===== PDF PAGE 88 ===== [Extraction: embedded PDF text] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEM NUMBER: _lf_,__,_+t___._....;_• __ Resolution No. 24-R-0024 - Contract Award - RJN Group, Inc. for Professional Design Engineering Services Related COMMITTEE AGENDA DATE: March 7, 2024 to the 2024 SSES Repair Program in the Not to Exceed COUNCIL AGENDA DATE: March 18, 2024 Amount of $25,000.00 STAFF REVIEW: Mehul T. Patel, P.E.,CFM -Director of Public Works SIGNATURE.______ ___ _ APPROVED BY CITY ADMINISTRATOR: Michael Guttman SIGNATURE._________ _ ITEM SUMMARY: In June 2022, the Infrastructure Committee directed staff to continue addressing defects identified as part of the Sanitary Sewer Evaluation Survey (SSES) via cured in place pipe, manhole lining, and five feet of lateral lining within the public rights-of-way and easements. The 2024 Sanitary Sewer Rehabilitation Project (Project) will continue the rehabilitation of the City's sanitary collection system using trenchless technologies to address structural defects and infiltration issues in the Roosevelt Highlands Subdivision, which is generally the area between Illinois Route 59 and Gates Street, and between Dayton Avenue and Forest Avenue. The Project location was previously identified as a location of high inflow and infiltration. Most of the sanitary sewers in the Roosevelt Highlands Subdivision are located in backyard public easements. A large portion of the sanitary sewer segments in this area are obstructed by severe root intrusion, offset pipe joints, and faulty service lateral connections to the mainline sanitary sewer. The 2023 Sanitary Sewer Rehabilitation Project also took place in the same neighborhood, but the scope had to be reduced due to budgetary reasons. In 2023, approximately 4,500 lineal feet of 8" sanitary sewer and services within those segments received the cured in place pipe lining. Due to its knowledge of SSES, familiarity and past performance, staff requested a proposal from RJN Group (RJN) for the design engineering services related to the Project. RJN's scope of work will include preparing plans, specifications and bid documents to repair approximately 2,050 feet of sewer and associated manhole rehabilitations in this area. All the work will be focused within the public right-of-way and/or easements. After successful negotiations, RJN has provided a proposal for an amount not to exceed $25,000.00 for design engineering services. Staff feels the design costs are appropriate for a project of this scale. Staff recommend moving forward with the design of the Project. In FY2024 Sewer Fund, Sewer Main Repairs (05-34-43-4410), $550,000.00 has been budgeted which will be used for the 2024 SSES Repair Program. ACTIONS PROPOSED: Approve Resolution No. 24-R-0024 authorizing the Mayor to execute a professional services agreement with RJN Group, Inc. for design engineering services related to the 2024 SSES Repair Program in an amount Not to Exceed $25,000.00. ===== PDF PAGE 89 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO COMMITTEE RECOMMENDATION: ===== PDF PAGE 90 ===== [Extraction: embedded PDF text] RESOLUTION NO. 24-R-0024 A RESOLUTION AUTHORIZING THE MAYOR TO EXECUTE A PROFESSIONAL SERVICES CONTRACT WITH RJN GROUP, INC. FOR FOR DESIGN ENGINEERING SERVICES RELATED TO THE 2024 SSES REP AIR PROGRAM IN AN AMOUNT NOT TO EXCEED $25,000.00. BE IT RESOLVED by the City Council of the City of West Chicago, in regular session assembled, that the Mayor is hereby authorized to execute a professional services agreement with RJN Group, Inc. for design engineering services related to the 2024 SSES Repair Program in an amount Not to Exceed $25,000.00, in substantially the form attached hereto and incorporated herein as Exhibit "A". APPROVED this 18th day of March 2024. AYES: NAYES: ABSTAIN: ABSENT: Mayor Ruben Pineda ATTEST: Executive Office Manager Valeria Perez ===== PDF PAGE 91 ===== [Extraction: embedded PDF text] Engineering www.rjn.com Infrastructure for Tomorrow February 28, 2024 Mr. Mehul T. Patel, P.E. Director of Public Works City of West Chicago 1400 W. Hawthorne Lane West Chicago, 'IL 60185 Subject: Proposal for Professional Engineering Services 2024 Sewer Rehabilitation Design Dear Mr. Patel: RJN Group, Inc. (RJN) is pleased to submit this proposal to provide design services for the sanitary sewer rehabilitation project for the City of West Chicago (City). RJN Group, established in Wheaton, Illinois in 1975, is a professional engineering and field services firm focused on underground municipal infrastructure. We have worked with hundreds of communities and have evaluated over a quarter-billion feet of pipelines in our 49-year history. Key Project Goals and Objectives This proposal is being submitted to provide backyard sanitary sewer rehabilitation design in the southeast quadrant of the City, just south of Gary Elementary School as shown in Exhibit D. The remaining work includes 2,050 LF of 8" diameter cured-in-place pipelining (CIPP), 23 lateral liners, and the rehabilitation of 52 manholes. The design will be tailored to match the City's 2024 construction budget of approximately $400,000-$450,000. Price and Schedule Summary This project will be invoiced on a Time and Material Basis for a base not-to-exceed fee of $25,000. Based on a notice to proceed by the end of January 2024, RJN will work to complete the design by May 2024 contingent upon the approval of the proposal. The bidding and construction schedule for this project is anticipated to occur throughout Summer and Fall 2024. Complete Scope of Services, Pricing, and Schedules are provided in the following exhibits: • Exhibit A- Scope of Services • Exhibit B - Pricing • Exhibit C - Schedule • Exhibit D - Map 2655 Warrenville Road Suite 225• Downers Grove, Illinois 60515 • 630.682.4700 ===== PDF PAGE 92 ===== [Extraction: embedded PDF text] We are looking forward to the opportunity to continue working with the City of West Chicago on this important project. Please feel free to contact Mike at 630.682.4700 X1314 if you would like to discuss this proposal or have any questions. Sincerely, Mike Young, P.E. Patrick Hulsebosch, P.E. Senior Vice President Project Manager ===== PDF PAGE 93 ===== [Extraction: embedded PDF text] "" EXHIBIT A - SCOPE OF SERVICES RJN is proposing the following scope of services for the City of West Chicago. 1. Sanitary Sewer Rehabilitation Design a. Prepare for and attend a kick-off design meeting. b. Review CCTV and rehabilitation recommendations to confirm footages and work to be compiled into rehabilitation schedules. c. Perform field checks as necessary to confirm necessary rehabilitation recommendations. d. Prepare detailed schedules and design details for recommended manhole rehabilitation, cleaning & televising, CIPP rehabilitation, lateral CIPP liners, mainline and lateral grouting. e. Prepare Contract Plans, including the following: i. Cover Sheet. ii. Summary of Quantities and General Notes. iii. General lining, lateral lining, cleaning and televising, dye testing, mainline and lateral grouting sheets using aerial maps. iv. Rehabilitation schedules and location exhibits. v. Project and City specific Details. f. Prepare Contract Front End Documents and technical Specifications: i. Utilize City Front End Contract Documents with only project specific modifications. ii. Prepare technical project Specifications. g. Prepare Summary of Quantities and an Opinion of Probable Construction Cost. h. Provide progress review submittal at 90% of Plans, Specifications and Opinion of Probable Construction cost for City review and comment prior to bidding. i. Perform a quality control/quality assurance review on final plans and specifications. j. ' Prepare bid package with plans, front-end documents, and specifications. Submit a pdf of the final bid package to the City with a pdf set of the final plans. k. Have senior design P.E. provide an overall review and engineering stamp/seal for the bid package. I. Provide bidding assistance for a single bid by: i. Setting up project on QuestCDN and posting bid documents. ii. Advertising to expected bidders. iii. Preparing addenda and posting them. iv. Addressing contractors' questions and posting responses. v. Reviewing bids and providing a recommendation for award to the City. m. Provide project management for the duration of the design project and attend meetings as needed with City staff. This proposal does not include construction services. ===== PDF PAGE 94 ===== [Extraction: embedded PDF text] Items Requested from the City 1. City Front End Contract and Proposal Documents in MS Word format. 2. City to provide review and comment on prepared bidding documents including any project specific modifications for this project. 3. Coordination with RJN in answering bid-related questions in formal addenda. 4. GIS maps of utilities owned by the City. 5. Assist RJN to access backyards. 6. Mailing of City notifications to residents (if necessary). ===== PDF PAGE 95 ===== [Extraction: embedded PDF text] EXHIBIT Blf'!t - PRICING Based on the scope of services outlined above, we have the cost breakdown as follows: Pricing, Terms for Invoicing: Time and Material Not-To-Exceed Total Cost: $25,000 Task# Task Dec,r ript1on Hours Cost 1001 CCTV Review & Rehabilitation Planning 16 $2,300 1002 Rehabilitation Exhibits & Plan Set 20 $2,900 1003 Specifications & Contract Documents 25 $3,900 1004 Rehabilitation Schedules 10 $1,400 1005 Cost Estimate 10 $1,500 1006 QA/QC 22 $4,600 1007 Bidding Assistance, Questions & Addendums 27 $5,000 1008 Project/Contract Management & Meetings 19 $3,400 Total Contract Amount 149 $25,000 ===== PDF PAGE 96 ===== [Extraction: embedded PDF text] Hourly Rate Schedule 2024 Classification Rates* PD Project Director $255.00 SPM Senior Project Manager $225.00 PM Project Manager $190.00 SCM Sr. Construction Manager $180.00 CM Construction Manager $160.00 co Construction Observer $140.00 SPE Senior Project Engineer $160.00 PE Project Engineer $145.00 El Engineer I $130.00 GSS GIS Specialist $125.00 GIS GIS Analyst $110.00 SDA Senior Data Analyst $125.00 DA Data Analyst $105.00 FM Field Manager $110.00 FS Field Supervisor $100.00 FT Field Technician $95.00 AS Administrative Support $100.00 *Rates valid through 1213112024. ===== PDF PAGE 97 ===== [Extraction: embedded PDF text] EXHIBITCIm PROPOSED SCHEDULE RJN is prepared to start work immediately upon receiving a signed contract with the City. Task Timeline 90% Submittal To be completed within 8 weeks of Notice to Proceed from City. To be completed within three weeks of receiving the review from Final SubmittalI City. ===== PDF PAGE 98 ===== [Extraction: embedded PDF text] i· -~ i Cf:,~·:S · IJ p~-, "'tJ m ........t:=.J ::ic >< e :c m - n ca V/l! YRAUCll tlT -I - 3:: -f l> "'tJ c • ! I I :~ i\ I t f~ ~ ~~ ~ • ·-,=~ • •:: rg