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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: 7.€.
Resolution No. 24-R-0018 — Contract Award — KLM
Engineering, Inc. for Professional Engineering Services
Related to the 2024 Fremont Street Water Tower
Rehabilitation Project for an Amount Not to Exceed
$71,090.00
COMMITTEE AGENDA DATE: March 7, 2024
COUNCIL AGENDA DATE: March 18, 2024
STAFF REVIEW: Mehul T. Patel, P.E., CFM, Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The Fremont Street Water Tower is the City’s oldest water tower, constructed in 1952. It has a storage capacity of
250,000 gallons. It was last painted in 1990. A condition assessment in 2020 confirmed it is overdue for paint
application and safety upgrades.
In September 2023, the City received an executed agreement from DCEO awarding $750,000.00 in funds for the
2024 Fremont Water Tower Rehabilitation Project (Project). On February 19, 2024, the City Council approved
Resolution No. 24-R-0014 awarding a contract to ERA Valdivia for this Project. The proposed improvements
include sandblasting, new interior coating, exterior coatings, landscaping improvements and Occupational Safety
and Health Administration (OSHA) compliant safety systems including railings, ladders and fall protection.
Construction Engineering (CE) services for this Project are also funded through the DCEO grant. CE is required to
ensure that the Project is completed and documented in accordance with approved plans, specifications, and grant
requirements. Furthermore, CE services are required and selected through a process known as Qualifications
Based Selection (QBS). This process follows the Illinois DCEO’s recommended Proposals - 2 CFR 200.320(b)(2)
procurement guidelines. The Most Qualified Firm (MQF) is selected based on the QBS evaluation process. On
January 16, 2024, a public notice was advertised in the Daily Herald as well as on QuestCDN, an online bidding
platform, seeking a Statement of Interest (SOI) from qualified engineering firms for CE services. After a three-week
advertising period, two SOls were evaluated. The following are the results of the evaluation:
Contractor Score Rank
KLM Engineering 80.25 1
Robinson Engineering 69.08 2
A proposal was solicited from KLM Engineering for the CE work related to the Project. KLM submitted a proposal
for $70,090.00. KLM has performed CE services for the City’s above ground storage tank projects at Booster
Station #4 and #8 in 2022. Other references contacted indicated satisfaction with the services provided by KLM
Engineering.
Staff recommends that a contract be awarded to KLM Engineering of Woodbury, Minnesota. In FY2024, there is
$825,000.00 budgeted in 06-34-47-4806 for construction and construction engineering for this Project. Up to
$60,000.00 for Phase Ill engineering is reimbursable under the DCEO grant. The City will have to pay the initial
cost of improvements and seek reimbursement.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0018 authorizing the Mayor to execute a professional services agreement with KLM
Engineering for construction engineering services related to the 2024 Fremont Street Water Tower Rehabilitation
Project for an amount not to exceed $71,090.00.
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.