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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: ___?- L-.
Resolution No. 24-R-0026 — Contract Award - Christopher
B. Burke Engineering LTD. — Professional Design
Engineering Services Related to the Elevated Water Tower | COMMITTEE AGENDA DATE: March 7, 2024
Project for an Amount Not to Exceed $138,290.00 COUNCIL AGENDA DATE: March 18, 2024
STAFF REVIEW: Mehul T. Patel, P.E., Director of Public Works SIGNATURE
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE
ITEM SUMMARY:
The City currently has two elevated storage tanks (Hawthorne Lane’s 500,000 gallon tank and Fremont Street's
250,000 gallon tank) and two ground storage tanks (Well Station #4 — Bishop Street 500,000 gallon tank and Well
Station #8 & 9 — Helena Drive 500,000 gallon storage tank). Per the Crawford, Murphy & Tilly, Inc. (CMT) Tank
Feasibility and Siting Study Report, dated March 4, 2010, additional elevated storage capacity is necessary to meet
existing water usage demands. The existing water demand at the time of this report was 3,600,000 gallons per
day. Within said report CMT indicates that the existing elevated storage tank capacity of 750,000 gallon (0.75 MG)
is not adequate to meet either daily peak demands or fire flow under normal operating conditions. CMT identified
that an additional 2.75 MG in water storage capacity must be constructed to meet existing demand and
recommended that the City construct at least 1.25 MG of elevated storage and remaining 1.5 MG could be either
elevated or ground storage tank along with related system improvements. The conclusion was to recommend Tank
#1 to be constructed at the northwest corner of Geneva Road and Prince Crossing Road, and with Tank #2 to be
constructed near Joliet St and Joy St. Infrastructure Committee accepted the recommendations outlined in the
CMT report at its April 1, 2010, meeting.
In 2023, City’s daily water demand averaged approximately 2,500,000 gallons per day (excluding fire flow), which
is significantly lower than 2010. Even with the reduced demand, the City does not have enough storage capacity to
meet the existing daily demand and fire flow under normal operating conditions. In 2022, the City updated its water
system model which concurred with the CMT report with further system modifications to the existing elevated water
tower at Hawthorne Lane.
On January 16, 2024, a public notice was advertised in the Daily Herald as well as on QuestCDN, an online
bidding platform, seeking a Statement of Interest (SOI) from qualified engineering firms for design engineering
services for the Elevated Water Tower Project (Project). This is a Qualifications Based Selection (QBS) process in
which the Most Qualified Firm (MQF) is selected based on the qualifications. After a three-week advertising period,
six SOls were evaluated. The following are the results of the evaluation:
Firm Score Rank
CBBEL 90.05 1
Trotter & Associates, Inc. 89.90 2
EEI 89.30 3
CMT 88.65 4
Robinson Engineering 79.75 5
Fehr Grahm 79.00 6
A proposal was solicited from Christopher B. Burke Engineering LTD (CBBEL) for the design work related to the
Project. CBBEL submitted a proposal for $138,290.00 which is appropriate for an estimated $3.5 million
construction project. CBBEL’s scope of work includes, but is not limited to, coordination with affected agencies and

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CITY OF WEST CHICAGO
property owners (i.e., Illinois Environmental Protection Agency (IEPA), DuPage County, Federal Aviation
Administration (FAA), City staff, etc.), data collection (i.e., surveying), geotechnical investigation, utility
coordination, water modeling, development of design plans, development of specifications, development of bid
documents, and bid assistance. CBBEL will also prepare the project plan and loan application for the IEPA State
Revolving Funds (SRF) for the construction of the Project. CBBEL updated the City’s most recent water model in
2022-2023.
Staff recommends that a contract be awarded to CBBEL of Rosemont, Illinois. In FY2024, there is $225,000.00
budgeted in 06-34-47-4806 for design engineering for this Project. Construction is programmed for FY 2026
depending on the approval of the IEPA SRF.
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0026 authorizing the Mayor to execute a professional services agreement with
Christopher B. Burke Engineering LTD. for the design engineering services related to the Elevated Water Tower
Project for an amount not to exceed $138,290.00
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.