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CITY OF WEST CHICAGO
INFRASTRUCTURE COMMITTEE
AGENDA ITEM SUMMARY
ITEM TITLE:
AGENDA ITEM NUMBER: TM.
Resolution No. 24-R-0027 — Contract Award — Schroeder een ne eee eee oN
Asphalt Services, Inc. for the 2024 Roadway Rehabilitation menace
Project in an Amount Not to Exceed $940,368.23. COUIC® AGENDA BATE: Maren 18,'202%
STAFF REVIEW: Mehul T. Patel, P.E., CFM- Director of Public Works SIGNATURE.
APPROVED BY CITY ADMINISTRATOR: Michael L. Guttman SIGNATURE.
ITEM SUMMARY:
The 2024 Roadway Rehabilitation Project (Project) includes resurfacing approximately 1.55 miles of various streets
in the City as specified on the enclosed location map. The scope of work generally consists of pavement milling, hot-
mix asphalt (HMA) resurfacing, full-depth HMA pavement patching, intermittent concrete sidewalk, including, ADA
curb ramps, intermittent combination concrete curb and gutter removal and replacement, storm and sanitary sewer
repairs, including storm and sanitary structure replacement and adjustments, parkway restoration, thermoplastic
pavement markings, and all incidental and miscellaneous work necessary to complete the project as shown on the
project bid documents.
The request for bids was advertised in the Daily Herald on February 16, 2024, and on an online bidding platform
QuestCDN on February 15, 2024. Staff opened bids on February 29, 2024, and below are the bid results:
AS-CORRECTED RANK
CONTRACTOR BID SUBMITTAL (BASE BID)
AMOUNT
Schroeder Asphalt Services, Inc. $940,368.23 4
Brothers Asphalt Paving, Inc. $1,008,313.40 2
Plote Construction, Inc. $1,012,211.13 3
J.A. Johnson Paving, Inc. $1,014,650.00 4
A Lamp Concrete Contractors, Inc. $1,014,985.18 5
Geneva Construction Company $1,148,313.63 6
ENGINEER’S ESTIMATE $885, 106.64 N/A
Schroeder Asphalt Service, Inc. (SAS) of Huntley, Illinois submitted a bid proposal value of $940,368.23, which is
approximately 6.2% higher than the engineer’s estimated cost of $885,106.64. The FY 2024 budget includes
$928,900.00 in the Motor Fuel Tax Fund Account No. 16-34-58-4807 for the 2024 Roadway Rehabilitation Project.
SAS’s bid proposal value of $940,368.23 is $11,468.23 or 1.12% over the budgeted amount. The overage will most
likely be offset by the reduction of actual contract quantities during the construction phase.
The City has previously contracted with SAS to perform similar work, including various roadway and underground
rehabilitation projects throughout the City, including the 2023 Fair Meadows Subdivision Rehabilitation Project. The
project was completed satisfactorily. In addition, SAS is registered by the Illinois Department of Transportation as a
prequalified contractor. Staff recommends awarding the 2024 Roadway Rehabilitation Project to the lowest
responsible bidder, Schroeder Asphalt Services, Inc., for a bid amount not to exceed $940,368.23.

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CITY OF WEST CHICAGO
ACTIONS PROPOSED:
Approve Resolution No. 24-R-0027 authorizing the Mayor to execute a Contract with the lowest responsible bidder,
Schroeder Asphalt Services, Inc. of Huntley, Illinois, for the 2024 Roadway Rehabilitation Project in an amount not
to exceed $940,368.23
COMMITTEE RECOMMENDATION:
The Infrastructure Committee voted 6-0 for approval.