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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDAITEMNUMBER: — 7-7.
Lead Service Line Replacement Plan
COMMITTEE AGENDA DATE: March 7, 2024
COUNCIL AGENDA DATE: March 18, 2024
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
In 2021, the Illinois General Assembly found and declared that there is no safe level of exposure to lead, as found
by the United States Environmental Protection Agency and the Centers for Disease Control and Prevention. As a
result, the General Assembly passed the Lead Service Line Replacement and Notification Act (LSLRNA) (Public
Act 102-0613), and Governor Pritzker signed the Act with an effective date of January 1, 2022. The purpose of the
Act is to require the owners and operators of community water supplies to:
e develop, implement, and maintain a comprehensive water service line material inventory (updated inventory
due to Illinois Environmental Protection Agency (IEPA) annually in the month of April)
e develop, implement, and maintain a comprehensive Lead Service Line Replacement Plan (Plan-initial plan
due to IEPA April 15, 2024, and annually after 2024 until April 15, 2027)
e provide notice to occupants of potentially affected buildings before any construction or repair work on water
mains or lead service lines and request access to potentially affected buildings before replacing lead
service lines; and, prohibit partial lead service line replacements, except as authorized by the Act.
The City of West Chicago (City) community water system (CWS) serves approximately 25,614 people within the
City, along with a multitude of governmental/institutional, commercial, and industrial customers. Using the historical
documentation, as-built drawings, subdivision plans, and field observations the City has completed the required
lead service line (LSL) material inventory and submitted it to the IEPA every year except 2021 when the IEPA
requested that the inventory not be submitted. A summary of the material inventories is presented below.
2023 2022 2020 2019 2018 2017
Total Number of Connections 6590 | 6590 | 7254 | 7233 | 7236 | 7233
Known Lead 448 63 70 106 106 106
Galvanized Requiring Replacement 349 0 0 0 0 0
Suspected Lead 0 0 0 0 0 0
The City of West Chicago is actively replacing the City-owned portion of water service lines when lead is
encountered during water main construction, and maintenance or repair operations. In addition, residents are
notified when lead service lines are discovered as required by the Act and encouraged to replace the customer-
owned portion of the water service line if it is lead. The number of LSLs in the City’s material inventory as of
January 19, 2024, was 797. The City anticipates replacing approximately 10 LSLs annually, so for the purposes of
the Plan it is assumed there will be 767 LSLs at the end of 2026. According to the requirements of the Act
(Subsection (v)) because the City estimates it will have less than 1,200 lead services at the end of 2026, the City
will be required to replace at least_7% of its LSLs beginning in 2027. This requirement equates to the City bein

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CITY OF WEST CHICAGO
required to replace approximately 56 LSLs per year (approximately 7% of 545) for 13 years and 39 LSLs in the 14"
year. However, the City intends on replacing the LSLs on an expedited schedule using a low interest loan through
IEPA State Revolving Funds (SRF). The exact replacement schedule is to be determined based on the availability
of loan funds and eligibility. The current policy of the City regarding the replacement of publicly-owned and
privately-owned lead service lines is summarized below.
Scenario
Financial Responsibility
Required Due to Addition or New Construction
e Building addition that requires replacement
of the service
e New construction that requires replacement
of the service
Property owner pays for and installs
public and private side
Property Owner Initiated Replacement
e No specific reason or expedited request
e Leak/Damage on private side of service
e Property owner pays for and installs
private side
e City pays for and installs public side
Property Owner Initiated Replacement
e Leak/Damage on private side of service at
no fault of property owner
City pays for and installs private side
City Initiated Replacement
e City replaces adjacent water main
e Leak/Damage on public side of service
e Planned service replacement (FY27 and
beyond)
City pays for and installs public and
private side (provided City staff and its
contractors are allowed an entry in the
home)
The City has developed the following estimated costs for each
ead service line replacement excluding engineering
in today’s costs:
e Public side (water main to shut-off valve): $7,000 to $8,000
e Private side (shut-off valve to water meter): $4,000 to $5,000
Based on the estimated costs above, to replace both public and private side of roughly 767 LSLs, the total cost
excluding engineering can range from $8.43 to $9.97 million.
ACTIONS PROPOSED:
Approve the Lead Service Line Replacement Plan and authorize staff to submit said Plan to the IEPA as well as
seek funding through the IEPA SRF.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee agreed to approve the Lead Service Line Replacement Plan and directed staff to
submit said Plan to the IEPA as well as seek funding through the IEPA SRF.