===== PDF PAGE 63 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _4_._~_r __ _ Resolution No. 24-R-0022 - Contract Award - BLA, Inc. for COMMITTEE AGENDA DATE: March 7, 2024Professional Construction Engineering Services for IL-38 & COUNCIL AGENDA DATE: March 18, 2024Technology Boulevard Traffic Signal Installation Project in the Amount Not to Exceed $74,391 .00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE,_________ _ APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE _________ _ ITEM SUMMARY: The DuPage Business Park, located on the southwest side of the City of West Chicago, has seen major developments over the past few years, which has resulted in an increased traffic volume. To protect the safety of motorists, the City desires to install a traffic signal at the intersection of IL-38 (Roosevelt Road) and Technology Boulevard. The Illinois Department of Transportation (IDOT) has jurisdiction over IL-38, while the City has jurisdiction over Technology Boulevard. In 2020, State Senator Karina Villa, as part of the Public Act 102-0017, included improvements associated with this traffic signal to be appropriated from the Build Illinois Bond Fund via the Illinois Department of Commerce and Economic Opportunity (DCEO). The total construction and engineering costs associated with IL-38 & Technology Boulevard Traffic Signal Installation Project are listed at $600,000.00, which is also the State-approved grant amount. The City received the fully executed Grant Agreement dated September 27, 2023, from DCEO, with the terms expiring on October 31, 2025, which is also when the project must be constructed by and formally closed out with DCEO. The project scope includes traffic signal installation, LED lighting, LED mast arm signage, pavement marking improvements, and other miscellaneous items to complete the project. The preliminary cost estimate for the construction phase is $664,639.64 due to the addition of approach intersection lighting. The design and permitting process with IDOT for the installation of the traffic signal on IL-38 is currently ongoing with anticipation of construction in summer 2024, depending on material availability. Currently, industry professionals are anticipating 20+ weeks of material lead time for many traffic signal apparatuses. Construction Engineering (CE) is required to ensure that the Project is completed and documented in accordance with !DOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a process known as Qualifications Based Selection (QBS). This process follows the Illinois DCEO's recommended Proposals - 2 CFR 200.320(b)(2) procurement guidelines. These procurement guidelines must be followed when the total project procurement, including construction and engineering costs, exceeds the Simplified Acquisition Threshold of $250,000.00, which is set by the federal government. Most Qualified Firm (MQF) is selected based on the QBS evaluation process. On January 16, 2024, a public notice was advertised seeking a Statement of Interest (SOI) from qualified engineering firms for CE services. After a three-week advertising period, nine SOis were evaluated by February 13, 2024. ===== PDF PAGE 64 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO The following are the results of the evaluation: AVERAGE OVERALL ENGINEERING FIRMS WEIGHTED TOTAL RANK BLA, Inc. 86.55 1 Gonzalez 84.80 2 HR Green 84.75 3 Thomas Engineering Group 83.15 4 Michael Baker International 81 .93 5 Engineering Services Group 78.68 6 DLZ Illinois, Inc. NIA NIA CivilTech NIA NIA SPACECO, Inc. NIA NIA Note: Average Weighted Total and Overall Rank are denoted as N/A or Not Applicable for firms not meeting the minimum SOI submittal requirements Based on the QBS process, BLA, Inc. is determined to be the MQF for this Project. Staff solicited a cost proposal from BLA following the QBS process. BLA's scope of work will include project start-up, construction observation, construction layout verification, project coordination with the City, contractor, businesses as well as other stakeholders, and project closeout. Material testing is also included in the proposed agreement, which will be completed by ESl's sub-consultant Chicago Testing Laboratory (CTL). BLA's original proposed scope and service fees were $126,865.00. After successful negotiations, BLA was able to reduce its proposed fees by $52,474.00, or 41.4%, to a new proposed lump sum fee not to exceed $74,391 .00. Typically, CE service fees range from 10% to 15% of the construction cost. BLA's proposed CE agreement amount is 11 .2% of the preliminary project construction cost estimate of $664,639.64. CE costs need to be initially funded by the City; therefore, $38,000.00 is budgeted in the FY 2024 budget under Motor Fuel Tax Fund Account No. 16- 34-58-4807. The City will seek up to $600,000.00 in reimbursement for the Construction and Engineering services cost through DCEO at the completion of the Project. BLA's proposal of $74,391.00 is $36,391.00 over the FY 2024 budgeted amount of $38,000.00. Staff is proposing to fund the $36,391.00 overage from the same Motor Fuel Tax Fund Account No. 16-34-5-4807 as the staff does not anticipate expending the construction engineering budget in the amount of $222, 100.00 for the Town Road Reconstruction Project in FY 2024. ACTIONS PROPOSED: Approve Resolution No. 24-R-0022 authorizing the Mayor to execute the professional services agreement with BLA, Inc. of Itasca, Illinois for the construction engineering services related to the IL-38 & Technology Boulevard Traffic Signal Installation Project in the amount not to exceed $74,391.00 COMMITTEE RECOMMENDATION: ===== PDF PAGE 65 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0022 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE THE PROFESSIONAL SERVICES AGREEMENT WITH BLA, INC. OF ITASCA, ILLINOIS, FOR THE CONSTRUCTION ENGINEERING SERVICES RELATED TO IL-38 & TECHNOLOGY BOULEVARD TRAFFIC SIGNAL INSTALLATION PROJECT IN AN AMOUNT NOT TO EXCEED $74,391.00 BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute the professional services agreement with BLA, Inc. of Itasca, Illinois for construction engineering services related to the IL-38 & Technology Boulevard Traffic Signal Installation Project in the amount not to exceed $74,391.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of March 2024. AYES: NAYES: ABSTAIN: ABSENT: Ruben Pineda, Mayor ATTEST: Valeria Perez, Executive Office Manager ===== PDF PAGE 66 ===== [Extraction: embedded PDF text] CONSULTING:[;) ENGJNl!EllS • BLA, Inc. • 333 Pleroe RoacS. Suite 200 • Itasca. IL 60143 630 438 6400 • FAX 630 438 6444 • www.blCl·inc.oom February 21, 2024 Dave Shah, P .E. Asst. Director of Public Works City of west Chicago 475 Main Street West Chicago, IL 60185 RE: Phase ID Engineering Proposal (Construction Resident Engineer) Traffic Signal Installation - IL 38 (Roosevelt Rd.) & Technology Boulevard Dear Mr. Shah, Thank you for giving us the opportunity to assist the City of West Chicago with the IL 38 (Roosevelt Rd.) & Technology Boulevard Traffic Signal Installation Project. This project will include the installation of new traffic signals at the comers of Technology Boulevard and IL 38 and will include new lighting to help make this inter8ection safer for the community. We are looking forward to working with you on the construction aspect of this project. Attached is an estimate reflecting the costs of providing full-time phase ill engineering services for your review and approval. We plan on using John Supple as the resident engineer for the project. John will be on site on a full-time basis when the contractor is working and take a proactive role in communicating with the businesses throughout the project to ensure they are kept fully informed of construction actiyities. The scope of work is proposed as follows; BLA will be present on-site during construction and attend any site meetings or progress meetings as requested by the client. The Engineer or a BLA representative shall be always present when the various elements of construction are being worked on, or as otherwise agreed to by the Owner and Engineer in writing and will monitor the progress and quality of the work to ensure the Work is being performed in conformance with contract documents. The scope of work also includes Quality Assurance for concrete and asphalt materials utilized on the project. We will be using Chicago Testing Laboratory (CTL) for all material assurance testing. Based on onsite observations as the Owners Representative, the Engineer shall keep the Owner informed of the progress and quality of the work and shall endeavor to guard the Owner against defects and deficiencies in the work. The Engineer shall not have control over or charge of and shall not be responsible for construction means, methods, techniques, sequences, or procedures, or for safety precautions and responsibility under the Contract for Construction. The Engineer shall not be responsible for the Contractor's schedules or failure to carry out the Work in accordance with the Contract Documents. The Engineer shall not have control over or charge of acts or omissions of the Contractor, Subcontractors, or their agents or employees, or of any other persons performing portions of the Work. ===== PDF PAGE 67 ===== [Extraction: embedded PDF text] Mr. Dave Shah City of West Chicago IL 38 Traffic Signals February 19, 2024 Page2 We appreciate the opportunity to work with you on this project and are looking forward to a timely completion. If you have any questions or need additional information, please do not hesitate to contact me at 630-688-0942 or kfield@bla-inc.com. BLA, Inc. proposes to perform this work for a lump sum fee not to exceed ........... $74,391.00 Any items not specifically included in the above scope of services will be considered extra work to be performed at your direction. In addition to the hourly rates for professional services, expenses for any outside costs such as reproducible items, prints, and delivery charges will be billed to you at cost plus a 15% fee for handling. Invoices will be mailed out monthly. Payment is to be made within thirty days after receipt of our invoice. Please let us know if any of the above information does not represent your understanding of anticipated services. If this correctly reflects your instructions and is acceptable, please sign below and return one copy for our file. Thank you again for requesting BLA, Inc., to serve your needs. BLA,INC. ~-- Dan Bruckelmeyer, P.E. Chief Executive Officer ~?./# Kerry Field, P .E. Vice President ACCEPTANCE: BY: TITLE: DATE: ===== PDF PAGE 68 ===== [Extraction: embedded PDF text] QmrlC>ls~ COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEETEXHIBIT D ~of Transpbrtation ANNIVERSARY RAISE Local Public Agency Section Number IW~t :Ch~ - · 1 Prime Consultant (Firm) Name Date IBJ_J\\ 'In¢; ------ - I Consultant I Subconsultant Name Job Number 10~, 1n.c. I Note: This is name of the consultant lhe CECS is being completed for. This name appears at the top of each tab. Remarks Cost 0$timate to perform Phase Ill services for IL 38 {Roosevelt Rd.)- Traffic Signal Installation @Technology Boulevard. PAYROLL ESCALATION TABLE CONTRACT TERM 4 I MONTHS OVERHEAD RATE 121.52% I START DATE 7/1/2024 COMPLEXITY FACTOR Q RAISE DATE ANNIVERSARY % OF RAISE 2.00% ESCALATION PER YEAR DETERMINE THE MID POINT OF THE AGREEMENT 2 CALCULATE THE ESCALATION FACTOR TO THE MIDPOINT OF THE CONTRACT I o.33%1 The total escalation for this project would be: [ -0:33%] Printed 2/21/2024 3:14 PM BLR 05513 (Rev. 02/09123) Page 1of1 ===== PDF PAGE 69 ===== [Extraction: embedded PDF text] Count Section Number West Chica o DuPage 2022-043· TS Consultant I Subconsultant Name Job Number IBLA, Inc. PAYROLL RATES EXHIBIT D COST ESTIMATE OF CONSUL TANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE MAXIMUM PAYROLL RATE~ ____8_6_.o_o....., ESCALATION FACTOR.______0._33_0A_.o rooT CLASSIFICATION PAYROLL RATES CALCULATED RATE ON FILE Clr~far. at 4,040.0~0 404.00 II ,( I - I I ' ,,11. 11 - II I ' I I I - 11, - I' II II - ! Total 0.00 404.00 NOTE: Only subconsultants who fill out a cost estimate that splits out direct labor may be listed on this sheet. Printed 2/21/2024 3:14 PM SLR 05513 (Rev. 02/09/23) Page 1of1 ===== PDF PAGE 71 ===== [Extraction: embedded PDF text] Local Public Agency County Section Number IWest Chicago I IDuPago (2022-043:15 Consultant I Subconsultant Name Job Number tBLA, Inc. DIRECT COSTS WORKSHEET List ALL direct coats required tor this projacl Those nol llated on the form wlll not ba allglble for ralmbursamant by the LPA on this project. EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE "U"' I l'U'l.._ I ITEM ALLOWABLE QUANTITY RATE TOTAL Loag1ng !Actual Cost $0.00 Coar GOVERNOR'S TRAVEL CONTROL BOARD) ICUo to state rate maximum) Lodging Taxes and Fees Actual Cost $0.00 ICoer GOVERNOR'S TRAVEL CONTROL BOARD) coach rate, actual cost, requires minimum two weeks' Air Fare $0.00 notice with orior IDOT aooroval Vehicle Mileage Up to state rate maximum $0.00 loer GOVERNOR'S TRAVEL CONTROL BOARD) Vehicle Owned or Leased $32.50/half day (4 hours or less) or $65/full day 62 $85.00 $3,380.00 Vehicle Rental Actual Cost (Up to $55/day) $0.00 Tolls Actual Cost $0.00 Parking Actual Cost $0.00 Overtime Premium portion (Submit supporting documentation) $0.00 Shift Differential Actual Cost (Based on firm's policy) $0.00 Overnight DellverY/Postage/Courier Service Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (In-house) Actual Cost (Submit supporting documentation) $0.00 Copies of Deliverables/Mylars (Outside) Actual Cost (Submit supporting documentation) 5G $1.16 $57.50 Project Specific Insurance Actual Cost - - $0.00 Monuments (Permanent) Actual Cost $0.00 Photo Processing Actual Cost $0.00 2-Way Radio (Survey or Phase Ill Only) Actual Cost $0.00 Telephone Usage (Traffic System Monitoring Only) Actual Cost $0.00 CADD Actual Cost (Max $15/hour) $0.00 Web Site Actual Cost (Submit supporting documentation) $0.00 Advertisements Actual Cost (Submit supporting documentation) $0.00 Public Meeting Facility Rental Actual Cost (Submit supporting documentation) $0.00 Public Meeting Exhibits/Renderings & Equipment Actual Cost (Submit supporting documentation) $0.00 Recording Fees Actual Cost $0.00 Transcriptions (specific to project) Actual Cost $0.00 Courthouse Fees Actual Cost $0.00 Storm Sewer Cleaning and Televising Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Traffic Control and Protection Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Aerial Photography and Mapping Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 Utliity ExploratorY Trenching Actual Cost (Requires 2-3 quotes with !DOT approval) $0.00 Testing of Soll Samples Actual Cost $0.00 Lab Services Actual Cost (Provide breakdown of each cost) $0.00 Equipment and/or Specialized Equipment Rental Actual Cost (Requires 2-3 quotes with IDOT approval) $0.00 $0.00 $0.00 $0.00 $0.00 TOTAL DIRECT COSTS: $3,437.50 BLR 05513 (Rev. 02/09/23) Printed 2121/2024 3:14 PM Page 1of1 ===== PDF PAGE 72 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agency Coun Section Number [West Chicago —__] 2022-043-TS Consultant / Subconsultant Name Job Number COST ESTIMATE WORKSHEET EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE OVERHEAD RATE 121.52% COMPLEXITY FACTOR 0.00% OVERHEAD & SERVICES BY % OF GRAND TASK DIRECT COSTS STAFF HOURS PAYROLL FRINGE BENEFITS | repre | OTHERS TOTAL TOTAL CO 227 [7st | 2.36% (Construction inspection & Documentation |__| 414| 25.421 30,892 g389| «| 64,702 | 86.98% Public Relations -ProjectBrouchures | ——+(|—4i|_—Sste7]—St] —Sss2] | SCO] —O SA a) aterials GA (CTL a0 4,040 | 5 —i | | es eee ea MatenalsQA(CTL) (iS SaaS a ae Eee EE EEE eee Ee EEE eee CN NN“ Eee OEE i =8=8=6=—hCh]lCU| CCC‘! -|”OUUUUCC- | =n || Paes ———— ———— GSS Se a al a Re rae tee | Sabie | re | C(t (OS SSE SSS ee ee eee ee | CULL] NN eee | eee | =—C| CCC a iS SS eS ree | es | COC CC SS Se ee eae —— S| i a | ae ae | SSS a Se ee | ee | EEN EEE ee eee eee ey = SEC] CLC ee es Eee ey = =—E | Ee OO — —— EE —E—— EE SO eee Subconsultant DL Direct Costs Total===>] $0.00 TOTALS 26,266] 81919 8868] 4,040] 74.391 | 10.00%) 58,185 Printed 2/21/2024 3:15 PM BLR 05513 (Rev. 02/09/23) Page 1 of 1 ===== PDF PAGE 73 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc Coun Section Number DuPage Consultant / Subconsultant Name Job Number BLA Te Cd AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE SHEET 1 Construction Inspection & [Public Relations - Project Project Management Documentation 'Brouchures PAYROLL AVG [TOTAL PROJ. RATES OF 1 _ HOURLY % Wogtd % Wotd Watd % Watd % Wotd % Watd cussrcavon [mares |” | om [te [| nme | te || re | ee || ome | || ee | ie ae | ce | un | oo |u| oz fll mon ool | || Construction Engineering 86.00 1.88% 1.62 100.00% | 86.00 Resident Engineer {61.40 | 414.0 | 97.18% | 59.67 [7 | |___f 474 [io0.00%] 6140 of Construction Coordinator 39.25 4.0 0.94% 0.37 100.00% re ee EO ia el | Ss es ee a a ee eee [-———_ | — | — | i — ee ee eee eee ee ial —) ai ase || Ee l—lEeeee lll ies eee a ee eal ee eee po | eC 1 a es es eee es es ee eee es ee ee ee ee EE Oe eee Ee es ee ee ee eee eee ee eee es ee EE ee eee -———-— | — — a — — a — | — | i | rt a ee eee jam al a le] pC | ee te es es ee ee ee eee es eee ee ee eee EE eee ee ee ee eee es ee eX ea] EEE eee — oe oC | et 0.0 Ee LS esa) | 0 | roosme| sasoo| srso] soon [ssr4o] 0 | 10% [seas] oo | on | sooo] oo] om | sooo BLR 05513 (Rev. 02/09/23) Printed 2/21/2024 3:15 PM Page 1 of 1 ===== PDF PAGE 74 ===== [Extraction: embedded PDF text] IL 38 (Roosevelt Rd.) Traffic Signal Installation @ Technology Blvd. City of west Chicago Request for Proposal BLA, Inc. Projected Monthly Manpower Schedule Monlh Number 2 l I 4- 6 7 8 9 10 11 I 12 I 13 14 2024 Total Hours ' '1s'BLA, Inc. ::::;~ ~ § <:>~ §2' § ~ ; ~ ; ~ ; ~ <::: (§/ (§/ as ~§/ ~§/ ~ !$ § j ff ~ Q j j j i ! - - 0 I Princioal 0 DindDr of Com.t E112 fl!M) 4 4 Resident Enelneer I 174 160 80 414 Conslrudlon Eneineer I 0 Sr. Mart| $0.00) Lo CTOTALS S83 SOT 4040] 10.00% 2,856 Printed 2/19/2024 8:30 AM BLR 05513 (Rev. 02/09/23) Page 1 of 1 ===== PDF PAGE 83 ===== [Extraction: OCR (rendered-page OCR)] Local Public Agenc Coun Section Number City of West Chicago Consultant / Subconsultant Name Job Number Chicago Testing Laboratory, Inc. AVERAGE HOURLY PROJECT RATES EXHIBIT D COST ESTIMATE OF CONSULTANT SERVICES (CECS) WORKSHEET ANNIVERSARY RAISE SHEET 1 OF 1 AVG [TOTAL PROJ. RATES Project Management fs HOURLY % Wgtd % Watd Wotd % Watd % Wotd % Woatd RATES Part. Avg Part. Avg Avg Part. Avg Part. Avg Part. Avg PAYROLL CLASSIFICATION Principal | 85.57 | 4.0 | 4.76% | 407 | 1 | 100.00%] s57fo || CC Project Manager 51.70 4.0 9.85 in an = =< p—____{ __} es ff tf i= Si] es ee ee eee ee Sa) — =€=~=—Ehl| CC 0.0 RE ee eee 0.0 aa) oa | cl a EE ee eee eee ree iat ee Ee eee ae 7 VE ee ———— a —__ ——— = | 0.0 | lesa = | CO te po eee eee lee kee ee ir Ss ee es ee eee ee eee eS) res ———————————E p= -f— 0.0 aa a) lle ke ey 0.0 esi ——_}-—_ + _+_ + | -] ea is 0.0 eal eal BEE B=] | 0.0 ae OEE eee 0.0 ole ee ——a| 0.0 ee eT eee eestor | Cd . a eee eee eC fe i a eet ie ily a . a | el er | ; Ee eee | rors | aio | oom | sence | 10 | rovc0r| sessr] 40 | room [sero] 150] om [svsral oo | ox | sno | oo | om | sooo | BLR 05513 (Rev. 02/09/23) Printed 2/19/2024 8:30 AM Page 1 of 1