===== PDF PAGE 42 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO INFRASTRUCTURE COMMITTEE AGENDA ITEM SUMMARY ITEM TITLE: AGENDA ITEMNUMBER: —7-t- Resolution No. 24-R-0022 - Contract Award - BLA, Inc. for COMMITTEE AGENDA DATE: March 7. 2024 Professional Construction Engineering Services for IL-38 & ee MAIC fs Technology Boulevard Traffic Signal Installation Project in the COUNCIL AGENDA DATE: March 18, 2024 Amount Not to Exceed $74,391.00 STAFF REVIEW: Mehul T. Patel, P.E., CFM., Director of Public Works SIGNATURE APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE ITEM SUMMARY: The DuPage Business Park, located on the southwest side of the City of West Chicago, has seen major developments over the past few years, which has resulted in an increased traffic volume. To protect the safety of motorists, the City desires to install a traffic signal at the intersection of IL-38 (Roosevelt Road) and Technology Boulevard. The Illinois Department of Transportation (IDOT) has jurisdiction over IL-38, while the City has jurisdiction over Technology Boulevard. In 2020, State Senator Karina Villa, as part of the Public Act 102-0017, included improvements associated with this traffic signal to be appropriated from the Build Illinois Bond Fund via the Illinois Department of Commerce and Economic Opportunity (DCEO). The total construction and engineering costs associated with IL-38 & Technology Boulevard Traffic Signal Installation Project are listed at $600,000.00, which is also the State-approved grant amount. The City received the fully executed Grant Agreement dated September 27, 2023, from DCEO, with the terms expiring on October 31, 2025, which is also when the project must be constructed by and formally closed out with DCEO. The project scope includes traffic signal installation, LED lighting, LED mast arm signage, pavement marking improvements, and other miscellaneous items to complete the project. The preliminary cost estimate for the construction phase is $664,639.64 due to the addition of approach intersection lighting. The design and permitting process with IDOT for the installation of the traffic signal on IL-38 is currently ongoing with anticipation of construction in summer 2024, depending on material availability. Currently, industry professionals are anticipating 20+ weeks of material lead time for many traffic signal apparatuses. Construction Engineering (CE) is required to ensure that the Project is completed and documented in accordance with IDOT-approved plans, specifications, and policies. Furthermore, CE services are required and selected through a process known as Qualifications Based Selection (QBS). This process follows the Illinois DCEO’s recommended Proposals - 2 CFR 200.320(b)(2) procurement guidelines. These procurement guidelines must be followed when the total project procurement, including construction and engineering costs, exceeds the Simplified Acquisition Threshold of $250,000.00, which is set by the federal government. Most Qualified Firm (MQF) is selected based on the QBS evaluation process. On January 16, 2024, a public notice was advertised seeking a Statement of Interest (SOI) from qualified engineering firms for CE services. After a three-week advertising period, nine SOls were evaluated by February 13, 2024. ===== PDF PAGE 43 ===== [Extraction: OCR (rendered-page OCR)] CITY OF WEST CHICAGO The following are the results of the evaluation: ENGINEERING “IRMS WEIGHTED TOTAL’ | RANK BLA, Inc. 86.55 1 Gonzalez 84.80 2 HR Green 84.75 3 Thomas Engineering Group 83.15 4 Michael Baker International 81.93 5 Engineering Services Group 78.68 6 DLZ Illinois, Inc. N/A N/A CivilTech N/A N/A SPACECO, Inc. N/A N/A Note: Average Weighted Total and Overall Rank are denoted as N/A or Not Applicable for firms not meeting the minimum SO! submittal requirements Based on the QBS process, BLA, Inc. is determined to be the MQF for this Project. Staff solicited a cost proposal from BLA following the QBS process. BLA’s scope of work will include project start-up, construction observation, construction layout verification, project coordination with the City, contractor, businesses as well as other stakeholders, and project closeout. Material testing is also included in the proposed agreement, which will be completed by ESl’s sub-consultant Chicago Testing Laboratory (CTL). BLA’s original proposed scope and service fees were $126,865.00. After successful negotiations, BLA was able to reduce its proposed fees by $52,474.00, or 41.4%, to a new proposed lump sum fee not to exceed $74,391.00. Typically, CE service fees range from 10% to 15% of the construction cost. BLA’s proposed CE agreement amount is 11.2% of the preliminary project construction cost estimate of $664,639.64. CE costs need to be initially funded by the City; therefore, $38,000.00 is budgeted in the FY 2024 budget under Motor Fuel Tax Fund Account No. 16- 34-58-4807. The City will seek up to $600,000.00 in reimbursement for the Construction and Engineering services cost through DCEO at the completion of the Project. BLA’s proposal of $74,391.00 is $36,391.00 over the FY 2024 budgeted amount of $38,000.00. Staff is proposing to fund the $36,391.00 overage from the same Motor Fuel Tax Fund Account No. 16-34-5-4807 as the staff does not anticipate expending the construction engineering budget in the amount of $222,100.00 for the Town Road Reconstruction Project in FY 2024. ACTIONS PROPOSED: Approve Resolution No. 24-R-0022 authorizing the Mayor to execute the professional services agreement with BLA, Inc. of Itasca, Illinois for the construction engineering services related to the IL-38 & Technology Boulevard Traffic Signal Installation Project in the amount not to exceed $74,391.00 COMMITTEE RECOMMENDATION: The Infrastructure Committee voted 6-0 for approval.