to notify the KLM Client in writing, of hazardous materials or unsafe conditions regarding the project site. 5. HAZARDOUS MATERIALS. Unless otherwise agreed to in the scope of work with the KLM Client, KLM has no responsibility for the discovery, presence, handling, removal or disposal of or exposure of persons to hazardous materials at the project site. To the full extent permitted by the law, the KLM Client shall defend, indemnify, and hold harmless KLM, its employees and representatives from all claims, including costs and attorney fees, arising out of the presence of hazardous materials or exposure to the same on the job site. 6. SITE ACCESS AND RESTORATION. The KLM Client will provide KLM and its representatives with safe and legal project site access. It is understood by the KLM Client that in the normal course of KLM providing its services and work, some nominal damage to the project site may occur. KLM agrees to take reasonable commercial precautions to minimize such damage, if any. Restoration of the project site, if any, is the responsibility of the KLM Client, unless otherwise agreed to in writing in the scope of work. 7. KLM LIMITED WARRANTY AND DISCLAIMER. KLM will perform services consistent with the standard of care and skill normally performed by other like firms in the industry and profession at the time of this service and in the geographic area of the project. EXCEPT AS EXPRESSLY STATED IN THIS SECTION, THERE ARE NO WARRANTIES, EXPRESS OR IMPLIED, BY OPERATION OF LAW OR OTHERWISE, PERTAINING TO THE PRODUCTS AND SERVICES SOLD UNDER THIS AGREEMENT. KLM DISCLAIMS ANY IMPLIED Copyright 2024 by KLM Engineering, Inc. Page 23 of 26 ===== PDF PAGE 34 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON WARRANTY OF MERCHANTABILITY OR FITNESS FOR A PARTICULAR PURPOSE. IN NO EVENT SHALL KLM BE LIABLE TO THE KLM CLIENT, ITS AGENTS, REPRESENTATIVES, EMPLOYEES, CUSTOMERS OR ANY OTHER THIRD PARTY, FOR ANY INCIDENTAL, INDIRECT, SPECIAL OR CONSEQUENTIAL DAMAGES, INCLUDING WITHOUT LIMITATION LOSS OF USE, LOSS OF REVENUE OR LOSS OF PROFIT, IN CONNECTION WITH OR ARISING OUT OF THIS AGREEMENT OR THE EXISTENCE, FURNISHING OR FUNCTIONING OF ANY ITEM OR SERVICES PROVIDED FOR IN THIS AGREEMENT OR FROM ANY OTHER CAUSE, INCLUDING WITHOUT LIMITATION CLAIMS BY THIRD PARTIES, EVEN IF KLM HAS BEEN ADVISED OF THE POSSIBILITY OF SUCH DAMAGES. 8. SCHEDULING. Prior to KLM scheduling its services related to the project, the KLM Client shall furnish KLM with a written Agreement, purchase order or other written request for KLM services and shall give as much notice as reasonably possible in advance of the time when the KLM services are desired to commence. The KLM service schedule shall be mutually agreed upon by the parties in writing. If a KLM inspection is canceled or delayed after KLM personnel and/or equipment are in transit to the project site, then the KLM Client shall be billed, and the KLM Client agrees to pay for KLM time and expenses according to the then current KLM Fee Schedule for KLM time spent and KLM costs incurred. If KLM is unable to redirect KLM representatives to other third-party project sites on the canceled or delayed scheduled service day, at a minimum, the KLM Client will be billed and the KLM Client agrees to pay KLM for one (1) full day of KLM labor. 9. INSURANCE. KLM will maintain worker's compensation insurance and comprehensive general liability insurance. KLM will provide KLM Client with a certificate of insurance upon KLM Client's request. 10. PAYMENT. KLM will submit periodic invoices for KLM services provided and work performed. Invoices are due upon receipt. The KLM Client agrees to inform KLM of invoice questions or disputes within 10 business days of the invoice date. The KLM Client agrees to pay all undisputed KLM invoiced amounts within 45 days of the invoice date. The KLM Client agrees to pay interest on all overdue amounts at a rate of 1.5% per annum or the rate allowed by law, whichever is less, plus costs of collection, court costs, and reasonable attorney fees on all such amounts. If any undisputed invoice remains unpaid for 60 days, then KLMmay, at its sole discretion, suspend or terminate services to the KLM Client without liability. 11. INDEMNIFICATION. KLM shall indemnify and hold harmless the KLM Client and its shareholders, directors, officers, members, governors and employees from liability, claims, losses, and damages arising out of or relating to the applicable Project, provided that such claims, costs, losses, or damages are attributable to bodily injury, sickness, disease, or death, or injury to, or destruction of tangible property, including the loss of use resulting therefrom to the extent caused by KLM's negligent acts or omissions. The KLM Client shall indemnify and hold harmless KLM and its shareholders, directors, officers, members, governors and employees from liability, claims, losses, and damages arising out of or relating to the applicable Project, provided that such claims, costs, losses, or damages are attributable to bodily injury, sickness, disease, or death, or injury to, or destruction of tangible property, including the loss of use resulting therefrom to the extent caused by the KLM Client's negligent acts or omissions. Further, the KLM Client shall indemnify and hold harmless KLM from all claims or losses arising out of the unauthorized use ofKLM's Documents. Copyright 2024 by KLM Engineering, Inc. Page 24 of 26 ===== PDF PAGE 35 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON 12. LIMITATION OF LIABILITY. IN NO EVENT SHALL KLM OR THE KLM CLIENT BE LIABLE, ONE TO THE OTHER, FOR INDIRECT, SPECIAL, INCIDENTAL, OR CONSEQUENTIAL DAMAGES ARISING OUT OF OR IN CONNECTION WITH THE FURNISHING, PERFORMANCE OR USE OF ANY PRODUCTS OR SERVICES PROVIDED PURSUANT TO THIS AGREEMENT. 13. DELAYS. If KLM service or work delays are caused by the KLM Client, by third parties, strikes, natural causes, weather, or other circumstances beyond KLM's control, a reasonable time extension for performance of KLM services and work shall be granted, and KLM shall be entitled to and the KLM Client agrees to pay KLM an equitable fee adjustment. 14. TERMINATION. After seven (7) days written notice, either party may elect to terminate this Agreement. Notwithstanding the foregoing, the KLM Client agrees to pay for all KLM services provided and work performed through the date of termination. Notwithstanding the foregoing, the following sections shall survive the termination of this Agreement: Sections 5, 7, 10, 11, 12, 15, 16, 21 and24. 15. SEVERABILITY. Any provisions of this Agreement later held to violate a law or regulation shall be deemed void, and all remaining provisions of the Agreement shall continue in full force and effect. 16. KLM'S DOCUMENTS. All reports, specifications, drawings and other documents furnished by KLM are part ofKLM's services and work for the KLM Client and the same are for use only forthe project (KLM Documents). KLM retains all ownership of said documents regardless of whether the project is completed. The KLM Client may retain copies of the KLM Documents for reference purposes. KLM does not represent or warrant that the KLM Documents are suitable for reuse on any extension of the project or on other projects. The KLM Client shall not use the KLM Documents without KLM's written consent. 17. ASSIGNMENT. KLM may not assign this Agreement to any other person unless writtenconsent is obtained from the KLM Client. 18. AMENDMENTS. Any modification or amendment of to this Agreement shall require a written agreement signed by both Parties. 19. NONDISCRIMINIATION. In the hiring of employees to perform work under this Agreement, KLM shall not discriminate against any person by reason of any characteristic or classification protected by state or federal law. 20. GOVERNING LAW. This Agreement shall be governed by and interpreted in accordance with the laws of the State of Minnesota without regard to or application of conflicts of law rules or principles. All proceedings related to this Agreement shall be venued in Washington County, Minnesota. 21. AUDIT. Pursuant to Minnesota Statutes,§ 16C.05, Subdivision 5, KLM agrees that the KLM Client, the State Auditor, or any of their duly authorized representatives at any time during normal business hours and as often as they may reasonably deem necessary (but under all circumstances not more often than once per calendar year), shall have access to and the right to examine, audit, excerpt, and transcribe any books, documents, papers, or records which are pertinent to the accounting practices and procedures of KLM, and involve transactions relating to this Agreement. Copyright 2024 by KLM Engineering, Inc. Page 25 of 26 ===== PDF PAGE 36 ===== [Extraction: embedded PDF text] West Chicago, IL - .25MG Fremont St. Tower RECON 22. JOB SITE IMAGES, PHOTOGRAPHY AND VIDEO. During the term of this Agreement and thereafter, KLM has the KLM Client's permission to take photographs or video of the project site for training, documentation, education or KLM promotional purposes. A signed Agreement that includes these KLM Terms and Conditions constitutes the KLM Client's written permission to KLM regarding the use of the items and information set forth in this section. 23. WAIVER. The waiver by either party of any breach or failure to comply with any provision of this Agreement by the other Party shall not be construed as or constitute a continuing waiver of such provision or a waiver of any other breach of or failure to comply with any other provision of this Agreement. 24. HEADINGS. Section headings used in this Agreement are for convenience only, have no legal significance, and in no way change the construction or meaning of the terms hereof. 25. ENTIRE AGREEMENT. This Agreement supersedes any prior or contemporaneous representations or agreements, whether written or oral, between the Parties and contains the entire agreement. End of the KLM Terms and Conditions. Rev 2022.11.23 THE REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK Copyright 2024 by KLM Engineering, Inc. Page 26 of 26